HomeMy WebLinkAboutContract 52679-A5 CSC No.52679-A5
AMENDMENT NO. 5
TO
CITY OF FORT WORTH CONTRACT 52679
This Fifth Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and immixTechnology Inc. ("Vendor"), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS,on August 19, 2019,the Parties entered into City Secretary Contract 52679
to provide Workforce TeleStaff On-Prem Implementation ("Agreement/Contract");
WHEREAS,the Parties wish to amend the Agreement to include additional professional
consulting services as described in Exhibit F-4 and increase the total contract amount by$5,426.68
for a new total contract amount not to exceed $749,105.25.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended by adding Exhibit F-4, attached to this Fifth
Amendment, as Exhibit F-4 of the Agreement to include additional professional consulting
services at a one-time cost of $5,426.68. The total not-to-exceed amount of the contract is
$749,105.25.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fifth Amendment to Fort Worth City Secretary Contract No. 52679
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
By. Valerie Washington(Feb 21,202212:56CST) responsible for the monitoring and administration
Name: Valerie Washington of this contract, including ensuring all
Title: Assistant City Manager performance and reporting requirements.
Date: Feb 21,2022
APPROVAL RECOMMENDED: By: David Zellmer(Fe 2022 20:05 CST)
Name: David Zellmer
Title: Sr. IT Solutions Manager
By: / APPROVED AS TO FORM AND LEGALITY:
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST: By:
Name: Taylor Paris
Title: Assistant City Attorney
By: Jannette S.Gooda U(Feb 22,20220sS5CST) - CONTRACT AUTHORIZATION•
Name: Jannette Goodall M&C: 21-0732 September 28, 2021
Title: City Secretary ao4��R��a 1295: 2021-803327
rof F 0000r aa
0.00
VENDOR: � ex
a44°A00000 S
immixTechnology Inc. ATTEST:
By: '�t' 664&- By:
Na e: Lyn Witt Name:
Title: Supplier Manager Title:
Date: 02/09/2022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fifth Amendment to Fort Worth City Secretary Contract No.52679 Page 2 of 3
Exhibit F-4
immixTechnology, Inc. Sales Quotation
asubsidiaryof 0 immixGroup
Bret Belsher Contract No.: DIR-TSO-4315
City of Fort Worth
1515 11 TH AVE CAGE Code: 3CA29
Fort Worth,TX 76102 DUNS No.: 09-869-2374
PH:817-392-2889 TAX ID#: 54-1912608
bret.belsher@fortworthtexas.gov Terms: NET 30
FOB: Destination
uoteNumber: QUO-1269297-F5P1H7 Order Address:
uote Date: 213/2022 immixTechnology,Inc.
x iration Date: 315/2022 8444 Westpark Drive,Suite 200
McLean,VA 22102
PH:703-752-0610 FX:703-752-0611
mmixTechnology,Inc.Contact: Stuffs,Brian
l 770-625-7661 Brian.StutIs immix rou .com
anufacturer Quote#: anufacturer Contact: Mackey,Michelle
anufacturer Ref M 515-360-6263 Michelle.Macke krones.cnm
Please reference ImmixTechnology's"QUO"quote number and Government Contract number on any purchase orders issued against this quote.
PLEASE DO NOT MAIL PURCHASE ORDERS VIA US POSTAL SERVICE.Please email purchase order to kronos@immixgroup.com.
PLEASE REFERENCE THE'NET TERMS'ON THE PURCHASE ORDER.
Please include any tax-exempt certificates,where applicable.
Project#64255
This change order is to provide additional hours for more UKG assistance on the self upgrade.Client is wanting moreUKG guidance and would like to have
the consultants perform the work.These hours are billed as you go,only hoursutilized will be billed.NOTE:Please note that this change order excludes any
weekend work and rates.If client is needingon calf assistance from UKG during the weekend,a new change order will need to be submitted for weekend
hours andrates
Item Part Number Contract Trans Product Description Qty price Extended
Type Price
1 9990002-ENT-PM DIR-TSO-4315 SVC Paragon ENTERPRISE-PROJECT MANAGER(per 4 $243.0700 $972.28
hour)**TRUSTED PRODUCT**
2 9990002-ENT-TC DIR-TSO-4315 SVC Paragon ENTERPRISE-TECHNOLOGY 15 1 $227.2100 $3,408.15
CONSULTANT(per hour)**TRUSTED PRODUCT**
3 9990002-ENT-IC DIR-TSO-4315 SVC Paragon ENTERPRISE-INTEGRATION 5 $209.2500 $1,046.25
CONSULTANT(per hour)'*TRUSTED PRODUCT"
SERVICES $5,426.69
Grand Total $5,426.68
Subject to the Terms and Conditions of Contract Number DIR-TSO-4315.
Taxes:Sales tax shall be added at the time of an invoice,unless a copy of a valid lax exemption or resale certificate is provided.
All Purchase Orders must include: End User Name,Phone Number,Email Address,Purchase Order Number,Government Contract
Number or Our Quote Number,Bill-To and Ship-To Address(Cannot ship to a PO Box),Period of Performance(if applicable),and a
Signature of a duly Authorized Representative.
