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HomeMy WebLinkAboutContract 54959-A3 CSC No.54959-A3 THIRD AMENDMENT TO CITY SECRETARY CONTRACT NO. 54959 WHEREAS the City of Fort Worth ("City") and Cornerstone Assistance Network ("Agency") made and entered into City Secretary Contract No. 54959 ("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"); Program No. E-20-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.231, and the special allocations of funds received for this program known as ESG-CV and ESG-CV2,through the Coronavirus Aid,Relief,and Economic Security(CARES)Act of 2020; WHEREAS, on December 13, 2021, the Parties agreed to increase the budget by $70,531.00 for program and administrative costs(CSC No. 54959-A2); WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to increase the budget by$300,000.00,as approved by City Council on January 11,2022 pursuant to M&C 22-0017; WHEREAS, including the increase authorized under the M&C and the increase authorized under Amendment 2,the true total amount of the Agreement will now be $820,531.00; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to revise line items and to identify administrative and program costs separately in order to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT"A"—Program Summary and EXHIBIT`B"-Budget attached to the Contract is hereby amended and replaced in their entirety with the REVISED EXHIBIT "A" — Program Summary and REVISED EXHIBIT`B"— Budget,updated as of February 17,2022,attached hereto. II. The first sentence in Section 17 INSURANCE AND BONDING is deleted and replaced by the following: "Agency will maintain coverage in the form of insurance or bond in the amount of$820,531.00 to insure against loss from the fraud,theft or dishonesty of any Agency's officers, agents,trustees,directors, representatives,or employees." III. Unless otherwise specified, this amendment is effective as of the Effective Date of the Contract. IV. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. OFFICIAL RECORD CITY SECRETARY Amendment No.3 to CSC No.54959 Cornerstone Assistance Network(ESG-CV2) FT. WORTH, TX [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No.3 to CSC No.54959 Page 2 Cornerstone Assistance Network(ESG-CV2) AGREED AND ACCEPTED: CORNERSTONE ASSISTANCE NETWORK CITY OF FORT WORTH By: Mike Doyl ar2,202212:10 CST) By: Mike Doyle, Chief Executive Officer Fernando Costa,Assistant City Manager ICY00 00 oRr ah a o ATTEST: AF'o APPROVE AS TO FORM AND �v° °=A LEGALITY: 0000000 o Q�S Oa a�nEapSbplc'p BUJ 9 � EGG By:Jannette S.Goodall(Mar 7,2022 16:37 CST) By: Jannette Goodall,City Secretary Jessika J.Williams,Assistant City Attorney M&C: 20-0657,21-0781,22-0017 Ordinance No. 24161-04-2020 1295 Certification No.2020-662851 Date: September 15,2020/October 12,2021/January 11,2022 RECON VOENDED BY: By: Victor Turner,Director—Neighborhood Services Department CONTRACT COMPLIANCE MANAGER: By signing,I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Charletta Moaning Senior Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No.3 to CSC No.54959 Page 3 Cornerstone Assistance Network(ESG-CV2) Cornerstone Assistance Network EXHIBIT "A" Re-entry First Stop- Housing Prevention PROGRAM SUMMARY PROGRAM SUMMARY (ESG-CV2) October 1,2020- September 2,2022 $820,531.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program will provide financial assistance to program participants who are at risk of becoming homeless. By preventing homelessness, The Reentry First Stop Center's efforts will contribute to reducing the spread of COVIDI9 in our community. ESG-CV2 funds will be used to pay for financial assistance in the form of rent and utility payments. Funds will also be used to pay for the salary and fringe benefits for a Housing Prevention Coodinator and a Program Manager, other administrative fees to include mileage, program supplies and training. Agency's office is located at 2300 Circle Dr. Suite 2301,Fort Worth,TX 76119.Program services will be available Monday—Thursday 9:00a-4:00p. Coaching services will be provided via telephone or video conferencing whenever possible to reduce the likelihood of spreading COVIDI9. REGULATORY CLASSIFICATION: Service Category (if more than one category, specify amount for each): • ESG Homeless Prevention Component: Regulatory Citation Homeless Prevention: 24 CFR 576.103 Homeless Prevention Agency will maintain documentation that 100% of clients served are at risk of homelessness as defined by HUD AND that the