HomeMy WebLinkAboutContract 57114 FoRTWORTH CSC No.57114
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between Infinity Sound
LTD("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
l. This Cooperative Purchase Agreement;
2. Exhibit A — Infinity Sound Quote 12984;
3. Exhibit B — BuyBoard 655-21;and
4. Exhibit C—Conflict of Interest Questionnaire.
Exhibits A, B, and C which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement for the first year by City
shall be in the amount of One Hundred Thousand and 00/100 dollars ($100,000.00). Vendor shall not
provide any additional items or services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for such services. City shall
not be liable for any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing.
The term of this Agreement shall be effective beginning on the date signed by the Assistant City
Manager below ("Effective Date") and ending on November 30, 2022. City shall be able to renew this
agreement for two (2) one-year options by written agreement of the parties.
Vendor agrees that City shall, until the expiration of three (3)years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books,documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
OFFICIAL RECORD
CITY SECRETARY
Cooperative Purchase FT.WORTH, TX
To CITY: To VENDOR:
City of Fort Worth Infinity Sound, LTD
Attn: Valerie Washington, Assistant City ATTN: Legal Department
Manager 805 W. Carrier Pkwy., Suite 200
200 Texas Street Grand Prairie, TX 75050
Fort Worth, TX 76102-6314 Facsimile. 972-206-0029
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office
at same address
IP Indemnification. Vendor agrees to indemnify, defend,settle, or pay, at its own cost and
expense, including the payment of atorney's fees, any claim or action against the City for
infringement of any patent,copyright,trade mark,service mark,trade secret,or other intellectual
property right arising from City's use of the Deliverable(s), or any part thereof, in accordance
with the Agreement, it being understood that the agreement to indemnify, defend, settle or pay
shall not apply if City modifies or misuses the Deliverable(s). So long as Vendor bears the cost and
expense of payment for claims or actions against the City pursuant to this section 8, Vendor shall
have the right to conduct the defense of any such claim or action and all negotiations for its
settlement or compromise and to settle or compromise any such claim; however, City shall have
the right to fully participate in any and all such settlement,negotiations,or lawsuit as necessary to
protect the City's interest,and City agrees to cooperate with Vendor in doing so.In the event City,
for whatever reason, assumes the responsibility for payment of costs and expenses for any claim
or action brought against the City for infringement arising under the Agreement, the City shall
have the sole right to conduct the defense of any such claim or action and all negotiations for its
settlement or compromise and to settle or compromise any such claim; however,Vendor shall fully
participate and cooperate with the City in defense of such claim or action. City agrees to give
Vendor timely written notice of any such claim or action,with copies of all papers City may receive
relating thereto. Notwithstanding the foregoing, the City's assumption of payment of costs or
expenses shall not eliminate Vendor's duty to indemnify the City under the Agreement. If the
Deliverable(s), or any part thereof, is held to infringe and the use thereof is enjoined or restrained
or, if as a result of a settlement or compromise, such use is materially adversely restricted,
Vendor shall,at its own expense and as City's sole remedy,either: (a)procure for City the right to
continue to use the Deliverable(s); or(b)modify the Deliverable(s)to make them/it non-infringing,
provided that such modification does not materially adversely affect City's authorized use of the
Deliverable(s); or(c)replace the Deliverable(s)with equally suitable,compatible,and functionally
equivalent non-infringing Deliverable(s) at no additional charge to City; or (d) if none of the
foregoing alternatives is reasonably available to Vendor, terminate the Agreement,and refund all
amounts paid to Vendor by the City, subsequent to which termination City may seek any and all
remedies available to City under law. VENDOR'S OBLIGATIONS HEREUNDER SHALL BE
SECURED BY THE REQUISITE INSURANCE COVERAGE REQUIRED BY CITY.
Cooperative Purchase Page 2 of 26
Data Breach. Vendor further agrees that it will monitor and test its data safeguards from
time to time, and further agrees to adjust its data safeguards from time to time in light of relevant
circumstances or the results of any relevant testing or monitoring. If Vendor suspects or becomes
aware of any unauthorized access to any financial or personal identifiable information ("Personal
Data") by any unauthorized person or third party,or becomes aware of any other security breach
relating to Personal Data held or stored by Vendor under the Agreement or in connection with the
performance of any services performed under the Agreement or any Statement(s)of Work("Data
Breach"), Vendor shall immediately notify City in writing and shall fully cooperate with City at
Vendor's expense to prevent or stop such Data Breach. In the event of such Data Breach, Vendor
shall fully and immediately comply with applicable laws, and shall take the appropriate steps to
remedy such Data Breach. Vendor will defend, indemnify and hold City, its Affiliates, and their
respective officers,directors,employees and agents, harmless from and against any and all claims,
suits,causes of action,liability,loss,costs and damages, including reasonable attorney fees,arising
out of or relating to any third party claim arising from breach by Vendor of its obligations
contained in this Section, except to the extent resulting from the acts or omissions of City. All
Personal Data to which Vendor has access under the Agreement,as between Vendor and City,will
remain the property of City. City hereby consents to the use, processing and/or disclosure of
Personal Data only for the purposes described herein and to the extent such use or processing is
necessary for Vendor to carry out its duties and responsibilities under the Agreement, any
applicable Statement(s) of Work,or as required by law. Vendor will not transfer Personal Data to
third parties other than through its underlying network provider to perform its obligations under
the Agreement, unless authorized in writing by City. Vendor's obligation to defend,hold harmless
and indemnify City shall remain in full effect if the Data Breach is the result of the actions of a
third party. All Personal Data delivered to Vendor shall be stored in the United States or other
jurisdictions approved by City in writing and shall not be transferred to any other countries or
jurisdictions without the prior written consent of City.
