HomeMy WebLinkAboutContract 56784-A1 AMENDMENT NO. 1 TO AGREEMENT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
FORT WORTH CONVENTION CENTER RENOVATION PROJECT
STATE OF TEXAS
CITY SECRETARY CONTRACT NO. 56784-A1
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and Broaddus & Associates, Inc. (Consultant)
made and entered into City Secretary Contract No. CS-56784 (The Contract) which
was authorized by the City Council by M&C 21-0934, the 30th day of November,
2021, for Multi-Year Project Management Services Associated with the
Renovation of the Fort Worth Convention Center, in the amount of $2,313,927.00
and
WHEREAS, further amendment is necessary to reimburse the Consultant as part
of the design services agreement for additional services, site & utility surveying.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1.
Article I — Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional services for additional site & utility surveying. The cost
of this additional service is $99,390.00. The scope of services is described
more fully in Broaddus & Associates Letter dated January 25, 2021,
subject: "Fort Worth Convention Center Expansion Project Management
Amendment 1"
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule
shown in Attachment "A". Payment shall be considered full compensation
for all labor, materials, supplies, and equipment necessary to complete the
services described in Attachment "A". However, the total fee paid by the
City shall not exceed a total of $2,413,317.00 unless the City and the
Consultant mutually agree upon a fee amount for additional services and
amend this Agreement accordingly."
OFFICIAL RECORD
CITY SECRETARY
City of Fort Worth,Texas FT. WORTH, TX
Standard Agreement for Professional Services AMENDMENT
Revision Date:1/25/2022
Page 1 of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
Ma20 18:45CDT administration of this contract, including
Dana ensuring all performance and reporting
Name: Dana Burghdoff, AICP requirements.
Title: Assistant City Manager
Date: Mar23,2022
By:
Approval Recommended: Name: Brian Glass
Title: City Architect
Approved as to Form and Legality:
By: Steve Cooke(Mar 11,202214:20 CST)
Name: Steve Cooke
Title: Director, Property Management Dept. sty,
By:
Attest: Name: John B. Strong
Title: Assistant City Attorney
��S�0v'dk G Contract Authorization:
By: JannetteS.Goodall(Mar24,2o2208:53CDT) M&C: 21-0934
Name: Jannette Goodall �
Title: City Secretary a pF FoR.
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Broaddus & Associates, Inc. ����EXA`�aaAp
By:
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Name: Scot T. Sanders, PE, CEM
Title: Chief Operating Officer
Date: Mar 11,2022
OFFICIAL RECORD
CITY SECRETARY
City of Fort Worth,Texas
Standard Agreement for Professional Services AMENDMENT FT. WORTH, TX
Revision Date:1/25/2022
Page 2 of 2
&ABROADDUS
SSOCIATES
Fort Worth Convention Center Expansion Project Management
AMENDMENT I
TO THE AGREEMENT
BETWEEN
City of Fort Worth
AND
BROADDUS&ASSOCIATES
This Amendment entered and effective January 25,2022,modifies the Project Services Agreement dated
December 6,2021 ("Agreement")between City of Fort Worth("Owner") and Broaddus&Associates
("Consultant")as follows:
1. Definitions: All definitions set forth in the Agreement shall have the same meaning unless stated
otherwise in this Amendment.
2. This Amendment is for additional site &utility surveying. This scope of services does not affect
Broaddus M/WBE percentage.
a. Original Contract Value—2,313,927.00
b. Amendment 1 -$99,390.00
c. Revised Total -$2,413,317.00
3. All other terms and conditions of the Agreement are to remain unchanged.
In witness whereof,the parties hereto have executed this Amendment under their respective hands as of
the day and year first above in duplicate copies,each of which shall be deemed an original.
City of Fort Worth Broaddus&Associates
Scot Sanders COO
1301 S.Capital of Texas Highway 0 Suite A-302 0 Austin,Texas 78746 0 (512)329-8822 0 Fax(512)329-8242
1/4/22,4:47 PM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FOT Wow
Create New From This M&C
DATE: 11/30/2021 REFERENCE M&C 21- LOG 21ARPA - FWCC EXPANSION FUNDING
NO.: 0934 NAME: & PROJECT MANAGEMENT
CODE: C TYPE: NOW PUBLIC NO
CONSENT HEARING:
SUBJECT: (CD 9) Approve Allocation of$52,000,000.00 in American Rescue Plan Act Funding for
the Reinstatement of the Fort Worth Convention Center Renovation Project, Including the
Realignment of Commerce St., Suspended as a Result of Lost Hotel Occupancy Taxes
Due to the COVID-19 Pandemic; Authorize Execution of a Professional Services
Agreement with Broaddus &Associates, Inc. in an Amount Up to $2,313,927.00 for Multi-
Year Project Management Services Associated with the Renovation of the Fort Worth
Convention Center; and Adopt Attached Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council:
1. Approve the allocation of up to $52,000,000.00 from the American Rescue Plan Act funds,
Subtitle M (Coronavirus State and Local Fiscal Recovery Funds) for a transfer to the Grants
Capital Projects Federal Fund for the reinstatement of the Fort Worth Convention Center
Renovation project that was suspended as a result of lost hotel occupancy tax revenues due
to the COVID-19 pandemic;
2. Authorize execution of a professional services agreement with Broaddus & Associates, Inc., in
an amount up to $2,313,927.00, for multi-year project management services associated with
the renovation of the Fort Worth Convention Center;
3. Adopt the attached ordinance increasing estimated receipts and appropriations in the Grants
Capital Projects Federal Fund in the amount of $52,000,000.00, transferred from the Grants
Operating Federal Fund, for reinstatement of the Fort Worth Convention Center Renovation
project (City Project No. 102582); and
4. Adopt the attached ordinance adjusting estimated receipts and appropriations in the Public
Events Capital Fund by increasing estimated receipts and approrprations in the Fort Worth
Convention Center Expansion and Project Management project (City Project No. 102582) by
$1,546.12, and decreasing estimated receipts and appropriations in the FWCC Minor
Rennovations and Repairs programmable project (City project No. P00053) by the same
amount.
