HomeMy WebLinkAboutContract 57262 CSC No. 57262
LICENSE AGREEMENT
BETWEEN THE CITY OF FORT WORTH AND
BOTANICAL RESEARCH INSTITUTE OF TEXAS
This LICENSE AGREEMENT ("Agreement") is made and entered into by and between the
CITY OF FORT WORTH, a home-rule municipal corporation of the State of Texas, acting by and
through its duly authorized Assistant City Manager ("City") and BOTANICAL RESEARCH
INSTITUTE OF TEXAS,a Texas nonprofit corporation("Licensee"). The City and Licensee are herein
referred to individually as a("Party")and collectively as the ("Parties").
WHEREAS, the City owns various parks and open space properties that serve as a habitat to
native plants;
WHEREAS, Licensee's mission is to collect and research native plants and train interns on
specimen collection("Program");
WHEREAS, to carry out its mission, Licensee wishes to conduct data research and perform
specimen collection in various City-owned properties to conduct its Program;
WHEREAS,the City and its residents will benefit from the research conducted by the Licensee
through an informed collaboration for the purpose of establishing native plant management and restoration
protocols;
WHEREAS,the City has determined that adequate controls are in place to ensure that the public
purpose is carried out;
WHEREAS, each Party finds that the performance of this Agreement is in the common interest
of the Parties, that the undertaking will benefit the public interest and that the division of costs fairly
compensates the performing Party for the services or functions under this Agreement; and
NOW, THEREFORE,in consideration of the covenants and agreements contained in this License
Agreement,City and Licensee hereby agree as follows:
SECTION 1
LICENSED PREMISES
1.1 Licensed Premises. City does hereby grant to Licensee a license to train interns and
volunteers on specimen collection, provide the City with written collection protocol, and collect
herbarium and seeds for seed bank and restoration plant material amplification in various City-owned
property locations as set forth in greater detail in Exhibit A, which is attached hereto and incorporated
herein("Premises").
1.2 Condition of the Premises.Licensee agrees that Licensee has examined the Premises prior
to the execution of this Agreement and is satisfied with the physical condition of the Premises.Licensee's
taking possession of the Premises is conclusive evidence of its receipt of the Premises in a safe, sanitary,
and good condition and repair,except for those conditions that the Licensee provides City written notice
of prior to the execution of this Agreement. LICENSEE AGREES THAT IT IS TAKING THE
PREMISES IN ITS CURRENT "AS IS" CONDITION WITH NO REPRESENTATIONS OR
WARRANTIES OF ANY NATURE WHATSOEVER BY CITY. Licensee agrees that open space is
not prepared by the City for data research and collection, and may contain hazardous conditions that are
obvious or latent defects that could result in injury to Licensee and program participants. Licensee
assumes the risk of injury to Licensee and program participants for use of open space for Licensee's
OFFICIAL RECORD
License Agreement—Botanical Research Institute of Texas CITY SECRETARY
FT. WORTH, TX
Program. City makes no warranty that the Premises are suitable for Licensees intended use or Program.
1.3 Any modifications to the Premises must be set forth in a written amendment to this
Agreement.
SECTION 2
USE OF THE PREMISES
2.1 Licensee may use the Premises for the purpose of conducting data research and collection
and for no otherpurpose. Licensee will have a non-exclusive right to use the Premises within the normal
operating hours of the City-owned Parks and open space properties.
2.2 The Premises will be open to the Licensee on the City's regular business days,in addition
to any annually approved park curfew hours.
2.3 Licensee may bring onto the Premises any equipment reasonably necessary to further the
intended use of the Premises. However, the City reserves the right to prohibit any equipment which, in
the City's sole discretion,may be dangerous or harmful to Program participants or the Premises.
2.4 Licensee may not use any part of the Premises for any use or purpose that violates any
applicable law,regulation,or ordinance of the United States,the State of Texas,the County of Tarrant,or
the City of Fort Worth,or other lawful authority with jurisdiction of the Premises.
