HomeMy WebLinkAboutContract 57328 CSC No. 57328
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement("Agreement")is entered into by and between Safeware Inc.
("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A— Safeware Inc Quote 91867125
3. Exhibit B—Cooperative Agency Contract OMNIA 44400008468; and
4. Exhibit C—Conflict of Interest Questionnaire
Exhibits A, B, and C,which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under the initial term of this Agreement by City
shall be up to the amount of Fifty Thousand Dollars ($50,000.00). Vendor shall not provide any
additional items or services or bill for expenses incurred for City not specified by this Agreement unless
City requests and approves in writing the additional costs for such services. City shall not be liable for
any additional expenses of Vendor not specified by this Agreement unless City first approves such
expenses in writing.
The term of this Agreement shall begin upon execution by the Assistant City Manager for the
City and end on September 30, 2022. The City shall be able to renew this agreement for five (5) one-
year renewal options by written agreement of the parties.
Vendor agrees that City shall,until the expiration of three(3)years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books,documents,papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
OFFICIAL RECORD
CITY SECRETARY
City of Fort Worth and Safeware Inc. FT.WORTH, TX
Cooperative Agency Contract OMNIA#4400008468
To CITY: To VENDOR:
City of Fort Worth Safeware Inc.
Attn: Valerie Washington,Assistant City Manager Kenneth Crawford
200 Texas Street 4403 Forbes Blvd.
Fort Worth, TX 76102-6314 Lanham, MD 20706
Facsimile: (817) 392-6192 Facsimile: N/A
kcrawford@safewareinc.com
With copy to Fort Worth City Attorney's Office at
same address
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
I/ CONTRACT COMPLIANCE MANAGER:
hwh1ka40e By signing I acknowledge that I am the person
By: Valerie Washington(M a r3l,261211:18 CDT) responsible for the monitoring and administration
Name: Valerie Washington of this contract,including ensuring all performance
Title: Assistant City Manager and reporting requirements.
Date: Mar 31,2022
APPROVAL RECOMMENDED: By: Bre a Ray(Mar30,202211:40 CDT)
Name: Brenda Ray
Title: Sr. Contract Compliance Specialist
By; t4s Davis(Mar 30,202216:08CDT) APPROVED AS TO FORM AND LEGALITY:
Name: James E.Davis
Title: Fire Chief Aa��FORT��aa �—
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ATTEST: duo `$9�0 By:
P0
v 0 o_� Name: Taylor Paris
0 �`� Title: Assistant City Attorney
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Tgnnette S. Goo�%ll ���nEXASq�p
By: Jannette S.Goodall(Mar 31,2022 12:42 CDT) CONTRACT AUTHORIZATION:
Name: Jannette Goodall M&C: N/A
Title: City Secretary
VENDOR:
Safeware Inc.
By: (�L]�.,Q,Q
Name: Jessica M. Faulkner
Title: Assistant Secretary
Date: 3/29/2022 OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth and Safeware Inc. Page 2 of 14
Cooperative Agency Contract OMNIA#4400008468
v SAFEWARE EXHIBIT A QUOTATION
