HomeMy WebLinkAboutContract 43707-A1 CITY SECRETARY
CONTRACT NO.
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO, 43707
WHEREAS the City of Fort Worth ("City") and CASA of Tarrant County, Inc.
("Agency"), made and entered into City Secretary Contract No. 43707("Contract"),
"VV -,SEAS, the Contract provides funding to Agency pursuant to a grant received by
City from the United States Department of Housing and Urban Development C ") through
the Community Development Block Grant("CDBG"'), Program;
WHEREAS, HUD published new 2013 'income limits which apply to the CDBG Funds
awarded to Agency by the Contract,,
WHEREAS, in order to comply with the new HUD income limits, City desires to replace
8,
Attachment III-Client Data Rep�ort and Exhibit F-2012 HUD Income,Limits of the Contract
ioc'.
with the new 2013 ncome lrn4
f
WHEREAS in addition, City desires to mod'i y the Insurance and Bonding requirements
in the Contract;and
WHEREAS it is the mutual desire of City and Agency to amend the Contract to meet
Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows.-
1.
a. Section 17 Insurance and Bon of the Contract is hereby deleted
and replaced with the following language to be of October 1, 20120-1
17, Insurance and Bondi
Agency will maintain coverage in the form of insurance or bond 'in the
amount of$31,875.00 to insure against loss, from the fraud, theft or dishonesty of
any of Agency's officers, agents, trustees, directors or employees. The proceeds
of such insurance or bond shall be used to reimburse City for any and all loss of
CD Funds occasioned by such misconduct. To effectuate such reimbursement,
such fidelity coverage shall *include a rider stating that reimbursement for any loss
or losses shall name the City as a Loss Payee.
Agency shall furnish to City in a timely manner, but not later 'than the
Effective Date,, certificates of insurance as proof that it has secured and paid for
policies of commercial insurance as specified herein, If City has not received
such certificates by the Effective Date, Agency shall be in default of the Contract
and City may, at its option,terminate the Contract.,
First Amendment to CSC No.437017
[iOFIFICIAL RECORD
CAS A of Tarrant County, Inc. (C,DBIG) Ty S
CITY SECRETARY
1
T Wo
To WORO
RECEIVED MAR 2 9 20 F RTHI TX
Such insurance shall cover all "Insurable risks "incident to or In con-nection,
with the execution,, performance,, attempted performance or nonperformance of
this Contract. Agency shall maintain, or require its general contractor to
maintai, the following coverage and limits thereof:
Commercial General Liability(CG,L) Insurance
$500,000 each, occurrence
$1,000,000 aggregate limit
Non-Pr fit r a lz tion Liabi'lity or Directors& Offlicers ahllit
$1,000,000 Each Occurrence
$19
, 000,000 Annual Aggregate Limit
Business Automobile Liabijily Insurance,
$1,000,000 each accident on a combined single-limit basis,,or
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
$2,,000,000 Aggregate
Insurance policy shat be endorsed to cover"Any Auto",defined as autos owned,hired,
A
and non-owned. Pendi*ng availablifity of the above coverage and at the discretion oi,
City,the polky shall be the primary responding insurance policy versus a personal
auto'insurance poficy if'or when in the course of Agency's business,as contracted
herein.
Workers' Compensation Insurance.
Part A: Statutory Limits
Part 13: Employer's Liability
$100,000 each accident
$100,000 disease-each, employee
$500.010101 disease-policy limit
Note: Such insurance shall cover employees performing work on any and all
piroj�ects including but not limited to construction, demolition, and rehabilitation.
Developer or its contractors shall maintain coverages,, if applicable. In the event
the respective contractors do not maintain coverage, Developer shall maintain the
coverage on such contractor, 'if applicable, for each applicable contract.
Additional Requirements
Such insurance amounts shall be revised upward at City's reasonable option and
I-
no more frequently than once every 12 months, and Agency shall revise suen
amounts within 30 days following notice to Contractor of such requirements.