The identified line items are Trusted Products under the immixGroup Trusted Supplier Program.
immixGroup Trusted Supplier Program Policies,Commitments and Guarantees/Warranties car be obtained at:
http:llwww,iMMiXgroU p.com/uploadedFiles/Trusted-Supplier-Program_Guarantee-and-W arranty,pdf
All Pricing information is confidential Pane 1 of 1 Quote# QU0-1269297-F5P1 H7
Fifth Amendment to Fort Worth City Secretary Contract No. 52679 Page 3 of 3
9/29/21,4:24 PM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORT111
DATE: 9/28/2021 REFERENCE **M&C 21- LOG NAME: 13P IMMIXTECHNOLOGY UKG
NO.: 0732 SOFTWARE MG
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment to the Purchase Agreement with ImmixTechnology Inc.
Using Cooperative Contract DIR-TSO-4315 To Both Purchase and Implement UKG
Software Workforce Dimensions and to Consolidate UKG Software Telestaff Enterprises
for an Amount of $740,326.40 and with the Annual Licensing and Maintenance Cost of
$490,284.60, and the Right to Renew for Two Years for the Same Annual Amount, for a
Public Safety Payroll Solution for the Police and Fire Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the purchase agreement with
ImmixTechnology Inc. using cooperative contract DIR-TSO-4315 to both purchase and implement
UKG software Workforce Dimensions and to consolidate UKG software Telestaff Enterprises for an
amount of $740,326.40 and with the annual licensing and maintenance cost of $490,284.60, and the
right to renew for two years for the same annual amount, for the Police and Fire Department
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to approve the technology elements
of a proposed public safety payroll solution.
On August 3, 2021, Informal Report (IR) 21-10625 was presented to City Council regarding the
challenges of an accurate payroll for Police and Fire due to a variety of reasons. On September 28,
2021, the City Council received an informal report outlining the City's Payroll Taskforce (PTF)
recommendation to address payroll challenges for both the Police and Fire Department personnel
along with a recommended software solution. After conducting an informal Request for Information to
identify a payroll system solution, staff determined that the UKG (Ultimate Kronos Group) Workforce
Dimensions System, working in conjunction with UKG's Telestaff Enterprise (scheduling software
currently used by Police and Fire), will provide the solution needed to ensure accurate payroll.
UKG's Workforce Dimensions Systems was determined to be the best solution since Police and Fire
already use UKG's TeleStaff Enterprise as their scheduling software. The Fire Department began
using UKG's Telestaff Enterprises as a scheduling software in the early 2000s using Omnia
Cooperative Contract 18220, with a yearly license fee proposed for Fiscal Year (FY) 22 of
$50,214.79. The Police Department began using Telestaff Enterprise in 2019, (M&C P-12339). The
annual ongoing license cost of$68,868.52 increases between five to seven percent a year.
ImmixTechnology is able to provide UKG's Telestaff Enterprise and UKG's Workforce Dimensions
through Cooperative Contract DIR-TSO-4315
Staff recommends amending the current agreement with ImmixTechnology to purchase UKG's
Workforce Dimensions for Police and Fire and to consolidate Police's and Fire's Telestaff licenses
under one agreement. UKG Telestaff and Workforce Dimensions solutions will manage resource
scheduling and complex payroll related calculations for the departments and provide the resulting
information to the Enterprise Resource Planning system (ERP) to generate accurate payroll
information.
The implementation cost and annual licensing costs are as follows:
Software Program Implementation Cost Ongoing Annual Cost
UKG's Workforce Dimensions $558,640.40 $365,478.60
Consolidated UKG's Telestaff Enterprise $181,686.00 $124,806.00
apps.cfwnet.org/counciI_packet/mc_review.asp?ID=29280&counciIdate=9/28/2021 112
9/29/21,4:24 PM M&C Review
Totall $740,326.40 l $490,284.60 l
Upon execution of the agreement, the implementation should take between six to nine months. In
addition, the Fire Department's agreement under the Omnia Cooperative Agreement 18220 will be
canceled so that the consolidation of UKG's Telestaff Enterprise can be consolidated under DIR-TSO-
4315.
Cooperative Agreement DIR-TSO-4315
Request for Offer (RFO) DIR-TSO-TMP-416 was issued on 02/26/2018 for Software Products,
Software as a Service, and Enterprise Resource Planning Software Modules Products and Services
and responses were opened on 04/09/2018. ImmixTechnology was awarded a contract under DIR-
TSO-4315
RENEWAL OPTIONS - The Agreement may be renewed for two one-year renewal options in
accordance with DIR-TSO-4315. The renewals do not require specific City Council approval as long as
sufficient funds have been appropriated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item. The contract was competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
BUSINESS EQUITY- An M/WBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds will be available in
a project to be determined, to support the contract amendment. Prior to an expenditure, Financial
Management Services Department will ensure that all funds are appropriated correctly.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID I Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno (8517)
—g� g—p
Kevin Gunn (2015)
Additional Information Contact: Cynthia Garcia (8525)
Michelle Green (2058)
ATTACHMENTS
apps.cfwnet.org/counciI_packet/mc_review.asp?ID=29280&counciIdate=9/28/2021 2/2
Signature:
Email: Vania.Soto@fortworthtexas.gov