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HomeMy WebLinkAboutContract 52922-A1 CSC No. 52922-A1 AMENDMENT No. 1 TO CITY SECRETARY CONTRACT No. 52922 WHEREAS, the City of Fort Worth (CITY) and The Landscape Alliance, (ENGINEER) made and entered into City Secretary Contract No. 52922, (the CONTRACT) which was administered on the llth day of October, 2019 in the amount of $81, 827 . 00; and WHEREAS, the CONTRACT involves engineering services for the following project: Marine Creek Ranch Park Project; and WHEREAS, it has become necessary to execute Amendment No. l to the CONTRACT to include an increased scope of work and revised fee . NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional survey and design services specified in a proposal dated August 31, 2020, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $250, 664 . 00 . (See Attached Funding Breakdown Sheet, Page -3-) 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $332, 491 . 00 . 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD City of Fort Worth CITY SECRETARY Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 FT. WORTH, TX Page 1 of 3 EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth The Landscape Alliance gary p kutilek Valerie Renee Washington(Nov 4,2020 17:08 CST) Rary P kutilek(Nov 2,2020 16:01 CST) Valerie Washington Gary P. Kutilek Assistant City Manager Owner NovDATE: Nov 4, 2020 DATE: N 2, 2020 APPROVAL RECOMMENDED: Richard Zavala Richard Zavala(Nov 2,2020 20:22 CST) Richard Zavala Director, Park & Recreation Department APPROVED AS TO FORM AND LEGALITY: M&C: 20-0775 96CAr7 Date : 10/20/2020 Mack(Nov 4,2020 17:01 CST) Douglas W. Black Assistant City Attorney ATTEST: Mat oo�00 .r a� 0 d 0 Mary J. Kayser ,n 00040 City Secretary 0v0 �Zd 00 0o0*�d o nE0000 xxl.o p L 1M OFFICIAL RECORD City of Fort Worth Professional Services Agreement Amendment Template CITY SECRETARY PMO Official Release 8/1/2012 Page 2 of 3 FT. WORTH, TX FUNDING BREAKDOWN SHEET City Secretary No. 52922 Amendment No. 1 Department FID Amount Park & Recreation 30110-0800450-5330500-102225-009130-- $250, 664 . 00 Dept. Total : $250, 664 . 00 City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 3 of 3 The Landscape Alliance site planning landscape architecture irrigation August 31, 2020 Clarence Bryant Parks and Community Services Department City of Fort Worth 4200 South Freeway, Suite 2200 Fort Worth, Texas 76115-1499 Re: Marine Creek Ranch Park and Marine Creek Trail (Park to Lake) Dear Clarence: I appreciate the opportunity to submit The Landscape Alliance's (TLA) proposal to provide professional services related to the design of park improvements for Marine Creek Ranch Park and of trail improvements for the proposed regional trail from the park to Marine Creek Lake . TLA has developed 30%plans for the park as part of a prior contract. SRA Parkhill Smith Cooper has prepared 60%plans for the trail as part of a prior contract. In this proposal SRA will become part of this project team to complete their trail work and provide limited civil services related to the park. Their proposal to our firm is attached and should be considered part of our proposal. Services will be consistent with the scope outlined within your request. These services include : • Development of 60% Construction Documents for the park. • Development of 90% Construction Documents for the park. • Development of 90% Construction Documents for the Marine Creek Trail. • Development of 100% Final Review Construction Documents for the park and trail. • Preparation of Final Sealed Documents for Bidding. • Assistance during Bidding Phase. • Construction Phase Assistance. • Platting of the site. The City has represented that the overall project budget is $3,500,000 with an anticipated construction budget of$2,800,000. Requested design scope is expected to exceed$3,000,000 and the City has elected to pursue this scope in anticipation of additional or future funding. Targeted Phase II improvements within this scope will include: • Regional Trail connection from the park to the existing trail at Marine Creek Lake. SRA-Parkhill Smith Cooper has provided the City 60%plans for the trail. Subsequent plan development will be conducted as part of this scope with SRA being part of our design team. • Informal Athletic Fields. 951 W. Pipeline Rd., Suite 410,Hurst,Texas 76053 Metro: (817) 589-8909 • Trails -paved for hike and bike within the park and connecting to the regional trail. • Basketball Court facilities. One court will include a hard cover with lighting for utilization during evenings and in hot or inclement weather. • Playground-More extensive than past City standard facilities. • Picnic shelters/pavilions,picnic facilities, exercise equipment and related site furnishings. • Parking additions. • Lighting additions. The proj ect scope will further include the following phases of work,some of which may occur concurrently: Phase I - 60% Construction Documents This phase will include preparation and submittal of 60% design/construction documents for municipal review. These documents will incorporate prior input from the City and public. These documents shall plan and instruct the installation of park improvements based on approved Schematic Design plans