First Amendment to CSC No. 3707
CASE of Tarrant County, Inc. (CDBG)
Agency will submit to City documentation that it has obtained *insurance coverage
and has executed bonds as required in this Contract prior to payment of any
monies provided hereunder.
Where applicable, insurance policies required herein shall be endorsed to 'include
to
City as an additional insured as "Its interest may appear. Additional insured parties
shall 'include employees, officers,agents,and volunteers of City.
The Workers' Compensation Insurance policy shall be endorsed to include a
waiver of subrogation, also referred to as a waiver of rights of recovery, in favor
of City.
Any failure on part of City to request certificate(s) of insurance shall not be
construed as a waiver of such requirement or as a waiver of the insurance
requirements themselves.
Insurers of Agency's 'insurance policies, shall be licensed to do business in the
state of Texas by the Department of Insurance or be otherwise eligible and
authorized to do business in the state of Texas. Insurers shall be acceptable to
City insofar as their financial strength and solvency and each such company shall
have a current minimum A.M. Best Key Rating Guide rating of A-.- VII or other
equivalent 'insurance 'industry standard rating otherwise approved by City.
Deductible limits on *insurance policies, shall not exceed $5,,00,0 per occurrence
unless otherwise approved by City.
In the event there are any local, federal or other regulatory insurance or bonding
requirements for the Program, and such requirements, exceed those specified
herein,the former shall prevail.
Agency shall require its contractors to maintain applicable insurance coverages.,
limits,, and other requirements as those specified herein; and Agency shall require
its contractors to provide Agency with certifficate(s) of insurance documenting
such coverage. Also, Agency shall require its contractors to have City and
Agency endorsed as additional insureds (as their *interest may appear) on their
respective 'insurance policies.
Directors and Officers Liability coverage shall be in force and may be provided
on a claims, made basis. This coverage; may also be referred to as Management
Liability, and shall, protect the 'Insured against claims arising out of alleged errors
9 jud r out of their oran izational
in gment, breaches of duty and wrongful acts arising
duties. Coverage shall protect not only the entity,, but all past, present and future
directors,officers, trustees, employees,volunteers and committee members.
b. Attachment III attached to the Contract is replaced with the attached
Revised Attachnient III Client Data Report to be effective February 4,20,13.
First Amendment to CSC No 43707
CASA of Tarrant County, Inc. (CDBG)
I A
C. me L
Exhibit F - 2012 HUD Income attached to the Contract is
replaced with the attached Exhibit F 2013 HUD Income Limits to be effective
February 1, 2013.
All other terms and conditions of the Contract not amended herein remain unaffected and
in full force and effect, are binding on the Parties and are hereby ratified by the Parties.
[SIGNATURES APPEAR ON F L01WING PAGE]
First Amendment to C'S,C No.43707
CASH of Tarrant County, Inc. (CDBG)
ACCEPTED D AGREED,
CASA OF TARRANT OUNTY.) INC. CITY OF FORT WORTH.
By
Jul Summers
Fernando Costa,
Ex c Director ocl Assistant City Meer
ic
T EST ��, ��'► *!F PIP,' O,V E,D,AS ORM AND LEGALITY.
