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Home My WebLink AboutContract 45777-AD4 CSC No.45777-AD4 ADDENDUM 4 TO CITY SECRETARY CONTRACT NO. 45777,AGREEMENT BETWEEN THE CITY OF FORT WORTH AND INNOVATIVE INTERFACES INC. This Addendum is made a part of the Agreement between the City of Fort Worth ("City") and Innovative Interfaces Inc. ("Vendor"), City Secretary Contract No. 45777. The terms and provision of this Addendum shall control to the extent there is a conflict between the terms and conditions of this Addendum and the terms and conditions of the Agreement. WHEREAS,on July 24,2014,the City and Vendor entered into City Secretary Contract No.45777 for Vendor to provide the City with an integrated library system consisting of hardware, software and related services("Polaris ILS"); and WHEREAS,City Secretary ContractNo.45777-R5 provides for a continuation of services between Vendor and the City from July 22, 2021 to July 21, 2022; and WHEREAS, City Secretary Contract No. 45777-AD1 provided for data extraction and cleanup services on August 24,2020; and WHEREAS, City Secretary Contract No. 45777-AD2 provided for an after-hours upgrade of Polaris ILS on December 17, 2020; and WHEREAS, City Secretary Contract No. 45777-AD3 provided for data cleanup and branch removal of MetrOPAC libraries on April 5, 2021; and WHEREAS, City Secretary Contract No. 45777-A i amended and replaced the statement of work located in 45777-AD3 on June 15, 2021; and WHEREAS, City is now requesting an after-hours upgrade of Polaris ILS, which will require service performance by Vendor. NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: The attached Statement of Work provides the scope of the project and fees to complete the work that has been requested by City, including an after-hours upgrade of Polaris ILS by Vendor. Vendor will be paid within thirty days of receipt of a correct and accurate invoice. [signature page follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Pagel of 3 ACCEPTED AND AGREED: CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration By: i�� of this contract, including ensuring al Manya Shorr performance and reporting requirements. Interim Assistant City Manager Date: Apr 7, 2022 By: APPROVAL RECOMMENDED: Timothy Shidal Administrative Services Manager j74v- APPROVED AS TO FORM AND LEGALITY: By: ( Marilyn Marvin Interim Library Director � �- By: ATTEST: Jessika Williams Assistant City Attorney Ordinance No. 24 1 6 1-04-2020 Bv: JannetteS.Good a[[(Apr7,202211:37CDT) CONTRACT AUTHORIZATION: Jannette Goodall da FORT as M&C: N/A p.O0.O°°°°°°°° d � City Secretary Ff o ~0 $�Id dv0 Q�b nEXASoOb 000000 INNOVATIVE INTERFACES INC. By: z J � Name: Thomas L.Jacobson Title: VP,Executive Library Advocate&Strategist Date: Feb 25,2022 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 3 "0 In innovative Pricing Exhibit a ProQuest Company Date 12/20/2021 Quote# EST-INC14420 Innovative Interfaces Incorporated 1900 Powell St. Payment Terms Net30 Suite 400 Sales Rep Patrick McCrae Emeryville CA 94608 Technical Contact CU5467 Fort Worth:Sharon Thom... United States Site code FortWD0738 Expires 3/14/2022 Bill To Ship To Fort Worth Library Fort Worth Library 500 West Third Street 500 West Third Street Fort Worth TX 76102 Fort Worth TX 76102 United States United States Currency US Dollar Item Item Category Qty Description Options Polaris Off Hours Services 1 Polaris Off Hours Upgrades 3,000 3,000.00 3,OD0.00 Upgrades Total Fees US$3,000.00 Page 3 of 3 l innovative Statement of Work This Statement of Work(the"SOW")dated February 25,2022 is entered into pursuant to the Master Professional Services Agreement between Forth Worth Library ("Client") and Innovative Interfaces Incorporated ("Innovative")effective as of August 1, 2017(the"Agreement"). Innovative and Client may each be referred to as "Party" from time to time or collectively as "Parties". A. Purpose of this Statement of Work The SOW provides an overview of the scope of the project and fees to complete the engagement based on Innovative's prior experience with similar projects and preliminary discussions with Client. The Client hereby acknowledges that the SOW is not meant to capture all detailed requirements but documents the high level requirements and implementation approach discussed and that additional detailed requirements discussions will be required to outline the full scope of work between the Parties. B. Project Scope of Services The Scope of the project includes the following set of professional