The URL can be used to link to this page

Home My WebLink AboutContract 55928-R1 CSC No.55928-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE December 30, 2021 Carahsoft Technology Corporation Attn: Legal Department 11493 Sunset Hills Road Suite 100 Reston, Virginia 20190 Re: Contract Renewal Notice Contract No. CSC No. 55928 (the "Contract") Renewal Term No. 1: May 11, 2022 to May 10, 2023 The above referenced Contract with the City of Fort Worth expires on May 10, 2022 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at htips://www.fortworthtexas. og v/departments/finance/purchasing If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Kathy Agee-Dow Senior Contract Compliance Specialist 200 Texas Street Fort Worth, TX, 76102 Kathryn.Agee-Dowkfortworthtexas. og_v (817) 392 - 8461 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Vendor: Carahsoft Technology Corporation BValerie Washington(M a r25,202212:34 CDT) y. By: Name: Valerie Washington Name: Kristina Smith Title: Assistant City Manager Title: Contracts Manager Date: Mar25,2022 Date: 1/14/2022 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all By: performance and reporting requirements. Name: Kevin Gunn Title: Director, TT Solutions By: Steven V (Mar`ID,2022 08:30 CST) Approved as to Form and Legality: Name: Steven Vandever Title: Sr. IT Solutions Manager as FORT �a % By: City Secretary: p�o o•�►�d °mod Name: Taylor Paris �vo °=d ° Title: Assistant City Attorney o o 7G�� CIi �� oo°O00000° By: JannetteS.Good all(Mar28,202207:26CDT) �n rEX�►rraAp Contract Authorization: Name: Jannette Goodall ��p��44 M&C: N/A Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Conti-act Renewal Page 2 of 2 GOVERNMENT- PRICE QUOTATION ca ra hsoftm Granicus at Carahsoft G GRAN IC-US 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON,VIRGINIA 20190 PHONE(703)871-8S00 I FAX(703)871-8SOS I TOLL FREE(888)66CARAH WWW.CARAHSOFT.COM 1 SALES@CARAHSOFT.COM TO: Angela Estrada FROM: Stephanie Pham Sr.Contract Compliance Specialist Granicus Government at Carahsoft City of Fort Worth 11493 Sunset Hills Road 275 W 13th St Suite 100 2nd Floor Reston,Virginia 20190 Fort Worth,TX 76102 USA EMAIL: Angela.Estrada@fortworthtexas.gov EMAIL: Stephanie.Pham@carahsoft.com PHONE: (817)392-2431 PHONE: (571)662-3073 FAX: (703)871-8505 TERMS: DIR Contract No.DIR-TSO-4288 QUOTE NO: 32860843 Expiration Date:February 21,2025 QUOTE DATE: 02/16/2022 FTIN:52-2189693 QUOTE EXPIRES: 05/10/2022 Shipping Point:FOB Destination RFQ NO: Credit Cards:VISA/MasterCard/AMEX Remit To:Same as Above SHIPPING: ESD Payment Terms:Net 30(On Approved Credit) TOTAL PRICE: $42,991.87 Texas VID#: 1522189693700 Sales Tax May Apply TOTAL QUOTE: $42,991.87 LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE ANNUAL FEE 1 607-LEG-GR-2460P Legistar Open Platform Package Annual Subscription $23,343.97 TX DIR 1 $23,343.97 Granicus-LEG-GR-2460P Start Date:05/11/2022 End Date:05/10/2023 2 607-GEA-GR-246EAS Encoding Appliance Software Annual Subscription $2,298.00 TX DIR 1 $2,298.00 Granicus-GEA-GR-246EAS Start Date:05/11/2022 End Date:05/10/2023 3 607-MES-GR-246MP Meeting Efficiency Suite Minutes Package Annual $14,477.40 TX DIR 1 $14,477.40 Subscription Ciitzen Participation Suite Granicus-MES-GR-246MP Start Date:05/11/2022 End Date:05/10/2023 4 607-SDI-GR-246SP SDI 720p Streaming Upgrade Package Annual Subscription $2,872.50 TX DIR 1 $2,872.50 Granicus-SDI-GR-246SP Start Date:05/11/2022 End Date:05/10/2023 SUBTOTAL: $42,991.87 TOTAL PRICE: $42,991.87 TOTAL QUOTE: $42,991.87 CONFIDENTIAL QUOTE DATE: 02/16/2022 PAGE 1 of 1 QUOTE NO: 32860843 G GRAN ICUS 408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Order Form Saint Paul, MN 55102 Prepared for United States Fort Worth TX Reseller: Carahsoft Procurement