HomeMy WebLinkAboutContract 42567 City v Secretar Contract No. 4
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH (the "City"), a home rule municipal corporation situated in portions
of Tarrant, Denton and Wise Counties, Texas, acting by and through Karen L. Montgomery, its duly
authorized Assistant City Manager, and ROBERT HALF INTERNATIONAL INC., through its division
Robert Half Management Resources ("Consultant"), a Delaware corporation, with offices at 1300 Summit
Ave., Suite 512, Fort Worth, TX 75102 ("Branch").
CONTRACT DOCUMENTS:
The Contract Documents shall include the following in order of precedence:
This Professional Services Agreement
Statement of Work— Exhibit A-1
Statement of Work— Exhibit A-2
Statement of Work— Exhibit A-3
Exhibit B -- Payment Schedule and Rates
Exhibit C — Non-Disclosure Agreement
Exhibit D-- Network Access Agreement
Exhibit E —Acceptance Form
All Exhibits shall be attached and incorporated into the Professional Services Agreement for all purposes
herein.
1. SCOPE OF SERVICES.
Consultant hereby agrees to provide the City with temporary audit staffing services for professional
consulting for the purpose of performing designated audits of City processes, procedures and contracts.
Attached hereto and incorporated for all purposes incident to this Agreement are Exhibits "A-1," "A-L,"
and "A-3," Statements of Work, more specifically describing the services to be provided hereunder. The
term Consultant shall include Consultant, its officers, agents, employees, directors, representatives,
temporary employees, or any individuals who provide services to the City pursuant to this Agreement. The
term "City" shall include its officers, agents, employees, directors, and authorized representatives.
2. TERM.
This Agreement shall commence upon the last date executed by the parties and shall expire on September
30, 2012 ("Expiration Date"); unless terminated earlier in accordance with the provisions of this Agreement.
3. COMPENSATION.
The City shall pay Consultant an amount not to exceed $105,555.55 ("Not-to-Exceed Amount") in
accordance with the provisions of this Agreement and the Payment Schedule and Rates attached as
Exhibit "B," which is incorporated for all purposes herein. Consultant shall not perform any additional
services for the City not specified by this Agreement unless the City requests and approves in writing the
additional costs for such services. The City shall not be liable for any additional expenses of Consultant
not specified by this Agreement unless the City first approves such expenses in writing.
Notwithstanding anything to the contrary in this Agreement: (i) Consultant shall have no obligation to
continue performance of the services once the Not-to-Exceed Amount has been attained; (ii) City shall
have sole responsibility for monitoring fees charged in relation to the Not-to-Exceed Amount; and (iii) City
will either terminate the assignment or increase the Not-to-Exceed Amount prior to attainment of the Not-
to-Exceed Amount-
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4. TERMINATION,
4.1. Written Notice.
The City or Consultant may terminate this Agreement at any time and for any reason by providing the other
party with 30 days written notice of termination.
4.2 Non-appropriation of Funds.
In the event no funds or insufficient funds are appropriated by the City in any fiscal period for any
payments due hereunder, City will notify Consultant of such occurrence and this Agreement shall terminate
on the last day of the fiscal period for which appropriations were received without penalty or expense to the
City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds
have been appropriated.
4.3 Duties and Obligations of the Parties.
In the event that this Agreement is terminated prior to the Expiration Date, the City shall pay Consultant
for services actually rendered up to the effective date of termination and Consultant shall continue to
provide the City with services requested by the City and in accordance with this Agreement up to the
effective date of termination.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
Consultant hereby warrants to the City that Consultant has made full disclosure in writing of any existing
or potential conflicts of interest related to Consultant's services under this Agreement. In the event that
any conflicts of interest arise after the Effective Date of this Agreement, Consultant hereby agrees
immediately to make full disclosure to the City in writing.
Consultant, for itself and its officers, agents and employees, further agrees that it shall treat all information
provided to it by the City as confidential and shall not disclose any such information to a third party without
the prior written approval of the City. Consultant's obligations to maintain the confidentiality of information
provided to it by the City shall be further set forth in Exhibit "C," Non-Disclosure Agreement, which is
attached hereto and incorporated herein for all purposes. Consultant shall store and maintain City
Information in a secure manner and shall not allow unauthorized users to access, modify, delete or
otherwise corrupt City Information in any way. Consultant shall notify the City immediately if the security or
integrity of any City information has been compromised or is believed to have been compromised.
City will maintain the confidentiality of information provided to it by the Consultant to the extent permitted
by applicable law. However, Consultant understands and acknowledges that the City is a public entity
under the laws of the State of Texas, and as such, all documents held by the City are subject to
disclosure under Chapter 552 of the Texas Government Code.
S. RIGHT TO AUDIT.
Consultant agrees that the City shall, until the expiration of three (3) years after termination or expiration
of this contract, have access to and the right to examine at reasonable times any directly pertinent books,
documents, papers, working papers and records of the consultant involving transactions relating to this
Contract at no additional cost to the City. Consultant agrees that the City shall have access during normal
working hours to all necessary Consultant facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. The City shall give
Consultant reasonable advance notice of intended audits.
Consultant further agrees to include in all its subcontractor agreements hereunder a provision to the effect
that the subcontractor agrees that the City shall, until expiration of three (3.) years after termination or
expiration of this contract, have access to and the right to examine at reasonable times arty directly
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pertinent books, documents, papers, working papers and records of such subcontractor involving
transactions related to the subcontract, and further that City shall have access during normal working
hours to all subcontractor facilities and shall be provided adequate and appropriate work space in order to
conduct audits in compliance with the provisions of this paragraph. City shall give subcontractor
reasonable notice of intended audits.
7. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Consultant shall operate as an independent contractor as to all
rights and privileges granted herein, and not as agent, representative or employee of the City. Subject to
and in accordance with the conditions and provisions of this Agreement, Consultant shall have the
exclusive right to control the work of its employees and be solely responsible for the negligent acts and
omissions or willful misconduct of its officers, agents, servants, employees, contractors and
subcontractors. Consultant acknowledges that the doctrine of respondea/ superior shall not apply as
between the City, its officers, agents, servants and employees, and Consultant, its officers, agents,
employees, servants, contractors and subcontractors. Consultant further agrees that nothing herein shall
be construed as the creation of a partnership or joint enterprise between City and Consultant. It is further
understood that the City shall in no way be considered a Co-employer or a Joint employer of Consultant
or any officers, agents, servants, employees or subcontractors of Consultant. Neither Consultant, nor any
officers, agents, servants, employees or subcontractors of Consultant shall be entitled to any employment
benefits from the City. Consultant shall be responsible and liable for any and all payment and reporting of
taxes on behalf of itself, and any of its officers, agents, servants, employees or subcontractors.