801 W. 116th Avenue Order Number
Ste#400 1867125
Westminster,CO 80234 Order Date Page
303-322-3577 02/08/2022 13:07:46 1 of 5
www.safewareinc.com
Quote Expires On:04/15/2022
Bill To: Customer ID: 60368 Ship To:
Fort Worth Fire Department Fort Worth Fire Department
505 West Felix 1000 Cherry Street
Fort Worth,TX 76105 Fort Worth,TX 76102
817-392-6589
Requested By:Captain Joseph Otey
PO Number Taker Email
Draeger-2022-02-08 13:09:59 Vicky Garcia vgarciagsafewareinc.com
Freight Terms Phone Fax
Freight Paid
Sales Representative
Kenneth Crawford
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated Remaining UOM Item Description Price Price
Unit Size Unit Size
1.00 0.00 1.00 EA K CRAWFORD EA 0.00 0.00
1.0 For questions concerning this proposal 1.0
please contact your local Safeware territory
Manager Kenneth Crawford
Direct line-281-755-3692
Safeware Office: 1-800-282-4782
Email-Kcrawford@safewareinc.com
3.00 0.00 3.00 EA DRA 8610800 EA 3,312.00 9,936.00
Safeware Catalog Price: 5,613.56 Contract Discount: 41% Your Discount: 41.00%
1.0 X-act 7000 1.0
3.00 0.00 3.00 EA DRA 8327115 EA 351.36 1,054.08
Safeware Catalog Price: 595.53 Contract Discount: 41% Your Discount: 41.00%
1.0 Drager X-am pump incl. 1.0
USB charger and shoulder strap
3.00 0.00 3.00 EA DRA 3701985 EA 44.16 132.48
Safeware Catalog Price: 74.85 Contract Discount: 41% Your Discount: 41.00%
1.0 Pre Tube Holder X-act 7000 1.0
3.00 0.00 3.00 PK DRA 3702013 PK 45.12 135.36
Safeware Catalog Price: 76.47 Contract Discount: 41% Your Discount: 41.00%
10.0 Tube ppb-Booster Basic,Pack of 10 10.0
3.00 0.00 3.00 EA DRA 6401200 EA 42.72 128.16
Safeware Catalog Price: 72.41 Contract Discount: 41% Your Discount: 41.00%
1.0 TUBE OPENER 7000 1.0
City of Fort Worth and Safeware Inc. Page 3 of 14
Cooperative Agency Contract OMNIA#4400008468
v SAFEWARE QUOTATION
801 W. 116th Avenue Order Number
Ste#400 1867125
Westminster,CO 80234 Order Date Page
303-322-3577 02/08/2022 13:07:46 2 of 5
www.safewareinc.com
Quote Expires On:04/15/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated Remaining UOM AlItem Description Price Price
Unit Size q Unit Size
3.00 0.00 3.00 EA DRA 3703690 EA 313.92 941.76
Safeware Catalog Price: 532.07 Contract Discount: 41% Your Discount: 41.00%
1.0 Case,X-act 7000 with insert 1.0
3.00 0.00 3.00 EA DRA 8610810 EA 150.72 452.16
Safeware Catalog Price: 255.46 Contract Discount: 41% Your Discount: 41.00%
1.0 Coupler X-act 7000 1.0
3.00 0.00 3.00 KT DRA 3705997 KT 93.12 279.36
Safeware Catalog Price: 157.83 Contract Discount: 41% Your Discount: 41.00%
1.0 Filter Kit,20 pcs 1.0
3.00 0.00 3.00 EA DRA 8325706 EA 235.20 705.60
Safeware Catalog Price: 398.64 Contract Discount: 41% Your Discount: 41.00%
1.0 Hose 10 m,cpl.with adapters 1.0
3.00 0.00 3.00 EA DRA 8316533 EA 240.00 720.00
Safeware Catalog Price: 406.78 Contract Discount: 41% Your Discount: 41.00%
1.0 Telescopic probe ES 1501.5M(5 FT) 1.0
2.00 0.00 2.00 EA DRA 8610470 EA 81.36 162.72
Safeware Catalog Price: 137.90 Contract Discount: 41% Your Discount: 41.00%
1.0 Acetone 25-5,000 ppm TBD 1.0