Cooperative Purchase Page 3 of 26
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
By: Valerie Washington(Feb 15,202213:42CST) responsible for the monitoring and administration
Name: Valerie Washington of this contract, including ensuring all performance
Title: Assistant City Manager and reporting requirements.
Date: Feb 15,2022
�%%V-jJqn�
APPROVAL RECOMMENDED: By: Alex Varghese(Feb 15,202210:48 CST)
Name. Alex Varghese
Title: Sr. IT Solutions Manager
By: APPROVED AS TO FORM AND LEGALITY:
Name: Kevin Gunn
Title: IT Solutions Director
ATTEST: By:
Name: Taylor Paris
��4n4an�Il a Title: Assistant City Attorney
.7Gt`I`IG��G GDOGrGIGG as F°Rr o
p o�°°°°°°°°°
By: JannetteS.Goodall(Feb 16,202207:41CST) ,�o0 oGp�d CONTRACT AUTHORIZATION:
Name: Jannette Goodall 00vo o=v M&C: NIA
Title: City Secretary P� o ad
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as °°°°°
VENDOR: atl nEXASaap
Infinity �Twuil
By:
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Date:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Cooperative Purchase Page 4 of 26
Exhibit A
Vendor Quote
Cooperative Purchase Page 5 of 26
QUOTATION 12984
INFINITY
INFINITY SOUND,LTD.
AUD10.VIDEO•LIGHT 805 WEST CARRIER PKWY 0200
GRAND PRAIRIE,TX 75050
PH. 972.2"01
PROJECTOR REPAIR FAX 072.206-0029
COMPANY- Fort Worth Public Safety PROJEcTSITE Fort Worth Public Safety DATE January 31,2022
Training Center Training Colter
ADDRESS 505 West Felix Street ADDRESS 505 West Felix Street EXPIRY DATE March 2,2022
Fort Worth,TX 7111115 Fort Worth,TX 76115 SAXES REP Jennifer Anderson
PHONE (972)208-0001
CONTACT Stephen Ballard jandersononlinity-sound-com
PHONE Buy Board 9 655-21
EMAr. Stephen.Baltard@fortworthtsxas,gov Buir Board 957&18
COMMENTS'.
ISL 1.00 CUSTOM RepairSC4348084 $751.88 $751.88
'SL 1.00 CUSTOM Repair SC4418048 $541.45 $541.45
ISL 2.00 NON-WARRANTY BILLABLE SERVICE LABOR $150.00 Sava 00
ISL 1.00 FREIGHT FREIGHT $20588 S2M 08
$1,799.21
Our Terms of Sale are 30 days NET from invo as.Due to circumstances beyond our control,pricing is PROJECT SUBTOTAL, Si 799.21
good for 30 days from date above.All systems shall be warranted by Infinity Sound.Ltd,for a period
of one year upon date of anal Completion and customer acceptance. No work will begin prior to fa 00
receipt of signed quote,or purchase order Raceway systems.Conduit and Bores,AC power and PROJECT TOTAL: f1,799.21
access throughout any Inaccessible areas shall be provided as required by electrical contractor or
customer appointed personnel.Special back boxes we be provided by Infinity Sound,Ltd.Items
listed are subject to change based on manutacturing model changes and availability.
IF YOU WISH TO ACCEPT THIS PROPOSAL AND RELATED STATEMENT OF WORK,PLEASE SIGN AND RETURN
BUYER: BUYER DATE:
1PtIk N.mn SIGNATURE
P,kdtd o 7f rAW Ppr 1 or 2
Cooperative Purchase Page 6 of 26
N F I N ITY QUOTATION 12984
INFINITY SOUND,LTD.