client's household has annual income at or below 30% of AMI, and that the client lacks sufficient resources and support networks to retain housing. Agency will also maintain documentation on eligibility for the housing unit for which financial assistance is provided, including rental amounts and compliance with ESG Minimum Habitability Standards. ESG CV2 PSA CONTRACT 2020-EXHIBIT"A"-PROGRAM SUMMARY Page 1 Cornerstone Assistance Network—Amendment 3 PROGRAM GOALS: Homeless Prevention Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 120 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III. Performance and Expected Outcomes include the following: A. Those able to maintain Housing at exit: 72 ; 60% B. Those who have more non-cash benefits at exit than at entry: 86; 72% ESG CV2 PSA CONTRACT 2020-EXHIBIT"A"-PROGRAM SUMMARY Page 2 Cornerstone Assistance Network—Amendment 3 Cornerstone's Reentry First Stop Center for Tarrant County ESGCV2 Program Budget Request Account I Grant Budget I Increase Decrease Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 FICA 1002 Life/Dimbility Insurance 1003 ESSENTIAL Insurance 1004 Unemployment-State 1005 Worker's Compensation 1006 Office Supplies 1007 Food Supplies 1008 Insurance 1009 Accounting 1010 Contract Labor Security City needs copy o contract before expenses can be reimbursed) 1011 Othero 1012 SHELTER OPERATIONS Maintenance 2001 Security 2002 Insurance 2003 Utilities 2004 Supplies 2005 Repairs 2006 Othero 2007 SUBTOTAL EMERGENCY SHELTER HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 $ 95,845 $ 95,845.00 FICA 3002 $ 6,942 $ 6,942.00 Life/Dimbility Insurance 3003 Health/Dental Insurance 3004 Unemployment-State 3005 Worker's Compensation 3006 $ "10 $ 780.00 Other(CAO) 3007 $ 18,900 $ 18,900.00 Other(CEO) 3008 $ 11,700 $ 11,700.00 Other(insurance) 3009 $ 2,700 $ 2,700.00 Other(audit) 3010 $ 10,725 $ 4,425 $ 6,300.00 Othero Admin and program supplies,mileage, training/HMIS and professional development 3011 $ 44,025 $ 44,025 $ REHOUSING Salaries 4001 $ FICA 4002 5 Life/Dimbility Insurance 4003 5 Health/Dental Insurance 4004 $ Unemployment-State 4005 $ Worker's Compensation 4006 $ HRA 4007 $ Retirement 4008 $ Parking 4009 $ Mileage 4010 $ - Rental Asistance/Security Deposits $ Utility Deposits/Payments $ - Other: postage, telephone/network/intemet;training and professional development,etc. Other(Fringe Benefits):Parking,employee prescreening HRA,worker's compensation 4011 $ - SUBTOTAL HR&S S 147,592 S 44,025 $ 48,450 $ 143,167 FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 $ 354,235 $ 304,425 $ 658,660 Utility Payments 5002 $ 18,704 $ 18,704 REHOUSING Rental Assistance 6001 $Security Deposits 6002 $ - UtilityDeposits 6003 $Utility Payments 6004 $ - Moving Costs 6005 $ - Motel/Hotel Vouchers 6006 $ - SUBTOTAL FINANCIAL ASSISTANCE $ 372,939 $ 304,425 $ - $ 677,364 HOMELESS MANAGEMENT INFORMATION SYSTEM(HMIS) HMIS Software Costs 7001 1 1 1 $ - SUBTOTAL HMIS 1 1$ - BUDGET TOTAL I I S 520,531 1$ 348,450 1 S 48,450 1 S 820,531 FUNDING A: FUNDING B: FUNDING C: ESG CV2 CAN CONTRACT 2020 for 2021-2022-EXHIBIT"B"-Amendment 3 Page I The following tables were created for the purpose of preparing,negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this year one and year two proposal budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to the proposed budget is February 28, 2022. SALARY DETAIL Est. Percent to 24 MONTH Position Title Annual Salary Grant BUDGET Reentry Homeless Prevention Coordinator $ 36,000.00 100.0% $ 74,330.00 Program Manager(18 mos) $ 8,500.00 100.0% $ 21,515.00 TOTAL $ 44,500.00 100.0% $ 95,845.00 FRINGE DETAIL Percent of Est. Percent to Payroll Amount Grant Amount to Grant FICA 7.65% $ 3,404.00 100.0% $ 6,942.00 Life/Disability Insurance $ - Health/Dental Insurance $ - Unemployment-State Worker's Compensation $ 520.00 100.0% $ 780.00 HRA Retirement Parking Mileage Other TOTAL 1 $ 3,924.00 1 100.0%j $ 7,722.00 SUPPLIES AND SERVICES Est. Percent to Total Budget Grant Amount to Grant Office Supplies Food Supplies TOTAL MISCELLANEOUS- Other Admin Fees Est. Percent to Total Budget Grant Amount to Grant CAO(Accounting) $ 126,000.00 15% $ 18,900.00 ESG CV2 CONTRACT 2019-2020-EXHIBIT "B" -BUDGET-Amendment 3 Page 2 CEO (oversight) $ 195,000.00 6% $ 11,700.00 Rent Insurance (increased cost) $ 55,973.00 5% $ 2,700.00 audit(increased cost) $ 50,000.00 13% $ 6,300.00 HMIS (increased cost) TOTAL $ 39,600.00 FINANCIAL ASSISTANCE Est. Percent to Total Budget Grant Amount to