As an Independent Contractor for the City of Fort Worth Office of City Auditor (OCA), Consultant shall
perform all work assignments without direct supervision from OCA staff and/or management. Consultant
shall remain the legal employer of its temporary personnel placed with City for all purposes. Consultant will
manage all employment aspects of the Consultant's employees assigned to City, including hiring,
employment-based counseling, terminations, salary review, performance evaluations, work schedules,
orientation and placement. Consultant shall be solely responsible for the payment of wages to the
Consultant employees for work performed on assignments hereunder, and will be solely responsible for
withholding federal, state, and local income taxes, paying social security taxes, unemployment insurance in
an amount and under such terms as required by state law.
8. LIABILITY AND INDEMNIFICATION.
CONSULTANT SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS,
PROPERTY DAMAGE AND/OR BODILY INJURY, INCLUDING DEATH, To ANY AND ALL PERSONS,
OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY
THE NEGLIGENT ACT(S) OR OMISSION(S) OR INTENTIONAL MISCONDUCT OF CONSULTANT, ITS
OFFICERS, AGENTS, SERVANTS OR EMPLOYEES, IN PERFORMANCE OF THIS AGREEMENT.
CONSULTANT COVENANTS AND AGREES To, AND DOES HEREBY, INDEMNIFY, HOLD
HARMLESS AND DEFEND THE CITY, ITS OFFICERS, SERVANTS AND EMPLOYEES, FROM AND
AGAINST THIRD PARTY CLAIMS OR LAWSUITS FOR EITHER PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO CONSULTANT`S BUSINESS AND ANY RESULTING
LOST PROFITS) AND/OR BODILY INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF
ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR
OMISSIONS OF CONSULTANT, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
NOTWITHSTANDING ANYTHING TO THE CONTRARY IN THIS AGREEMENT, CONSULTANT SHALL
NOT BE LIABLE OR RESPONSIBLE FOR, OR HAVE ANY DUTY OF INDEMNIFICATION FOR ANY
LOSS OR DAMAGE RESULTING FROM THE NEGLIGENCE OR INTENTIONAL MISCONDUCT OF
THE CITY, ITS OFFICERS, SERVANTS, OR EMPLOYEES.
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9. ASSIGNMENT AND SUBCONTRACTING.
Consultant shall not assign or subcontract any of its duties, obligations or rights under this Agreement
without the prior written consent of the City. If the City grants consent to an assignment, the assignee shall
execute a written agreement with the City and the Consultant under which the assignee agrees to be
bound by the duties and obligations of Consultant under this Agreement. The Consultant shall be liable for
all obligations under this Agreement prior to the assignment. If the City grants consent to a subcontract,
the subcontractor shall execute a written agreement with the Consultant referencing this Agreement under
which the subcontractor shall agree to be bound by the duties and obligations of the Consultant under this
Agreement as such duties and obligations may apply. The Consultant shall be liable for actions of the
subcontractor as if such services were performed by the Consultant.
10. INSURANCE.
Consultant shall provide the City with certificate(s) of insurance documenting policies of the following
minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this
Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability
$1,000,000 Each occurrence
$1,000,000 Aggregate
(b) Automobile Liability
$1,000,000 Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by the Consultant, its employees, agents, representatives
in the course of the providing services under this Agreement. "Any vehicle" shall be any vehicle
owned, hired and non-owned
(c) Worker's Compensation - Statutory limits
Employer's liability
$1009000 Each accident/occurrence
$1009000 Disease - per each employee
$5009000 Disease - policy limit
This coverage may be written as follows:
Workers' Compensation and Employers Liability coverage with limits consistent with statutory
benefits outlined in the Texas workers' Compensation Act (Art. 8308 — 1.01 et seq. Tex. Rev. Civ.
Stat.) and minimum policy limits for Employers' Liability of $100,000 each accident/occurrence,
$500,000 bodily injury disease policy limit and $100,000 per disease per employee
(d) Professional Liability Errors & omissions
$1,000,000 Each Claim Limit
$1,000,000 Aggregate Limit
Professional Liability (Errors & omissions) coverage may be provided through an endorsement to
the Commercial General Liability (CGL) policy, or a separate policy specific to Professional Liability
E&O. Either is acceptable if coverage meets all other requirements. Coverage shall be claims-
made, and maintained for the duration of the contractual agreement and for two (2) years following
completion of services provided. An annual certificate of insurance shall be submitted to the City to
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evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall name the City as an
additional insured thereon, as its interests may appear. The term City shall include its employees,
officers, officials, agents, and volunteers in respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation (Right of Recovery) in
favor of the City of Fort Worth.
(c) The carrier will endeavor to provide a minimum of Thirty (30) days notice of cancellation of
coverage to the City. Ten (10) days notice shall be acceptable in the event of non-payment of
premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 1000 Throckmorton, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do business in the State of Texas.
All insurers must have a minimum rating of A- VI in the current A.M. Best Key Rating Guide, or
have reasonably equivalent financial strength and solvency to the satisfaction of Risk
Management. If the rating is below that required, written approval of Risk Management is required.
(e) Any failure on the part of the City to request required insurance documentation shall not constitute
a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that the Consultant has obtained all required insurance shall
be delivered to the City prior to Consultant proceeding with any work pursuant to this Agreement.
11. COMPLIANCE WITH LAWS ORDINANCES RULES AND REGULATIONS.
Consultant agrees to comply with all applicable federal, state and local laws, ordinances, rules and
regulations. If the City notifies Consultant of any violation of such laws, ordinances, rules or regulations, to
the extent required by applicable law, Consultant shall immediately desist from and correct the violation.
12. NONDISCRIMINATION COVENANT.
Consultant, for itself, its personal representatives, assigns, subcontractors and successors in interest, as
part of the consideration herein, agrees that in the performance of Consultant's duties and obligations
hereunder, it shall not, in violation of applicable law, discriminate in the treatment or employment of any
individual or group of individuals on any basis prohibited by law. If any third party claim arises from an
alleged violation of this non-discrimination covenant by Consultant, its personal representatives, assigns,
subcontractors or successors in interest, Consultant agrees to assume such liability and to indemnify and
defend the City and hold the City harmless from such claim.
13. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have
been delivered when (1} hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received
by the other party by United States Mail, registered, return receipt requested, addressed as follows:
TO THE CITY:
City of Fort Worth
Attn: office of the City Auditor
1000 Throckmorton
Fort Worth TIC 76102-6311
Protessiunal Services Agreement
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Facsimile: (817) 392-8654
TO CONSULTANT:
Name: Robert Half International Inc.
Attn- Regional Manager
Address: 1300 Summit Ave.,
Suite 512, Fort Worth, TX 76102
Facsimile: (817) 870-1278
With a copy to:
Robert Half International Inc.
2613 Camino Ramon
San Ramon, CA 94583
Attn: Client Contracts Department
14. SOLICITATION OF EMPLOYEES.
Consultant shall not, during the term of this agreement and additionally for a period of one year after its
termination, solicit for employment or employ, whether as employee or independent contractor, any person
who is or has been employed by City, without the prior written consent of City. For purposes of this
Agreement, "solicit" does not include contact resulting from indirect means such as public advertisement,
placement firm searches or similar means not directed specifically to an individual.
15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agreement, the city does not waive or surrender any
of its governmental powers.
16. NO WAIVER.
The failure of the City or Consultant to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted herein shall not constitute a waiver of the City's or Consultant's
respective right to insist upon appropriate performance or to assert any such right on any future occasion.
17. GOVERNING LAW 1 VENUE.
This Agreement shall be construed in accordance with the internal laws of the State of Texas. If any action,
whether real or asserted, at law or in equity, is brought on the basis of this Agreement, venue for such
action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
18. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and
enforceability of the remaining provisions shall not in any way be affected or impaired.
19. FORCE MAJEURE.
The City and Consultant shall exercise their best efforts to meet their respective duties and obligations as
set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to
force majeure or other causes beyond their reasonable control (force majeure), including, but not limited
to, compliance with any government law, ordinance or regulation, acts of God, acts of the public enemy,
fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any governmental
authority. transportation problems and/or any other similar causes.
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20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only and shall not be deemed a part
of this Agreement.
21. REVIEW OF COUNSEL.
The parties acknowledge that each party and its counsel have reviewed and revised this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against the
drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
22. AMENDMENTS.
No amendment of this Agreement shall be binding upon either party hereto unless such amendment is set
forth in a written instrument, which is executed by an authorized representative of each party.
23. ENTIRETY OF AGREEMENT.
This Agreement, including the schedule of exhibits attached hereto and any documents incorporated
herein by reference, contains the entire understanding and agreement between the City and Consultant,
their assigns and successors in interest, as to the matters contained herein. Any prior or
contemporaneous oral or written agreement regarding the subject matter herein is hereby superseded to
the extent in conflict with any provision of this Agreement.
24. SIGNATURE AUTHORITY.
The person signing this agreement hereby warrants that he/she has the legal authority to execute this
agreement on behalf of the respective party, and that such binding authority has been granted by proper
order, resolution, ordinance or other authorization of the entity. The other party is fully entitled to rely on this
warranty and representation in entering into this Agreement.
25. NETWORK ACCESS.
If Consultant requires access to the City's computer network in order to provide the services herein,
Consultant shall execute the Network Access Agreement which is attached hereto as Exhibit "C" and
incorporated herein for all purposes.
26. REFERENCE CHECKS.
Consultant shall be fully and solely responsible for verification of minimum skill level and any applicable
experience of any individual assigned to provide services under this Agreement. No individual shall be
assigned to provide services unless such individual meets the minimum skill level required by the City to
perform the associated audit as set forth in the applicable Statement of Work. Consultant only checks
references by asking specific questions to select past employers with regard to skills and work history
before placing an individual on his or her first assignment.
27. WARRANTIES.
Consultant warrants that all work performed by its employees under this Agreement shall be in accordance
with industry standards and in accordance with Generally Accepted Auditing Standards. Consultant makes
no other warranties, express or implied.
28. NO DELIVERABLES.
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Notwithstanding any language to the contrary contained in this Agreement or attachment hereto with regard
to fixed-price, deliverables, acceptance of deliverables, or milestones, Consultant shall be compensated on
an hourly basis only in accordance with Exhibit B, Payment Schedule.
29. SCOPE.
Services under this Agreement shall be provided by Robert Half Management Resources, a division of
Robert Half International Inc. Notwithstanding the foregoing, Robert Half International Inc. shall be liable for
all of Consultant's obligations hereunder.
30. SUBSTITION OF TEMPORARY EMPLOYEES.
(a) If City determines that any employee of Consultant does not meet the qualifications needed, has
not followed applicable safety or accounting standards or for any other reason is unable to
complete the assignment to the satisfaction of the City, City will direct Consultant to remove its
Contractor immediately. City shall have the option of terminating the services immediately or
requesting a substitute employee to complete the work. If Consultant is unable to provide a
satisfactory substitute employee within seven (7) business days, the City may terminate the
services without penalty to the City.
(b) If the employee no longer provides services for Consultant, Consultant shall have up to seven (7)
business days to replace the employee with a substitute satisfactory to the City. Consultant shall
use its best efforts to provide a substitute employee at the same or comparable skill level. If the
Consultant is unable to provide a satisfactory substitute employee within seven (7) business days,
the City may terminate the services without penalty.
(c) Except when an employee leaves Consultant's employment voluntarily, Consultant may not remove
an employee from a project without prior written consent of the City.
(d) Upon any termination or substitution of an employee prior to completion of the assignment,
Consultant is responsible for retrieving all access cards, files, and all other property and security
devices that may have been issued to Consultant's employee by the City and to deliver the items to
the City.
31. CITY OWNERSHIP OF WORK PRODUCT
Consultant acknowledges and agrees that any and all analyses, evaluations, reports, memoranda, letters,
ideas, processes, methods, programs and manuals that were developed, prepared, conceived, made or
suggested by the Consultant and/or its employees for the City pursuant to this Agreement, including all
such developments as are originated or conceived for the City during the term of this Agreement and that
are completed or reduced to writing hereafter (the "Work Product") will be and remain a work for hire and
the exclusive property of the City. All rights, title and ownership interests, including copyright, which
Consultant and/or its employees may have in any Work Product or any tangible media embodying such
Work Product are hereby assigned to the City. Consultant for itself and on behalf of its employees waives
any property interest in such Work Product.