AUDIO•VIDEO•LIGMT 005 WEST CARRIER PKWY.SM
GRAND PRAIRIE.TX 75050
PH. 972-205-0001
PROJECTOR REPAIR FAX972.206-0029
COMPANY Fort Worth Public Safety PRQXcTS TE Fort Worth Public Safety DATE January 31,2022
Training Center Training Center
AcDREss 505 West Felix Street ADDRESS 505 West Felix Street ExwRY DATE March 2,2022
Fort Worth,TX 79116 Fort Worth,TX 76115 BALES REP Jennifer Anderson
PHONE (972)206-MI
CONTACT Stephen Ballard landemonainf{nity-sound.com
PHONE Buy Board 0 555.21
EMAIL Stephan.Bapard@fortwo►thtexas.goy Buy Board 0575.15
COMMENTS:
SCOPE OF WORK
Repair of two Panasonic Projectors
P,kmedon2jI-2= fto a7
Cooperative Purchase Page 7 of26
Exhibit B
Vendor Coop
Infinity Sound LTD BuyBoard 655-21
Infinity Sound Ltd. I Details I Vendors I Shop Bu Board
Cooperative Purchase Page 8 of 26
DWBoarcr P.O.Box 400,Austin.T.Ka.,8T87
800.495.2919-Info®buyboard.com-buyboaM.com
July 29,2021
Sent Via Email:jhawley0inflnity-sound.co n
Jerry Hawley
Infinity Sound,Ltd.
805 W N Carrier Pkwy Suite 220
Grand Prairie,TX 75050
Welcome to BuyBoard!
Re:Nobce of The Local Govemnwt Purchasing CoopefatIm ContrartAwafd;Proposal Invitation No.
655-21 for Stage and Theater Curtains,Lighting,Sound Systems,and Supplies
Congratulations,The Loral Government Purchasing Cooperative(Cooperative)has awarded your company
a BuySoard®eontrad based on the above-referenced Proposal Invitation.The contract is effective for an
initial one-year berm of December 1,2021 through November 30,2022 and may be subject to two possible
one-year renewals.Please refer to the Proposal Invitation for the contract documents,including the General
Terms and Conditions of the Contract.
To review the items your company has been awarded, please review Proposal Tabulation No.655-21 at:
www.buyboard.eom/vendor.Only items marked as awarded to your company are included in this contract
award,and only those awarded items may be sold through the BuyBoard contract. All sales must comply
with the contract berms and must be at or below the awarded pricing as set forth in the General Terms and
Conditions.
The contract will be posted on the BuyBoard website as an online electronic catalog(s).You are reminded
that, In accordance with the General Terms and Conditions, all purchase orders must be
processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative's
administrator,you are not authorized to process a purchase order received directly from a Cooperative
member that has not been processed through the BuyBoard or provided to the Cooperative.If you receive
a purchase order directly from a Cooperative member that you have reason to believe has not been received
by the Cooperative or processed through the BuyBoard,you must promptly forward a copy of the purchase
order by email to infoobuyboard.00m.
A list of Cooperative members is available on the buyboard.com website.The BuyBoard vendor relations
staff will be contacting you to assist with the resources available and to provide any support you may need
as an awarded BuyWard vendor.
On behalf of the Cooperative,we appreciate your interest in the Cooperative and we are looking forward
to your participation in the program. If you have any questions, please contact Cooperative
Procurement Staff at 800-695-2919(select option"2").
Sincerely,
Arturo Salinas
Asst.Division Director,Cooperative Purchasing
Texas Association of School Boards,Inc.,
Administrator for The Local Government Purchasing Cooperative
�.az.oi Maxi
Hndur»d by f' TASAVO
Cooperative Purchase Page 9 of 26
Board
r
\mti, ul lich—]
,y�,y„"„�ry.,e„ Endastxl by'NSM' &v,Js A+wnmion
July 29,2021
Sent Via Email:jhawley@inflntty-sound.com
Jerry Hawley
Infinity Sound,Ltd.
805 W N Carrier Pkwy Suite 220
Grand Prairie,TX 75050
Welcome to BuyBoardl
Re: A to ofNaL ww1 Ptm1 sing Cogp&vUveAward,Proposal invitation No.655-21,Stage and Theater Curtains,Lighting,
Sound Systems,and Supplies
Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoardS
contract based on the above-referenced Proposal Invitation. The contract Is effective for an initial one-year term of December
1,2021 through November 30,2022 and may be subject tD two possible one-year renewals. Please refer to the Proposal
Invitation for the contract documents,Including the National Purchasing Cooperative Vendor Award Agreement and General
Terms and Conditions of the Contract
To review the items your company has been awarded, please review Proposal Tabulation No. 655-21 at
www.buvboard.00mlverld2r.Only Items marked as awarded to your company are included In this contract award,and only
those awarded Items may be sold through the BuyBoard contract All sales must comply with the contract terms and must
be at or below the awarded pricing as set forth in the General Terms and Conditions.
The contract will be posted on the BuyBoard website as an online electronic catak)g(s). You are reminded that;, in
accordance with the General Terms and Conditions,all purchase orders from National Cooperative members
must be processed through the BuyBoard.Except as expressly authorized In writing by the Cooperative's administrator,
you are not authorized to process a purchase order received directly from a National Cooperative member that has not been
processed through the Ot"oard or provided to the cooperative.If you receive a purchase order directly from a National
Cooperative member that you have reason tD belleve has not been received by the National Cooperative or processed through
the BuyBoard,you must promptly forward a copy of the purchase order by e-mail to WhObuyboard.com
A list of National Cooperative members is avaiable on the buyboard.com website.The BuyBoard vendor relations staff will
be contacting you to assist with resources available and provide any support you may need as an awarded BuyBoard vendor.
