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Home My WebLink AboutContract 54965-A2 CSC No.54965-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 54965 This Amendment("Amendment")is made and entered into by and between the City of Fort Worth ("City") and Presbyterian Night Shelter of Tarrant County, Inc. ("Agency") by and through their duly authorized agents. City and Agency may be referred to individually as"Party"and jointly as "Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 54965 ("Contract")on November 30,2020; WHEREAS,the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development("HUD")through the Emergency Solutions Grant Program ("ESG"), Program No. E-20-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.231; WHEREAS, City has received an additional allocation of ESG grant monies under the Coronavirus Aid,Relief, and Economic Security Act ("CARES" Act) referenced by HUD as"ESG-CV2"; WHEREAS,Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS,the Agreement was recently amended to increase the budget by$67,000.00(CSC No. 54965-A1); WHEREAS,the Agency is now requesting a budget amendment from City in order to identify line item amounts by providing detail information to the item listed as `Other' in the Budget; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City;and WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT`B"—BUDGET attached to the Contract is hereby amended and replace in its entirety with Exhibit B,Revised February 25,2022,attached hereto. II. This Amendment is effective as of the effective date the Contract. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties.Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] OFFICIAL RECORD Amendment 2 to CSC 54965 CITY SECRETARY Presbyterian Night Shelter of Tarrant County,Inc. -ESG CV2 RRH FT. WORTH, TX ACCEPTED AND AGREED: PRESBYTERIAN NIGHT SHELTER OF CITY OF FORT WORTH TARRAN`T COUNTY,INC. Aogtt�FORr��a ��- B Toby 0 n(Mar2,202210:53 CST) ,o O`O°°°0°°Oo� o Y� ° 00 Toby Owen,CEO �o o�►�dd Fernando Costa,Assistant City Manager ° ° 0 d v o o=� ATTEST: �aa°°�0000o5°tea APPROVE AS TO FORM AND LEGALITY: By: Jannette S.Goodall(Mar7,202216:38 CST) By: Jannette Goodall,City Secretary Jessika Williams,Assistant City Attorney M&C: 20-0330 and 20-0471 1295 Certification No. 2020-622990 Date: May 19,2020/June 23,2020 RECOMMENDED: By: Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements 7�1e - By: Charletta Moaning, Sr. Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY Amendment 2 to CSC 54965 FT. WORTH, TX Presbyterian Night Shelter of Tarrant County, Inc. - ESG CV2 RRH EXHIBIT"B"-BUDGET Account Grant Budget I Increase Decrease Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 FICA 1002 Life/Disability Insurance 1003 Health/Dental Insurance 1004 Unemployment-State 1005 Worker's Compensation 1006 Office Supplies 1007 Food Supplies 1008 Insurance 1009 Accounting 1010 Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 Other(ADMIN) 1012 SHELTER OPERATIONS Maintenance 2001 Security 2002 Insurance 2003 Utilities 2004 Supplies 2005 Repairs 2006 Othero 2007 SUBTOTAL EMERGENCY SHELTER HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/Dental Insurance 3004 Unemployment-State 3005 Worker's Compensation 3006 Othero 3007 REHOUSING Salaries 4001 $ 205,035.00 $ (26,035.00) $ 179,000.00 FICA 4002 $ 13,984.45 $ 915.55 $ 14,900.00 Life/Disability Insurance 4003 $ - $ - Health/Dental Insurance 4004 $ 28,000.00 $ (8,900.00) $ 19,100.00 Unemployment-State 4005 $ - Worker's Compensation 4006 $ - BRA 4007 $ Retirement 4008 $ - Postage 