32. LIMITATION OF LIABILITY
NOTWITHSTANDING ANYTHING TO THE CONTRARY IN THIS AGREEMENT, EXCEPT FOR DAMAGE
FOR BODILY INJURY OR DAMAGE TO TANGIBLE PROPERTY CAUSED BY CONSULTANT,
CONSULTANT'S MAXIMUM LIABILITY UNDER THIS AGREEMENT SHALL NOT EXCEED TWO
MILLION DOLLARS ($2,000,000.00).
33. LIMITATIONS OF JOB DUTIES
City shall not require a temporary employee (i) to perform services outside the scope of his or her
assignment, iii) to sign contracts or statements (including SEC documents), (iii} to make any management
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decisions, (iv) to sign, endorse, wire, transport or otherwise convey cash, securities, checks, or any other
negotiable instruments or valuables or (v) to operate machinery (other than office machines) or automotive
equipment. Since consultant is not a professional accounting firm, city agrees that it will not require
Consultant's temporary employees (a) to render an opinion on behalf of Consultant or on City's behalf
regarding financial statements, (b) to sign the name of consultant on any document or (c) to sign their own
names on financial statements or tax returns.
[SIGNATURES FOLLOW]
Executed in multiples this the day of Y , 20]1.
ACCEPTED AND AGREED: ACCEPTED AND AGREED:
CITY OF FORT WORTH: ROBERT HALF INTERNATIONAL
INC. EGE
By: By:
arles Daniels Eric S. Peters
Assistant city Manager Regional Vice President
Date. It
Date:
ATTEST: ATTEST:
By: ,,. R �, By:
Mart y Hendrix °°� � �a :� Name:
City Secretary 0 Title:
APPROVED A O FORM AND LEGA
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Assistant city Attorney
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CONTRACT AUTHORIZATION:
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Professional Services AgreemeW
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EXHIBIT A-1
STATEMENT OF WORK
VARIOUS DEPARTMENTS— FOLLOW UP REVIEWS
Consultant agrees to provide staffing services for completion of Follow Up Audits of prior OCA audits of
various departments and operations in accordance with the highest professional industry standards.
These reviews will consist of the following segments:
This effort will include initial reviews of the prior audit work and interview with the auditor(s)
that performed the work, preparation of an audit program (with stated objectives and
related audit steps to achieve these objectives), EDP request for data and format
necessary to perform the steps, and completion of the program steps through fieldwork and
audit draft stage. OCA personnel will make all data and information available to Consultant
for this project through read only access and/or downloads of accounts and files. This effort
will include documenting in a formal report what actions (if any) the applicable
department(s) have taken to correct the issues/deficiencies documented in the findings of
the original report. The effort will also include documenting the results of Consultant's audit
work in conformance with City of Fort Worth OCA standards and Generally Accepted
Auditing Standards for ten (1 o) previously issued reports. Periodic, scheduled reports of
audit work will be submitted to OCA at designated milestones to ensure continued and
satisfactory progression of work.
OCA will provide "boilerplate" programs that are used for similar engagements; however,
Consultant shall be responsible for preparing a customized audit program, specific to the
particular audit project. Additionally, there are many audit sites and bulletin boards that
have "canned" audit programs available for downloading that can be used by Consultant
and customized to conduct the audit project. Consultant is expected to adjust the audit
program and audit steps (adding steps or deleting steps) based upon the situations
encountered during the audit. Any significant changes should also be discussed with OCA
management to ensure the City receives the end product contracted for pursuant to this
Agreement.
In order to ensure the confidentiality of City owned data and information, Consultant shall
utilize an OCA laptop computer for preparing and storing electronic work papers. These
computers do not allow for "wireless" Internet capabilities and all data will be encrypted to
protect the data and information. It is understood that all information and data collected and
utilized during the audit project is the property of the City of Fort Worth OCA, therefore, it
may not be used for any personal use; nor disclosed to anyone other than City of Fort
Worth OCA management.
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EXHIBIT A-2
STATEMENT OF WORK
AUDITS OF PUBLIC IMPROVEMENT DISTRICTS (PIDS) AND TAX INCREMENT FINANCING
DISTRICTS (TIFS)
Consultant agrees to provide staffing services for completion of audits of PID No. 9 (Parkwood Hill), PID
No. 12 (Chapel Hill), TIF No. 0 (Riverfront: RadioShack), and TIF No. 10 (Lone Star: Cabella's) in
accordance with the highest professional industry standards.
These audits will consist of the following segments:
• This effort will include initial reviews of the prior audit work and interview with the auditor(s)
that performed the work, preparation of an audit program (with stated objectives and
related audit steps to achieve these objectives), EDP request for data and format
necessary to perform the steps, and completion of the program steps through fieldwork and
audit draft stage. OCA personnel will make all data and information available to Consultant
for this project through read only access and/or downloads of accounts and files. This effort
will also include a formal report which includes an assessment of the entity's compliance
with applicable laws and statutes, along with a financial analysis of the entity's operation,
prepared in conformance with City of Fort Worth OCA standards and Generally Accepted
Auditing Standards. Periodic, scheduled reports of audit work will be submitted to OCA at
designated milestones to ensure continued and satisfactory progression of work.
• OCA will provide "boilerplate" programs that are used for similar engagements; however,
Consultant shall be responsible for preparing a customized audit program, specific to the
particular audit project. Additionally, there are many audit sites and bulletin boards that
have "canned" audit programs available for downloading that can be used by Consultant
and customized to conduct the audit project. Consultant is expected to adjust the audit
program and audit steps (adding steps or deleting steps) based upon the situations
encountered during the audit. Any significant changes should also be discussed with OCA
management to ensure the City receives the end product contracted for pursuant to this
Agreement.
• In order to ensure the confidentiality of City owned data and information, Consultant shall
utilize an OCA laptop computer for preparing and storing electronic work papers. These
computers do not allow for "wireless" Internet capabilities and all data will be encrypted to
protect the data and information. It is understood that all information and data collected and
utilized during the audit project is the property of the City of Fort Worth OCA; therefore, it
may not be used for any personal use; nor disclosed to anyone other than City of Fort
Worth OCA management.