Vehicle: Texas Department of Information Resources (DIR) In Support of: Fort Worth TX ORDER DETAILS Prepared By: Bernadette Foley Phone: (651) 925-5781 Email: bernadette.foley@granicus.com Order#: Q-173076 Prepared On: 02/16/2022 Expires On: 05/10/2022 ORDER TERMS Currency: USD Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Current Subscription End Date: 05/10/2022 Period of Performance: 05/1 1/2022-05/10/2023 Order#: Q-173076 Prepared: 02/16/2022 Page 1 of 5 G GRANICUS Order Form Fort Worth TX PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. Renewing Subscription Fees Solution Billing Quantity/Unit Annual Fee Frequency Legistar Annual 1 Each $23,343.97 Granicus Encoding Appliance Software Annual 1 Each $2,298.00 (GT) Citizen Participation Suite Annual 1 Each $14,477.40 Upgrade to SDI 720p Streaming Annual 1 Each $2,872.50 SUBTOTAL: $42,991.87 Order#: Q-173076 Prepared: 02/16/2022 Page 2 of 5 G GRANICUS Order Form Fort Worth TX PRODUCT DESCRIPTIONS ir Solution Description Legistar Legistar is a Software-as-a-Service (SaaS) solution that enables government organizations to automate the entire legislative process of the clerk's office. Clerks can leverage Legistar to easily manage the entire legislative process from drafting files, through assignment to various departments, to final approval. Legistar includes: • Unlimited user accounts • Unlimited meeting bodies and meeting types • Unlimited data storage and retention • Up to one (1) Legistar database • Up to one (1) InSite web portal Granicus Encoding Appliance Granicus Encoding Appliance Software (GT) This includes the LiveManager Software (GT) Software solution where webcasts are started/stopped, agendas amended and indexed, votes and attendance recorded, and minutes created. Order#: Q-173076 Prepared: 02/16/2022 Page 3 of 5 G GRANICUS Order Form Fort Worth TX Solution Description Citizen Participation Suite The Granicus Citizen Participation suite provides the ability to involve the community throughout the legislative process and produce better outcomes. The Citizen Participation suite also reduces staff time by providing the ability to effortlessly collect, manage, and prioritize citizen input. The software provides a convenient way for citizens to voice their feedback and participate online. Granicus Citizen Participation includes: • Unlimited user signup • SpeakUp tool • eComment tool • Ability for citizens to sign up and participate in online projects, discussions, forums, ideas, surveys, and meetings • Spam protection through CAPTCHA • Profanity filters • Role permissions for administrators • Idea module • Discussion module • Forum module • Projects module • Survey module • Meetings module • Reporting on a module by module basis • Ability to request, speak, or comment on agenda items Upgrade to SDI 720p Streaming Upgrade to SDI 720p Streaming (requires Digital encoder and HD feed) Order#: Q-173076 Prepared: 02/16/2022 Page 4 of 5 G GRANICUS Order Form Fort Worth TX TERMS & CONDITIONS • Link to Terms: https://granicus.com/pdfs/Master Subscription Agreement.pdf • Terms and Conditions are in accordance with the Granicus Texas Department of Information Resources agreement DIR-TSO-4288 and takes precedence over all other conflicting terms and conditions incorporated herein. • This quote is exclusive of applicable state, local, and federal taxes,which, if any,will be included in the invoice. It is the responsibility of Fort Worth TX to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • Notwithstanding anything to the contrary, Granicus reserves the right to adjust pricing at any renewal in which the volume has changed from the prior term without regard to the prior term's per-unit pricing. Order#: Q-173076 Prepared: 02/16/2022 Page 5 of 5