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Home My WebLink AboutContract 55589-CR1 CSC No.55589-CR1 CORRECTION TO CITY SECRETARY CONTRACT NUMBER 55589 This Correction to City Secretary Contract No. 55589 is made and entered into by and between the City of Fort Worth, a home-rule municipality (hereinafter referred to as the"City,") acting by and through Fernando Costa, its duly authorized Assistant City Manager, and Camp Fire First Texas ("Agency"), by and through their duly authorized agents, each individually referred to as a "party" and collectively referred to as the "parties." RECITALS WHEREAS, on August 4, 2020, the City and Agency made and entered into City Secretary Contract No. 55589 (the "Agreement"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant(CDBG); WHEREAS, on December 27, 2021, the Parties inadvertently filed an amendment with the City Secretary's Office that pertains to a separate agreement between the Parties(CSC 55589- A 1); and WHEREAS, the Parties desire to delete CSC 55589-A1, attached hereto, in its entirety and do not want it to have an effect or control any terms related to Agreement. NOW THEREFORE City and Agency do hereby agree as follows: I CSC 55589-A1, attached hereto, is hereby deleted in its entirety and has no effect on the Agreement. II All other provisions of the Agreement which are not expressly amended or corrected herein shall remain in full force and effect. III. This Correction may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy of computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] OFFICIAL RECORD Correction to CSC No.55589 CITY SECRETARY FT. WORTH, TX ACCEPTED AND AGREED: FOR CITY OF FORT WORTH: CAMP FIRE FIRST TEXAS: 1-au'ren Richard Lauren Richard(Mar 14,202216:57 CDT) Name: Fernando Costa Name: Lauren Richard Title: Assistant City Manager President/CEO Date: Date: APPROVAL RECOMMENDED Name: Victor Turner Title: Director APPROVED AS TO FORM AND ATTEST: FOR 0 LEGALITY c o � PA, ° ,7a��tt��' GooclaGG �'�o 004 Jannette S.Goodall(Mar 22,202212:55 CDT) V 0 p0=� Name: Jessika Williams Name: Jannette Goodall �� *o o*�d 0 0 Title: Assistant City Attorney Title: City Secretary �� o00ppp000o a ��nEXAS-oAp Date: Contract Compliance Manager: M&C No.: 20-0904, 21-0016 By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Name: Charletta Moaning Title: Senior Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Correction to CSC No.55589 Page 2 of 3 CSC No.55589-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 55589 This Amendment("Amendment")is made and entered into by and between the City of Fort Worth ("City") and Camp Fire First Texas ("Agency") by and through their duly authorized agents. City and Agency may be referred to individually as"Party" and jointly as"Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 55589 ("Contract")on August 4,2020; WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant(CDBG). WHEREAS, City has received an additional allocation of CDBG grant monies under the Coronavirus Aid,Relief,and Economic Security Act("CARES"Act)referenced by HUD as"CDBG-CV"; WHEREAS, the Agency requested an amendment to extend the term of the agreement through September 30,2022 and amend Exhibit A. WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. Pursuant to Section 3,entitled"Term",of the Contract,the Contract may be extended if such extension is necessary for completion of the program and is authorized by the CDBG Regulations and the City's grant agreement with HUD. The parties,by entering into this Amendment,agree to extend the Contract to September 30,2022,as well as increase the total award amount to $100,000.00. II. EXHIBIT"A"—PROGRAM SUMMARY attached to the Contract—PROGRAM SUMMARY attached to the Contract are hereby amended and replaced in its entirety with EXHIBIT"A"Revised 12/2021,attached hereto. EXHIBIT`B"—Budget attached to the Contract is