HomeMy WebLinkAboutContract 57056-A1 CSC No. 57056-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 57056
COOPERATIVE PURCHASE AGREEMENT
This Amendment to Fort Worth City Secretary Contract No. 57056 ("Amendment") is
made between the City of Fort Worth ("Fort Worth"), a municipal corporation and Dealer's
Electrical Supply Company("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 57056 beginning January 27, 2022 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to increase the total compensation amount;
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein
by the through their duly authorized representatives, agree to the following terms, which amend
the Agreement as follows:
1. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in
accordance with the provisions of this Agreement. Total payment made under this
Agreement shall not exceed One Million Seven Hundred Thousand Dollars
($1,700,000.00). Vendor shall not provide any additional items or services or bill
for expenses incurred for City not specified by this Agreement unless City requests
and approves in writing the additional costs for such services. City shall not be
liable for any additional expenses of Vendor not specified by this Agreement unless
City first approves such expenses in writing.
2. All other terms,provisions,conditions,covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 56516 Page 1 of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract,
including ensuring all performance and reporting
By. Reginald Zeno(Mar 2,202214:00CST) regmrements.
Name: Reginald Zeno 1
Title: Interim Assistant City Manager
Date: Mar 2, 2022 By:
Name: Cynthia Garcia
Approval Recommended: Title: Assistant Finance Director
Approved as to Form and Legality:
By:
Name: Anthony Rousseau
Title: Acting Finance Director By:
Name: Taylor Paris
Title: Assistant City Attorney
ATTEST:
�A Contract Authorization:
By: Jannette S.Goodall(Mar2,21 .14:28CST) M&C• 22-0109
Name: Jannette Goodall
Title: City Secretary C Oo 000000000�ad�
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VENDOR: d�4�nEX4►Soao
Dealers Electrical Supply Company
2320 Columbus Avenue
Waco,TX 76701
By: 4 �
Name: Daryl Donaldson
Title: Vice President Sales and Marketing
Date: February 21, 2022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 56516 Page 2 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FbR Wo
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Create New From This M&C
DATE: 2/22/2022 REFERENCE **M&C 22- LOG NAME: 13P COOP ELECTRIC
NO.: 0109 SUPPLIES MG
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL)Authorize Purchase Agreements with Dealers Electrical Supply Company and
Elliott Electric Supply, Inc for Electrical Supplies Using BuyBoard Cooperative Contract
657-21 in a Combined Annual Amount Up to$1,700,000.00, Authorize Two One-Year
Renewal Options, and Ratify Expenditures in an Amount Up to$200,000.00 for All City of
Fort Worth Departments
RECOMMENDATION:
It is recommended that the City Council authorize purchase agreements with Dealers Electrical
Supply Company and Elliott Electric Supply, Inc for electrical supplies using BuyBoard Cooperative
Contract 657-21 in a combined annual amount up to$1,700,000.00, authorize two one-year renewal
options, and ratify expenditures in an amount up to$200,000.00 for all City of Fort Worth
departments.
DISCUSSION:
These City-wide purchase agreements will be used by all departments to purchase needed electrical
supplies to update and maintain city-owned property. The current agreements expired on November
30, 2021. It is requested that City Council approve the ratification of expenditures up to$200,000.00
for the purchase of electrical supplies during the month of January and the first two weeks of
February.
BuyBoard Contract 657-21 has an initial term December 1, 2021 through November 30, 2022 with
two one-year renewal options. The Request for Offer for BuyBoard Contract 657-21 was published on
January 28, 2021 and responses were opened on June 17, 2021. BuyBoard contracts offer fixed
discounts. Staff reviewed the pricing and determined it to be fair and reasonable.
The maximum amount allowed under this agreement citywide will be$1,700,000.00, however the
actual amount used will be based on needs of the department and available budget.
COOPERATIVE PURCHASE-State law provides that a local government purchasing an item under
a cooperative purchase agreement satisfies any state law requiring that the local government seek
competitive bids for purchase of the item. BuyBoard contracts are competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
AGREEMENT TERMS-Upon City Council approval, the agreement shall begin upon execution of the
agreement and will expire on November 30, 2022 with the option to renew for up to two additional one-
year terms, in accordance with the terms of the BuyBoard contract. This action does not require
specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy
the City's obligations during the renewal term.
BUSINESS EQUITY-A M/WBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and execution of the purchase agreement. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
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Fund Department Account Project Program Activity Budget Reference# Amount
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Submitted for City Manager's Office by_ Reginald Zeno(8517)
Originating Department Head: Anthony Rousseau (8338)
Additional Information Contact: Cynthia Garcia(8525)
Michelle Green (2058)
ATTACHMENTS
Dealers Electric.pdf (CFW Internal)
Dealers Electrical Supplypdf (CFW Internal)
Elliott Electric Supplypdf (CFW Internal)
Elliott Electric Supplypdf (CFW Internal)