HomeMy WebLinkAboutContract 49492-A3 CSC No.49492-A3
AMENDMENT NO. 3
TO
CITY OF FORT WORTH CONTRACT 49492
This Third Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Tyler Technologies, Inc., a Delaware corporation
("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the
Parties.
WHEREAS, on August 10, 2017,the Parties entered into City Secretary Contract 49492
to provide Brazos eCitation Software and Implementation Services ("Agreement/Contract");
WHEREAS,on February 1,2022,the Parties amended the Agreement via City Secretary
Contract 49492-A2 to include additional eCitation licenses; and
WHEREAS, the Parties wish to amend the Agreement to add eCitation printers and
equipment repair for a total one-time cost of $5,084.00 with no change to the annual contract
renewal amount of$100,000.00.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended by adding Exhibit A-2, attached to this Third
Amendment, as Exhibit A-2, to add two eCitation printers for a total one-time cost of$5,084.00.
Fees for the hardware shall be invoiced upon delivery of the respective hardware.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
[Signature page follows) OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No.49492 Page 1 of 6
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
By: Valerie Washington(Mar 29,202214:52CDT) responsible for the monitoring and administration
Name: Valerie Washington of this contract,including ensuring all
Title: Assistant City Manager performance and reporting requirements.
Date: M a r 29,2022
APPROVAL RECOMMENDED: By: Steven Vandever(Mar 28,202209:37 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
By: APPROVED AS TO FORM AND LEGALITY:
Name: Kevin Gunn
Title: Director,IT Solutions Department
ATTEST: By:
Name: Taylor Paris
Title: Assistant City Attorney
Tgnnette S. Goo�%ll
By: Jannette S.Goodall(Mar 30,2022 09:52 CDT) CONTRACT AUTHORIZATION:
Name: Jannette Goodall M&C: P-12078
Title: City Secretary oaq�FORr��a
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VENDOR: da °°°°°°°°°°°° Y
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Tyler Technologies, Inc. ATTEST:
By: By: .�e
Name: Wcrry Clark Na : Jisel Lopez
Title: Group General Counsel Title: Deputy Group General Counsel
Date: March 15, 2022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No.49492 Page 2 of 6
Exhibit A-2
Tyler Technologies Quote 2022-302619
• tyIer
INVESTMENT SUMMARY
Tyler Software $0
Services $0
Third-Party Products $5,094
Other Cost $0
Trnvel
Total One-Time Cost $5,094
Annual Recurring Fees/SaaS $0
Tyler Software MaT ntenance $0
2022-302619-14M5M
Third Amendment to Fort Worth City Secretary Contract No.49492 Page 3 of 6
A Quoted B Lisa McKenzie
0000 0• LV�Cr Quote Expiration: 7/31/22
0 JtEChn01pg12S Quote Name: 2022-302619 Panasonic Nl
City Secretary Contract 49492
Sales Quotation For: Shipping Address:
Fort Worth Parking Division Fort Worth Parking Division
311 W loth Street ATTN Steve Garland 311 W loth Street ATTN Steve Garland
Fort Worth,TX 76102-2004 Fort Worth,TX 76102
Phone'+1(917)392-4200
Third-Party Hardware,Software and Services
Description Unit Year One
Q
ZQ52-BUE0000-00/Zebra,Printer,7Q521 2 $630 $1,260 $o $0
FZ-SVTCHHUCSY/Panasonic,Warranty,Ultimate Care,5 year 2 $335 $670 $0 $0
FZ-NIERIZZDM/Panasonic,HH,NI,9.1 w/data and voice,long life battery 2 $1,577 $3,154 $o $0
TOTAL $5,084 $o
Summary One Time Fees Recurring Fees
Total Tyler Software $0 $o
Total Annual $0 $0
Total Tyler Services $0 50
Total Third-Party Hardware,Software,Services $5,084 $o
Summary Total $5,OS4 $o
2022-302619-J4M5H4 Page 1
Third Amendment to Fort Worth City Secretary Contract No.49492 Page 4 of 6
Optional Third-Party Hardware,Software and Services
Unit Year one
Description Quantity
(DISCOUNTiNED)PA-CR-ONAI Brother,Acc-Pri r.ter,RJ4200Series.