Grant Rental Assistance $ 658,660.00 100% $ 658,660.00 Security Deposits Utility Payments $ 18,704.00 100% $ 18,704.00 Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ 677,364.00 1 $ 677,364.00 HMIS Est. Percent to Total Budget Grant Amount to Grant HMIS Software Costs TOTAL $ 820,531.00 ESG CV2 CONTRACT 2019-2020-EXHIBIT "B" -BUDGET-Amendment 3 Page 3 MISCELLANEOUS-Other Admin Fees Est. Percent to Total Budget Grant Amount to Grant CAO(Accounting) $126,000.00 15% $18,900.00 CEO (oversight) $195,000.00 6% $11,700.00 Insurance (increased cost) $55,973.00 5% $2,700.00 audit (increased cost) $50,000.00 13% $6,300.00 HMIS (increased cost) TOTAL I I 1 $39,600.00 ESG CV2 CONTRACT 2019-2020-EXHIBIT "B" -BUDGET-Amendment 3 Page 4 City of Fort Worth, Texas Mayor and Council Communication DATE: 01/11/22 M&C FILE NUMBER: M&C 22-0017 LOG NAME: 19NSESG-CV&CV2REVISIONS SUBJECT (ALL)Authorize Substantial Amendment to the 2019-2020 Action Plan for use of Federal Grant Funds, Authorize Execution of Contract Amendments to Agreements with Nonprofit Subrecipients of Emergency Solutions Grant Funds Received Under the Coronavirus Aid, Recovery and Economic Security Act, and Ratify Execution of Amendment to Agreement with The Salvation Army, A Georgia Nonprofit Corporation to Expand the Scope of Work to Include Shelter Operations RECOMMENDATION: It is recommended that the City Council: 1. Authorize a substantial amendment to the 2019-2020 Action Plan for use of Federal Grant Funds from the United States Department of Housing and Urban Development revising allocation of such funds among local nonprofit homeless service providers; 2. Authorize execution of contract amendments to agreements with nonprofit subrecipients of Emergency Solutions Grant Funds received under the Coronavirus Aid, Recovery and Economic Security Act to change funding allocations and scopes of services to ensure the expenditure of funds; 3. Ratify the execution of an amendment to an agreement with The Salvation Army, A Georgia Nonprofit Corporation to expand the scope of work to support Emergency Shelter Operation in addition to Rapid Rehousing services; and 4. Authorize the City Manager or his designee to further amend the agreements if necessary to achieve program goals and meet Housing and Urban Development expenditure deadlines, provided the amendment is within the scope of the program and in compliance with applicable City policies, laws and regulations. DISCUSSION: In April 2020,the City of Fort Worth(City)was awarded$2,202,929.00 in Emergency Solutions Grant(ESG)funds from Housing and Urban Development(HUD) under the Coronavirus Aid, Recovery and Economic Security(CARES)Act to support the City's response to the coronavirus pandemic among the homeless and at-risk population (ESG-CV). In June 2020,the City was awarded an additional$6,070,529.00 in ESG funds to expand the City's ability to assist homeless and at-risk residents(ESG-CV2). The City Council approved allocation of these funds to local nonprofit homeless service providers on May 19, June 23, and September 15, 2020,through M&C Nos. 20-0330, 20-0471, and 20-0657. Funding priorities for the allocations were Rapid Rehousing(65%), Shelter Operations(11%); Outreach to Unsheltered(8%), and Homelessness Prevention(6%),with 10%authorized for program administration by the City and its nonprofit partners. The expenditure deadline for use of all ESG-CV and ESG-CV2 funds is September 30, 2022. To ensure that the expenditure deadline for the full eight million dollars is met, and to address priorities which have arisen since initial allocations were made, staff is recommending amendments to some of the ESG-CV and ESG-CV2 contracts to change funding allocations and scopes of service as detailed below. Due to a strong demand in the rental housing market, lease-up of Rapid Rehousing units has been slow, as landlords have many alternate options rather than acceptance of a federally-funded short-term housing voucher. Therefore, funds are recommended to be moved from Rapid Rehousing programs operated by the Day Resource Center(DRC), The Salvation Army(TSA), and Fort Worth Housing Solutions(FWHS), into Homelessness Prevention and Emergency Shelter Operations programs. Local shelters, including the Presbyterian Night Shelter(PNS), have continued to experience costly challenges in providing safe services throughout the pandemic, and additional funds were therefore needed for staff hazard pay,vaccine incentives, client transportation