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Home My WebLink AboutContract 54927-A1 CSC No.54927-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 54927 This Amendment ("Amendment") is made and entered into by and between the City of Fort Worth ("City") and SafeHaven of Tarrant County ("Agency") by and through their duly authorized agents. City and Agency may be referred to individually as "Party" and jointly as "Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 54927 ("Contract") on November 19, 2020; WHEREAS,the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"), Program No. E-20-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.23; WHEREAS,Agency submitted a proposal and was selected to use ESG-CV2 funds for an eligible program under the ESG Regulations whereby Agency will provide services to homeless persons or persons at risk of becoming homeless; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; WHEREAS, City has proposed an amendment to the Contract to extend the contract period to September 2, 2022; WHEREAS, Agency requested line item adjustments to salaries/fringe benefits, rental assistance, and security deposits; and WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT "A"—PROGRAM SUMMARY attached to the Contract is hereby amended and replaced in its entirety with Exhibit A, Revised 2/28/2022, attached hereto. EXHIBIT "B"— BUDGET attached to the Contract is hereby amended and replaced in its entirety with Exhibit B, Revised 2/28/2022, attached hereto. II. The first sentence in Section 3 TERM is deleted and replaced by the following: "The term of this Contract(Contract Term)begins on the Effective Date and termina es on Sentember 2- SafeHaven of TC ESG CV2 RRH Amendment 1 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 2022 unless earlier terminated as provided in this Contract." III. This Amendment is effective as of the effective date of the Contract. IV. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] SafeHaven of TC ESG CV2 RRH Amendment 1 ACCEPTED AND AGREED: SAFEHAVEN OF TARRANT COUNTY CITY OF FORT WORTH Kgtl��;vn Ruth Tgcob ��_ By: Kathryn Ruth Jacob(Mar9,202210:20 CST) By: Kathryn Jacob,President and CEO Fernando Costa,Assistant City Manager ATTEST: APPROVE AS TO FORM AND LEGALITY: 79/m9649 cS, 600glI'LL By: Jannette S.Goodall(Mar 10,2022 16:25 CST) By: Jannette S. Goodall,City Secretary Jessika Williams,Assistant City Attorney M&C: C-20-0657 da440R 1295 Certification No. 2020-661592 �00 °°°°T- °° °O�•1d 000 0_� P� *o o*mod RECOMMENDED: d� °°°°°°°°°°°° b Batt nEXAsoAp By: Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements By: O Charletta Moaning, Sr. Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY SafeHaven of TC ESG CV2 RRH Amendment I FT. WORTH, TX SAFEHAVEN OF TARRANT COUNTY EXHIBIT "A" Rapid Re-Housing PROGRAM SUMMARY PROGRAM SUMMARY (ESG-CV2) October 1, 2020 to September 2, 2022 $350,000.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: SafeHaven will provide Rapid Rehousing and supportive services to victims fleeing domestic violence (DV). This program will specifically serve those DV victims who are medically fragile, and thus would be at heightened risk staying in a communal living environment during the COVID-19 pandemic. The program will include rental assistance, safety planning, case management,traditional supportive services, and specialized services to identify medically fragile clients and help them manage their health by connecting them to appropriate medical care. ESG funds will be used to pay for rental assistance, 1 full-time Rapid Rehousing Case Aide and 1 full-time housing case manager. Agency's office is located at 1010 N. Center Street, Arlington, Texas 76011. Program services will be available 24 hours a day 7 days a week. Addresses where Program services are provided cannot be released due to confidentiality and risks to domestic violence victims. REGULATORY CLASSIFICATION: Service Category (if more than one category, specify amount for each): ESG Emergency Shelter Component Regulatory Citation(s): 24 CFR 576.102 24 CFR 576.104 (Rapid ReHousing Assistance Component) Coronavirus Aid, Relief, and Economic Security Act of 2020 Agency will maintain documentation that 100% of clients served are homeless at the time of Program entry in accordance with the ESG Regulations and that the client lacks sufficient resources and support networks to obtain housing. Agency will also maintain documentation on eligibility