HomeMy WebLinkAboutContract 51199-R4 CSC No.51199-R4
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
January 7, 2022
Westech Engineering Inc.
Attn: Kristi Milner
3665 S W Temple
Salt Lake City, UT 84115
Re: Contract Renewal Notice—4th Renewal
Sole Source—Clarifier Parts & Repair
Contract No. CSC No. 51199
Renewal Term: February 20, 2022 to February 19, 2023
Renewal Amount: $650,000.00
The above referenced Contract with the City of Fort Worth expires on February 20, 2022
(the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the
contract for its 4th term in an amount up to $650,000.00,which will be effective immediately after
the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign
and return the second page of this letter, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Shatabya Bergland
Contract Compliance Specialist
817-392-4940
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
By: DanaBurghd°ff(Fe 19,202 1 :57CST) ensuring all performance and reporting
Name: Dana Burghdoff requirements.
Title: Assistant City Manager
By:
s a��
APPROVAL RECOMMENDED: Name: Shatabya Bergland
Title: Contract Compliance Specialist
� APPROVED AS TO FORM AND
By: Christopher Hard (Feb15,202216:29CST) LEGALITY:
Name: Chris Harder
Title: Water Director
ATTEST: By: Mack(Feb 19,202211:42 CST)
yann&f e S. Giooda// Name: Doug Black
By: Jannette S.Goodall(Feb 21,2022 07:12 CST) Title: Assistant City Attorney
Name: Jannette Goodall q�44��n�
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Title: City Secretary ��o %odd CONTRACT AUTHORIZATION:
d M&C: P-12231
a-oo9�d
0v o *_0Date Approved: 8/7/2018
O T° ICY
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aII� 101
nE�p5doQ Form 1295 Certification No.:
Westech Engineering Inc.
Name:
Title: IkW V'V\m-Ve A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
1/6/22,4:19 PM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWORTII
COUNCIL ACTION: Approved on 8/7/2018
Create New From This M&C
REFERENCE ** 13P418483 OEM WESTECH
DATE: 8/7/2018 NO.: P-12231 LOG NAME: CLARIFIER MJR WATER
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Sole Source Agreement with WesTech Engineering, Inc., for
WesTech Clarifier Parts and Repair for the Water Department in an Annual Amount Up to
$650,000.00 and Authorize Five Annual Renewal Options (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Sole Source Agreement with
WesTech Engineering, Inc., for WesTech Clarifier Parts and Repair for the Water Department in an
annual amount up to $650,000.00 and authorize five annual renewal options.
DISCUSSION:
The Water Department approached the Purchasing Division to finalize a Sole Source annual
Agreement to repair and perform routine maintenance on Original Equipment Manufacturer (OEM)
WesTech clarifiers on an as-needed basis. In order to procure these products and services, Staff has
documented WesTech Engineering, Inc., as the Sole Source OEM and distributor for WesTech
clarifier repair service and replacement parts in the North Texas Area. No guarantee was made that
a specific amount of goods or services would be purchased. The Water Department anticipates
spending $650,000.00 annually under this Agreement. The proposed contract would allow the unit
price to be increased so long as the City approves the increase. In addition, an administrative
change order or increase may be made by the City Manager in the amount up to $50,000.00 and
does not require specific City Council approval as long as sufficient finds have been appropriated.
The Water Department reviewed prices and found prices to be considered fair and reasonable.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the M/WBE or BDE
Ordinance, because the M/WBE Waiver is based on the sole source information provided to the
M/WBE Office by the Purchasing Division Buyer.
This procurement is exempted from competitive bidding requirements because it is a purchase of
materials for which WesTech holds exclusive distribution rights in the North Texas area, as authorized
by Section 252.022(7)(D) of the Texas Local Government Code.
This Agreement shall begin on the date in Purchase Order (Effective Date) and shall expire on
upcoming September 30th, (Expiration Date), unless terminated earlier, in accordance with this
Agreement (Initial Term). Upon the expiration of the Initial Term, the Agreement shall renew
automatically under the same terms and conditions for up to five one year renewal periods (October 1
to September 30) and for a fifth renewal period which shall expire on completion of five year duration,
unless City or Vendor provides the other party with notice of non-renewal at least 60 days before the
expiration of the Initial Term or renewal period. However, if funds are not appropriated, the City may
cancel the Agreement 30 calendar days after providing written notification to the Contractor/Vendor.
FISCAL INFORMATION/CERTIFICATION:
apps.cfwnet.org/council_packet/mc_review.asp?ID=26052&councildate=8/7/2018 1/2
1/6/22,4:19 PM M&C Review
The approval of this action provides purchasing authority up to $650,000.00 as specified. The
Director of Finance certifies that funds are available in the current operating budget, as appropriated
and that prior to an expenditure being made, the participating departments has the responsibility to
validate the availability of funds.
BQN\418483\MJ R
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2) ��
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I Year (Chartfield 2)
Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head: Cynthia Garcia (8525)
Additional Information Contact: Jane Rogers (8385)
ATTACHMENTS
418483 MWBE Waiver.pdf (CFW Internal)
418483 Westech SS.pdf (CFW Internal)
WATER Requisition.pdf (CFW Internal)
WesTech 1295 2018-368015.pdf (Public)
Westech SAMs report 2018.pdf (CFW Internal)
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