prepared in earlier stages of the planning effort. Prior to design progress,TLA will meet with the Development Review Committee and related departments to discuss and external requirements. The 60%documents will include: • geotechnical investigations • design/construction plans • outline of anticipated technical specifications • detailed opinion of probable costs • Initiate platting process TLA will attend meetings with the City to discuss review comments and obtain input and approval prior to pursuing 90% construction documents. Phase II-90% Construction Documents This phase will include preparation and submittal of 90% design/construction documents for municipal review. These documents will incorporate prior input from the City. The 90% documents will include: • design/construction plans • anticipated technical specifications • detailed opinion of probable costs TLA will attend meetings with the City to discuss review comments and obtain input and approval prior to pursuing 100%construction documents. Based on conversations with the City,traditional Urban Forestry documentation and submittal will not be required. Tree preservation and replacement will be reviewed and approved by the Park Department. The City has represented that it will provide any review, coordination, and submittal related to historic resources. Phase III - 100% Pre-Final CD's and Sealed Final Construction Documents This phase will include preparation and submittal of 100%pre-final construction documents for the City's review which incorporated prior City review comments and input. Products will include: • opinion of probable cost • mylar cover sheet 951 W. Pipeline Rd., Suite 410,Hurst,Texas 76053 Metro: (817) 589-8909 2 • design/construction plans • final technical specifications This phase will also include submittal to the Texas Licensed Registered Accessibility Specialist for registration and review. Following final review by the City, TLA will submit sealed and signed design documents for all improvements to the City for bidding advertisement, incorporating previous City review comments and input. Products will include: • sealed design/construction plans • seals Page for final technical specifications • detailed opinion of probable costs for planned improvements Phase IV-Bid Assistance TLA shall perform the following tasks: • prepare and submit written responses to bidder requests for information (RFI's),through the City • attend pre-bid conference, in support of the City • assist the City with bid analysis,bid tabulation, and bid award recommendation Phase V- Construction Phase Assistance TLA will perform the following tasks: • attend pre-construction conference in support of the City • review product submittals and shop drawings • attend on-site coordination/status meetings as requested by the City during the construction phase of the project. This is anticipated to be on a schedule of one visit per month plus responding to any urgent issues. Anticipated visits are estimated at twelve (12). • participate in and provide site report for final walk through. • provide for an inspection and report by a Texas Licensed RAS. Special Services • Geotechnical Investigation TLA shall have performed the following tasks also referenced in Phase I duties: a. provide a geotechnical investigation,analysis,and engineering targeting three locations in the park and four along the trail which will be representative of planned improvements. b. provide an official report to the City stating all pertinent design requirements necessary for completion of park improvements. • Platting TLA will utilize the firm of Spooner and Associates to prepare and submit a plat of the property per guidelines of the controlling jurisdiction. The sheet format will be 24 x 36 at an appropriate scale and three original hard signed copies with PDF copies will be included. Newly created lot corners will be staked once the final plat is approved and filed. Platting services include the following exceptions: 951 W. Pipeline Rd., Suite 410,Hurst,Texas 76053 Metro: (817) 589-8909 3 a. This proposal does not include hiring an abstractor to conduct abstracting services for the property, easement and right of way research. Current platting and/or deed information available at the County and information provided by the owner will be used for this project. b. This proposal does not include time associated with City Planning or Council meetings. Those items will be invoiced hourly based on time and materials. c. The proposal does not include the preparation of offsite easements and/or mapping. If any additional services are required, compensation may be requested as an additional service. d. The proposal does not include fees associated with County and City filing and application fees. Those costs are assumed to be borne by the City. e. The proposal assumes the plat will be filed by the City once approved by the controlling jurisdiction. Additional service exclusions include: a. Off site improvements. b. Design of areas beyond designated project areas. c. Redesign or significant modification to existing drainage channel located within the drainage easement. d. Assessment of downstream drainage impacts. e. Hydraulic and Hydrology study of Marine Creek. f. Design