DISCUSSION:
This Mayor and Council Communication (M&C) takes actions to reinstate the Fort Worth Convention
Center Renovation capital improvement project. The actions consist of allocating $52,000,000.00 of
American Rescue Plan Act (ARPA) Funding for the project, including the realignment of Commerce
Street; authorizing a professional services agreement with Broaddus &Associates, Inc., in the
amount up to $2,313,927.00, for multi-year project management services associated with the
renovation; and reallocating $1,546.12 in previously appropriated funding left over from before the
project's suspsension.
The Fort Worth Convention Center started life as the Tarrant County Convention Center, constructed
in 1966 and officially opened in 1968. The building had an arena on the north end, convention and
exhibit space in the middle, and the "JFK Theater" on the south end. The convention center was
expanded in 1983 by adding the "annex" to the east side of the exhibit halls and relocating
Commerce Street. In 1997 the City purchased the convention center from the County, and it was
renamed the Fort Worth Convention Center. A "two phase" addition was started in 1999. Phase 1,
completed in 2002, demolished the JFK Theater and added exhibit space, meeting space, and
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ballroom space. Phase 2 was completed the following year, adding more exhibit space, meeting
space, and office space and giving the facility its current look.
A 2014 "market and financial feasibility study" recommended renovation and expansion of the Fort
Worth Convention Center in order to better compete and serve multiple events. This study was
updated in 2019, and based on these recommendations, in January of 2020 a Request for
Qualifications (RFQ) for a project management firm was published in the Fort Worth Star-Telegram
and emailed to local and national project management firms.
Nine highly qualified project management teams responded to this RFQ. A selection team (comprised
of members of the Public Events Department, Property Management Department, and representatives
of Fort Worth downtown stakeholders) shortlisted three firms for interviews. These firms were AECOM
Technical Services, Inc., Broaddus &Associates, Inc., and WT Partnership.
Interviews were held in March of 2020 as the COVID-19 crisis escalated. These interviews showed all
three teams were highly qualified and capable of providing the required staffing and expertise. Before
a selection was formally recommended, it became clear that COVID-19 would affect the tourism and
convention industry and the project funding and schedule. The selection process was suspended until
July 2021. At that time, members of the selection team conducted follow up interviews with the three
project management teams. It was determined at that time that Broaddus &Associates, Inc. was
currently the most qualified and most capable of providing the required staffing and expertise.
Diversity & Inclusion: Broaddus &Associates, Inc. is in compliance with the Business Equity
Ordinance by committing to the 26.31\% Business Equity participation. The City's Business Equity
goal on this project is 25\%.
The expansion will be conducted in two phases, referred to as Phase 3A and Phase 3B. ARPA
allocations in this M&C will be applied towards Phase 3A, which will relocate the kitchens, demolish
the annex on the east side of the exhibit halls, and straighten out Commerce Street (allowing future
development of a hotel). Phase 313 will demolish the arena, allowing construction of new exhibit hall
and convention space, parking and other support elements. Phase 313 will also complete the
remodeling of the existing facility.
The Phase 3A budget is listed in the table below:
r FWCC EXPANSION - PHASE 3A COST
Froject Management Contract Fee �$2 313 927.00
Design Contract Fee r $3,000,000.00
CMAR Construction Contract (Including Owners
Construction Contingency Allowance) I$44,000,000.00
Administration Costs, FFE, Etc. $2,686,073.00
TOTAL $52,000,000.00
ALLOCATION OF ARPA SUBTITLE M FUNDING
Based on current projections, it is anticipated the ARPA appropriation of$52,000,000.00 will be split
so that approximately $40,000,000.00 is allocated to the renovation of the facility and $12,000,000.00
for Commerce Street infrastructure. The allocation between the two parts of the project may be
adjusted as it moves forward, but the total allocation of ARPA funding would not be increased without
City Council approval.
