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Home My WebLink AboutContract 56792-A2 CSC No.56792-A2 AMENDMENT NO. 2 TO CITY SECRETARY CONTRACT NO. 56792 This Amendment is made and entered into by and between the City of Fort Worth(hereafter "City") and Tarrant County Samaritan House, Inc. (hereafter "Agency"), a Texas non-profit corporation. City and Agency may be referred to individually as a "Party" and jointly as "the Parties". WHEREAS, on December 6, 2021, the Parties entered into City Secretary Contract 56792 to assist with implementation of the Fort Worth ERA Program (FWERAP) and payment of FWERAP Funds to eligible households and pay for rent, rental arrears, utilities, utility arrears, and other housing expenses eligible for payment under the Act and resulting from the COVID-19 pandemic; WHEREAS,the Parties wish to amend the Agreement to update Exhibit A and Exhibit B attached to the Agreement. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: I. AMENDMENTS EXHIBIT "A"—PROGRAM SUMMARY and EXHIBIT "B"- BUDGET attached to the Agreement are hereby amended and replaced in their entirety with EXHIBIT "A" and EXHIBIT "B", attached hereto. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. (SIGNATURES APPEAR ON FOLLOWING PAGE) Amendment No.2 to CSC No. 56792 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX ACCEPTED AND AGREED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person 5:64 cC,.— responsible for the monitoring and administration By: of this contract,including ensuring all Name: Fernando Costa performance and reporting requirements. Title: Assistant City Manager Date: Apr 12, 2022 14e/ Terrance Jpnes(Apr 12,202212:22 CDT) By: APPROVAL RECOMMENDED: Name: Terrance Jones Title: Interim Neighborhood Services Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Victor Turner Title: Neighborhood Services Director � � By: ATTEST: O�oF011), Name: Jessika Williams 00 p d Title: Assistant City Attorney ► oo o '0 r ��o o :7G1`I`IG��G c1 GDOG�GZGG P�j8 S=d CONTRACT AUTHORIZATION: Jannette S.Goodall(Apr 13,2022 09:26 CDT) o p0 d By: C�'F �`,y M&C: 000o0oo d Name: Janette Goodall 4 nEXA5o4p 1295:NA Title: City Secretary By: Name: Kim Robinson Title: President and CEO Date: Apr 12,2022 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Amendment No.2 to CSC No. 56792 Tarrant County Samaritan Housing EXHIBIT "A" TREASURY DEPARTMENT RENTAL PROGRAM SUMMARY ASSISTANCE—ERA#2 PROGRAM SUMMARY December 1, 2021 to May 30, 2023 $7,747,751.02 CONTRACT TERM AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The goal of the program is to provide housing stabilization services through emergency rental assistance,utility assistance, and related housing services on behalf of income-eligible Fort Worth residents who have been impacted by COVID-19 in order to help them maintain housing stability. The Program provides housing stabilization services to clients by assisting them with applications for Emergency Rental Assistance, verifying their eligibility under the guidelines of the Fort Worth Emergency Rental Assistance Program(FWERAP)authorized by Title III, Subtitle B, Section 3201 of the American Rescue Plan of 2021, making payments to landlords, utility companies, or related vendors, following up with clients to confirm ongoing housing status, and re-certifying tenant household eligibility on a quarterly basis if they continue to need rental assistance. The Program also provides additional housing stabilization services such as information and referral to various supportive services (including employment and training services, child care, legal aid, etc.) and direct financial assistance for similar services that remove barriers to employment and housing stability. The Program also makes rental and arrears payments directly to eligible tenants when landlords decline to participate in the program, following Treasury Department guidance for landlord and tenant communications. The Program also accepts referrals of clients from the City of Fort Worth and other nonprofit program partners,and makes rental, arrears and utility payments on their behalf, as needed in order to meet the customer service goals of the Emergency Rental Assistance Program. The Program will provide services to clients based on FWERAP Eligibility Guidelines as follows: • All eligible clients must demonstrate housing instability as established by FWERAP Policies and Procedures as updated from time to time by City in consultation with program partners,must document that their financial hardship was