services, and other operational items. The need for homelessness prevention for target populations has also increased. Cornerstone Assistance Network(CAN) has nearly exhausted its original allocation for homelessness prevention for the Re-Entry population and needs additional funds to continue the program. Day Resource Center has entered into a partnership to accept referrals from the Fort Worth Independent School District of highly at-risk families who are living doubled-up or in motels, and will provide rental assistance and case management to stabilize their housing and prevent homelessness. The table below summarizes proposed contract scope and allocation changes to be formalized in contract amendments. Each affected agency either requested or was thoroughly consulted regarding the change, and all fully concurred with the proposed changes. The proposed revisions have been publicized as required by HUD guidelines for use of ESG-CV and ESG-CV2 funds,through placement of a notice on the City's website and publication of a five-day public notice in the Fort Worth Star-Telegram. Due to previously approved contract amendments, some current contract amounts listed below may vary from the original contract amount. Original Allocation New Agency/P rog ram Proposed Contract Adjustment Contract Name Amount Amount Amount Change Reduction by F__ 77F_T_7$500,000-1 reallocation to Fort Worth Homelessness Housing Prevention(new Solutions: Rapid DRC-HP for Rehousing: City $1,809,477 ($500,000) $1,309,477 $150,000)and Secretary (CAN-HP for Contract No. $300,000); and 54964 to Shelter Operations (PNS-SS for $50,000) Activities Day Resource Reduction by Center: Outreach $100,000, reallocation to Unsheltered; Secretary $400,000 ($100,000) $300,000 to Homelessness City Prevention(new Contract Contract DRC-HP for 54955 $100,000) Increase by $150,000, reallocation from FWHS Rapid Day Resource Rehousing City Center: Homeless $0.00 $250,000 $250,000 Contract No. Prevention 54964 and $100,000 reallocation from DRC Outreach Contract No. 54955 Cornerstone Assistance Increase in Network: contract by Homelessness $300,000 from Prevention; City $450,000 $300,000 $750,000 FWHS Rapid Secretary Rehousing Contract No Contract No. 54964 54959 Presbyterian Night Increase in Shelter: contract by Operations; City $50,000 from Secretary $260,000 $50,000 $310,000 FWHS Rapid Contract No. Rehousing 54963 Contract No. 1� L__L__1 54964 Through this M&C, staff recommends ratification of Amendment No. 1 to City contract 55043 with the Salvation Army,which expanded the scope of services to include shelter operations in addition to rehousing activities. The amendment did not involve a change in the total funding under than contract as the additional service was allocated$196,000 of the existing funding that was in danger of not being spent. To allow for the funds to be used as quickly as possible for shelter services,the amendment was internally approved and executed. Section 2-9(11)of the City Code allows for any contract or other legal instruments necessary to provide public assistance from funds available under the Coronavirus Aid, Relief, and Economic Security(CARES)Act, as may be amended, or from funds available under the Consolidated Appropriations Act of 2021, as may be amended to be administratively approved by the City Manager. When possible, items will be brought to the City Council prior to execution of any contracts or amendments; however, staff anticipates that in order to meet the approaching expenditure deadlines in 2022,that future amendments may require administrative approval. Staff will provide updates via Informal Reports or M&Cs seeking ratification of any changes made under this administrative mechanism. Services are available in ALL COUNCIL DISTRICTS. A Form 1295 is not required because: This contract legally does not require City Council approval. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and reallocation of funds, funds are available in the current operating budget, as appropriated, in the Grants Operating Federal Fund. The Neighborhood Services Department(and Financial Management Services)will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred,the Neighborhood Services Department has the responsibility to validate the availability of funds. This is a reimbursement grant. Submitted for City Manager's Office W. Fernando Costa 6122 Originating Business Unit Head: Victor Turner 8187 Additional Information Contact: Barbara Asbury 7331