2.5 Licensee understands and agrees that the parking areas at the Premises are not for the
exclusive use of the Licensee and that the City and patrons of the Premises may use the parking spaces at
any time.
2.6 This Agreement and all rights granted to Licensee herein are strictly non-exclusive. The
City reserves the right to enter into and grant other and future licenses, leases, and other authorizations
for use of the Premises to other persons and entities as the City deems appropriate in accordance with
applicable law; provided, however, that in granting subsequent authorization for use, the City will not
allow a use that will unreasonably interfere with the Licensee's use of the Premises as provided herein.
This Agreement does not establish any priority for the use of the Premises by the Licensee or by any
present or future licensees. In the event of any dispute as to the priority of use of the Premises, the first
priority shall be to the public generally,the second priority to the City in the performance of its various
functions, and thereafter, as between licensees, as determined by the City in the exercise of its powers,
including the police power and other powers reserved to and conferred on it by the State of Texas.
SECTION 3
TERM OF LICENSE
3.1 Term.Unless terminated earlier pursuant to the terms herein,the term of this Agreement
begins on January 1, 2022 and expires on December 31, 2025 ("Initial Term"). This Agreement will
automatically renew for two(2) successive one-year terms(each a"Renewal Term").
SECTION 4
COMPENSATION AND CONSIDERATION
4.1 City and Licensee expressly agree and stipulate that this Agreement is based on valuable
consideration and an exchange of promises that will be independently beneficial to both Parties.
Specifically,Licensee agrees that the City will provide a benefit to Licensee by providing,both,the use of
the Premises at no charge to Licensee to conduct its research.Licensee has accepted use of the Premises as
License Agreement—Botanical Research Institute of Texas Page 2 of 20
valuable consideration. Additionally,City agrees that the Licensee's research will provide a benefit to the
City and accepts as valuable consideration. Both Parties agree as a condition precedent to executing this
agreement that the consideration is valuable and sufficient and that neither Party shall be able to assert
otherwise in the event of litigation.
SECTION 5
DUTIES AND RESPONSIBILITIES
5.1 In addition to any other duties and responsibilities set forth in this Agreement,Licensee
will:
5.1.1 Ensure that the Licensee's use of the Premises complies with any and all policies,
rules,and regulations governing the use of the Premises. The City will provide a copy of
any such policies, rules, and regulations within a reasonable time after request by the
Licensee.
5.1.2 Immediately report any maintenance or repair needs to the Park Operations Point
of Contact of the Premises.
5.1.3 Be solely responsible for initiating,maintaining,and supervising all safety
precautions in connection with Licensee's use of the Premises.
5.1.4 As the City purchases land for their Open Space Program,written permission
from the Open Space Program Point of Contact is required prior to Licensee's use of the
Premises.
5.1.5 Abide by the insurance requirements set forth in Exhibit B,which is attached
hereto and incorporated herein for all purposes.
5.1.6 Submit to the City Point of Contact an annual report of the Program and
description of the research conducted for each year; and work with the City Point of
Contact to provide a public presentation on Licensee's findings.
5.1.7 Designate a point of contact for Program administration and reporting
requirements("Program Point of Contact"). The initial Program Point of Contact shall
be:
Brooke Best
Director of Research Programs
Botanical Research Institute of Texas
Phone: (817)332-4441, ext.225
Email: bbest@brit.org
5.1.8 Address complaints related to the Program with 24 hours of notification by the
City.
5.2 The City shall:
5.2.1 Ensure the Premises is suitable for its intended purpose.
5.2.2 Designate a City employee to serve as the point of contact for Program
administration and reporting requirements("City Point of Contact").