On behalf of the National Cooperative,we are looking forward to your partidpation In the program. If you have any questions,
please contact CMoerstive Procurement Staff at 800-695-2919(select option"2 ).
Sincerely,
Arturo Salinas,Asst.Division Director,Cooperative Purchasing
Texas Association of School Boards,Inc.,
Procurement Administrator for the National Purchasing Cooperative
v.02.012021
%%aft No
P0:Box 400,Austi Texas 78767.0400
800.695.29f9•buyboard.com
Cooperative Purchase Page 10 of 26
- AFjoard
12007 Research Boulevard•Austin,Texas 78759.2439.PH:OW-695.2919 huytRaw-com
PROPOSER's ACCEPTANSE AND AGREEMENJ
proposal Inyltatlon Name:Stage and Theater Proposal Due Date/Opening Date and Time:
Curtains,Lighting,Sound Systems and Supplies May 27,2021 at 4:00 PM
Location of Proposal Opening:
Texas Association of School Boards,Inc.
BuyBoard Department
Proposal Invitation Number: 655-21 12007 Research Blvd.
Austin,TX 78759
Anticipated Copporative ftfid Meeting-Date:
Contract Term:December 1,2021 through July 2021
November 30,2022 with two possible one-year
renewals.
By signature below, the undersigned acknowledges and agrees that you are authorized to submit this
Proposal,Including making all acknowledgements,consents,and certifications herein,on behalf of Proposer
and,to the best of your knowledge,the Information provided/s true,accurate,and complete.
Infinity Sound 5-27-2021
Name of Proposing Company Date
805 w. Carrier Pkwy #200 41�"
Street Address Signature of Authorized pony Official
Grand Prairie, TX 75050 Max Curry
City,State,Zip Printed Name of Authorized Company Offidal
972-206-0001 President
Telephone Number of Authorized Company Official Position or Title of Authorized Company Official
972-206-0029 20-0631289
Fax Number of Authorized Company Official Federal ID Number
Page 10 of 72
hypo f Fames CCMPJS%15+V3M 2029
Cooperative Purchase Page I 1 of 26
A: W,Board-
12007 Research Boulevard•Austin,Texas 78759-2439•PH:800 695-2919' buvbaard.com
COMPLIANCE FORMS SIGNAURE PAGE
By Initialing pages and by signature below, I certify that I have reviewed the following forms; that the information provided
therein is true, complete, and accurate; and that I am authorized by my company to make all certifications, consents,
acknowledgements,and agreements contained herein:
■ Proposal Acknowledgements
• Felony Conviction Disclosure
• Debarment Certification
• Resident/Nonresident Certification
• Vendor Employment Certification
• No Israel Boycott Certification
■ No Excluded Nation or Foreign Terrorist Organization Certification
• Historically Underutilized Business Certification
• Construction-Related Goods and Services Affirmation
• Acknowledgement of BuyBoard Technical Requirements
Deviation and Compliance
• Vendor Consent for Name Brand Use
■ Confldential/Proprietary Information
• EDGAR Vendor Certification
Infinity Sound
7twe
LAuthorizjj(pany Official
Max Curry
Printed Name and Title
5/27/2021
Date
Page 24 of 72
hapaW rom4(.~Va..a)ALM L
Cooperative Purchase Page 12 of 26
gvgoard
12007 Research Boulevard•Austin,Texas 78759-2479-PH!800-695.2919• lip board.
VENDOR CONTACT INFORMATION
Pmnosat/Contract Contact:
Vendor Proposal/Contract Contact Name, Jerry Hawley _
Vendor Proposal/Contract Contact E-mail Address- Jhawley@infinity-sound.com
Vendor Contact Mailing Address for Propose+/Contract Notices: 805 W. Carrier Parkway
Grand Prairie, TX 75050
CompanyWebsite: https�//www.infinity-sound.com/
Purchase Orders Contact Information: All Purchase Orders from Cooperative members will be available through the
Internet.Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the
Internet contact when a new purchase order arrives.An information guide will be provided to Vendors to assist them with
retrieving their orders.
Please select options below for receipt of Purchase Orders and provide the requested information:
E) 1 will use the Internet to receive Purchase Orders at the following address:
Purchase Order Email Address: jhawley@infinity-sound.com
Purchase order Contact: Jerry Hawley Phone: 972-206-0001 X111
Alternate Purchase Order E-mail Address: Janderson@infinity-sound.com
Alternate Purchase order Contact: Jennifer Anderson Phone: 972-206-0001 x115
❑ Purchase Orders may be received by the Designated Dealer(s)identified on my company's Dealer Designation
form as provided to the Cooperative administrator. 1 understand that my company shall remain responsible
for the Contract and the performance of all Designated Dealers under and in accordance with the Contract.
ggquest for Quotes("RFO"): Cooperative members will send RFQs to you by a mail. Please provide email addresses
for the receipt of RFQs:
RFQ E-mail Address: Jhawley@infinity-sound.com
RFQ contact: Jerry Hawley Phone: 972-206-0001 X111
Aitemate RFQ Email Address: Janderson@infinity-sound.com
Alternate RFQ Contact: Jennifer Anderson Phone: 972-206-0001 X115
Page 26 of 72
f.v*Wl Frymi pDFIM/SMCS r 01A5.1021
Cooperative Purchase Page 13 of 26
Board'
me
12007 Research 8oulevard•Austin,Texas 78759-2439 -PH:800 695-2919• huy board.co
b(P
The Cooperative strives to provide Cooperative members with the best services and products at the best prices available from
Vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions.