Protess+onal services Agreenietit
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EXHIBIT A-3
STATEMENT OF WORK
DEPARTMENT AND PROCESS REVIEWS, DEPARTMENT IT APPLICATION AUDIT
Consultant agrees to provide staffing services for completion of two or three Department or Process
reviews and a Departmental IT Application Audit in accordance with the highest professional industry
standards.
These reviews will consist of the following segments:
• This effort will include initial reviews of the prior audit work and interview with the auditor(s)
that performed the work, preparation of an audit program (with stated objectives and
related audit steps to achieve these objectives), EDP request for data and format
necessary to perform the steps, and completion of the program steps through fieldwork and
audit draft stage. OCA personnel will make all data and information available to Consultant
for this project through read only access and/or downloads of accounts and files. This effort
will also include a formal report documenting an analysis of revenues or expenditures (to
be determined by a formal risk assessment) of four (4) city departments. This report must
document the results of Consultant's audit work in conformance with City of Fort Worth
OCA standards and Generally Accepted Auditing Standards. Periodic, scheduled reports of
audit work will be submitted to OCA at designated milestones to ensure continued and
satisfactory progression of work.
• OCA will provide "boilerplate" programs that are used for similar engagements; however,
Consultant shall be responsible for preparing a customized audit program, specific to the
particular audit project. Additionally, there are many audit sites and bulletin boards that
have "canned" audit programs available for downloading that can be used by Consultant
and customized to conduct the audit project. Consultant is expected to adjust the audit
program and audit steps (adding steps or deleting steps) based upon the situations
encountered during the audit. Any significant changes should also be discussed with OCA
management to ensure the City receives the end product contracted for pursuant to this
Agreement.
In order to ensure the confidentiality of City owned data and information, Consultant shall
utilize an OCA laptop computer for preparing and storing electronic work papers. These
computers do not allow for "wireless" Internet capabilities and all data will be encrypted to
protect the data and information. It is understood that all information and data collected and
utilized during the audit project is the property of the City of Fort worth OCA; therefore, it
may not be used for any personal use; nor disclosed to anyone other than City of Fort
Worth OCA management.
Professiunal Services Agreement
Robert Haif Management Resources
Page 13 of 22
City Secretary Contract No.
EXHIBIT B
PAYMENT SCHEDULE AND RATES
Consultant's employee assigned under the Agreement will submit a "Work Verification Form" in the form
of Exhibit "E" for the City's approval at the end of each week. The City's approval thereby will indicate its
acceptance of the audit services provided in accordance with this Agreement. City will be billed monthly for
the total hours worked by Consultant's employees. Invoices are due and payable within thirty (30) days of
receipt of the invoice. Total payments under this Agreement shall not exceed $105,000.00
All services shall be provided in accordance with the schedule and rates listed below:
Various Departments— Follow Up Reviews-- Not to exceed $27,500.00
The allocated hours to complete these projects are 500 hours. After 40 hours have been expended on each
project, the Consultant will compile all applicable information and work papers completed to date into an
audit project binder and use the remaining 10 hours to clear required review points and update OCA
management on the status of the project. The total fees to be spent on this project will not exceed
$27,500.00; which is calculated as 500 hours at the rate of $55.00 per hour. It is understood that the
maximum number of hours that can be worked in any one business work week by the contractor is forty
(40), and the standard business work week will be from Sunday through the following Saturday. It is also
understood that the maximum rate for this audit project will be $55.00 per hour.
PID and TIF Audits -T- Not to exceed $26,400.00
The allocated hours to complete these projects are 480 hours. After 100 hours have been expended for
each audit, the contractor will compile all applicable information and work papers completed to date into an
audit project binder and use the remaining 20 hours to clear required review points and update OCA
management on the status of the project. The total fees to be spent on this project will not exceed
$26,400.00; which is calculated as 480 hours at the rate of $55.00 per hour. It is understood that the
maximum number of hours that can be worked in any one business work week by the contractor is forty
(40), and the standard business work week will be from Sunday through the following Saturday. It is also
understood that the maximum rate for this audit project will be $55.00 per hour.
Department and Process Reviews Department IT Application Audit-- Not to exceed $51,100.00
The allocated hours to complete these projects are 929 hours. After 80% of project hours have been
expended, the contractor will compile all applicable information and work papers completed to date into an
audit project binder and use the remaining hours to clear required review points and update OCA
management on the status of the project. The total fees to be spent on this project will not exceed
$51,100.00; which is calculated as 929 hours at the rate of$55.00 per hour ($5.00 rounding difference). It is
understood that the maximum number of hours that can be worked in any one business work week by the
contractor is forty (40), and the standard business work week will be from Sunday through the following
Saturday. It is also understood that the maximum rate for this audit project will be $55.00 per hour.
Protessional Services Agreement
Robert Halt Management Resources
Page 14 of 22
City Secretary Contract No.
EXHIBIT C
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT is entered into and effective as of the date of the Professional Services Agreement to
which it is attached (Effective Date) between CITY OF FORT WORTH ("CITY") a home rule municipal
corporation organized under the laws of the state of Texas, and ROBERT HALF INTERNATIONAL INC.,
through its division Robert Half Management Resources ("Consultant") a Delaware corporation, with
offices at 1300 Summit Ave., Suite 512, Fort worth, TX 75102 ("Branch"), collectively referred to as the
`parties" and individually as a "party." For purposes of this Agreement, the terms City and Consultant
include parent and subsidiary companies of the party.
1. City and Consultant intend to disclose to each other information, which may include confidential
information, for the purpose of providing staffing augmentation services. The term "Confidential
Information" will mean any information or data which is disclosed by a party to the other party under
or in contemplation of the stated purpose and which (a) if in tangible form or other media that can
be converted to readable form, is clearly marked as proprietary, confidential or private when
disclosed, or (b) if oral or visual, is identified as proprietary, confidential or private at the time of
disclosure. Confidential Information may be either the property of the disclosing party or information
provided by a corporate affiliate of the disclosing party or a third party. Disclosures under this
Agreement may be
made from the Effective Date of this Agreement until termination of the Professional Services
Agreement to which this Agreement is attached, unless extended in a writing signed by both
parties.