License Agreement—Botanical Research Institute of Texas Page 3 of 20
(a)The Park Operations Point of Contact shall be:
Michelle Villafranca
Park Planner
Park&Recreation Department
Office: (817) 392-5479
michelle.villafrancakfortworthtexas.gov
(b)The Open Space Program Point of Contact shall be:
Brandi Kelp
Senior Planner
Transportation and Public Works Department
Office: (817) 392-7901
Brandi.kelpkfortworthtexas.goy
5.2.3 As soon as is reasonably practical,notify Licensee,through its Program Point
of Contact,of any closure of the Premises.
5.2.4 Notify Licensee,through its Program Point of Contact, of all complaints
received related to the Program.
SECTION 6
LIENS
6.1 Licensee acknowledges that it has no authority to engage in any act or to make any contract
that may create or be the foundation for any lien upon the property or interest in the property of City. If
any such purported lien is created or filed, Licensee will not permit it to remain, and will, at its cost and
expense, promptly discharge, all liens, encumbrances, and charges upon the Premises or a part thereof,
arising out of the use or occupancy of the Premises or a part thereof by Licensee,by reason of any labor
or materials furnished or claimed to have been furnished, by, through, or under Licensee, by reason of
any construction, improvement, alteration, addition, repair, or demolition of any part of the Premises.
Licensee's failure to discharge any such purported lien shall constitute a breach of this Agreement and
City may terminate this Agreement upon thirty (30) days written notice. However, Licensee's financial
obligation to City to liquidate and discharge such lien shall survive following termination of this
Agreement and until such a time as the lien is discharged.
SECTION 7
CARE OF THE PREMISES
7.1 Licensee, at Licensee's own expense, shall keep the Premises and maintain all equipment
and other properties of City in a safe, sanitary, sightly condition and in good repair during its use of the
Premises; provided, however, the foregoing shall not be construed to require the Licensee to provide
general janitorial services at the Premises. Licensee shall restore and yield said Premises,equipment, and
all other properties belonging to the City back to City,at the expiration of this Agreement,in good or better
condition as they existed at the beginning of the Term and in which Licensee found them. This shall only
apply during such time as the Licensee has use of the Premises as set forth in this Agreement.
7.2 Licensee will not do, or permit to be done, any injury or damage to the Premises, or any
parts thereof, or permit to be done anything that will damage or change the finish or appearance of the
Premises or the furnishings thereof or any other property belonging to the City by the erection or removal
of equipment or any other improvements,alterations or additions.No decorative or other materials shall be
License Agreement—Botanical Research Institute of Texas Page 4 of 20
nailed, tacked, screwed or otherwise physically attached to any part of the Premises or to any of the
furnishings or fixtures of the City without the prior written consent of the Director.
7.3 Subject to ordinary wear and tear and to the extent allowed by law, Licensee will pay the
costs of repairing any damage that may be done to the Premises or any of the fixtures, furniture or
furnishings by any act of Licensee or any of Licensee's officers, representatives, servants, employees,
agents,invitees,Program Participants,or anyone visiting the Premises upon the invitation of the Licensee.
The City shall determine,in its reasonable discretion,whether any damage has occurred,the amount of the
damage,the reasonable costs of repairing the damage,and whether,under the terms of the Agreement,the
Licensee is responsible. The quality of the maintenance of the Premises, furnishings, fixtures or furniture
by the Licensee shall be reasonably acceptable to the City. The costs of repairing any damage to the
Premises shall be immediately due and payable by the Licensee upon Licensee's receipt of a written invoice
from City.