hereby replaced with the attached EXHIBIT "B"—Budget revised 12/2021. III. This Amendment is effective as of 10/01/2021. IV. Amendment No. 1 to CSC No. 55589 Page I Camp Fire First Texas(CDBG PSA 20-21) All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 to CSC No. 55589 Page 2 Camp Fire First Texas(CDBG PSA 20-21) ACCEPTED AND AGREED: CAMP FIRE FIRST TEXAS CITY OF FORT WORTH By: Lauren Richard(Dec 14,202114:11 CST) By: Fernando Costa(Dec 27,202116:33 CST) Lauren Richards,President/CEO Fernando Costa,Assistant City Manager ATTEST: APPROVE AS TO FORM AND � LEGALITY: Jennett�s(De�$(JYJY/Gtff/ CST) By: By: Jeanette Goodall,City Secretary Taylor Paris M&C: 20-0940 and 21-0016 Assistant City Attorney 1295 Certification No.2020-689823 Date: December 15,2020 and January 12, 2021 RECOMMENDED: By: Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Barbara Asbury(Dec 22,202116:34 CST) Barbara Asbury,Compliance and Planning Manager Amendment No. 1 to CSC No. 55589 Page 3 Camp Fire First Texas(CDBG PSA 20-21) CAMP FIRE FIRST TEXAS EXHIBIT "A" After School Program PROGRAM SUMMARY PROGRAM SUMMARY (CDBG) October 1, 2020 to September 30, 2022 $100,000 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: Camp Fire provides a safe, healthy, fun and academically rich after school and summer day camp program for children and youth. The research-based curriculum focuses on social emotional learning and includes Science, Technology, Engineering, Arts, and Math (STEM) activities, homework help, outdoor education,reading and literacy development. Due to the COVID-19 Pandemic some changes were made to the program temporarily providing services to families from Diamond Hill Station, through calls, texts, and emails to families. The staff is supporting students by helping them access distance learning tools, assisting with schoolwork, providing resources for food and mental health. Camp Fire First Texas will share materials with students that need them to complete projects. They will also assist children in the community with a lending library providing books while social distancing by requesting them and picking them up outside the facility. The changes made to accommodate social distancing are only temporary. Once social distancing guidelines are lifted the program will resume face to face interactions with clients,but classes will be held at a cap. The after-school programming will run from October 01, 2020—June 18, 2021 and August 15, 2021 — September 30, 2021, and summer programs will run from June 21, 2021 —August 14, 2021. CDBG Funds will be used to pay for a percentage of salaries for Program employees. The percentage of any Program employee's salary will not exceed the percentage of Fort Worth clients participating in the Program and shall be cost allocated in accordance with the amount applicable to the CDBG funded Program. Agency's office is located at 2700 Meacham Blvd.,Fort Worth, TX 76137. CDBG 51%PSA CONTRACT 2020-2021—EXHIBIT"A"—PROGRAM SUMMARY Camp Fire First Texas—Amendment No. 1 Agency will provide Program services during the school year at the following locations on the following days and times: IDEA Rise 3000 South Cherry Lane, Fort Worth, TX 76116 M-F, 3:30 p.m. - 6:30 p.m. — during the school year— Diamond Hill Station 2001 E Loraine, Fort Worth, TX 76106 M-F, 2:00 p.m. - 6:00 p.m. — during the school year— M-F, 7:00 a.m. - 5:00 p.m. — during summer break— Westcliff Elementary School 4300 Clay, Fort Worth, TX 76109 M-F, 3:00 p.m. - 6:00 p.m. — during the school year— M-F, 7:00 a.m. - 5:00 p.m. — during summer break— IDEA Edgecliff 1640 Altamesa Blvd., Fort Worth, TX 76132 M-F, 3:30 p.m. -6:30 p.m. — during the school year— IDEA Achieve 1900 Thomas Rd, Haltom City, TX 76117 M-F, 3:30 pm—6:30 p.m. — during the school year— City of Fort Worth Agency shall not change any locations without prior City approval. Costs incurred at any locations