2. For all Confidential Information, the recipient will:
(a) use the Confidential Information only for the stated purpose;
(b) restrict disclosure of the Confidential Information solely to those employees, consultants or
agents of such party with a "need to know" and not disclose it to third parties without the
prior written consent of the disclosing party;
(c) advise those employees, consultants or agents who gain access to Confidential Information
of their obligations regarding the Confidential Information;
(d) make only the number of copies of the Confidential Information necessary to disseminate
the information to those employees who are entitled to have access to it, and ensure that
all
confidentiality notices set forth on the Confidential Information are reproduced in full on
such copies; and
(e) safeguard the Confidential Information with the same degree of care to avoid unauthorized
disclosure as recipient uses to protect its own confidential and private information:
(f) notify disclosing party immediately upon discovery of any unauthorized use or disclosure of
Confidential Information or any other breach of this Agreement by recipient, its employees,
consultants or agents and will cooperate with disclosing party in every reasonable way to
help disclosing party regain possession of the Confidential Information and prevent its
further unauthorized disclosure or use. For purposes of this Agreement a "need to know"
means that the employee, consultants or agents requires the Confidential Information in
order to perform his or her responsibilities in connection with the stated purpose.
3. The obligations of Paragraph 2 will not apply to any Confidential Information which:
(a) s or becomes available to the public through no breach of this Agreement:
(b) was previously known by the recipient without any obligation to hold it in confidence
(c) is received from a third party free to disclose such information without restriction,
(d) is independently developed by the recipient without the use of Confidential Information of
the disclosing party:
Professional Ser\,ices Agreemerit
Robert Halt Maiiageme«t Resources
Page t5 of 22
City Secretary Contract No.
(e) is approved for release by written authorization of the disclosing party, but only to the
extent
of and subject to such conditions as may be imposed in such written authorization, or
M is required to be disclosed pursuant to applicable law, rule, regulation or court order as set
forth in section 12 below.
4. If the disclosing party inadvertently fails to mark as proprietary, confidential or private information
for
which it desires confidential treatment; it will so inform the receiving party. The receiving party
thereupon will return the unmarked information to the disclosing party and the disclosing party will
SUbstItUtC I)I"Open' I11arked II1formation. In addItlon. It,the disclosing paI'ty, at the t1n1C of d1SCIoSL11'C.
inadvertently fails to identity as proprietary, confidential or private oral or visual information for
which
it desires confidential treatment, it will so inform the receiving party. The receiving party's
obligations
under Paragraph 2 in connection with information encompassed by this paragraph will commence
upon notice from the disclosing party of the failure to properly mark or identify the Confidential
Information.
5. Each party acknowledges its obligation to control access to and/or exportation of technical data
under the applicable export laws and regulations of the United States, and each party agrees to
adhere to and comply with the laws and regulations governing any technical data received under
this Agreement.
6. Confidential Information, including permitted copies, will be deemed the property of the disclosing
party. The receiving party, will, within ten (10) calendar days of a written request by the disclosing
party, return all Confidential Information, including all copies, to the disclosing party or, if so
directed
by the disclosing party, destroy all such Confidential Information. The receiving party will also,
within
ten (10) calendar days of a written request by the disclosing party, certify in writing that it has
satisfied its obligations under this Paragraph 6. The receiving party's obligations under Section 2
will
expire two (2) years after return or destruction of the disclosing party's Confidential Information.
7. Both parties agree that an impending or existing violation of any provision of this Agreement would
cause the disclosing party irreparable injury for which it would have no adequate remedy at law,
and
that the disclosing party will be entitled to seek immediate injunctive relief prohibiting such violation,
in addition to any other rights and remedies available to it.
8. Nothing contained in this Agreement or in any discussions undertaken or disclosures regarding the
expiration of the confidentiality period stated in Section 6. stated purpose will be deemed a
commitment to engage in any business relationship, contract or dealing with the other party. The
parties acknowledge that in the event that they develop, market and sell similar products and
services nothing contained herein is intended to limit a party's activities or dealings except as
expressly provided herein with respect to the disclosing party's Confidential Information
9. No patent, copyright, trademark or other proprietary right is licensed, granted or otherwise
transferred by this Agreement or any disclosure hereunder, except for the right to use such
information in accordance with this Agreement. No warranties of any kind are given for the
Confidential Information disclosed under this Agreement.
10- The term of this Agreement shall commence on the Effective Date and shall continue until
Expiration of the confidentiality period stated in Section 6.
Professional Services Agreement
Robert Half Management Resources
Page 16 of 22
City Secretary Contract No.
11. This Agreement may not be assigned by either party without the prior written consent of the other
party. Any assignment in violation of this Paragraph will be void. This Agreement will be binding
upon the parties and their respective successors and assigns.
12. The provisions of this Agreement shall not prohibit a disclosure required by law or any court of
competent jurisdiction or any investigation of a governmental or regulatory body which is lawfully
entitled to require any such disclosure; provided that prior to such disclosure the receiving party
shall promptly notify the disclosing party of such requirement so that the disclosing party may
contest such disclosure and otherwise protect its interests in the timing and content of such
disclosure. The receiving party will exercise reasonable efforts to help disclosing party obtain a
protective order or other reliable assurance that confidential treatment will be accorded to the
Confidential Information. If a protective order or other remedy is not obtained, the receiving party
will furnish only that portion of the Confidential Information that the receiving party is legally
required to disclose.
13. If any provision of this Agreement will be held invalid or unenforceable, such provision will be
deemed deleted from this Agreement and replaced by a valid and enforceable provision which so
far as possible achieves the parties' intent in agreeing to the original provision. The
remaining
provisions of this Agreement will continue in full force and effect.
14. If either party employs attorneys to enforce any rights arising out of this Agreement, each party will
be responsible for the payment of its own attorney's fees.
15. Each party warrants that it has the authority to enter into this Agreement and to lawfully make the
disclosures contemplated hereunder.
15. This Agreement represents the entire understanding between the parties with respect to the subject
matter hereof and supersedes all prior communications, agreements and understandings. The
provisions of this Agreement may not be modified, amended or waived, except by a written
instrument duly executed by both parties.