Docking/MounLing Station w Power and USB connectivity 2 $178 $355 $❑ $0
RJ42309L 1 Brother,Printer,Rugged Jet 4,Bluezooth 2 $586 $1,172 $D $0
L133690/Brother,Pocketlet,Rugged Jet,Vehicle Adapter-Cigarette
Plug,3 ft. 2 $30 $CO $O 50
TOTAL $1,588 $B
Unless otherwise ind igted in the contract or amendment thereto,pricing for optional item$will he held
For six(6)months from the Quote date or the E&etive Date of the contract,whichever is later.
Customer Approval: Date:
Print Name: P.0.It:
Comments
Agency is responsible for paying any applicable state taxes.Contract total does not Include tax
Client agrees that items in this sales quotation are.upon Client's signature or approval of same,hereby added to the existing agreement
("Agreement")between the parties and subject to its terms.Additionally,payment for said items,as applicahle but subject to any listed assumptions
herein,shall conform to the following terms:
•License fees for Tyler and third party software are invoiced upon the earlier of(ii deliver of the license key or(iiI when
Tyler makes such software available for download by the CJient;•Fees for hardware are invoiced upon de live ry••Fees for
War one of hardware maintenance are invoiced upon delivery of the hardware;
•Annual Maintenance and Support fees,Saas fees,Hosting fees,and Subscription fees are first payable when Tyler makes
the saftware available for download by the Client(far Maintenance)or on the first day of the month Following the date
this quotation was signed Ifor Sa aS,Hosting,and Subscription),and any such fees are prorated to align with the
2022-302619-J4MSH4 Page 2
Third Amendment to Fort Worth City Secretary Contract No.49492 Page 5 of 6
applicable term under the Agreement,with renewals invoiced annually thereafter in accord with the Agreement.
•Fees for services inducted in this sales quotation shall be invoiced as indicated blow-
Implementation and other professional services fees shall be invoiced as delivered.
-Fixed-fee Business Process Consulting services shall be invoiced 50%upon delivery of the Rest Practice
Recommendations,by module,and 50%upon delivery of custom desktop procedures,by module.
Fixed-fee conversions are invoiced WK upon initial delivery of the converted data,by conversion option,and 50%
upon Client acceptance to load the convened data into Live/Production environment,by conversion option.Where
conversions are quoted as estimated,Tyler will invoice Client the actual services delivered on a time and materials
basis.
-Except as otherwise provided,other fixed price services are invoiced upon complete delivery of the service-For the
avoidance of doubt,where"Project Planning Services'are provided,payment shall be invoiced upon delivery of the
Implementation planning document.Dedicated Project Management services,if any,will be invoiced monthly in
arrears,beginning on the first day of the month immediately following initiation of project planning.
IFClient has purchased any change management services,those services will be invoiced in accordance with the
Agreement.
Notwithstanding anything to the tontrary stated above,the following payment terms shall apply to services fees
spetifiCally for migrations:Tyler wi€I invoice Client 50%of any Migration Fees listed abr .upon Client approval of
the product suite migration schedule.The remaining 50%,by line item,will be billed upon the go-live of the
applicable product suite.Tyler will invoice Client for any Project Management Fees listed above upon the go-live of
the first product suite.
•Expenses associated with onsite services are invoiced as incurred.
RETURN POLICY:When Hardware is included,Tyler will accept return of delivered hardware only within thirty(30)days of the date of delivery to you,
and only if the hardware is returned sealed in its original packaging-Tyler will not issue any refund or credit for returned hardware that is not sealed in
its original packaging andlor returned more than thirty(30)days after the date of delivery to you.
Sourcewell(forrneriy A;JPA)
Conrract#.090320-Tn Tyler Technologies.