2.00 0.00 2.00 EA DRA 8610380 EA 91.20 182.40
Safeware Catalog Price: 154.58 Contract Discount: 41% Your Discount: 41.00%
1.0 Alcohol 10-5,000 ppm 1.0
2.00 0.00 2.00 EA DRA 8610130 EA 79.68 159.36
Safeware Catalog Price: 135.05 Contract Discount: 41% Your Discount: 41.00%
1.0 Ammonia 1 -100 ppm 1.0
2.00 0.00 2.00 EA DRA 8610020 EA 79.68 159.36
Safeware Catalog Price: 135.05 Contract Discount: 41% Your Discount: 41.00%
1.0 Ammonia 100-2500 ppm 1.0
2.00 0.00 2.00 EA DRA 8610600 EA 164.16 328.32
Safeware Catalog Price: 278.24 Contract Discount: 41% Your Discount: 41.00%
1.0 MT Benzene 1-150 ppb 1.0
2.00 0.00 2.00 EA DRA 8610030 EA 148.80 297.60
Safeware Catalog Price: 252.20 Contract Discount: 41% Your Discount: 41.00%
1.0 MT Benzene 0.15-10 ppm 1.0
1.00 0.00 1.00 EA DRA 8610460 EA 131.52 131.52
Safeware Catalog Price: 222.92 Contract Discount: 41% Your Discount: 41.00%
1.0 MT1,3-Butadiene 25-500 ppb 1.0
1.00 0.00 1.00 EA DRA 8610300 EA 98.88 98.88
City of Fort Worth and Safeware Inc. Page 4 of 14
Cooperative Agency Contract OMNIA#4400008468
v SAFEWARE QUOTATION
801 W. 116th Avenue Order Number
Ste#400 1867125
Westminster,CO 80234 Order Date Page
303-322-3577 02/08/2022 13:07:46 3 of 5
www.safewareinc.com
Quote Expires On:04/15/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated Remaining UOM AlItem Description Price Price
Unit Size q Unit Size
Safeware Catalog Price: 167.59 Contract Discount: 41% Your Discount: 41.00%
1.0 MT 1,3-Butadiene 0.5-25 ppm 1.0
2.00 0.00 2.00 EA DRA 8610190 EA 79.68 159.36
Safeware Catalog Price: 135.05 Contract Discount: 41% Your Discount: 41.00%
1.0 Carbon Dioxide 200-50000 ppm 1.0
2.00 0.00 2.00 EA DRA 8610080 EA 79.68 159.36
Safeware Catalog Price: 135.05 Contract Discount: 41% Your Discount: 41.00%
1.0 Carbon Monoxide 10-1000 ppm 1.0
2.00 0.00 2.00 EA DRA 8610010 EA 81.36 162.72
Safeware Catalog Price: 137.90 Contract Discount: 41% Your Discount: 41.00%
1.0 Chlorine 50-5000 ppb 1.0
1.00 0.00 1.00 EA DRA 8610200 EA 144.96 144.96
Safeware Catalog Price: 245.69 Contract Discount: 41% Your Discount: 41.00%
1.0 MT Ethylene Oxide 25-250 ppb 1.0
1.00 0.00 1.00 EA DRA 8610580 EA 164.16 164.16
Safeware Catalog Price: 278.24 Contract Discount: 41% Your Discount: 41.00%
1.0 MT Ethylene Oxide 0.25-10 ppm 1.0
2.00 0.00 2.00 EA DRA 8610540 EA 164.16 328.32
Safeware Catalog Price: 278.24 Contract Discount: 41% Your Discount: 41.00%
1.0 MT Formaldehyde 5-150 ppb 1.0
2.00 0.00 2.00 EA DRA 8610100 EA 82.56 165.12
Safeware Catalog Price: 139.93 Contract Discount: 41% Your Discount: 41.00%
1.0 MT Formaldehyde 0.15-3 ppm 1.0
2.00 0.00 2.00 EA DRA 8610090 EA 82.56 165.12
Safeware Catalog Price: 139.93 Contract Discount: 41% Your Discount: 41.00%
1.0 Hydrochloric Acid 0.5-25 ppm 1.0
2.00 0.00 2.00 EA DRA 8610520 EA 79.68 159.36
Safeware Catalog Price: 135.05 Contract Discount: 41% Your Discount: 41.00%
1.0 Hydrocyanic Acid 0.5-50 ppm 1.0
2.00 0.00 2.00 EA DRA 8610050 EA 79.68 159.36
Safeware Catalog Price: 135.05 Contract Discount: 41% Your Discount: 41.00%
1.0 MT HydrogenSulfide 0.1-50 ppm 1.0
2.00 0.00 2.00 EA DRA 8610360 EA 113.28 226.56