Assistant City Attorney
4 K/Cre
M CA C-2 7 Date.- 81/7/2012,
EOF�FIC�IAL RECORD
C�ITY SECRETARY
First Amendment to CSC No 43707 H rX
CASA of Tarrant County, Inc. (CDBG) FTe WORTHy TX
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M&C Review Page I of 5
Off iaan!,,ite of the City of Fort Worth I Texas,
FORT WORT H
GA E N`1 A
CITY LN AA Lo
COUNCIL ACTION,% Approved As Amended on 8/7/'2012 -Ordinance No. 20316-08-2012
INIMMMOMM"i
CONTINUED FROM A PREVIOUS WEEK
DATE.- 7/24/2012 REFERENCE C-25767 LOG NAME: 117H!UDACTPL,ANPY12-13
NO-W-
CODE-$ C TYPE: NOW PUBLIC YES
CONSENT HEARING:
t of
SUBJECT: Conduct a Public Hearing and Approve C -2,0 13 Action Plan for he Use
ity s 2012
Federal Grant Funds from the United States Department of Housing and Urban
Deve�llopm!enit in the Amount of$9,278,851.00 for Program Year 2012-2013 from the
Community Development Block Grant, HOME Investment Partnerships Program,
Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Gra�nit
Programs, Authorize Collection and Use,of Program Income, Authorize Application of
Indirect Cost Rates,, Authorize Execution of Related Contracts and Interdepartmental
I
Letters of Agreement and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing to allow citizen input and consideration of the City's 20122013 Action
Plan for use of federal grant funds,from the United States Department of Housing and Urban
Development in the am ount of$9,278,851.00 for Program Year 20112-2013 from the Community
Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and
Housing Opportunities for Persons with AIDS grant programs and for the use of program, income from
activities using prior years' federal grant funds;
2. Approvethe City's 2,012,-2013 Action Plan for submission to the, United: States Department of
Housing and Urban Development including allocations of grant funds to particular programs and
activities as detailed below,
3�. Authorize the collection and use of an estimated $,50,0001.00 of program income resulting from
activities using prior years' Community Development Block Grant funds for the programs and
activities detailed below;
4,. Authorize the collection and use of any program income resulting from activities using! prior years'
HOME Investment Partnerships Program funds for the: City's Homebuyer Assistance Program;
5,. Authorize the City Manager, or his designee, to execute contracts and interdepartmental Letters of
Agreement for a one year term with the agencies listed below in Tables 1, 2, and 3 for Program Year
201121-2013 for Community Development Block Grant, Emergency Solutions Grant and Housing
Opportunities for Persons with AIDS grant funds, contingent upon receipt of fund�inig,
6. Authorize the City Manager, or hiS designee, to extend the contracts and interdepartmental Letters
of Agreement for up to one year if an agency or department requests an extension and such
extens,ion is necessary for completion of the program;
7. Authorize the City Manager, or,his designee, to amend the contracts and interdepartmental Letters
of Agreeme�nt�if necessary, to ach,ie,ve program goals, provided any amendment is within the scope of
the program and in compliance with City policies and all applicable laws and regulations governing
the use of federal grant funds;
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8. Apply indirect cost rates as appl:icable for the Grants Fu�nd in accordance with the City's
Administrative Regulations; and
9. Adolpt the attached appropriation ordinance increasing the estimated receipts and' appropriations to
the Grants Fund in the,total amount of$91,27'8,8511.00 ($5,830,119.00 in Community, Development
Block Grant fun�ds, $11,973,169.00 in HOME Investment Partnerships, Program funds, $532,857.00 in
Emergency Solutions Grant funds and $942,1706.00 in:, Housing Opportunities for Persons with AIDS
funds) plus any program in�come, all subject to receipt of such funds.
DISCUSSION:
The City"s Action Plan, is a comprehensive summary of the major housing, and' community
development actlivities programs and proposed expenditures for the use of federal grant funds in the
amount�, of $191,2781,851.00 from the United States Department of Housing and Urban Development
(HUD) for the program year beginning October 1, 2012 and ending September 30, 2013 from the
Community Development B,l�ock Grant (CDBG), HOME Investment Partnerships Program (HOME),
Emergency Solutions Grant (ESG) and Housing Opiportu�n�it'ie,s fo,r Persons with AIDS (HOPWA) grant
programs. This year's Action P�l�an also summarizes the use of program income resulting from
act�ivities, using prior years' CDBG and HOME �funds. The purpose of these grant funds is to primarily
benefit low and moderate income City residents, with ESG funds primarily benefiting homeless
persons,and HOPWA funds primarily benefiting persons with HIV/AlDS.
A 30-day public comment period on the City's proposed Action Plan was held from June 25, 2012 to
July 25, 2101:2. Any comments will be maintained by the Hous,ing and Economic Development
Department in accordance with federal regulations. This public hearing on the City's Action Plan w,i�ll
be the first public hearing for the HUD-required citizen participation process. A second public hearing
is proposed for August 7, 2012 at wh�ich time the City Council is scheduled to approve the Action
Plan. The City'l s Action Plan must be submitted to HUD by August 16,1 2012.