SECTION 8
FORCE MAJEURE
8.1 If either Party is unable,either in whole or part,to fulfill its obligations under this Agreement
due to acts of God; strikes, lockouts, or other industrial disturbances; acts of public enemies; wars;
blockades; insurrections; riots; pandemics and epidemics, including COVID-19; public health crises;
earthquakes; fires; floods; restraints or prohibitions by any court, board, department, commission, or
agency of the United States or of any state; declaration of a state of disaster or emergency by the federal,
state, county, or City government in accordance with applicable law; issuance of an Imminent Threat
Alert or Elevated Threat Alert by the United States Department of Homeland Security or any equivalent
alert system that may be instituted by any agency of the United States; any arrests and restraints; civil
disturbances; or explosions; or some other reason beyond the Party's reasonable control (collectively,
"Force Majeure Event"),the obligations so affected by such Force Majeure Event will be suspended only
during the continuance of such Force Majeure Event. If a Force Majeure Event occurs,the City may, in
its sole discretion, close or postpone the opening of its community centers, parks, or other City-owned
and operated properties and facilities in the interest of public safety and operate them as the City sees fit.
Licensee hereby waives any claims it may have against the City for damages resulting from any such
Force Majeure Event.
SECTION 9
CLAIMS AND LIABILITY
9.1 Either Party agrees to notify the other Party promptly upon the receipt of any claim or
lawsuit brought in connection with any injury, death or damages on the Premises. Both Parties agree to
make their officers,agents,and employees available to each other at all reasonable times for any statements
and case preparation necessary for the defense of any claims or litigation for which a Party may be
responsible hereunder.
9.2 Without waiving any defenses including governmental immunity, each Party to this
Agreement agrees to be responsible for its own acts of negligence,which may arise in connection with all
claims for damages, costs and expenses to any person or property that may arise out of or be occasioned
by this Agreement or any of its activities, or from any act or omission of any employee, contractor,
volunteers, or invitee of the Parties to this Agreement. The provisions in this paragraph are solely for the
benefit of the Parties to this Agreement and are not intended to create or grant any rights,contractually or
otherwise to any third party.
License Agreement—Botanical Research Institute of Texas Page 5 of 20
SECTION 10
AUDIT
10.1 Licensee agrees that the City shall, until the expiration of three (3) years after the
termination or expiration of this Agreement,have access to and the right to examine any directly pertinent
books, documents, papers, and records of Licensee involving transactions relating to this Agreement.
Licensee agrees that the City shall have access during normal working hours to all necessary Licensee
facilities and shall be provided adequate and appropriate workspace in order to conduct audits in
compliance with the provisions of this section. City shall give Licensee reasonable advance notice of
intended audits.
10.2 Licensee further agrees to include in any contractor and subcontractor agreements
hereunder a provision to the effect that the contractor and subcontractors agree that the City shall,until the
expiration of three (3)years after the expiration or termination of the contract or subcontract,have access
to and the right to examine any directly pertinent books,documents,papers,and records of such contractor
or subcontractor involving transactions of the contract or subcontract,and further that City shall have access
during normal working hours to all contractor and subcontractor facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with the provisions of this paragraph.
City shall give the contractor and subcontractor reasonable advance notice of intended audits.
SECTION 11
TERMINATION
11.1 This Agreement may be terminated without cause by either Party upon thirty(30)days'
written notice of such intent to terminate being delivered to the other Party in writing.
11.2 Prior to the effective date for expiration or termination of this Agreement, Licensee must
promptly remove all of its personal property.Licensee must also repair any Licensee-caused damage to the
Premises, including, but not limited to, any damage that Licensee causes during removal of Licensee's
property,to the reasonable satisfaction of the City.
11.3 Other Remedies. Any termination of this Agreement as provided in this Agreement will
not relieve Licensee from paying any sum or sums due and payable to City under this Agreement that
remains unpaid and due at the time of termination,or any claim for damages then or previously accruing
against Licensee under this Agreement. Any such termination will not prevent City from enforcing the
payment of any such sum or sums or claim for damages by any remedy provided for by law, or from
recovering damages from Licensee for any default under the Agreement. All City's rights, options, and
remedies under this Agreement will be construed to be cumulative, and not one of them is exclusive of
the other.City may pursue any or all such remedies or any other remedy or relief provided by law,whether
or not stated in this Agreement.No such termination shall relieve City from any obligation it may have to
Licensee hereunder and City may pursue any and all rights and remedies or relief provided by law,whether
or not stated in this Agreement.