1. Provide the dollar value of sales to or through purchasing Cooperatives at or based on an established catalog or market
price during the previous 12-month period or the last fiscal year: $647483.93 . (The period of the 12-month
period is 5.20 /5.21 ). In the event that a dollar value Is not an appropriate measure of the sales,provide
and describe your own measure of the sales of the item(s).
2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the
Cooperative are equal to or getter than the best price you offer other purchasing cooperatives for the same items under
equivalent circumstances.
3. Provide the Information requested below for other purchasing cooperatives for which Proposer currently serves,or In
the past has served,as an awarded vendor. Rows should be added to accommodate as many purchasing cooperatives
as required.
1.Federal General Services Administration N N _
2.T-PASS(state of Texas) N N
3.OMNIA Partners N N
4.Sourceweli(NIPA) N N
5.E&I Cooperative N N
6.Houston•Gelveston Area Council(HGAC) N N
7.Choice Partners N N
8.The Interlocal Purchasing System(TIPS) N N
9.Other
0 MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS.
CURRENT BUYBOARD VENDORS
If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the
discount for your current BuyBoard contract and the proposed discount In this Proposal. Explain any difference between your
current and proposed discounts.
Current Discount(%): 15 Proposed Discount(%): 15
Explaodga: NO CHANGE v --
Pine 28 or 72
hoPOW Fom S COM"5W-S-.0)0111011
Cooperative Purchase Page 14 of 26
BoaCoMrd'
Inc
12007 Research Boulevard'Austin,Texas 78759.2439•PH.800.695-2919•FAX:800.211-5454•buvboard.0
NAMNAL PURCHASING COOPERM9 VENDOR AWARD AG M--MEM
In accordance with the Terms and Conditions associated with this Proposal Invitation,a contract awarded under this Proposal
Invitation may be "piggy-backed" by another governmental entity. The National Purchasing Cooperative is an
intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve Its members throughout
the United States. If you agree to be considered for a piggy-back award by the National Purchasing Cooperative,you agree
to the following terms and agree to serve National Purchasing Cooperative members in the states you have Indicated on the
State Service Designation form,In your Proposal.
By signing this form,Proposer(referred to in this Agreement as"Vendor")agrees as follows-
1. Vendor acknowledges that If The Local Government Purchasing Cooperative ("Texas Cooperative") awards Vendor a
contract under this Proposal Invitation("Underlying Award"),the National Purchasing Cooperative("National Cooperative")
may-but is not required to-"piggy-back"on or re-award all or a portion of that Underlying Award("Piggy-Back Award").
By signing this National Cooperative Vendor Award Agreement("Agreement"),Vendor accepts and agrees to be bound by
any such Piggy-Back Award as provided for herein.
2.In the event National Cooperative awards Vendor a Piggy-Back Award,the National Cooperative Administrator("BuyBoard
Administrator')will notify Vendor in writing of such Piggy-Back Award,which award shall commence on the effective date
stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in
writing by the BuyBoard Administrator.Vendor agrees that no further signature or other action is required of Vendor In order
for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no intedineations or
changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its
BuyBoard Administrator in writing.
3. Vendor agrees that it shall offer Its goods and services to Nationat Cooperative members at the same unit pricing and
same general terms and conditions,subject to applicable state laws In the state of purdiase,as required by the Underlying
Award. However,nothing In this Agreement prevents Vendor from offering National Cooperative members better(i.e.,lower)
oompetitive pricing and more favorable terms and conditions than those in the Underlying Award.
4.Vendor hereby agrees and confirms that it will serve those states It has designated on the State Service Designation Form
of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved
In writing by the BuyBoard Administrator.
S. Vendor agrees to pay National Cooperative the service fee provided for In the Underlying Award based on the amount of
purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to
National Cooperative on such schedule as it specifies(which shall not be more often than monthly). Further,upon request,
Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members,
vendor invoices,and/or such other documentation regarding those purchase orders as the Cooperative's administrators may
require In their reasonable discretion for purposes of reviewing and verifying purchase activity.Vendor further agrees that
National Cooperative shall have the right,upon reasonable written notice,to review Vendor's records pertaining to purchases
made by National Cooperative members in order to verify the accuracy of service fees.