-30 a.m. and 61*00 p.m., for citizens to,
In additi�on, two public hearings were held on July 16, 2012 at 9.
provide comment on the proposed lists of n�e�igh�blo,rholod�: streets elli:gilbl'e for reconstruction using
CDBG funds., The Transportation and' Public 'Works Department prepared a list of priority street's in
CDBG-eligiblie areas. The streets se�lected for recons,t ruction were based on the comments provided
at the public. hearings. A complete list of the streets is attached and will be included in the Action,
Plan.
The allocations, in the draft Action Plan available during the public comment period were based on
funding estimates available at that time. The amounts set out below reflect the allocations from HUD
at the time of this Mayor and Council Comm u!,n ication (M&C). The allocations are not yet final and if
the, amounts i�ncrealse, Staff will bring forward another M&C to comm,it the ad�d�iltion,all funds. Staff
developed recommendations for the allocation of the estimated funding from HUD and presented
them to the Community Development Council (CDC) on June 4, 2012. A summa�ry of the CDCs
funding recommendations is provided below in Tables 1, 2, and: 3 and a spreadsheet of all specific
funding recommendations is attached.
For Program Year 2012-20131, the $,5,83,0,1119.00 in CDBG funds and $50,000.00 of CDBG program
income is recommendedto be allocated as follows:
Housing Programs and Services -$2,,124,038.00
This itlem includes funding for the City's Priority Repai�r Prolgram!, Cowtown Brush-Up, homebuyer and
housing service�s, and accessibility modifications to the homes of senior and/or d�isabiled individu�als
and' related' project delivery, costs for these programs.
Public Services -$874,517.85
This item includes social services for low to moderate income, disabled, and disadvantaged
poplu�la�ti�on�s.
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Community Facilities and Infrastructure-$930,596-05
This item includes funding for neighborhood streets reconstru�ction and streetlight installation for the
Terrell Heights neighborhood.
CDBG Economic Development-$734,943.30
This, item is this year's payment of the City's Section 1!08 loan from HUD.
C General Administration -$191661023.80
This item, includes costs for administering the CDBG grant i'ncluldli'ng allocations for Financial
i
Management Services, Internal Audit, and Planning and Development.
CDBG Estimated Program Income ®$510y000.00
Staff recommends allocating any CDBG program received to the following items.*
CASH of Tarrant',County, I nlc. $, 11875.00
Cultural Arts Center $ 11,875-00
Day Resource Center for the Homeless $ 1,„87;5.00
YWCA Fort Worth & Tarrant County $ 11875.00
Neighborhood Street
Reconstruction $32,500.00
CDBG General Administration (2,0 percent) $1010100.010
Total CDBG Program Income $,5010010.00
For Program Year 21011 2-20113, the $1, 73,169.00 in HOME funds is recommended to be allocated as
follows:
HOME General Administration -$1971316-90
This item includes costs for administering the HOME grant.
Community Development Housing Organizations ('CHDO,) Set Aside -$0.010
This HUD-required minimurn allocation has been met with previous years" awards to CHDOs for
nonprofit affordable housing projects and CHDO administrative operating costs.
Homebuyer Assistance Program -$1,775,852.10
This item includes fuinding, to provide down payment and/or closi�ng cost assistance to low and
moderate income homebuyers.
Staff anticipates the ireceipt of program income in the 2012-2013 Program,Year from activities using
HOME funds. Any future program income will be used for the City's Home,buye,r Assistance Program
(HAP) after the 10 percent allocation, excluding recapture, for HOME General Administration.