of pedestrian bridges greater than 29" in height that include guardrails, abutments, etc. g. Design of utilities, storm drainage systems or relocation of existing utilities not currently included within the scope of services. SBE Participation TLA will engage the services of recognized local sub-consultants to achieve the City's goals related to SBE participation. Proposed SBE members will include: • Spooner &Associates will provide platting services for the park project. • CMJ Engineering will provide geo-technical investigations within the park and designated trail area. • Baird Hampton Brown will provide electrical engineering related to new and relocated lighting. • Baker Design Build will provide structural engineering for court cover. • Accessology will provide review and inspection related to issues of accessability. Fees The proposed base fee for the services outlined above is$250,664.00 This fee includes all primary services described in the scope of services outline to be provided by TLA and its consultants. The proposed fee includes Special Services of platting and geo-technical services. A schedule of proposed fees by firm is included herein. Fees will be billed on an hourly basis,based on services actually rendered. The City of Fort Worth will be advised in advance of any anticipated changes in services which will impact the fee. Included in the proposed fee are costs associated with reproduction and travel related to the production of the contract products. Items not specifically included in the estimated fee include: 1. Additional services or other items not referenced or inferred herein will be charged as an additional service cost if required and approved by the City. 951 W. Pipeline Rd., Suite 410,Hurst,Texas 76053 Metro: (817) 589-8909 4 A statement of charges for services will be submitted by the 1st of each month for the previous months' services and will be payable within thirty days by the City. It is understood that this agreement may be cancelled at any time by the City and payment shall be due based on the above method of computation only on work performed or expenses incurred to the date of cancellation. Registration / Right to Practice: The Texas Board of Architectural Examiner's has jurisdiction over a professional's practice and may be contacted at P.O. Box 12337, Austin, Texas 78701-2337, (512) 305- 9000. If this agreement meets with your approval,please initiate preparation of a standard contract agreement at your convenience. Please call if you have any questions concerning any of the items herein or specifically omitted. Sincerely, The Landscape Alliance Gary P. Kutilek, RLA GPK/cb 951 W. Pipeline Rd., Suite 410,Hurst,Texas 76053 Metro: (817) 589-8909 5 MARINE CREEK RANCH PARK and MARINE CREEK TRAIL PROJECT TEAM AND FEE DISTRIBUTION PROJECT TEAM PRIME CONSULTANT: The Landscape Alliance 951 W. Pipeline Rd., Suite 410 Hurst, Texas 76053 SURVEYOR: (Platting) *Spooner & Associates 309 Byers Street, Suite 100 Euless, Texas 76039 GEO-TECHNICAL ENGINEERING: *CMJ Engineering,Inc. 7636 Pebble Dr. Fort Worth, Texas 76118 CIVIL ENGINEERING: (Regional Trail and limited park assistance) SRA Parkhill, Smith & Cooper 255 N. Center St., Suite 200 Arlington,Texas 76011 ELECTRICAL ENGINEERING: *Baird Hampton Brown 6300 Ridglea Place,9700 Fort Worth, Texas 76116 STRUCTURAL ENGINEERING: (Basketball Cover) *Baker Design Build 6421 Camp Bowie Blvd., Suite 307 Fort Worth, Texas 76116 ARCHITECTURE: (Basketball Cover) Magee Architects 2824 W. 7" St., Suite 100 Fort Worth, Texas 76107 ACCESSIBILITY REVIEW: * Assessology 1407 W. University Dr. McKinney,Texas 75069 951 W. Pipeline Rd., Suite 410,Hurst,Texas 76053 Metro: (817) 589-8909 6 * Designates approved SBE Consultants • Total Professional Services Distribution: The Landscape Alliance (51.83)................................................. $ 129,905.00 SRA Parkhill Smith & Cooper(31.12 %)................................. $ 78,800.00 *Spooner& Associates (3%).................................................... $ 7,500.00 *CMJ Engineering (3.96%)....................................................... $ 9,934.00 *Baird Hampton Brown (4.23%)............................................... $ 10,600.00 *Baker Design Build(2.27%)................................................... $ 5,700.00 Magee Architects ( 2.7%)......................................................... $ 6,800.00 *Accessology (<1%)................................................................. $ 1,425.00 • Total Professional Fees..................................................................................... $ 250,664.00 • Total SBE Fees (14%)...................................................................................... $ 35,159.00 951 W. Pipeline Rd., Suite 410, Hurst, Texas 76053 Metro: (817) 589-8909 7 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. &4z--w&Y'0A Name of Employee Project Manager Title ❑ This form is N/A as No City Funds are associated with this Contract Printed Name Signature City of Fort Worth, Texas Mayor and Council Communication DATE: 10/20/20 M&C FILE NUMBER: M&C 20-0775 LOG NAME: 80MARINE CREEK RANCH PARK-AMENDMENT 1 SUBJECT (CD 2)Authorize Execution of Amendment No. 1 to the Contract with Gary Paul