6. Vendor agrees that the Underlying Award,Including its General Terms and Conditions,are adopted by reference to the
fullest extent such provisions can reasonably apply to the post-proposal/contract award phase.The rights and responsibilities
that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall Inure to National Cooperative;
and,conversely,the rights and responsibilities that would ordinarily Inure to Vendor in the Underlying Award shall inure to
Vendor in this Agreement.Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this
Agreement,and that nothing In this Agreement has application to other third parties,Including the Texas Cooperative.In the
event of conflict between this Agreement and the terms of the Underlying Award,the terms of this Agreement shall control,
and then only to the extent necessary to reconcile the conflict.
hopasr ro. cawmK$v 03.01.2021
Page 32 of 72
Cooperative Purchase Page 15 of 26
A:V,Boarff
12007 Research Boulevard I Austin,Texas 78759.2439•PH:Boo-695-2919•FAX:800-211.5454•buyboard.com
7. This Agreement shall be governed and construed in accordanoe with the laws of the State of Rhode Island and venue for
any dispute shall lie in the federal district court of Alexandria,Virginia.
8. Vendor acknowtedges and agrees that the award of a Piggy-Back Award Is within the sole discretion of National
Cooperative,and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy-Back
Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein.
WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter Into this
Agreement.
Infinity Sound 655-21
Naro of Yen r Proposal Invitation Number
Max Curry/President
Signature of Auftrize-A Co ny Official Printed Name of Authorized Company Official
5/27/2021
Date
PMpMi rapt[OrrySKS•01011021
Page 33 of 72
Cooperative Purchase Page 16 of 26
infinity Sound, Ltd. #nformatlon
Address: 805 W N Cancer Pkwy Suite 220
Grand Prairie,TX 75050
Phone: (972)20f3-0001
Fax: (972)206-0029
Web Address: www.infintty-sound.00m
By submitting your response,you certify that you are authorized to represent and bind your company.
Max Curry ihawle infra' sound.com
Signature Ems#
Submitted at&27/20219:45,13 AM
Requested Attachments
BuyBoard Proposal Invitation No.655-21 for Stage and Theater Curtains, Lighting, BuyBoard propoi
Sound Systems and Supplies
REQUIRED-In PDF formal,upload all proposal Invitation documents available for download at vendor.buyboard.com I
necessary.(Please DO NOT password protect uploaded files.)
Catalog/Pricelist Infin
REQUIRED-In PDF format,upload cataloglpricelist in proposal invitation instructions.File size must not exceed 1 OOMI
uploaded files.)
Detailed Information and Exceptions Related to Discount and/or Hourly Labor Rate
to PDF format,define the services that are proposed to be provided and attach detailed information including exceptio
NOTE:IF DETAILED INFORMATION IS NOT SUBMITTED,PROPOSAL MAY NOT BE CONSIDERED.(Please DO NOT
Company Profile INFINITY SOU
Information on awarded Cooperative Contracts Is available to Cooperative Members on the BuyBoard websfte. If your c
under this Proposal Invitation,please provide a brief company description that you would like to have included with yoL
websits,Submit your company profile In a separate file,in Word format,with your Proposal.(Note:Vendor Is solely res
Inclusion on the BuyBoard website.The Cooperative reserves the right to exclude or remove any content In Its sole dis
Ind uding but not limited to any content deemed by the Cooperative to be Inappropriate, Irrelevant to the Contract,inac
IRS Form W-9 Request for Taxpayer Identification Number and Certification
REQUIRED-In PDF format,upload W-9 form.(Please DO NOT password protect uploaded flies.)
Response Attachments ^
lnfinity-Logo(White)for buy board.png
Company Logo
Bid Lines
Yrge 3 of 9 pmu Valor ky Smw4 Lod 655-21
Cooperative Purchase Page 17 of 26
1
Discount(%)off cataloglprlc
Curtains and Related Accessories.
Item Notes: Vendors proposing various manufacturer product lines per 1:no Item on the Proposal Specification Form must submit the it
not be considered'
• Manufacturers shall be listed In alphabetical order
• Vendors must list one specific percentage discount for each Manufacturer listed.
Item Attributes _
1. State Name of Catatog/Pricelist
Stage and Theater Supely
2
1goon I!Stage and Theater Curtains,Lighting.Bound MoMms and Aupalm-Discount(%)off catalog/pi
Rigging Systems and Related Attachments.
Item Notes:Vendors proposing various manufacturer product lines per line Item on the Proposal SpecMcatlon Form must submit the
not be considered:
. Manufacturers shall be listed in alphabetical order
. Vendor's must list one specific percentage discount for each Manufacturer listed.
Item Attributes _
1. State Name of Catalog/Pricellat
Stage and Theater Supply
Psp 4 of 9 pegs Vwdor M"SOW4 La 635-21
Cooperative Purchase Page 18 of 26
S
Section I:Stags and Theater Curtains,Lighting,Sound§Yatams.and Supplles-Discount(%)off catalog/pi
Dimmingli-lighting Systems and Related Attachmente.
Item Notes: Vendors proposing various manufacturer product lines per line Rem on the Proposal Specification Form must submit thr
not be considered:
. Manufacturers shall be listed In alphabetical order
. Vendor's must list one specific percentage discount for each Manufacturer listed.