Safeware Catalog Price: 192.00 Contract Discount: 41% Your Discount: 41.00%
1.0 Mercaptan 50-6,000 ppb 1.0
2.00 0.00 2.00 EA DRA 8610350 EA 164.16 328.32
Safeware Catalog Price: 278.24 Contract Discount: 41% Your Discount: 41.00%
City of Fort Worth and Safeware Inc. Page 5 of 14
Cooperative Agency Contract OMNIA#4400008468
v SAFEWARE QUOTATION
801 W. 116th Avenue Order Number
Ste#400 1867125
Westminster,CO 80234 Order Date Page
303-322-3577 02/08/2022 13:07:46 4 of 5
www.safewareinc.com
Quote Expires On:04/15/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated Remaining UOM AlItem Description Price Price
Unit Size q Unit Size
1.0 MT Mercury 0.005-0.25 mg/m 1.0
1.00 0.00 1.00 EA DRA 8610120 EA 79.68 79.68
Safeware Catalog Price: 135.05 Contract Discount: 41% Your Discount: 41.00%
1.0 Nitrogen Dioxide 0.25-50 ppm 1.0
1.00 0.00 1.00 EA DRA 8610060 EA 79.68 79.68
Safeware Catalog Price: 135.05 Contract Discount: 41% Your Discount: 41.00%
1.0 Nitrous Fumes 0.25-50 ppm 1.0
1.00 0.00 1.00 EA DRA 8610040 EA 81.36 81.36
Safeware Catalog Price: 137.90 Contract Discount: 41% Your Discount: 41.00%
1.0 Perchloroethylene 1-500 ppm 1.0
2.00 0.00 2.00 EA DRA 8610270 EA 89.28 178.56
Safeware Catalog Price: 151.32 Contract Discount: 41% Your Discount: 41.00%
1.0 MT Petroleum Hydrocarbons 10-3000 ppm 1.0
1.00 0.00 1.00 EA DRA 8610340 EA 147.84 147.84
Safeware Catalog Price: 250.58 Contract Discount: 41% Your Discount: 41.00%
1.0 Phosgene 2- 1,000 ppb 1.0
1.00 0.00 1.00 EA DRA 8610110 EA 79.68 79.68
Safeware Catalog Price: 135.05 Contract Discount: 41% Your Discount: 41.00%
1.0 Sulphur Dioxide 0.05-5 ppm 1.0
2.00 0.00 2.00 EA DRA 8610250 EA 79.68 159.36
Safeware Catalog Price: 135.05 Contract Discount: 41% Your Discount: 41.00%
1.0 MT Toluene 10-1000 ppm 1.0
2.00 0.00 2.00 EA DRA 8610260 EA 79.68 159.36
Safeware Catalog Price: 135.05 Contract Discount: 41% Your Discount: 41.00%
1.0 MT Xylene 10-1000 ppm 1.0
1.00 0.00 1.00 EA OVINIA EA 0.00 0.00
1.0 OMNIA Contract#4400008468 1.0
Lead Agency:Fairfax County,VA
Public Safety and Emergency Preparedness
Standard freight within continental US is paid,all
HAZMAT or expedited freight will be billed.
*Register with OMNIA at
www.omniapartners.com/publicsector
City of Fort Worth and Safeware Inc. Page 6 of 14
Cooperative Agency Contract OMNIA#4400008468
v SAFEWARE QUOTATION
801 W. 116th Avenue Order Number
Ste#400 1867125
Westminster,CO 80234 Order Date Page
303-322-3577 02/08/2022 13:07:46 5 of 5
www.safewareinc.com
Quote Expires On:04/15/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated Remaining UOM a Item Description Price Price
Unit Size q Unit Size
Total Lines: 40 SUB-TOTAL: 19,293.36
TAX. 0.00
AMOUNT DUE: 19,293.36
Actual freight added per freight terms
City of Fort Worth and Safeware Inc. Page 7 of 14
Cooperative Agency Contract OMNIA#4400008468
EXHIBIT B
y OF
Fy IAA
County of Fairfax , Virginia
To protect and enrich the quality of life for the people,neighborhoods and diverse communities of Fairfax
1742 County
VIRCIN�P
Date of Award: JUN — 7. 2018
Safeware, Inc.