SECTION 12
RIGHT OF ENTRY AND INSPECTION
12.1 In licensing the Premises, City does not relinquish the right to control the management of
the Premises, or the right to enforce all necessary and proper rules for the management and operation of
the same. After receiving notice sent by City at least 24 hours in advance, Licensee must permit City or
its agents,representatives,or employees to enter the Premises for the purposes of inspection;determining
whether Licensee is complying with this Agreement;maintaining,repairing, or altering the Premises; or
any other reasonable purpose. During any inspection, City may perform any obligations that City is
License Agreement—Botanical Research Institute of Texas Page 6 of 20
authorized or required to perform under the terms of this Agreement or pursuant to its governmental duties
under federal state or local laws, rules or regulations. In the event of an emergency, no advance notice
from City is required.
SECTION 13
LICENSES AND PERMITS
13.1 Licensee shall, at its sole expense, obtain and keep in effect all licenses and permits
necessary for its operations.
SECTION 14
NOTICES
14.1 All notices required or permitted under this Agreement,except for notifications required to
be given to a City Point of Contact or Program Point of Contact, may be given to a Party by receipted
overnight courier (such as Federal Express or UPS) or by United States certified mail, return receipt
requested, addressed to such Party at the address stated below or to such other address as one Party may
from time-to-time notify the other in writing.Any notice so given shall be deemed to have been received
when deposited in the United States mail so addressed with postage prepaid:
CITY: LICENSEE
City of Fort Worth Botanical Research Institute of Texas
Park&Recreation Director Attn.: Brooke Best
4200 South Freeway, Suite 2200 1700 University Drive
Fort Worth,Texas 76115 Fort Worth,Texas 76107
With copies to:
City of Fort Worth
Attn: Assistant City Attorney and
Assistant City Manager
200 Texas Street
Fort Worth,Texas 76102
Or to such other address as such Party may hereafter designate by notice in writing addressed and
mailed or delivered to the other Party hereto.
SECTION 15
NON-DISCRIMINATION
15.1 Licensee shall not engage in any unlawful discrimination based on race, creed, color,
national origin, sex, age, religion, disability, marital status, citizenship status, sexual orientation or any
other prohibited criteria, and Licensee represents and warrants that to the extent required by applicable
laws,it is an equal opportunity employer and shall comply with all applicable laws and regulations in any
employment decisions.
15.2 In the event of Licensee noncompliance with the nondiscrimination clauses of this
Agreement, which is not cured within ninety (90) calendar days of notice of such noncompliance, this
Agreement may be canceled,terminated,or suspended in whole or in part, and Licensee may be debarred
from further agreements with City.
License Agreement—Botanical Research Institute of Texas Page 7 of 20
SECTION 16
VENUE AND CHOICE OF LAW
16.1 Licensee and City agree that this Agreement shall be construed in accordance with the
laws of the State of Texas. If any action,whether real or asserted, at law or in equity, arises on the basis
of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant
County,Texas or the United States District Court for the Northern District of Texas—Fort Worth Division.
SECTION 17
THIRD-PARTY RIGHTS AND ASSIGNMENTS
17.1 The provisions and conditions of this Agreement are solely for the benefit of the City and
Licensee, and any lawful assign or successor of Licensee, and are not intended to create any rights,
contractual or otherwise,to any other person or entity.
17.2 Licensee agrees that it will not subcontract or assign all or any part of its rights,privileges
or duties hereunder without the prior written consent of the City, and any attempted subcontract or
assignment of same without such prior consent of the City shall be void.
SECTION 18
BINDING COVENANTS
18.1 Subject to the limitations contained herein,the covenants,conditions and agreements made
and entered into by the Parties hereunder are declared to be for the benefit of and binding on their
respective successors,representatives and permitted assigns,if any.
