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Home My WebLink AboutContract 54267-A2 CSC No. 54267-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 54267 This Amendment is made and entered into by and between the City of Fort Worth(hereafter "City") and AIDS Outreach Center, Inc. (hereafter "Agency"), a Texas non-profit corporation. City and Agency may be referred to individually as a"Party" and jointly as "the Parties". WHEREAS, the City and Agency made and entered into City Secretary Contract No. 54267 ("Contract") on May 19, 2020; WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development (HUD) through the Housing Opportunities for Persons with AIDS Program ("HOPWA-CV") Program, Program No. TX-H2O-FHW002, Catalog of Federal Domestic Assistance No. 14.241; WHEREAS, City has received an additional allocation of HOPWA grant monies under the Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act), referenced by HUD as "HOPWA-CV"; WHEREAS,the HOPWA regulations and related HUD guidance publications establish all requirements for the HOPWA-CV funds except for those specifically described in this Contract as deriving from the CARES Act; WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to increase the budget by $77,332.00 to a grand total of$154,665.00; WHEREAS,the Agency requested an amendment to the Agreement to extend the term of the agreement through December 30, 2022,to amend Exhibits A and B, and to make other amendments as described below; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT"A"—PROGRAM SUMMARY attached to the Agreement and EXHIBIT "B"- BUDGET attached to the Agreement are hereby amended and replaced in their entirety with EXHIBIT"A" and EXHIBIT"B,"revised 3/11/2022, attached hereto. II. SECTION 3. TERM of this Agreement is amended as follows: The first sentence is replaced in its entirety with the following: "The term of this Contract begins on the Effective Date and terminates on December 30, 2022 unless earlier terminated as provided in this Contract." Amendment No.2 to CSC No. 54267 OFFICIAL RECORD AIDS Outreach Center(HOPWA-CV) CITY SECRETARY FT. WORTH, TX III. SECTION 5. DUTIES AND RESPONSIBILITIES OF AGENCY of this Agreement is amended as follows: The table summarizing goals for Expenditure and Unduplicated Clients Served under Section 5.3.1. Program Performance Milestones is replaced in its entirety with the following table: Unduplicated HOPWA-CV STRMU Unduplicated Clients as Assistance as specified specified in Amended in EXHIBIT "A"— EXHIBIT "A"— Month Date Expenditures Program Summary Program Summary 6 Dec.30, 2020 15% 15% N/A 12 June 30, 2021 20% 20% 25% 15 Sept 30, 2021 30% 30% 30% 18 Dec 30, 2021 40% 40% 40% March 30, 21 2022 55% 55% 55% 24 June 30, 2022 70% 70% 70% 27 Sept. 30, 2022 80% 80% 80% 30 Dec. 30, 2022 100% 100% 100% Section 5.3.3 is replaced in its entirety with the following: "Failure to meet at least 80% of its performance milestones or serve 46 Unduplicated Clients under this Contract may, in City's sole discretion, disqualify Agency for consideration under future City Requests for Proposals for federal grant funds. IV. SECTION 17. INSURANCE AND BONDING is amended as follows: The first sentence of this section is replaced in its entirety with the following: "Agency will maintain coverage in the form of insurance or bond in the amount of$154,665.00 to insure against loss from the fraud, theft or dishonesty of any of Agency's officers, agents, trustees, directors or employees." V. This Amendment is effective as of September 30, 2021 and Agency may request reimbursement for allowable costs directly related to implementation of the Housing Opportunities for Persons with AIDS Program ("HOPWA-CV") Program. Amendment No.2 to CSC No. 54267 AIDS Outreach Center(HOPWA-CV) VI. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. (SIGNATURES APPEAR ON FOLLOWING PAGE) Amendment No.2 to CSC No. 54267 AIDS Outreach Center(HOPWA-CV) ACCEPTED AND AGREED: AIDS OUTREACH CENTER CITY OF FORT WORTH By: Kelly Alen Gray(Apr5,262213� By: Kelly Allen Gray, Executive Director Fernando Costa,Assistant City Manager ATTEST: APPROVE AS TO FORM AND LEGALITY: By: jAffiette S.Goodall(Apr 6,2022 16:5 DT) By: Jannette Goodall, City Secretary Jessika Williams M&C: G-20-0471 Assistant City Attorney 1295 Certification No. 2020-622836 Ordinance No. 24161-04-2020 Date: May 19, 2020 �prAo�F44FoRr0000 o oBo�aaa oo — d 0 RECOMMENDED: Pvg =d �1 -00 o dd r. A4SoQpo`� By. Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Charletta Moaning, Sr. Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY Amendment No.2 to CSC No. 54267 FT. WORTH, TX AIDS Outreach Center(HOPWA-CV) AIDS OUTREACH CENTER,INC. EXHIBIT "A" STRMU- COVID PROGRAM SUMMARY PROGRAM SUMMARY (HOPWA) MARCH 13, 2020 to DECEMBER 31, 2022 $154,665.