4403 Forbes Blvd
Lanham, MD 20706
Attention: Rick Bond, Vice President of Sales
Reference: RFP2000002547; Public Safety and Emergency Preparedness Equipment and
Related Services
Dear Mr. Bond:
Acceptance Agreement
Contract Number: 4400008468
This acceptance agreement signifies a contract award for Public Safety and Emergency
Preparedness Equipment and Related Services. The period of the contract shall be from
October 1, 2018 through September 30, 2023 with renewals of five (5) additional years, one
(1) year at a time or a combination of the years, by mutual agreement of both parties.
The contract award shall be in accordance with:
1) This Acceptance Agreement; and
2) The Attached Memorandum of Negotiations.
Please note that this is not an order to proceed. A Purchase Order, which constitutes your
notice to proceed, will be issued to your firm. Please provide your Insurance Certificate
according to Fairfax County Special Provisions, Section 1 (Insurance) within ten (10) days
after receipt of this letter.
Sincerely,
_a&Wt4"' —
Cathy A. Muje, CPPO
Director/County Purchasing Agent
Department of Procurement&Material Management
12000 Government Center Parkway,Suite 427
Fairfax,VA 22035-0013
Website: www.fairfaxcounty.eov/dpnun
Phone 703-324-3201,TTY: 1-800-828-1140,Fax: 703-324-3228
City of Fort Worth and Safeware Inc. Page 8 of 14
Cooperative Agency Contract OMNIA#4400008468
County of Fairfax , Virginia
To protect and enrich the quality of life for the people,neighborhoods and diverse communities of Fairfax
11742 County
'IZ G[
MEMORANDUM OF NEGOTIATIONS
RFP 2000002547
Public Safety and Emergency Preparedness Equipment and Related Services
The County of Fairfax(hereinafter called the County) and Safeware, Inc. and Mallory Safety and Supply,
LLC. (hereinafter called the Contractor) hereby agree to the following in the execution of Contract
4400008468 with Safeware, Inc. and Contract 4400008495 with Mallory Safety and Supply, LLC.
(hereinafter called the Contract) for the provision of public safety and emergency preparedness
equipment and related services. The final Contract contains the following documents:
a. The County's Request for Proposal RFP 2000002547 and all Addenda;
b. The Contractor's Technical Proposal and Cost Proposal dated March 8, 2018;
C. The Contractor's response to clarification questions dated March 28, 2018.
d. The Contractor's response to items for negotiation dated April 12, 2018.
e. This Memorandum of Negotiations;
f. County's purchase order;
g. Any subsequent amendments to the Contract.
In addition, the County and the Contractor agree to the following:
1. The parties to this Contract acknowledge that Safeware, Inc. submitted a proposal,on behalf of
Safeware, Inc. and Mallory Safety and Supply, LLC., in response to RFP2000002547. Mallory
Safety and Supply, LLC. acknowledges and agrees to provide public safety and emergency
preparedness equipment and related services to Participating Public Agencies of the states of
Alaska, Hawaii,Washington, Oregon, California,Arizona, Nevada, New Mexico, Wyoming, Idaho,
Montana, and Utah and to assume all responsibilities and obligations under this Contract for its
designated territory. Safeware, Inc. acknowledges and agrees to provide public safety and
emergency preparedness equipment and related services to Participating Public Agencies
located in all other states of the United States, not identified above and to assume all
responsibilities and obligations under this Contract for its designated territory. Contract number
4400008468 has been assigned to Safeware, Inc. and Contract number 4400008495 has been
assigned to Mallory Safety and Supply LLC. to facilitate ordering.
2. The Contractor shall provide eCommerce rebates as outlined below:
If 30%-69.99%of total invoiced sales are received by website orders at the conclusion of
each contract year, a 0.5% rebate will be provided on purchases made through
ecommerce.