that have not been approved by City shall not be reimbursed. Agency is a Countywide Agency that provides services to Fort Worth and Non-Fort Worth clients through a Fort Worth program and Non-Fort Worth program. Non-Fort Worth clients constitute at least 10% of total clients served. The Program serves Tarrant County clients only, and Agency will submit documentation which verifies that 51% of Program clients are Income Eligible Clients with current household incomes at or below 80% of AMI. Agency will also submit quarterly reports as required through EXHIBIT "A-2" — Reporting Requirements for Countywide Agency Programs. REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 05L Child Care Services CDBG 51%PSA CONTRACT 2020-2021—EXHIBIT"A"—PROGRAM SUMMARY Camp Fire First Texas—Amendment No. 1 National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2) Regulatory Citation(s): 24 CFR570.201(e) PROGRAM GOALS; Minimum Countywide Agency Program Performance Outcome: At least 51% of Fort Worth clients must be Income Eligible Clients. For example, if 800 clients out of 1,000 clients served by the Countywide Agency are from Fort Worth, 408 of those Fort Worth clients must also be Income Eligible Clients. In this example, Agency would be required to furnish City 800 Certification of Income Statements that prove at least 408 of the Fort Worth clients served by the Program are Income Eligible Clients. The 200 Non-Fort Worth clients will be reported in the quarterly reports through EXHIBIT"A-2"—Reporting Requirements for Countywide Agency Programs. Minimum Number of Clients to be Served: The Program must serve a minimum of 100 Unduplicated Clients as shown by the monthly reports on Attachment III. When determining the number of clients which constitutes 51%, HUD regulations require that partial numbers must be rounded up. CDBG 51%PSA CONTRACT 2020-2021—EXHIBIT"A"—PROGRAM SUMMARY Camp Fire First Texas—Amendment No. 1 EXHIBIT"B"-BUDGET EXHIBIT"B"-BUDGET Account Grant Budget A B C D PROGRAM PERSONNEL Foundation Grants USDA Tuition Council Support Salaries 1001 $ 100,000.00 $ 193,340.25 $ 293,340.25 FICA 1002 $ 20,951.44 $ 20,951.44 Life/Disability Insurance 1003 $ Health/Dental Insurance 1004 $ 30,780.00 $ 30,780.00 Unemployment-State 1005 $ 5,066.69 $ 5,066.69 Worker's Compensation 1006 $ 2,738.75 $ 2,738.75 Retirement 1007 $ 8,216.25 $ 8,216.25 SUPPLIES AND SERVICES Office/Program Supplies 2001 $ 32,369.00 $ 32,369.00 Postage 2002 $ 50.00 $ 50.00 Printing 2003 $ 3,694.00 $ 3,694.00 Office Equipment Rental 2004 $ 15,500.00 $ 15,500.00 MISCELLANEOUS Contract Labor(City needs copy of contract before expenses can be reimbursed) 3001 $ 3,848.00 $ 3,848.00 Food Supplies 3002 $ 8,000.00 $ 8,000.00 Training for new staff,26 hours 3003 $ Professional development for all school based staff;24 hours 3004 $ Field Trip Expenses 3005 $ Mileage 3006 S Interns 3007 S Other: Dues,Subscriptions,staffprofessional development 3008 S 3,203.00 S 3,203.00 Other 3009 $ FACILITY AND UTH.ITIES Telephone 4001 S 5,550.00 S 5,550.00 Electric 4002 S Gas 4003 S Water and Wastewater 4004 S Solid Waste Disposal 4005 S Rent(City needs copy of lease before expenses can be reimbursed) 4006 $ 23,334.00 S 5,096.00 S 28,430.00 Cleaning Supplies:COVID PPE&Sanitizing 4007 $ 26,666.00 S 54,721.00 S 1.00 S 81,388.00 Custodial 4008 S LEGAL,FINANCIAL AND INSURANCE Fidelity Bond or Equivalent 5001 $ Directors and Officers 5002 $ General Commercial Liability 5003 $ 1,604.00 $ 1,604.00 Other(Background checks,employment verifications, etc.) 5004 $ 13,269.00 $ 13,269.00 DIRECT ASSISTANCE Othero 6001 S BUDGET TOTAL $ 100,000.00 $ 50,000.00 IS 8,000.00 $ 376,334.38 1$ 23,664.00 1 S 557,998.38 FUNDING A:Foundation Grants FUNDING B:USDA Food Program FUNDING C:Tuition&Registration Fees FUNDING D: Council Support CDBG 51%PSA CONTRACT 2020-2021-EXHIBIT"B"-BUDGET CAMP FIRE FIRST TEXAS-Amendment No.1 Pg. 0