For Program Year 201�2-2013, the $532,857.00 in E grant funds, is recommended to be allocated
as follows:
Allocation to non-profit service providers-$49,22892.72
Allocation to ESG program administration -$3999 4.28,
For Program Year 2012-2013, the $942,7016.0101 in HOPWA grant funds is recommended to be
al'l'ocated as follows*
Allocaflon to non-profit service providers,-$914,424.82
Allocation to Ht PWA program administration -$28,281.18
The CDC and Staff recommend that contracts be executed with the agencies listed below in the
amounts shown in the following to files:
Communifty- Jopment BI,Qck Grant:,
Table, 1 -CDBG1 Agencies
Organization Program Amount,
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Diamond Hill and
Camp Fire USA First Texas Council N'orthiside Station $ 75,900-00
Volunteer Advocate
CASH of Tarrant County, Inc. Training $ 30,000.00
Substance Abuse
Cenikor Foundation Treatment $ 751000.00
Clayton Child Care. Inc. d/b/a Clayton
YES! School Age Child Care $ 75,000.00
New Life Center/Promise
Cornerstone Assistance Network House $ 757000.00
Cultural Arts Center, GE D, in Spanish $ 301000.00
Day Resource Center for the Homeless Counseling Services and
Case Management $ 31,80 .501
The Ladder Alliance Employment Training $ 75,000.00
Mental Health Association of Tarrant Long Term Care
County Ombudsman $1 751000.85
Good Works/Buenas
Northside Inter-Church Agency, Inc. Obras $ 751000-00
Senior Citizen Services of Greater Transportation f'or
Tarrant County Seniors $ 751000.00
Community
Tarrant Area Food Bank Kitchen Meals $ 751000.00
Child Development
YWCA Fort Worth & Tarrant County Program $ 751,000.00
YWCA Fort Worth &,Tarrant County Power of `elf $ 3111808-50'
CDlBG Publaic Service Subtotal $ 874,517-85
REACH Resource Center on
Independent Living Project Ramp L-5-0 J 00Q Q.Q-0
TOTAL CDBG Contracts $ 924;5117.85
Emi er encv Soluti ons rant:
Talbile 2 - E.SG Agencies
Organization Program Amount
Prevention and Rapid
Catholic Charities of Fort Worth Re-Housing $ 38,178.52
Community Action,
CF'W-1 Parks and Community Services Partners 75,0010.00
The Emergency Shelter
Presbyterian Night Shelter Program $ 1673892.72
Shelter Operations and
SafeHaven of Tarrant County Rapid Re-Housing $ 17510:010.00
Counseling Services and
Day Resource, Center Case Management $ 3611821.48
TOTAL ESG Contracts 492,892.72
Hous,,,in Oi3portunities For Persons With AIDS:
Table 3 HOB"WA Agencies
Organization Program Amount
AIDS Outreach, Center, Inc. Administration (three percent), $6121758.910
Supportive Services, TBRA, and
STRMU
Tarrant County Samaritan Housing, Inc. Administration (three pe'rcenit),
Supportive Services, and 'TBRA, $.--301,.665-92
TOTAL HOPWA Contracts $ 914, 24-82
These programs,are available in ALL COUNCIL DISTRICTS.
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FISCAL INFORMATIONXERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations,ations, a e tion of the attached appropriation er inance and receipt of great funid s, funds
will be available in the current operating budglet, as appropriated, of the Greats Fund.
TO Ana 'A000un,VCenters FROM Fund/Account/Centers
QR76 451727 01720628OXXX $5,830_1 1_1_9jQO
.GR716 5XXXXX 01720,628OXXX $,, 3 ,19.00
G R76 451'727 017206281XXX $1,_973,1�—
76 5X X X
Oil 720!6281 XXX
7: 451727 0172Q62a4XX4. $94 x.00
GF .5XXXXX 1 62 XX $942 7 Q.
G Z 6B5 7200.2 X50 .00
X76 5X.XXX 01 7Z2XX
G 76 GR76 451727 27 72062:-a�XXX $532,8,57-00
Sub I -od � w "�..! e fi= r , Coated 22
QrdglnAt i",q-De, gar r nt Head Jay Chapa (5804)
--.1-- Cynthia Garcia 87
Addit'lonall Information Contact: Avis F'. Chaisson (6342)
ATTACHMENTS
17HUDACTPLANPY12-13 AO.12-V1-Q(1,.�-,doc
M.. .. . ..,..`...._.. ...__ _.... .
_. Streets fob 127201 p .
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