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Home My WebLink AboutContract 54236-A2 CSC No.54236-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 54236 This Amendment("Amendment")is made and entered into by and between the City of Fort Worth ("City") and Presbyterian Night Shelter of Tarrant County, Inc. ("Agency") by and through their duly authorized agents. City and Agency may be referred to individually as"Party"and jointly as "Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 54236 ("Contract")on August 6,2020; WHEREAS,the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG'), Program No. E-20-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.231; WHEREAS, City has received an additional allocation of ESG grant monies under the Coronavirus Aid,Relief, and Economic Security Act ("CARES" Act) referenced by HUD as"ESG-CV"; WHEREAS,Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS,the Agreement was recently amended to increase the budget by $45,255.00(CSC No. 54236-A1); WHEREAS,the Agency is now requesting a budget amendment from City in order to identify line item amounts by providing detail information to the item listed as `Other' in the Budget; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT`B" —BUDGET attached to the Contract is hereby amended and replace in its Entirety with Exhibit B,Revised February 25, 2022,attached hereto. II. This Amendment is effective as of the effective date the Contract. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties.Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] OFFICIAL RECORD Amendment 2 to CSC 54236 Presbyterian Night Shelter of Tarrant County,Inc. -ESG CV RRH CITY SECRETARY FT. WORTH, TX ACCEPTED AND AGREED: PRESBYTERIAN NIGHT SHELTER OF CITY OF FORT WORTH TARRANT COUNTY,INC. To O14/m 4444�� By: Toby wen(Mar1,202216:48CST) bow FORr 4� By: ,o 0000000 Toby Owen,CEO Oo° °-VO, Fernando Costa,Assistant City Manager ��.J, �v°0. °�=d ATTEST: ��"�°o° °°O°o*y APPROVE AS TO FORM AND LEGALITY: 00000 a��EXA`�obA.o Tgnnefte S. Goo�gll �- By: Jan nette S.Goodall(Mara,2022 07:42 CST) By: Jannette Goodall, City Secretary Jessika Williams,Assistant City Attorney M&C: 20-0330 and 20-0471 1295 Certification No. 2020-622990 Date: May 19,2020/June 23,2020 RECOMMENDED: By: Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements 7�1e - By: Charletta Moaning, Sr. Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY Amendment 2 to CSC 54236 FT. WORTH, TX Presbyterian Night Shelter of Tarrant County, Inc. -ESG CV RRH EXHIBIT"B"-BUDGET Account I Grant Budget Increase Decrease Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 FICA 1002 Life/Disability Insurance 1003 Health/Dental Insurance 1004 Unemployment-State 1005 Worker's Compensation 1006 Office Supplies 1007 Food Supplies 1008 Insurance 1009 Accounting 1010 Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 OtherO 1012 SHELTER OPERATIONS Maintenance 2001 Security 2002 Insurance 2003 Utilities 2004 Supplies 2005 Repairs 2006 Othero 2007 SUBTOTAL EMERGENCY SHELTER HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/Dental Insurance 3004 Unemployment-State 3005 Worker's Compensation 3006 OtherO 3007 REHOUSING Salaries 4001 $ 119,918.00 S (21,118.00) $ 98,800.00 FICA 4002 $ 7,608.00 $ i92.00 $ 8,000.00 Life/Disability Insurance 4003 $ - $ - Health/Dental Insurance 4004 $ 12,979.00 S (9,879.00) $ 3,100.00 Unemployment-State 4005 $ - Worker's Compensation 4006 $ - Other:(Program supplies and admin):Food; postage;telephone/network/internet;occupancy, mileage;training and professional development; HMIS/professional/contract fees;other direct client and supportive services;equipment rental/non-cap;indirect 4007 $ - $ 53,195.00 Program $ 7,940.00 General Office Supplies $ 2,128.00 Postage/Shipping $ 100.00 Telephone $ 500.00 General Repairs $ 100.00 Professional Fees $ 1,064.00 Mileage $ 2,500.00 Equipment Rental $ 1,548.00 Admin $45,255.00 Electricity $ 200.00 Water $ 10.00 Agency rent $ 5,681.00 Admin staff(see Other spreadsheet) $ 39,364.00 SUBTOTAL HR&S $ 193,700.00 $ 392.00 1$ (30,997.00)1$ 163,095.00 FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 $ 261,555.00 $ 83,112.00 $ 344,667.00 Security Deposits 6002 S 50,000.00 $ (28,140.00) $ 21,860.00 Utility Deposits 6003 $ - Utility Payments 6004 S 30,000.00 $ (17,557.00) $ 12,443.00 Moving Costs 6005 S 10,000.00 $ (6,810.00) $ 3,190.00 Motel/Hotel Vouchers 6006 $ - SUBTOTAL FINANCIAL ASSISTANCE $ 351,555.00 $ 83,112.00 $ (52,507.00) $ 382,160.00 HOMELESS MANAGEMENT INFORMATION SYSTEM(HMIS) HMIS Software Costs 7001 SUBTOTAL HMIS BUDGET TOTAL $ 545,255.00 $ 83,504.00 $ (83,504.00) $ 545,255.00 ESG PSA CONTRACT 2020-EXHIBIT"B"-Amendment 2 Pagel The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B"—Budget is June 1, 2022. SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant Journey Home Guide (Case Mgr) (18 mos) $ 35,600.00 150.0% $ 53,400.00 Program Director $ 66,950.00 15.0% $ 10,044.00 Journey Home Guide (Case Mgr) (18 mos) 1 $ 37,649.00 1 150.0%1 $ 35,356.00 TOTAL 1 $ 140,199.00 1 70.5%1 $ 98,800.00 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 6.20% $ 8,000.00 100.0% $ 8,000.00 Life/Disability Insurance Health/Dental Insurance $ 3,100.00 100.0% $ 3,100.00 Unemployment-State Worker's Compensation HRA Retirement Parking Mileage Other TOTAL $ 11,100.00 100.0% $ 11,100.00 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies Food Supplies TOTAL SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Insurance Accounting ESG PSA CONTRACT 2020-EXHIBIT "B" -BUDGET Presbyterian Night Shelter-Amendment 2 Page 2 Contract Labor(Security) Est. Percent to Amount to Other(Admin) Total Budget Grant Grant Program $ 7,940.00 General Office Supplies $ 2,128.00 100% $ 2,128.00 Postage/Shipping $ 100.00 100% $ 100.00 Telephone $ 500.00 100% $ 500.00 General Repairs $ 100.00 100% $ 100.00 Professional Fees $ 1,064.00 100% $ 1,064.00 Mileage $ 2,500.00 100% $ 2,500.00 Equipment Rental $ 1,548.00 100% $ 1,548.00 Admin $ 45,255.00 Electricity $ 200.00 100% $ 200.00 Water $ 10.00 100% $ 10.00 Agency rent $ 5,681.00 100% $ 5,681.00 Admin staff(see Other spreadsheet) $ 39,364.00 100% $ 39,364.00 TOTAL $ 53,195.00 FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance $ 344,667.00 100% $ 344,667.00 Security Deposits $ 21,860.00 100% $ 21,860.00 Utility Payments $ 12,443.00 100% $ 12,443.00 Utility Deposits Moving Costs $ 3,190.00 100% $ 3,190.00 Motel/Hotel Vouchers TOTAL $ 382,160.00 $ 382,160.00 HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs TOTAL $ 545,255.00 ESG PSA CONTRACT 2020-EXHIBIT "B" -BUDGET Presbyterian Night Shelter-Amendment 2 Page 3 Other Budget ESG CV RRH Grant Amount $ 7,940.00 Program Items Food Postage/shipping expenses $100.00 Telephone $500.00 Mileage $2,500.00 General Office Supplies $2,128.00 Equipment Rental $1,548.00 General Repairs $100.00 Professional Fees $1,064.00 HMIS List Other Direct client/and supportive services Program Staff(Provide title/percentage) $ 45,255.00 Admin Items Agency rent $5,681.00 Electricity $200.00 Water $10.00 List Other indirect costs $0.00 Admin Staff(Provide Title/percentage) $39,364.00 Toby Owen/Executive Director/7% Carole Graham/VP of Finance/7% Avery Weakley/Director of Finance/7% Michelle Albiar/Accounts Payable Clerk/7% Susan DeLong/Education Coordinator/7% Carrie Taylor/VP of Human Resources/7% LeAnn Lee/HR Generalist/7% Brenda Lott/HR Assistant/7% $ 53,195.00