SECTION 19
INDEPENDENT CONTRACTOR
19.1 It is expressly understood and agreed that Licensee and its employees, representatives,
agents, servants, officers, contractors, subcontractors, and volunteers shall operate as independent
contractors as to all rights and privileges and work performed under this Agreement, and not as agents,
representatives or employees of the City. Subject to and in accordance with the conditions and provisions
of this Agreement, Licensee shall have the exclusive right to control the details of its operations and
activities and be solely responsible for the acts and omissions of its employees, representatives, agents,
servants,officers,contractors,subcontractors,and volunteers.Licensee acknowledges that the doctrine of
respondeat superior shall not apply as between the City and its officers,representatives,agents, servants
and employees, and Licensee and its employees, representatives, agents, servants, officers, contractors,
subcontractors, and volunteers. Licensee further agrees that nothing herein shall be construed as the
creation of a partnership or joint enterprise between City and Licensee. It is further understood that the
City shall in no way be considered a Co-employer or a Joint employer of Licensee or any employees,
representatives,agents,servants,officers,contractors,subcontractors,and volunteers of Licensee.Neither
Licensee,nor any officers,agents, servants, employees or subcontractors of Licensee shall be entitled to
any employment benefits from the City. Licensee shall be responsible and liable for any and all payment
and reporting of taxes on behalf of itself,and any of employees,representatives,agents,servants,officers,
contractors, subcontractors, and volunteers.
SECTION 20
AMENDMENTS,CAPTIONS,AND INTERPRETATION
20.1 Except as otherwise provided in this Agreement, the terms and provisions of this
Agreement may not be modified or amended except upon the written consent of both the City and Licensee.
License Agreement—Botanical Research Institute of Texas Page 8 of 20
20.2 Captions and headings used in this Agreement are for reference purposes only and shall not
be deemed a part of this Agreement.
20.3 In the event of any dispute over the meaning or application of any provision of this
Agreement, this Agreement shall be interpreted fairly and reasonably, and neither more strongly for or
against any Party,regardless of the actual drafter of this Agreement.
SECTION 21
GOVERNMENTAL POWERS AND IMMUNITIES
21.1 It is understood that by execution of this Agreement,the City does not waive or
surrender any of its governmental powers or immunities.
SECTION 22
AUTHORIZATION AND COUNTERPARTS AND ELECTRONIC SIGNATURES
22.1 By executing this Agreement, Licensee's agent affirms that he or she is authorized by
Licensee to execute this Agreement and that all representations made herein with regard to Licensee's
identity,address,and legal status are true and correct.
22.2 This Agreement may be executed in several counterparts, each of which will be deemed
an original,but all of which together will constitute one and the same instrument.A signature received via
facsimile or electronically via email shall be as legally binding for all purposes as an original signature.
SECTION 23
SEVERABILITY AND NO WAIVER
23.1 It is agreed that in the event any covenant,condition or provision herein contained is held
to be invalid by any court of competent jurisdiction,the invalidity of such covenant,condition or provision
shall in no way affect any other covenant, condition or provision does not materially prejudice either
Licensee or City in connection with the right and obligations contained in the valid covenants, conditions
or provisions of this Agreement.
23.2 The failure of either Party to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted hereunder shall not constitute a waiver of that Party's right to
insist upon appropriate performance or to assert any such right on any future occasion.
SECTION 24
COMPLIANCE WITH LAWS
24.1 This Agreement is subject to all applicable federal, state and local laws,ordinances,rules
and regulations, including, but not limited to, all provisions of the City's Charter and ordinances, as
amended.
24.2 If City notifies Licensee or any of its officers, agents, employees, contractors,
subcontractors, licensees, volunteers, or invitees of any violation of such laws, ordinances, rules or
regulations,Licensee shall immediately desist from and correct the violation.