caused by and/or is related to the Coronavirus Pandemic, and/or occurred during the Coronavirus Pandemic, and must have household incomes under 80% of Area Median Income. • Eligible clients will receive 3 months' rent, for the current month and 2 future months, in addition to payment of all arrearages, as well as any current month's utility payments EMERGENCY RENTAL ASSISTANCE PROGRAM#2(ERAP#2)CONTRACT 2021-23—EXHIBITS Tarrant County Samaritan Housing (electricity, gas)that have been shown to be past due. The period of assistance may be up to 18 months (including the period of any rental assistance provided with the City's first allocation of Treasury Department Emergency Rental Assistance funds,known as ERA#1) pending recertification of client eligibility every three months. • Agency will use Neighborly Software or other application platform designated by the City of Fort Worth, for processing client applications, communicating with applicants, documenting case notes for provision of ongoing services or recertifications, maintaining all required data, and preparing reports. • Categorical Eligibility demonstrating that client household income is at or below 80%AMI may be documented through a determination letter from another local, state or federal government assistance program (such as Supplemental Nutritional Assistance Program — (SNAP/Food Stamps)within 12 months of date of application,provided the dollar amount of the household income is indicated on the determination letter. • Housing instability may be documented by past due rent or utility notice, or other means as further described in the FWERAP Policies and Procedures and/or Treasury Department guidance. • Agency will update client service practices, policies, procedures, and implementation of the program in accordance with guidance received from the City and the U.S Treasury, as it is communicated to Agency throughout the term of the Contract. • Agency will document client need for direct financial assistance for additional housing stability services at recertification with case notes and supporting cost documentation uploaded to the client's case file in Neighborly Software_ Agency's Program services will be provided at 929 Hemphill Street, Fort Worth Texas, 76104 from 9.00 am to 5:00 pm Monday thru Friday. FWERP Funds will pay for direct costs of delivering the program at outlined on Exhibit B - Budget, including rental and utility payments to landlords and utility providers, direct financial assistance for housing stability support, operational costs of providing housing stability services to clients (intake/referral, case management, etc.) such as salaries and benefits for staff implementing the program, costs of office supplies, communications, and related operations, and administrative overhead costs (accounting, audit, supervision, etc.) EMERGENCY RENTAL ASSISTANCE PROGRAM#2(ERAP#2)CONTRACT 2021-23—EXHIBITS Tarrant County Samaritan Housing Tarrant County Samaritan Housing,Inc. EXHIBIT`B" TREASURY DEPARTMENT RENTAL ASSISTANCE(ERA2) Budget PROGRAM BUDGET City of Fort Other Funding Cost Line Item Worth Treasury Sources Total Program Rental Assistance Budget Funds (Donations, etc. ) Program Operational and Housing Stability Costs Salaries 71,617.90 71,617.90 FICA 5,478.77 5,478.77 Health/Dental Insurance 3,040.66 3,040.66 Life 31.98 31.98 Unemployment Insurance Workers'Compensation Insurance Employee Retirement Plan 118.75 118.75 Office Supplies 800.00 800.00 Postage 1,331.00 1,331.00 Transportation Contracted Services(Office Temps Etc.) 97,066.67 97,066.67 Communications/Telephone Laptops/Cellular Hotspots/Scanners 18,400.00 18,400.00 Neighborly Software/Related Client Service Software Costs(allocated 5,000.00 5,000.00 portion of online application cost) Subtotal,Operations/Housing OperationslHousing Stability 202,885.73 202,885.73 Rental Payments(including arrears) 7,500,000.00 7,500,000.00 Utility Payments(including arrears) Subtotal,Direct Program Costs 6,000,000.00 6,000,000.00 FWERAP Administrative Costs Salaries/ 34,711.15 34,711.15 Salaries/ FICA 2,614.96 2,614.96 Dental/Heath Insurance 986.55 986.55 Life 18.85 18.85 Retirement 245.30 245.30 Unemployment/Workers'Comp Marketing IT Support 2,839.06 2,839.06 Bank Fees 622.00 622.00 Equipment Rental 1,281.22 1,281.22 Payroll Processing 546.20 546.20 Background Checks 1,000.00 1,000.00 Contracted Services:Accounting/Audit Contracted Services: Office Temps Etc. Office Rent Subtotal,Administrative Costs 44,865.29 44,865.29 GRAND TOTALI 7,747,751.02 7,747,751.02