ARPA allows local governments to expend funds to respond to the negative economic impacts of
COVID, with Subsection 603(c)(1)(A) of Title VI of the Social Security Act (added by ARPA)
specifically authorizing aid to "impacted industries such as tourism, travel, and hospitality." In addition
Section 603(c)(1)(C) provides that ARPA can be used to replace revenue lost as a result of the
COVID-19 public health emergency, with such funds eligible to be used for the provision of
government services. Treasury guidance construing the revenue recovery provision indicates such
funds can generally be used for any purpose for which a city could use its own funds, subject to
certain narrow exceptions that are not applicable here.
The renovation of the Fort Worth Convention Center will assist in the on-going recovery effort in the
City's tourism, travel, and hospitality economic sectors, and the realignment of Commerce Street
should not only benefit the tourism sector (by facilitating development of a hotel) but is also a project
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for which other City funds could be expended, meaning it is an eligible use of revenue recovery
dollars. The project was therefore determined to be a qualified priority by City Management for ARPA
funding as approved by the City Council in M&C 21-0445 on June 22, 2021.
Funding allocated by this M&C, in the total amount of$52,000,000.00, will be provided to the project
in the amounts of$20,000,000.00 from tranche 1 of ARPA funding received May 19, 2021, and
$32,000,000.00 from tranche 2, to be received on or before May 19, 2022. Adoption of the
appropriation ordinance associated with Recommendation 3 will set up the capital funding structure.
The ordinance recommended for adoption under Recommendation 4 reallocates residual prior capital
appropriations of$1,546.12, remaining from before the project's suspension, to convert the FWCC
Expansion & Project Management (City Project No. 102582) from a programmable project to a static
captial project. This action is needed as the status of this project now differs with the addition of grant
funding.
The ARPA funding must be committed by December 31, 2024 and spent by December 31, 2026.
Staff foresees no issue meeting that timeline, and necessary reporting and documentation
requirements of the ARPA legislation will be adhered to.
The following chart reflects the current status for allocation of the City's ARPA funding under Subtitle
M, including all M&Cs on the November 30, 2021 Council Agenda:
M&Cs
Total CFW 21-0445 362021 AMERICAN
ARPA Subtitle $173,745,090.00 RESCUE PLAN
M Funding
Allocations
Approved $ 6,000,000.00 21-0794 25ARPA-VFW-TDG
To- Date
Allocations 21-0805 13ARPA-
Approved $ 1,000,000.00 ADMINISTRATION
To- Date
Allocations 21-0810 17ARPA
Approved $ 4,245,533.42 ALLOCATIONS EVANS &
To- Date ROSEDALE
REDEVELOPMENT
Allocations 21-0809 17ARPA
Approved $ 3,000,000.00 ALLOCATION CDFI
To- Date FRIENDLY AMERICA
Allocations 21-0811 17ARPA
Approved $ 2,400,000.00 ALLOCATIONS TO UNTHSC
To- Date TECHSTARS
Allocations 21-0814 19ARPA
Approved $ 10,100,000.00 ALLOCATIONS TO HOUSING
To- Date AND HUMAN SERVICES
PROJECTS
Allocations 21-0820 25ARPA-WRMC
Approved $ 300,000.00 MURAL PLAQUES
To- Date
Pending $ 8,000,000.00 23ARPA-VACCINATIONS AND
Allocation TESTING
Pending $ 4,560,000.00 25ARPA-
Allocation PED\ CAPITAL\ RESTORE
Pending $ 15,000,000.00 21 FUTURE CITY HALL ARPA
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Allocation AND PEG FUNDING
Pending 21ARPA-FWCC EXPANSION
Allocation $ 52,000,000.00 FUNDING & PROJECT
MANAGEMENT (This M&C)
Remaining
Unallocated $ 67,139,556.58
Balance
The Fort Worth Convention Center is located in COUNCIL DISTRICT 9 but will benefit all council
districts.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the Grants Operating Federal Fund, and
that upon approval of the above recommendations and adoption of the attached appropriation
ordinances funds will be available in the Grants Cap Projects Federal Fund FWCC Expansion & Prj
Mgmt project. Prior to an expenditure being incurred, the Public Events Department and Property
Management Department have the responsibility of verifying the availability of funds. Grant funds will
be transferred to the Grants Cap Projects Federal Fund for the projects on a reimbursement basis.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund I Department Account Project Program Activity Budget Reference # Amount
ID ID t I Year (Chartfield 2)
Submitted for City Manager's Office by_ Dana Burghdoff(8018)
Originating Department Head: Steve Cooke (5134)
Additional Information Contact: Brian Glass (8088)
ATTACHMENTS
25WRMC-APRA PED CAPITAL-RESTORE FIDTABLE-11.15.21.xlsx (CFW Internal)
ARPA funding availability 9-28-21.png (CFW Internal)
Broaddus &Associates SAMS Report.pdf (CFW Internal)
Business Equity Compliance Memo- FWCC- BGlass use.pdf (CFW Internal)
Form 1295.pdf (CFW Internal)
FWCC Expansion PM map.pdf (Public)
Grants Capital Fund Federal 31001 A022 Rec 3,pdf (Public)
Pub Events Cap Proj Fund AO 30205 (Rec 4).p1 (Public)
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