17. This Agreement may be executed in one or more counterparts, each of which will be deemed to
be an original and all of which, when taken together, will be deemed to constitute one and the
same agreement. Delivery of an executed counterpart of this Agreement by facsimile or any other
reliable means shall be effective for all purposes as delivery of a manually executed original
counterpart. Either party may maintain a copy of this Agreement in electronic form. The parties
further agree that a copy produced from the delivered counterpart or electronic form by any
reliable means (for example, photocopy, facsimile or printed image) shall in all respects be
considered an original.
Professional Services Agreement
lkobtert Half Management Resources
Page 1 l of 22
City Secretary Contract No.
EXHIBIT D
NETWORK ACCESS AGREEMENT
This NETWORK ACCESS AGREEMENT ("Agreement') is made and entered into by and
between the CITY OF FORT WORTH ("City"), a home rule municipal corporation with its principal
location at 1 000 Throckmorton Street, Fort Worth, Texas 75102, organized under the laws of the State of
Texas and situated in portions of Tarrant, Denton and Wise Counties, Texas, and ROBERT HALF
INTERNATIONAL INC., through its division Robert Half Management Resources ("Consultant") a Delaware
corporation, with offices at 1300 Summit Ave., Suite 512, Fort Worth, TX 75102 ("Branch"), collectively
referred to as the `parties" and individually as a "party."
1 The Network. The City owns and operates a computing environment and network (collectively the
"Network"). Contractor wishes to access the City's network in order to provide staff augmentation
services. In order to provide the necessary support, Contractor needs access to city's network and
Internet, Intranet, and email.
2. Grant of Limited Access. Contractor is hereby granted a limited right of access to the City's
Network for the sole purpose of providing staff augmentation services. Such access is granted
subject to the terms and conditions forth in this Agreement and applicable provisions of the City's
Administrative Regulation D-7 (Electronic Communications Resource Use Policy), of which such
applicable provisions are hereby incorporated by reference and made a part of this Agreement for
all purposes herein and are available upon request.
3. Network Credentials. The City will provide Contractor with Network Credentials consisting of
user IDs and passwords unique to each individual requiring Network access on behalf of the
Contractor. Access rights will automatically expire one (1) year from the date of this Agreement. If
this access is being granted for purposes of completing services for the City pursuant to a separate
contract, then, this Agreement will expire at the completion of the contracted services, or upon
termination of the contracted services, whichever occurs first.
4. Renewal. At the end of the first year and each year thereafter, this Agreement may be renewed
annually if the following conditions are met:
4.1 Contracted services have not been completed.
4.2 Contracted services have not been terminated.
4.3 Within the thirty (30) days prior to the scheduled annual expiration of this Agreement, the
Contractor has provided the City with a current list of its officers, agents, servants,
employees or representatives requiring Network credentials.
Professional Services Agreement
Robert Half Management Resources
Page 18 of 22
r
City Secretary Contract No.
Notwithstanding the scheduled contract expiration or the status of completion of services,
Contractor shall provide the City with a current list of officers, agents, servants, employees or
representatives that require Network credentials on an annual basis. Failure to adhere to this
requirement may result in denial of access to the Network and/or termination of this Agreement.
5. Network Restrictions. Contractor officers, agents, servants, employees or representatives may
not share the City-assigned user IDs and passwords. Contractor acknowledges, agrees and hereby
gives its authorization to the City to monitor Contractor's use of the City's Network in order to
ensure
Contractor's compliance with this Agreement. A breach by Contractor, its officers. agents. servants.
employees or representatives, of this Agreement and any other written instructions or guidelines
that the City provides to Contractor pursuant to this Agreement shall be grounds for the City
immediately to deny Contractor access to the Network and Contractor's Data, terminate the Agreement,
and pursue any other remedies that the City may have under this Agreement or at law or in equity.
6. Termination. In addition to the other rights of termination set forth herein, the City may terminate
this Agreement at any time and for any reason with or without notice, and without penalty to the
City. Upon termination of this Agreement. Contractor agrees to remove entirely any client or
communications software provided by the City from all computing equipment used and owned by
the Contractor, its officers, agents, servants, employees and/or representatives to access the City's
Network
7. Information Securit . Contractor agrees to make every reasonable effort in accordance with
accepted security practices to protect the Network credentials and access methods provided by the
City from unauthorized disclosure and use. Contractor agrees to notify the City immediately upon
discovery of a breach or threat of breach which could compromise the integrity of the City's
Network, including but not limited to, theft of Contractor-owned equipment that contains City-
provided access software, termination or resignation of officers, agents, servants, employees or
representatives with access to City-provided Network credentials, and unauthorized use or sharing
of Network credentials.
8. LIABILITY AND INDEMNIFICATION. CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE
FOR ALL DAMAGES THAT THE CITY MAY INCUR DIRECTLY ON ACCOUNT OF ANY
BREACH OF THIS AGREEMENT BY CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS
OR EMPLOYEES. THE CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, SHALL
NOT BE LIABLE FOR ANY DAMAGES THAT CONTRACTOR MAY INCUR AS A RESULT OF
THE CITY'S RESTRICTIONS TO OR DENIAL OF ACCESS TO CONTRACTOR'S DATA ON
ACCOUNT OF ANY BREACH OF THIS AGREEMENT BY CONTRACTOR, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES, OR FOR ANY REASONABLE SECURITY MEASURES
TAKEN BY THE CITY. IN ADDITION, CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE
FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, AND ALL CLAIMS, DEMANDS AND JUDGMENTS THEREFOR, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S) OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS AND/OR
EMPLOYEES. CONTRACTOR, AT CONTRACTOR'S OWN COST OR EXPENSE, HEREBY
AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS THE CITY, ITS OFFICERS,
AGENTS, SERVANTS AND/OR EMPLOYEES FROM AND AGAINST ANY THIRD PARTY
CLAIM, LAWSUIT, DEMAND OR OTHER ACTION TO THE EXTENT THAT THE SAME ARISES
FROM
THE NEGLIGENT ACT(S) OR OMISSION(S) OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
9. Confidential Information. Contractor, for itself and its officers, agents, employees, and
representatives, agrees that it shall treat all information provided to it by the City as confidential and
shall not disclose any such information to a third party without the prior written approval of the City.
Contractor further agrees that it shall store and maintain City Information in a secure manner and
Professional Services Agreement
Robert Half Management Resources
Page 19 of 22
MMY
City Secretary Contract No.
shall not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in
any way. Contractor shall notify the City immediately if the security or integrity of any City
information has been compromised or is believed to have been compromised.