Category:?ethnology;Security&Communication Solutions
Description:Administrative Software
Maturity Dote:11/2/2024
2022-302619-J4MSH4 Page 3
Third Amendment to Fort Worth City Secretary Contract No.49492 Page 6 of 6
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F°RT�1'
COUNCIL ACTION: Approved on 8/1/2017
REFERENCE ** 13P17-0412 E-TICKET SYSTEM
DATE: 8/1/2017 NO.: P-12078 LOG NAME: SB ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Purchase Agreement for Software, Hardware, Services and One Year of
Maintenance for Electronic Citation Solution with Tyler Technologies, Inc., Using a
Cooperative Contract in the Total Amount Up to $682,736.00 for the Information
Technology Solutions Department for the First Year (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that City Council authorize a Purchase Agreement for software, hardware,
services and a one year maintenance plan for electronic citations with Tyler Technologies, Inc., using
a National Joint Powers Alliance Contract No. 110515-TTI in the total amount up to $682,736.00 for
the Information Technology Solutions Department for the first year and an estimated $70,000.00 for
the maintenance for the second year.
DISCUSSION:
The City of Fort Worth's Police, Parking and Code Compliance Departments currently provide a
combination of electronic and paper citations to the Municipal Court Services Department that are
manually scanned to CourtView Justice Solutions (CJS) to create cases. Approval of this Mayor and
Council Communication (M&C) will provide the Police, Transportation & Public Works(TPW)/Parking
Enforcement and Code Compliance Departments with 158 handheld electronic citation writers,
mobile printers and an electronic interface into the Municipal Court Services System. Instead of
hand-written citations that have to be re-entered into the court or public safety records management
systems, patrol officers can easily enter citation information in a mobile device, which is automatically
uploaded into the Municipal Court Services Management System.
The benefits to the City from this system will be: reduced time spent on traffic stops and parking
citations, increased officer and violator safety, elimination of data entry errors on citations, elimination
of data entry into court and public safety records systems, reduction of the total cost of processing
citations, complete citation, statistical and mapping reports and automatic document completion of
suspects information from driver's license, vehicle identification number or registration sticker.
This phase represents a multi-year plan for the Police Department. At the conclusion of Fiscal Year
2016, The Police Department transferred $600,000.00 from General Fund savings to this Capital
Project. The five-year IT Capital Plan projects that $600,000.00 will be budgeted annually beginning
in Fiscal Year 2019 and ending in Fiscal Year 2022 to completely outfit the department. Funds are
anticipated from the Crime Control & Prevention District. Maintenance for this system is estimated to
be $70,000.00 per year paid for by the appropriate departments through the Information Technology
Solutions annual budget allocation.
PRICE ANALYSIS —The City has no previous purchase history for this type of system. Staff has
reviewed this price and determined it to be fair and reasonable for the scope of services proposed.
M/WBE OFFICE —A waiver of the goal for the MBE/SBE subcontracting requirements was
requested by the Purchasing Division and approved by the M/WBE Office in accordance with the
BDE Ordinance because the purchase of goods and services is from sources where subcontracting
or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER- An administrative change order or increase may be made by
the City Manager in the amount up to $100,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, this Agreement shall commence on August 2,
2017 and shall expire on August 1, 2018.
RENEWAL OPTIONS - This Agreement may be renewed for one year in accordance with the
National Joint Powers Alliance Contract No. 110515-TTI or applicable successive NJ PA contracts for
the same services. This action does not require specific City Council approval provided that the City
has appropriated sufficient funds to satisfy the City's obligation during the renewal terms.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available within the existing appropriations of the
General Capital Project Fund (Police), Municipal Parking Capital Projects Fund (TPW-Parking), and
the Solid Waste Fund (Code Compliance) for this purchase agreement and that prior to an
expenditure being made, the participating department has the responsibility to validate the availability
of funds.
BQN\17-0412\SB
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM _
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Sheila Baker (8356)
Cynthia B. Garcia (8525)
ATTACHMENTS
EPLS TYTLER TECHNOLOGIES INC 2017.pdf (CFW Internal)
MWBE Waiver-Tyler Technologies Brazos e-Citation.pdf (CFW Internal)
Signed Tyler 1295-Notarized.pdf (Public)
Tyler-Brazos Contract 6-30-2017.docx (CFW Internal)