License Agreement—Botanical Research Institute of Texas Page 9 of 20
SECTION 25
SOLE AGREEMENT
25.1 This Agreement, including any exhibits attached hereto and any documents incorporated
herein, contains the entire understanding and agreement between the City and Licensee, and any lawful
assign and successor of Licensee, as to the matters contained herein. Any prior or contemporaneous oral
or written agreement is hereby declared null and void to the extent in conflict with any provision of this
Agreement.
(SIGNATURE PAGE FOLLOWS)
License Agreement—Botanical Research Institute of Texas Page 10 of 20
IN WITNESS WHEREOF, the Parties have executed this Agreement in multiples to be effective
on the dates set forth in Section 3.
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By: Valerie Washington(Mar 17,202215:35 CDT) of this contract,including ensuring all
Valerie Washington performance and reporting requirements.
Assistant City Manager
Mar 17 2022
Date: Y�
B Michelle Villafranca(Mar 17,2022 13: fl T)
Michelle Villafranca
APPROVAL RECOMMENDED: Park Planner
Park&Recreation Department
�iGGta��Za�a�a
By: Richard Zavala(Mar17,202215:23 CDT)
Richard Zavala By:
Director Brandi Kelp
Park&Recreation Department Senior Planner
Transportation and Public Works
�,L� //M'►��/ Department
BY: Sandra Youn d(Mar16,202213:28CDT)
Sandra Youngblood APPROVED AS TO FORM AND LEGALITY:
Assistant Director /
Park&Recreation Department
ao4vaun�� By: NicoAriaS(N1ar.16,202210:09CDT)
o�.F... a* d ATTEST: Nico Arias
�o °��.�d Assistant City Attorney
l&o ss° Tgnnette S. Goo�gll
POo
00000000Q000 o�� By. Jannette S.Goodall(Mar 18,2022 07:14 CDT) CONTRACT AUTHORIZATION:
�a>1 nEgpSoOQ Jannette S. Goodall M&C: N/A
City Secretary
LICENSEE:
BOTANICAL RESEARCH INSTITUTE OF
TEXAS
By: I
Brooke Best
Director of Research Programs
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
License Agreement—Botanical Research Institute of Texas Page 11 of 20
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EXHIBIT B
INSURANCE REQUIREMENTS
City and Licensee are basically self-funded entities and, as such, generally, they do not maintain
commercial liability insurance policies to cover premises or auto liability. Damages for which City or
Licensee would ultimately be found liable would be paid directly and primarily by said Party and not be a
commercial insurance company. To the extent that insurance is required under this Agreement, such
requirements are set forth below.
All contractors hired by Licensee to perform work pursuant to this Agreement must have, at a
minimum, insurance coverage as detailed below. Prior to commencing any work, Licensee will deliver to
City,certificates documenting this coverage.The City may require the entire insurance policy be delivered to
the City for inspection. All insurance must be maintained through the term that such activities take place on
the Premises.
1.0 Coverage and Limits
(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
2.0 General Requirements
(a) The commercial general liability shall name City as an additional insured thereon,as
its interests may appear. The term City shall include its employees,officers,officials,
agents, and volunteers in respect to the contracted services.
(b) A minimum of Thirty (30) days' notice of cancellation or reduction in limits of
coverage shall be provided to City. Ten (10) days' notice shall be acceptable in the
event of non-payment of premium.Notice shall be sent to the Contract Manager—
City of Fort Worth, Park & Recreation Department, 4200 South Fwy, Fort Worth,
Texas 76115,with copies to the Fort Worth City Attorney at the same address.
(c) The insurers for all policies must be licensed and/or approved to do business in the
State of Texas.All insurers must have a minimum rating of A- VII in the current
A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required,
written approval of Risk Management is required.
(d) Any failure on the part of City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
(e) Certificates of Insurance evidencing that Vendor has obtained all required insurance
shall be delivered to the City prior to use of the Premises.
License Agreement—Botanical Research Institute of Texas Page 20 of 20