10. Right to Audit. Contractor agrees that the City shall, during the initial term, any renewal terms,
and until the expiration of three (3) years after termination or expiration of this contract, have
access to and the right to examine at reasonable times any directly pertinent books, data, documents,
papers and records, both hard copy and electronic, of the Contractor involving transactions relating
to this Agreement, provided that the audit is performed at City's sole expense. Contractor agrees
that the City shall have access during normal working hours to all necessary Contractor facilities
and shall be provided adequate and appropriate work space in order to conduct audits in compliance
with the provisions of this section; The City shall give Contractor reasonable advance notice of
intended audits. Contractor further agrees to include in all its subcontractor agreements hereunder
a provision to the effect that the subcontractor agrees that the City shall, during the initial term, any
renewal terms, and until expiration of three (3) years after termination or expiration of the
subcontract, have access to and the right to examine at reasonable times any directly pertinent
books, data. documents, papers and records, both hard copy and electronic, of such subcontractor
involving transactions related to the subcontract, and further that City shall have access during
normal working hours to all subcontractor facilities and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this paragraph. City shall
give subcontractor reasonable notice of intended audits.
11. Agreement Cumulative. This Agreement is cumulative of and in addition to any written contracts,
agreements, understandings or acknowledgments with the City signed by Contractor. This
Agreement and any other documents incorporated herein by reference constitute the entire
understanding and Agreement between the City and Contractor as to the matters contained herein
regarding Contractors access to and use of the City's Network.
12. Amendments. The terms of this Agreement shall not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by an authorized
representative of both the City and Contractor.
13. Assignment. Contractor may not assign or in any way transfer any of its interest in this
Agreement. Any attempted assignment or transfer of all or any part hereof shall be null and void.
14. Severabili#y. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the
validity, legality and enforceability of the remaining provisions shall not in any way be affected or
impaired.
15. Force Majeure. Each party shall exercise commercially reasonable efforts, consistent with the
degree of care that a prudent and competent entity engaged in the same line of business or
endeavor would exercise under similar circumstances, to meet its respective duties and obligations
as set forth in this Agreement, but shall not be held liable for any delay or omission in performance
due to force majeure or other causes beyond their reasonable control (force majeure), including,
but not limited to, compliance with any government law, ordinance or regulation, acts of God, acts of
the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by
any governmental authority, transportation problems and/or any other similar causes.
16. Governing Law I Venue. This Agreement shall be construed in accordance with the laws of the
State of Texas. If any action, whether real or asserted, at law or in equity, is brought on the basis of
this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or
the United States District Court for the Northern District of Texas, Fort Worth Division.
17. Siqnature Authority. The signature below of an authorized representative acknowledges that the
Contractor has read this Agreement and agrees to be bound by terms and conditions set forth
herein
Professional Services Agreement
Robert Half Management Resources
Page 20 of 22
City Secretary Contract No.
EXHIBIT E
WORK VERIFICATION FORM
Name of Consultant:
Name of Personnel Assigned:
Audit Project#:
Date of Submission:
Number of Hours Worked:
Description of Work Completed:
Comments from City Audit Staff(if needed):
Work Approved
Work Not Approved
Approved by Contractor: Approved by City:
Signature: Signature:
Printed Name: Printed Name:
Title: Title:
Date: Date:
For City Use Only
Total Contract Amount: _
j Approved Payment '
Amount.
(rate X hrs worked)
Remaining Balance
Prolessiorial Services Agreement
Robert Half Management Resources
Page 21 of 22
City Secretary Contract No.
Remaining Hours:
Professional Services Agreement
Robert Half Management Resources
Page 22 of 22
M&CReview Page l of
Official site or the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWORTH COUNCIL ACTION: Approved on 11/15/2011
DATE: 11/15/2011 REFERENCE NO.: *°C_25269 LOG NAME: 108TAFF/NG
SERVICES - 3
PUBLIC CODE: C TYPE: CONSENT PUBLIC
HEARING.
SUBJECT: Authorize Execution of Contract for Supplemental Audit Staffing Services with Robed
Half International Inc., Through its Division Robert Half Management Resources Company,
for the Office of the City Auditor in the Amount of$105,000.00 (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It he recommended that the City Council authorize the City Manager to execute e contract for supplemental
audit staffing services with Robert Half International, Inc., through its division Robert Half Management
Resources Company. for the Office of City Auditor in the amount of$105,000.00.
DISCUSSION:
The City of Fort Worth (City) Office of City Auditor will use the professional services agreement with
Robed Half Management Resources Company to supplement Audit Staff in order to complete the
following audit projects:
1. Follow up Reviews -Various City Departments
2. Audits of Public Improvement Districts (P|O) and Tex Increment Financing Districts (T/F)
3. Department and Process Reviews
Robed Half Management Resources Company, is o certified Houston-Galveston Area Council (HGAC)
member vendor. As such, the City will be able to obtain contracted services at reduced rates.
PN/VVBE -A wavier of the goal for P@/VVBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/VVBE Office because the purchase of goods or services is from sources
where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS - Upon City Council's approval, the Agreement will begin November 15, 2011 and
expire when all funds have been expended, but no later than September 30. 2012.
COST ANALYSIS ' Coat estimates for each audit project are as follows:
Audit Project Estimated Hourly Rate Estimated Total
Hours Cost
1. Follow upReviews- 500 $55.00 $27.500.00
various departments
2. P|O and T|FAudits 480 $55.00 $269400.00
3. Department and 329 $55.00 $517095.00
Process Reviews
This is not o request for new funds. The Office of City Auditor will use existing funds originally budgeted
for contractual oen/ioeo in the Fi000| Year 2011 budQet
ht{p://oppo.cfwoe1.Org/cOuoci/_paCke1/ozC review.a8p7{D=16} }3&COuoci|date=} }/}5/20}} 11/15/2011
M&C Review Page 2 of 2
FISCAL INFORMATIONXERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the General Fund.
TO Fund/AccounVCenters FROM Fund/Account/Centers
GG01 531200 0101 000 $105,n_QO.00
Submitted for City Manager's Office b Charles Daniels (ACM) (6199)
Originating Department Head: Darlene Allen (6132)
Additional Information Contact: Darlene Allen (5132)
Terry Holderman (5141)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp?ID=15113&councildate=11/1 5/2011 11/1 5/2011