services: 1) Polaris Software Release Upgrade(Off Hours) a) Innovative will provide a Polaris software release upgrade on the production servers during off hours. No work will be performed, on the client's production environment, without prior notification to, and approval from,the client. Work will be performed in pre-specified maintenance windows,as agreed upon in advance by the client and Innovative. C. Innovative Services Team The Services Team will have the following resources available for this project: 1. System Engineer — System Engineers work with the Library on ILS setup and configuration as well as release upgrades, network connections, and infrastructure configuration. D. Client Implementation Team 1. Librarian Lead—Works closely with System Engineer to ensure requirements are clear and representative of the needs of the library. The Librarian Lead will coordinate with key members of the team as required. 2. Technical Lead -Will be responsible for assisting with Client responsibilities related to server access as well as any other system level duties required by Client. E. . Implementation Assumptions 1. Timeline for the completion of this project will be established, through joint planning conversations between the client and Innovative during the initial stage of the project. 2. Client will have adequate resources available to ensure timely completion of any library tasks outlined in the project schedule. STATEMENT OF WORK—Innovative Interfaces Incorporated Page 1 of 3 111 innovative 3. Client will provide a technical point of contact who is able to provide, or coordinate access to, necessary information and library resources. This includes information related to server access, collecting and providing any prerequisite information required to support installation and configuration of software, and other needs that may arise during the project. 4. The library role in the project includes the following: • Coordination of the maintenance window with library staff and library patrons, as required 5. Innovative needs 24x7 Internet access to servers during the entire period of activity associated with this work. If this access cannot be provided, the work will need to be rescheduled. 6. Innovative requires super-user(root)access and must be able to connect to the system via the Secure Shell (SSH) service. If the client has not installed SSH, please provide telnet access and ensure that the firewall allows SSH access so that Innovative can install the SSH software and discontinue the use of telnet as quickly as possible. 7. Internet bandwidth and connection stability, from the client site to the Internet, must be sufficient, in the consideration of Innovative,to support completion of the specified work in a timely manner. F. Fees and Payment Terms Fees for Services delivered under this SOW will be charged on a fixed price basis as set forth in the Innovative Pricing Exhibit EST-INC14420 attached herewith and are made in good faith based on the activities, approach, and assumptions contained within the SOW. Payment terms for this SOW are as set forth in the Professional Services Agreement. Any additional Change Requests will be performed at a blended rate of$200 per hour for all resources. Additionally, Client is responsible for all reasonable out-of-pocket costs and expenses incurred during this SOW. Pricing assumes that deliverables in this Statement of Work are completed within six months or additional Services fees will apply. IN WITNESS WHEREOF each party has caused this SOW to be executed by its duly authorized representatives. AGREED: Client Innovative Fort Worth Library Innovative Interfaces Incorporated By: By: -�" v = GL Name: Name: Thomas L.Jacobson Title: Title: VP, Executive Library Advocate&Strategist Date: Date: Feb 25,2022 STATEMENT OF WORK—Innovative Interfaces Incorporated Page 2 of 3 innova ive Pricing Exhibit Part of Clarivate Date 12/20/2021 Quote# EST-INC14420 Innovative Interfaces Incorporated 1900 Powell St. PaymentTerms Net30 Suite 400 Sales Rep Patrick McCrae Emeryville CA 94608 Technical Contact CU5467 Fort Worth:Sharon Thom... United States Site Code Fortw00738 Expires 3/14/2022 Bill To ShipTo Fort Worth Library Fort Worth Library 500 West Third Street 500 West Third Street Fort Worth TX 76102 Fort Worth TX 76102 United States United States Currency US Dollar Item Item Category Qty Description Options Polaris Off Hours Services 1 Polaris Off Hours Upgrades 3,000 3,000.00 3,000.00 Upgrades Total Fees US$3,000.00 Page 3 of 3