HomeMy WebLinkAboutContract 52194-R3 CSC No. 52194-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
January 14, 2022
Rick's Tire Service, Inc.
Dewayne Lewis
3004 E. Abram St.
Arlington, TX 76010
Re: Contract Renewal Notice
Contract No. CSC No. 52194 (the "Contract")
Renewal Term No. 3: April 16, 2022 to April 15, 2023
The above referenced Contract with the City of Fort Worth expires on April 15, 2022 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
City of Fort Worth, Property Management Department
Lolita Brewer
Sr. Contract Compliance Specialist
(817) 392-6645
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
ZS44A' L4Z4 r administration of this contract, including
By: Dana Burghdoff(FVb 7,202 4:12 CST) ensuring all performance and reporting
Name: Dana Burghdoff requirements.
Title: Assistant City Manager
By: Alan H.Shuror(Jan 15,2022 02:29 GMT+4)
APPROVAL RECOMMENDED: Name: Alan Shuror
Title: Assistant Director, General Services
Cf�wg cykg APPROVED AS TO FORM AND
By: Steve Cooke(Jan 14,2022 16:50 CST) LEGALITY:
Name: Steve Cooke
Title: Director of Property Management
ATTEST: By:
Name: Christopher Austria
Title: Assistant City Attorney
By: J ette S.Goodall(Feb 7,2022 16: ST) CONTRACT AUTHORIZATION:
Name: Jannette Goodall d�44n�nn M&C: P-12322
a FORT�a
Title: City Secretary prF° °° aad� Date Approved: 04/16/2019
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000 T.,
o=o Form 1295 Certification No.: 2019-467109
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440,000
RICK'S TIRE SER VICE,INC.
Dewame, I-owls
By: Dewayne Lewis(Jan 14,2022 15:11 CST)
Name:
Title:
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal Page 2 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FaRT�I i
COUNCIL ACTION: Approved on 4/16/2019
Create New From This M&C
REFERENCE ** 13P19-0070 ROADSIDE TIRE
DATE: 4/16/2019 NO.: P-12322 LOG NAME: SERVICES
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Purchase Agreement with Rick's Tire Service, Inc., in an Annual Amount Up to
$1,300,820.00 with Four Annual Renewal Options for Roadside Tire Services for the
Property Management Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a Purchase Agreement with Rick's Tire Service, Inc., in
an annual amount up to $1,300,820.00, with four one-year renewal options for roadside tire services for the
Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with
obtaining repairs or replacement of tires on City-owned vehicles and equipment on an as-needed basis.
The Invitation to Bid (ITB) consisted of detailed specifications listing the work to be performed as roadside
tire services, to include tires, tubes, retreading or recapping where applicable, as determined by City
personnel, and additional supplies needed to ensure complete, safe and proper repairs. The bids were
rated on a pre-established matrix of weighted factors including price, qualifications, capabilities and
performance. Rick's Tire Service Inc., was determined to present the best value to the City. Staff
recommends awarding a service agreement to Rick's Tire Service, Inc., for roadside tire services.
BID ADVERTISEMENT - This bid was advertised in the Fort Worth Star-Telegram on February 20, 2019,
February 27, 2019, March 6, 2019 and March 13, 2019. The Purchasing Division solicited 16 vendors from
the Purchasing database and three responses were received.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the
City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council approval, this Agreement shall begin on April 16, 2019 and end
on April 15, 2020.
RENEWAL OPTIONS - This Agreement may be renewed for up to four additional one-year terms at the
City's option. This action does not require specific City Council approval provided the City Council has
appropriated sufficient funds to satisfy the City's obligation during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets as appropriated,
of the Fleet and Equipment Services Fund. Prior to an expenditure being incurred, the department has the
responsibility to validate the availability of funds.
BQN\19-0070\LSJ
TO
Fund Department Account Project Program Activity Budget Reference # Amount
I ID ID I I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head: Cynthia B. Garcia (8525)
g� g—p
Kevin Gunn (2015)
Additional Information Contact: LaKita Slack-Johnson (8314)
ATTACHMENTS
19-0070 Form 1295 Redacted.pdf (Public)
19-0070 Roadside Tire Services Evaluation.pdf (CFW Internal)
19-0070 Sams Report.pdf (CFW Internal)
190212 19-0070 MWBE WAIVER.pdf (CFW Internal)