4009 $ Mileage 4010 $ Mobile Phone 4011 $ Office Supplies 4012 $ - VP Programs 4013 $ 37,810.00 $ 37,810.00 Accounting staff 4014 $ 18,105.00 $ 18,105.00 Human Resource 4015 $ 11,085.00 $ 11,085.00 Other:Admin Salary-see DETAIL 4016 $ 67,000.00 S (67,000.00) $ - Other(Fringe Benefits):Parking,employee prescreening,HRA,worker's compensation 4017 $ - SUBTOTAL HR&S $ 314,019.45 $ 67,915.55 1$ (101,935.00)1$ 280,000.00 FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 $384,980.55 $ 88,019.45 $ 473,000.00 Security Deposits 6002 $ 47,000.00 $ (47,000.00) $ - Utility Deposits 6003 $ 21,000.00 $ (7,000.00) $ 14,000.00 Utility Payments 6004 $ - Moving Costs 6005 $ - MoteFHotel Vouchers 6006 $ - SUBTOTAL FINANCIAL ASSISTANCE $ 452,980.55 $ 88,019.45 $ (54,000.00) $ 487,000.00 INFORMATION SYSTEM(HMIS) HMIS Software Costs 7001 SUBTOTAL HMIS BUDGET TOTAL $ 767,000.00 $ 155,935.00 $ (155,935.00) $ 767,000.00 ESG CV2 RRH CONTRACT 2020-EXHIBIT"B"-Amendment 2 PaEe 1 The following tables were created for the purpose of preparing,negotiating,and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT`B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT`B"—March 2022. SALARY DETAIL Est.Percent to Position Title Annual Salary Grant Amount to Grant Journey Home Guide(Case Mgr)(18 mos) $ 40,000.00 172.5% $ 69,000.00 Journey Home Guide(Case Mgr)(18 mos) $ 40,000.00 172.5% $ 69,000.00 Program Manager(18 mos)(20%x 18mos) $ 50,000.00 135.0% $ 20,000.00 Director of Housing Services(15%x 18 mos) $ 75,000.00 22.5% $ 21,000.00 TOTAL $ 205,000.00 $ 179,000.00 FRINGE DETAIL Percent of Est.Percent to Payroll Amount Grant Amount to Grant FICA 6.20% $ 14,900.00 100.0% $ 14,900.00 Life/Disability Insurance Health/Dental Insurance $ 19,100.00 100.0% $ 19,100.00 Unemployment-State Workers Compensation HRA Retirement Parking Other-Mileage $ 2,500.00 0.0% $ - Other-Cell $ 1,800.00 0.0% $ - TOTAL $ 38,300.00 88.8% $ 34,000.00 SUPPLIES AND SERVICES Est.Percent to Total Budget Grant Amount to Grant Office Supplies $ 3,000.00 0.0% $ - Postage $ 1,988.00 0.0% $ - TOTAL $ 4,988.00 $ - MISCELLANEOUS-Other Admin Est.Percent to Total Budget Grant Amount to Grant VP Programs $ 126,033.00 30% $ 37,810.00 Accounting staff $ 362,100.00 6% $ 18,105.00 Human Resource $ 201,545.00 6% $ 11,085.00 Other(Admin) $ - TOTAL $ 689,678.00 $ 67,000.00 SHELTER OPERATIONS Est.Percent to Total Budget Grant Amount to Grant Maintenance Security ESG CV2 RRH-EXHIBIT'B"-BUDGET Presbyterian Night Shelter of Tarrant County-Amendment 2 Page 2 Insurance Utilities Supplies Repairs OtherO TOTAL FINANCIAL ASSISTANCE Est.Percent to Total Budget Grant Amount to Grant Rental Assistance $ 473,000.00 100.0% $ 473,000.00 Security Deposits $ - Utility Payments $ 14,000.00 100.0% $ 14,000.00 Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL I S 487,000.00 1 487,000.00 HMIS Est.Percent to Total Budget Grant Amount to Grant HMIS Software Costs TOTAL $ 1,424,966.00 $ 767,000.00 ESG CV2 RRH-EXHIBIT'B"-BUDGET Presbyterian Night Shelter of Tarrant County-Amendment 2 Page 3 Describe(all items paid Areas for each employee) Employee Names Amount Total VP Programs Debbi Rabalais Salaries 34,441.00 34,441.00 FICA 2,156.00 2,156.00 Insurance 1,033.00 1,033.00 Cellular 180.00 180.00 37,810.00 Carole Graham, Avery Weakley, Susan DeLong, Michelle Accounting staff Albair Salaries 16,024.00 16,024.00 FICA 1,116.00 1,116.00 Insurance 965.00 965.00 Cellular 18,105.00 Carrie Taylor, LeAnn Human Resource Lee, Brenda Lott Salaries 9,985.00 9,985.00 FICA 583.00 583.00 Insurance 517.00 517.00 Cellular 11,085.00 Total 67,000.00