Kutilek d/b/a The Landscape Alliance, in the Amount of $250,664.00 for Additional Design Services Related to the Marine Creek Ranch Park Improvements Project Increasing the Contract Amount to $332,491.00 (2018 Bond Program) RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 1 to City Secretary Contract No. 52922,a Professional Engineering Agreement with Gary Paul Kutilek d/b/a The Landscape Alliance, in the amount of$250,664.00 for additional design services related to the Marine Creek Ranch Park Improvements Project(City Project No. 102225), increasing the contract amount to$332,491.00. DISCUSSION: The purpose of this Mayor and Council Communication (M&C)is to authorize execution of Amendment No. 1 to City Secretary Contract No.52922 with The Landscape Alliance, in the amount of$250,664.00 for additional design services related to the Marine Creek Ranch (MCR) Park Improvements, increasing the total contract amount to$332,491.00. On October 11, 2019, the City entered into an Engineering Agreement with Gary Paul Kutilek d/b/a The Landscape Alliance (City Secretary Contract No. 52922), in the amount of$81,827.00 for the master plan development and preparation of schematic design plans for this project. The Landscape Alliance,will provide engineering related services for the park project located in northwest Fort Worth,outside of the 820 loop, south of Cromwell Marine Creek Road and west of Marine Creek Parkway. Marine Creek Ranch Park is approximately 49.8 acres, and includes the Northwest Library which is located in the northwest corner of the park. The 2018 Bond Program allocated $3,000,000.00 for Marine Creek Ranch Park Improvement which includes the design and construction for the development of the Marine Creek Ranch Park, including but not limited to, preparation of construction documents and topographic survey, tree survey, geotechnical investigation, hydrology/hydraulic analysis.Additional project funding in the amount of$246,600.00 has been appropriated from Park Dedication Fees collected from the MCR Development for Park Improvements. This project is included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018) and subsequent actions taken by the Mayor and Council. M/WBE OFFICE-Gary P. Kutilek d/b/a The Landscape Alliance is in compliance with the City's BIDE Ordinance by committing to 12%SBE participation on this project. The City's SBE goal on this project is 12%. Marine Creek Ranch Park Improvement project is located in COUNCIL DISTRICT 2. FISCAL INFORMATION /CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the PARD Dedication Fees fund and the 2018 Bond Program fund for the Marine Creek Ranch project to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Park& Recreation Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Valerie Washington 6192 Originating Business Unit Head: Richard Zavala 5711 Additional Information Contact: David Creek 5704 From: Black, Doug To: Florez. Helen D Cc: Soto.Vania Elizabeth Subject: RE: Incorrect Contract Number Date: Tuesday, February 22,2022 4:13:41 PM Yes.That is a scrivener's error which may be corrected by staff or at CSO for consistency of the contract documents. Thanks, Doug Douglas W Black Senior Assistant City Attorney 200 Texas Street Fort Worth,Texas 76102 817-392-7615 Direct Doug_Black4fortworthtexas_gov City of Fort Worth Working together to build a strong community. FORT WORTH. RECIPIENTS -PLEASE CONTACT ME PRIOR TO FORWARDING MESSAGES DESIGNATED AS ATTORNEY-CLIENT COMMUNICATIONS. This e-mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney-client privilege. If you are not the intended recipient or the person responsible for delivering the e-mail to the intended recipient,be advised that you have received this e-mail in error and that any use,dissemination,forwarding,printing, or copying of this e-mail is strictly prohibited. If you have received this e-mail in error,please immediately notify Doug Black at the City of Fort Worth City Attorney's Office (817) 392-7615. From: Florez, Helen D Sent:Tuesday, February 22, 2022 15:33 To: Black, Doug<Douglas.Black@fortworthtexas.gov> Cc: Soto, Vania Elizabeth <Vania.Soto@fortworthtexas.gov> Subject: FW: Incorrect Contract Number Importance: High Doug, Vania caught the mistake in the CSC No. for a contract amendment.The correct CSC No. is 52922 for Landscape Alliance. However, an amendment for their contract was recorded in November 2020 under CSC No. 62992- A1. I circulated this amendment for signature as 52992-A2. Can we correct the CSC No. on the documents without rerouting? Thank you Helen From: Soto, Vania Elizabeth Sent:Tuesday, February 22, 2022 2:39 PM To: Florez, Helen D<Helen.Flo rez Pfortwo rthtexas.gov> Subject: Incorrect Contract Number Importance: High I was about to upload this contract when I noticed that it states it is CSC No. 52992 but that is to another contract and not with The Landscape Alliance. It has not been uploaded yet but changes will need to be made that I cannot make and you must get approval from Legal.You will need to ask them if they are okay with the contract number being changed on the document or if it needs to be rerouted. Vania E. Soto Administrative Assistant City Secretary's Office 817-392-6090 Vania.Sotoafortworthtexas.gov