Item Attributes
1. State Name of CataloglPricelist
Sta a and Theater Supply
4
-Discount(%)off catalog/pi
Sound and Public Address Systems and Related Equipment.
Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit th
not be considered:
• Manufacturers shell be listed in alphabetical order
e Vendor's must list one spech1c percentage discount for each Manufacturer listed.
Item Attributes _
1. State Name of CataloglPricellst
Stage and Theater Supply
Per 5 of 9 pm a Vadw Mnty SmrA led 655-21
Cooperative Purchase Page 19 of 26
5
Section I:Mean and Thgatar Cummins,Lighting,Sound Systems and SuRWM-Discount(%)off cateloglpi
Flooring Systems and Related Accessories(sprung.vinyl rollout and other stage floors).
Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit th
not be considered:
. Manufacturers shall be listed In alphabetical order
+ Vendor's must list one specific percentage discount for each Manufacturer listed.
Item Attributes
1. State Name of CataloglPricelist
No response
Section la Staos and Theater Curtains,Lighting.Sound fiy&tams and Supoll 6
-Discount(%)off catalog/pi
and Public Address Systems and Related Equipment
Item Notes Vendors proposing various manufacturer product lines per line item on ft Proposal Specification Form must submit thi
not be considered
• Manufacturers shal, be listed In alphabetical order
is Vendor's must list one specific percentage discount for each Manufacturer listed.
Item Attributes
1. State Name of CatatoglPrlceliat
stage and Theater Supply
Pop 6 of 9 p Vm Vendor kfkdy S=4 l.rd 655-21
Cooperative Purchase Page 20 of 26
T
-Discount(%)off cateloglp
Stage,Sound Supplies and Equipment.
Item Notes: Vendors proposing various manufacturer product lines par line Rem on the Proposal Specification Form must submit tht
not be considered:
• Manufacturers shall be listed in alphabetical order
• Vendor's must list one specific percentage discount for each Manufacturer listed.
Item Attributes
1. State Name of CataloglPricelist
Stage and Theater Supply
Section to Stage and Theater Curtains.LightlDa.fjound Sylbrilis and Supplies 8
-Discount(%)off catelog/p.
Stage,Sound Repair Parts.
Item Notes: Vendors proposing various manufacturer product lines per line Rem on the Proposal Specification Form must submit thr
not be considered:
• Manufacturers shall be listed in alphabetical order
• Vendor's must list one specific percentage discount for each Manufacturer listed.
Item Attributes
1. State Name of CataloglPrlcelist
FSV
go and Theater Supply
PW 7 of 9 p" Veder Many Sword,M 655-21
Cooperative Purchase Page 21 of 26
9
-Discount(%)off catalog/pi
Stage,and Sound Products.
Item Notes: Vendors proposing various manufacturer product lines per line Rem on the Proposal Specification Form must submit thi
not be considered:
• Manufacturers shall be listed in alphabetical order
• Vendor's must list one specific percentage discount for each Manufacturer listed.
Item Attributes
1.State Name of CataloglPrlcelist
Stage and Theater Supply
1
Q -Discount(%)off catalog/p,
Safety Inspections(rigging and safety inspections,fall protection,safety plans,training and related services)_
Item Notes:Vendors proposing various manufacturer product lines per line Rem on the Proposal Specification Form must submit the
not be considered:
• Manufacturers shall be listed in alphabetical order
• Vendors must list one specific percentage discount for each Manufacturer listed.
Item Attributes
1.State Name of CateloglPrlcelist
Stage and Theater Supply
1
1 AWIon II:Installation and Repair Servlce-Hourly Labor Rate for Installation/Repair Service of Stage an
Include Stage Curtains,Stage tagging,Stage DimmingUhting Systems,Stage Sound Systems/Public Address
Systems)and Related Items--Not to Excwd hourly labor rate for Installation/Repair Service of Equipment ant
Quantity: 1 UOM: Hour Price: $15C
Fege B or9 pww Vedw rdtmty SMWA La 655-21
Cooperative Purchase Page 22 of 26
Altemate 1
SMams)and Relaftd Itims—Not to Exceed houdy labor rate kw InsWWkMfl3j=1r Service of WMent an
Quantity: 1 UOM: Hour Price: T5
1
2 Section II:Installation andRaosir Service-Hourly Labor Rats for Installation/Repair Service of ArenalSta
Address Systems—Not to Exceed hourly labor rate for Installation/Repair Service of Equipment and Products
Quant4: 1 UOM: Hour Price: 15C
Altemate 1
Section fi: Installption and Repair Service.Hourly Labor Rate f2r Installationlikepair Service of A
Address A)mjenm—Nat to Examd houdy labor rate fbr InstallaUon/Repair Serylce of eQUpment and Products
Quantity: 1 UOM: Hour Price: 75
Pee 9 ON peso Vadur wduty Sand,Ltd 655-21
Cooperative Purchase Page 23 of 26
4') INFINITY
805 W.CARRIER PK11VY,STE 200 GRAND PRAIRIE,Tx 750501(972)206-OM 1 www.inftntty-sound.com
Infinity Sound labor Rates and Discounts Detail
SERVICE
Infinity Sound's support team consists of customer support representatives and technical support
representatives.Service Is the cornerstone of Inflnity Sound's existence.Infinity Sound's Success is measured
In the relationships we have maintained over the years with our customers and our regard as a first-In-class
solution provider In the field of audiovisual systems Integration.