If 70%or greater of total invoiced sales are received by website orders at the conclusion
of each contract year, a 1% rebate will be provided on purchases made through
ecommerce.
o Conditions: The agency total purchases for the annual contract period must be
greater than$20,000. Ecommerce is defined as any order placed through
Safeware or Mallory's website or fully integrated third party marketplace where
the Participating Public Agency's orders and Safeware-Mallory's invoices are
transacted via EDI, XML or cXML. Ecommerce rebates cannot be combined with
other rebates, early payment discounts, or where the buying agency or
procurement platform charges an administrative or transaction fee.
Department of Procurement& Material Management
12000 Government Center Parkway, Suite 427
Fairfax,VA 22035-0013
Website: www.fairfaxcounty.gov/dpmm
Phone 703-324-3201,TTY: 1-800-828-1140,Fax:703-324-3229
City of Fort Worth and Safeware Inc. Page 9 of 14
Cooperative Agency Contract OMNIA#4400008468
Memorandum of Negotiations
RFP2000002547
Page 2
3. Large sales greater than$20,000 may be eligible for additional price discounts from manufacturers and
will be automatically flagged in the Contractor's system to seek additional price concessions from
manufacturers.
4. For purchase of services under this Contract,the Contractor shall provide a minimum of 10%discount
from Safeware and Mallory's list price. The pricing for services may be negotiated to a lower price.
5. The Contractor acknowledges and agrees that the County and the Participating Public Agencies reserve
the right to review and negotiate the license and maintenance terms and conditions prior to any purchase
of software under this Contract and that the Contractor will provide full support for executing the
negotiated license/maintenance agreement(s)by the County/Participating Public Agencies and the
software publisher. The Contractor also agrees to obtain agreement from its software publishers that
their shrink wrap, browse wrap, click through, or similar processes are for access purposes only,and any
terms and conditions offered in or referenced by those procedures will have no force or effect.
6. The Contractor shall hold the discount rate of 41%for equipment and 10%for services firm for the entire
contract term including renewal periods.
7. The parties mutually agree that the first sentence of Paragraph 1.3 of Section 1 titled Insurance(Fairfax
County Special Provisions) is deleted and is replaced with the following language:
No change, cancellation, or non-renewal shall be made in any insurance coverage without a thirty-day
written notice to the County Purchasing Agent and/or Risk Manager.
8. The parties mutually agree that the Paragraph 1.2 b. of Section 1 titled Insurance(Fairfax County Special
Provisions) is deleted and is replaced with the following language:
The contractor agrees to maintain Commercial General Liability insurance in the amount of$1,000,000
per occurrence/aggregate, to protect the contractor, its subcontractors, and the interest of the County,
against any and all injuries to third parties, including bodily injury and personal injury,wherever located,
resulting from any action or operation under the contract or in connection with contracted work.
ACCEPTED BY:
Safeware, Inc. Date
Mallory Safety and S pply, LLC. Date
wlp J o (0 7 b S
Cathy A. Mus CPPO Date
Director/County Purchasing Agent
City of Fort Worth and Safeware Inc. Page 10 of 14
Cooperative Agency Contract OMNIA#4400008468
OMNIA
P A R T N E R S
1PA U
PUBLIC SAFETY AND EMERGENCY PREPAREDNESS EQUIPMENT AND RELATED SERVICES
Executive Summary
Lead Agency:County of Fairfax, VA Solicitation: 2000002547
RFP Issued: February 6, 2018 Pre-Proposal Date: February 22, 2018
Response Due Date: March 13, 2018 Proposals Received:#10
Awarded to: Safeware, Inc. : Contract#4400008468
Fairfax County, Virginia Department of Procurement & Material Management (DPMM) issued RFP#2000002547
on February 6, 2018, to establish a national cooperative contract for Public Safety and Emergency Preparedness
Equipment and Related Services.