for the housing unit for which financial assistance is provided, including rental amounts and compliance with applicable ESG Minimum Habitability Standards. ESG-CV2 RRH CONTRACT 2020-2021 —EXHIBIT"A" —PROGRAM SUMMARY Page 1 SafeHaven of Tarrant County—Amendment 1 PROGRAM GOALS: Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 25 Unduplicated Households as shown by the Agency's monthly client data report. • Those who exited to permanent housing at exit: 21, 85% • Those who have non-cash benefits at exit: 5, 20% • Those who have cash income at exit: 12, 50% • Number of persons served less than 60 days between project entry and move-in: 19, 75% • Number of persons served that spent greater than 60+ days between project entry and move- in: 6; 25% ESG-CV2 RRH CONTRACT 2020-2021 —EXHIBIT"A" —PROGRAM SUMMARY Page 2 SafeHaven of Tarrant County—Amendment 1 EXHIBIT"B"-BUDGET Account I Grant Budget I Increase Decrease Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 FICA 1002 Life/Disability Insurance 1003 Health/Dental Insurance 1004 Unemployment-State 1005 Worker's Compensation 1006 Office Supplies 1007 Food Supplies 1008 Insumnce 1009 Accounting 1010 Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 Other() 1012 SHELTER OPERATIONS Maintenance 2001 Security 2002 Insumnce 2003 Utilities 2004 Supplies 2005 Repairs 2006 Other() 2007 SUBTOTAL EMERGENCY SHELTER HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/Dental Insurance 3004 Unemployment-State 3005 Worker's Compensation 3006 Othero 3007 REHOUSING Salaries 4001 $ 104,580.00 $ 22,624.26 $ 81,955.74 FICA 4002 $ 8,000.37 $ 1,869.24 $ 6,131.13 Life/Disability Insurance 4003 $ 2,091.60 $ 772.85 $ 1,318.75 Health/Dental Insurance 4004 $ 16,200.00 $ 9,904.76 $ 6,295.24 Unemployment-State 4005 $ - Worker's Compensation 4006 $ 2,091.60 $ 1,84431 $ 247.29 BRA 4007 $ - Retirement 4008 $ - Parking 4009 $ - Mileage 4010 $ 2,036.43 $ 2,036.43 Rental Asistance/Security Deposits $ - Utility Deposits/Payments $ - Other:(Program supplies and admin):Food; postage;telephone/network/internet;occupancy; mileage;training and professional development; HMIS/professional/contract fees;other direct client and supportive services;equipment rental/non-cap;indirect Other(Fringe Benefits):Parking,employee prescreening,BRA,worker's compensation 4011 SUBTOTAL HR&S $ 135,000.00 $ - S 37,015.42 $ 97,984.58 FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 $ 204,000.00 $ 48,015.42 $ 252,015.42 Security Deposits 6002 $ 11,000.00 $ 11.000.00 $ - Utility Deposits 6003 $ - Utility Payments 6004 $ - Moving Costs 6005 $ - Motel/Hotel Vouchers 6006 $ - SUBTOTAL FINANCIAL ASSISTANCE S 215,000.00 S 48,015.42 $ 11,000.00 $ 252,015.42 q0FHOMELESS MANAGEMENT INFORMATION SYSTEM(IBVHS) HMIS Software Costs 7001 SUBTOTAL HMIS BUDGET TOTAL 1 1$ 350,000.00 1$ 48,015.42 $ 48,015.42 $ 350,000.00 FUNDING A: FUNDING B: FUNDING C: ESG CV2 RRH CONTRACT 2020-E)GBIBIT"B"-Amendment 1-SafeHaven of Tarrant County Paa e 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT `B"—Budget is March 30, 2022. SALARY DETAIL Est. Percent to Position Title Annual Salary Grant Amount to Grant Case Manager $ 38,000.00 100.0% $ 57,000.00 Case Aide $ 24,955.74 100.0% $ 24,955.74 TOTAL 1 $ 62,955.74 130.2% $ 81,955.74 FRINGE DETAIL Percent of Est. Percent to Payroll Amount Grant Amount to Grant FICA $ 6,131.13 $ 6,131.13 Life/Disability Insurance $ 1,318.75 $ 1,318.75 Health/DentalInsurance $ 6,295.24 $ 6,295.24 Unemployment-State Worker's Compensation $ 247.29 $ 247.29 HRA Retirement Parking Mileage $ 2,036.43 $ 2,036.43 Other TOTAL 1 $ 16,028.84 100.0%j $ 16,028.84 SUPPLIES AND SERVICES Est. Percent to Total Budget Grant Amount to Grant Office Supplies Food Supplies TOTAL MISCELLANEOUS Est. Percent to Total Budget Grant Amount to Grant Insurance Accounting Contract Labor(Security) ESG CV2 RRH CONTRACT 2020-EXHIBIT "B"-BUDGET SafeHaven of Tarrant County -Amendment 1 Page 2 OtherO TOTAL SHELTER OPERATIONS Est. Percent to Total Budget Grant Amount to Grant Maintenance Security Insurance Utilities Supplies Repairs OtherO TOTAL FINANCIAL ASSISTANCE Est. Percent to Total Budget Grant Amount to Grant Rental Assistance $ 252,015.42 $ 252,015.42 Security Deposits $ - $ - Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ 252,015.42 1 $ 252,015.42 HMIS Est. Percent to Total Budget Grant Amount to Grant HMIS Software Costs TOTAL $ 350,000.00 ESG CV2 RRH CONTRACT 2020-EXHIBIT "B"-BUDGET SafeHaven of Tarrant County -Amendment 1 Page 3