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The goal of the program is to provide Short Term Rental, Mortgage and Utility Assistance (STRMU) to persons living with HIV/AIDS who have been impacted by COVID-19 to maintain stable housing, reduce their risk of homelessness, and improve their access to health care and supportive services. STRMU includes short term assistance for up to 24 months. STRMU provides assistance with utilities,rent, or mortgage payments and must not exceed a client's current monthly budget deficit caused by an unavoidable, unplanned, documented emergency related to COVID-19 consistent with HUD guidelines and AOC's local policy. If a household member(s) is required to quarantine as a result of COVID-19. STRMU funds can be used for up to 60 days. Clients receiving other government housing assistance are not eligible. Agency's office and Program services will be available at 400 N. Beach Street, Suite 100, Fort Worth,TX 76111,Mondays and Thursdays 8:30 a.m.to 8:00 p.m. for case management,Tuesdays and Wednesdays 8:30 a.m. to 6:00 p.m. and Friday, 8:30 a.m. to 4:00 p.m. The Program will serve HOPWA Eligible Clients in Tarrant, Johnson, Parker, Wise, Hood and Somervell counties. HOPWA Funds will pay for direct assistance such as STRMU. REGULATORY CLASSIFICATION: IDIS matrix Code(s) and Service Category: 31D HOPWA Project Sponsor Administration 31C HOPWA Project Sponsor Activity Regulatory Citation(s): 24 CFR 574.300(b)(6)— STRMU HOPWA CV CONTRACT 2020 EXHIBIT"A"PROGRAM SUMMARY AIDS Outreach Center,Inc. REGULATORY CLASSIFICATION: Coronavirus Aid, Relief, and Economic Security Act of 2020 In addition,Agency must document client eligibility for CARES Act assistance by maintaining records of client need directly related to and/or caused by the Coronavirus Pandemic, as well as other eligibility documentation further described in Exhibit"A"—Program Summary. Agency will maintain documentation which verifies that 100% of clients served by the Program are eligible under HOPWA Regulations. PROGRAM GOALS: Minimum Contract Performance Outcome: The Program must provide STRMU services to a minimum of 58 Unduplicated Clients. Unduplicated Clients must be residents of Tarrant,Johnson, Parker, Wise, Hood or Somervell counties as shown by the monthly reports on Attachment III. HOPWA CV CONTRACT 2020 EXHIBIT"A"PROGRAM SUMMARY AIDS Outreach Center,Inc. EXHIBIT"B"-BUDGET Account Grant Budget Increase Decrease Total ADMINISTRATIVE PERSONNEL Salaries 1001 $ - FICA 1002 $ - Life/Disability Insurance 1003 $ - Health/DentalInsurance 1004 $ - Unemployment-State 1005 $ - Worker's Compensation 1006 $ - Contract Labor(Accounting) 1007 $ - Audit Fees 1008 $ - Insurance-Commercial Umbrella Liability 1009 $ - Other-Admin. 1010 $ - Insurance-Fidelity Bond or Equivalent 1011 $ - TOTAL ADMINISTRATIVE EXPENSES $ _ $ _ $ _ $ _ %Administrative Cost 0% SUPPORTIVE SERVICES PROGRAM PERSONNEL Salaries 2001 $ FICA 2002 $ Life/Disability Insurance 2003 $ Health/DentalInsurance 2004 $ Unemployment-State 2005 $ Worker's Compensation 2006 $ SUPPLIES AND SERVICES Office/Medical Supplies 3001 $ Office Equipment Rental 3002 $ Postage 3003 $ Printing 3004 $ MISCELLANEOUS Contract Labor-Nutritionist 4001 $ Other-Program 4002 $ Client Transportation 4003 $ FACILITY AND UTILITIES Telephone 5001 Electric 5002 Gas 5003 Water and Wastewater 5004 Solid Waste Disposal 5005 Rent(City needs copy of lease before expenses can be reimbursed) 5006 Custodial Services 5007 S Maintenance/Repairs 5008 Building Security 5009 LEGAL,FINANCIAL AND INSURANCE Commercial Liability 6001 S TOTAL SUPPORTIVE SERVICE EXPENSES $ - $ - $ Is - HOPWA CV CONTRACT 2020-EXHIBIT"B"-BUDGET AIDS Outreach Center Page 1 DIRECT ASSISTANCE-STRMU Short-term Rent Assistance 7001 $ 52,916.49 $ 50,000.00 $ 102,916.49 Short-term Mortgage Assistance 7002 $ 12,416.51 $ 13,665.00 $ 26,081.51 Short-term Utilities Assistance 7003 $ 12,000.00 $ 13,667.00 $ 25,667.00 Total Direct Assistance-STRMU $ 77,333.00 1 $ 77,332.00 $ 154,665.00 TENANT BASED RENTAL ASSISTANCE-TBRA Tenant Based Rental Assistance (TBRA)* 8001 $ - Total Direct Assistance-TBRA $ - $ - $ - $ - FACILITY BASED OPERATIONS PERSONNEL Salaries 9001 $ FICA 9002 $ Life/Disability Insurance 9003 $ Health/DentalInsurance 9004 $ Unemployment-State 9005 $ Worker's Compensation 9006 $ Other:Operations 9007 $ Telephone 9008 Electric 9009 Maintenance/Repairs 9010 Cleaning Supplies 9011 TOTAL FACILITY BASED OPERATION EXPENSES $ _ $ _ $ _ $ _ BUDGET TOTAL 1 1 $ 77,333.00 1 $ 77,332.00 1 $ is 154,665.00 FUNDING A: FUNDING B: FUNDING C: FUNDING D: HOPWA CV CONTRACT 2020-EXHIBIT"B"-BUDGET AIDS Outreach Center Page 2