The solicitation included cooperative purchasing in No.1. Master Agreement:
Fairfax County, VA (herein "Lead Public Agency"on behalf of itself and all states, local governments, school
districts, and higher education institutions in the United States of America, and other government agencies and
nonprofit organizations (herein 'Participating Public Agencies")is soliciting proposals from qualified suppliers to
enter into a Master Agreement for a complete line of Public Safety and Emergency Preparedness Equipment and
Related Services (herein 'Products and Services").
And No.4. U.S. Communities:
U.S. Communities Government Purchasing Alliance (herein "U.S. Communities")helps Participating Public
Agencies to reduce the cost of purchased goods through strategic sourcing that combines the purchasing power
of public agencies nationwide. This is accomplished through an award of competitively solicited contracts for
high quality products and services by large and well recognized public agencies(herein "Lead Public Agencies").
The contracts are available for use by the respective Lead Public Agency and, also, by other Participating Public
Agencies.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• The Buy Line Blog, Seattle.gov • Pamplin Media Group - Portland, OR,
• The Honolulu Star, HI legals@commnewspapers.com
• Merx.com • U.S. Communities—Website
• The New York State Contract Reporter, • The ADVOCATE, LA
NYSCR.ny.gov • The Daily Journal of Commerce, WA
• ONVIA
Page 1 of 2
City of Fort Worth and Safeware Inc. Page 11 of 14
Cooperative Agency Contract OMNIA#4400008468
On March 13, 2018 proposals were received from the following offerors:
• Federal Resources
• Safeware, Inc.
• Tactical &Survival Specialties, Inc. (TSSI)
• WatchGuard, Inc.
• STRACK, Inc.
• Atlantic Emergency Solutions
• L.N. Curtis & Sons
• Digital Ally, Inc.
• Moser Training Solutions, LLC
• Products Unlimited, Inc.
Ten (10) Proposal were received. Using the evaluation criteria established in the RFP, five (5)were disqualified
(Atlantic Emergency Solutions, L.N. Curtis &Sons, Digital Ally, Inc., Moser Training Solutions, LLC and Products
Unlimited, Inc.) and the other Five (5) proposals (Federal Resources, Safeware, Inc.,TSSI, WatchGuard, Inc. and
STRACK, Inc.)were deemed responsive and upon evaluation, the committee elected to award to Safeware, Inc.
and Mallory Safety and Supply, LLC. as the top Offerors for public safety and emergency preparedness
equipment and related services.
Contract includes:
Safeware, Inc. offers a robust selection of products in public safety and emergency preparedness equipment and
related services. Solution benefits include:
• Comprehensive website offering related public safety and emergency preparedness
• No minimum quantity required and no freight charges for non-hazmat shipments
Term:
Contract period from October 1, 2018 through September 30, 2023 with the option to renew to a
maximum of five (5) additional (1)year periods,through September 30, 2028.
Pricing/Discount:
• Discount rate of 41%for equipment and 10%for services
• Larges sales may be eligible for additional price discounts
• Offering eCommerce rebates
OMNIA Partners, Public Sector Landing Pages: hops://public.omniapartners.com/suppliers/safeware-
mallory/contract-documentation
Page 2 of 2
City of Fort Worth and Safeware Inc. Page 12 of 14
Cooperative Agency Contract OMNIA#4400008468
EXHIBIT C
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An
offense under this section is a misdemeanor.
jJ Name of vendor who has a business relationship with local governmental entity.
Safeware, Inc.
2
Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
NONE
Name of Officer
4J Describe each employment or other business relationship with the local government officer, or a family member of the
officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIO as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes F-1 No
B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes F-1 No
5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
s
❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
3/25/2022
S nature of vendor doing business with the governmental entity Date
City of Fort Worth and Safeware Inc. Page 13 of 14
Cooperative Agency Contract OMNIA#4400008468
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.Iegis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code§176.003(a)(2)(A)and(B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code§ 176.006(a)and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application,response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer,described by Subsection(a);
(B) that the vendor has given one or more gifts described by Subsection (a);or
(C) of a family relationship with a local government officer.
City of Fort Worth and Safeware Inc. Page 14 of 14
Cooperative Agency Contract OMNIA#4400008468
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021