• BuyBoard Discount of(Minimum)IS%from posted$150 rate.
• Infinity Sound has a dedicated service coordinator to manage all service related calls.
• Phone technical service Is available and will be provided when appropriate.
• Service technicians will be dispatched within 24 hours.
• Emergency service is available.
Infinity Sound is proud to state that we have installed In excess of 1000 technical systems and we have
maintained these to the satisfaction of every client
INSTALLATION
Infinity Sound specializes in delivering intelligent Theater based technology including Audio,Video,Theatrical
Rigging,Theatrical Lighting and Curtain systems.Our engineering department and in-house Acoustician can
look at any space and design a system that will function optimally while minimizing acoustical issues that could
lead to intelligiblllty and quality degradation.Through our consultative communications with our customers we
truly understand their needs and provide them with the right solution to help maximize their vision and mission.
Infinity Sound strives to offer a design that focuses on reliability,ease of use and cost effectiveness.Our
commitment to excellence has been acknowledged by AVIXA(formally Infocomm International)since 2016 as an
AV Provider of Excellence(APEx),
• BuyBoard Discount of(Minimum)15%posted$75.00 rate.
• Dedicated Project Management for Installation.
• CTS.CTS-I Certified Installation technicians.
Factory Certified technicians.
• Integrated Project Delivery System
Cooperative Purchase Page 24 of 26
Exhibit C
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This quesilonnalre reflects changes made to the law by H.B.23,Bath Log.,Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176 Local Government Code by a vendor who Data Received
has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the
vendor meets requirements under Section 179.0061a).
By law this questionnaire must be filed with the records adrtvnistrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed See Section 176.006(a-1).Local Government Code
A vendor commits an offense 0 the vendor knowingly violates Section 176.006.Local Government Code An
offense under this section Is a misdemeanor
1 Name of vendor who has a business relationship with local governmental entity.
2 ❑ Check this box if you are tiling an update to a previously filed questionnaire.(The law requires that you file an updated
completed questionnaire with the appropriate Wing authority not later than the 71h business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
11 Name of local government officer about whom the Information Is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer,or a family member of the
officer,as described by Section 1176.003(a)(2)(A). Also dascrlbe any family relationship with the local government officer.
Complete subparts Aand B for each employment or business relationship described.Attach additional pages to this Form
CIO as necessary.
A. Is the local government officer or a family member of the officer receiving pr likely to receive taxable mein@
other than Investment Income,from the vendor?
0 Yes E-1 No
B. Is the vendor receiving or-kely to receive taxable income other than Investment income,from or at the direction
of the local government office,or a faulty member of the officer AND the taxable Income is not received from the
local governmental entity?
El Yes F-1 No
s Describe each employment or business relationship thist the vendor rwimred in Section 1 maintains with a corporation or
Other business entity with respect to which the local government officer serves srr an officer or director,or holds an
ownership interest of one percent or more.
6
❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(% excluding gifts described In Sect,on 176.003(a•1).
7
Signature of vw�or doing th the governmental entity ate
Form provided by Texas Ethics Commiss on worn ethics.state.tx.us Revised I1r302015
Cooperative Purchase Page 25 of 26
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code may be found at http:lAvww.statutes.leg is,state.tx.usl
Docs/LG/htm/LG.176,htm.For easy reference,below are some of the sections cited on this form.
Local Government Code f3 l7B.001(1-a):"Business relationship'means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an
agency of a federal,state,or local governmental entity;
(B) a transaction conducted at a price and subject to terms available 10 the public:or
(C) a purchase or lease of goods or services from a person that is chartered by a state or lederal agency and
that is subject to regular examination by,and reporting to,that agency.
Local Government Code A 176.003(a)(2)(A)and(B):
(a) A local government officer shall file a con flicls disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds$2,600 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed,
or
(li) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value o1 more than$100 in the 12-month period preceding the dale the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has bean executed;or
(ti) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code 6176.006(a)and(a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government off-cer of that local
governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(Al;
(2) has given a local government off cer of that local governmental entity,or a fami'-,y member of the
officer,one or more gifts with the aggregate value specified by Section 176,003(a)(2)(B) excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh bus'ness day alter the later of
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity;or
(B) submits to the local governmental entity an application,response to a request for proposa s
or bids.correspondence, or another writing related to a potent!al contract with the local
governmental entity-,or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer or a
family member of the officer,described by Subsection(a),
(B) that the vendor has given one or more gifts described by Subsection(a);or
(C) of a family relationship with a local government officer
Form provided by Texas Ethics Commission www ethlcs.stare tx.us Revised I I I.W2015
Cooperative Purchase Page 26 of 26