HomeMy WebLinkAboutContract 54421-A1 CSC No.54421-A1
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 54421
This Amendment("Amendment") is entered into by and between the City of Fort
Worth ("City") and Center for Transforming Lives ("Agency")by and through their respective
duly authorized agents. City and Agency may be referred to individually as "Party" and
collectively as"Parties."
WHEREAS, City receives grant monies from the United States Department of Housing
and Urban Development("HUD")through the Emergency Solutions Grant Program("ESG-CV"),
Program No. E-20-MW-48-0010, Catalog of Federal Domestic Assistance No. 14.231;
WHEREAS, City has received an additional allocation of ESG grant monies under the
Coronavirus Aid, Relief, and Economic Security Act("CARES"Act)referenced by HUD as
"ESG-CV";
WHEREAS, the ESG regulations and related HUD guidance publications establish all
requirements for the ESG-CV funds except for those specifically described in this Contract as
deriving from the CARES Act;
WHEREAS, Section 5.2.2.2. the Contract permits Agency to request an amendment of the
budget, subject to written approval by the Director of the City's Neighborhood Services
Department;
WHEREAS, the Agency requested a term amendment from City in order to adjust the
Rental Assistance line item to include additional funds, and to extend the term of the agreement
through September 30, 2022;
WHEREAS, City believes that the requested amendment will help Agency meet the
program's goals and further the interests of both Agency and City; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete
the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
EXHIBIT "A" — PROGRAM SUMMARY and EXHIBIT "B" BUDGET attached to the
contract are hereby amended and replaced in its entirety with EXHIBIT "A" and EXHIBIT "B"
Revised 7/01/2021, attached hereto.
II.
The first sentence in Section 3 TERM is deleted and replaced by the following: The term
of this Contract (Contract Term) begins on the Effective Date and terminates on September 30,
2022 unless earlier terminated as provided in this Contract.
Amendment No. 1 to CSC No. 54421 OFFICIAL RECORD
Center for Transforming Lives(ESG-CV) CITY SECRETARY
FT.WORTH,TX
M.
This amendment is effective as of October 1,2021 and Agency may request reimbursement
for allowable costs, including pre-award costs, directly related to implementation of the Rapid
Rehousing Program, as authorized by the CARES Act and CPD Notice FR-6218-NO1.
IV.
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 1 to CSC No. 54421
Center for Transforming Lives(ESG-CV) Page 2
ACCEPTED AND AGREED:
CENTER FOR TRANSFORMING LIVES CITY OF FORT WORTH
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By: Carol Klocek(Apr 8,202214:58 CDT) By:
Carol Klocek,Chief Executive Officer Fernando Costa,Assistant City Manager
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By: 4affiette S.Goodall(Apr 12,2022 08) CDT) By:
Jannette Goodall,City Secretary Jessika Williams
M&C: 20-0471 Assistant City Attorney
1295 Certification No.2020-622397
Date: June 23, 2020
RECOMMENDED:
By:
Victor Turner,Neighborhood Services Director
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring all performance and reporting requirements
Charletta Moaning, Senior Contract Compliance Specialist
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Amendment No. I to CSC No. 54421
Center for Transforming Lives(ESG-CV) Page 3
CENTER FOR TRANSFORMING LIVES EXHIBIT "A"
RAPID REHOUSING PROGRAM SUMMARY
PROGRAM SUMMARY
(ESG)
MARCH 13, 2020 to SEPTEMBER 30,2022 $257,664
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Program will expand its Rapid Rehousing (RRH) in Fort Worth to additional vulnerable
clients and their children through the provision of rental assistance, intensive case management,
and other supportive services to support the City's efforts to mitigate the impact of the Coronavirus
pandemic and stop the spread of the virus. RRH will rapidly move families out of congregate care
into permanent housing.
ESG Funds will be used to pay for the salaries and fringe benefits for Program employees. The
Fort Worth Shelter clients participating in the Program shall be cost allocated in accordance with
the amount applicable to the ESG-funded Program.
Agency's Program office and services will be available at 512 W.4th Street,Fort Worth,TX 76102,
Monday through Friday, 8:30 AM to 5:30 PM. Services will also be offered virtually by phone
and e-mail services.
REGULATORY CLASSIFICATION:
Service Category (if more than one category, specify amount for each): ESG Relocation and
Stabilization Services in Support of Rapid Rehousing
Regulatory Citation(s): 24 CFR 576.104, 24 CFR 576.105, and 24 CFR 576.106
REGULATORY CLASSIFICATION:
Coronavirus Aid, Relief, and Economic Security Act of 2020
ESG CV PSA CONTRACT 2020-EXHIBIT"A"-PROGRAM SUMMARY Page 1
CENTER FOR TRANSFORMING LIVES
Agency will maintain documentation that 100% of clients served are homeless at the time of
Program entry in accordance with the ESG Regulations and that the client lacks sufficient
resources and support networks to obtain housing. Agency will also maintain documentation on
eligibility for the housing unit for which financial assistance is provided,including rental amounts
and compliance with applicable ESG Minimum Habitability Standards.
PROGRAM GOALS:
Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum
of 15 Unduplicated Clients as shown by the monthly Attachment III and yearly SAGE (HMIS
reporting). Timely, accurate, and complete information should always be reported, but not be
limited,to the following number and percentage goals of those clients served:
ESG CV PSA CONTRACT 2020-EXHIBIT"A"-PROGRAM SUMMARY Page 2
CENTER FOR TRANSFORMING LIVES
EXHIBIT"B"-BUDGET
Account Grant Budget Increase Decrease Total
EMERGENCY SHELTER
ESSENTIAL SERVICES
Salaries 1001
FICA 1002
Life/Disability Insurance 1003
Health/Dental Insurance 1004
Unemployment-State 1005
Worker's Compensation 1006
Office Supplies 1007
Food Supplies 1008
Insurance 1009
Accounting 1010
Contract Labor Security(City needs copy of
contract before expenses can be reimbursed) 1011
Othero 1012
SHELTER OPERATIONS
Maintenance 2001
Security 2002
Insurance 2003
Utilities 2004
Supplies 2005
Repairs 2006
Othevo 2007
SUBTOTAL EMERGENCY SHELTER
HOUSING RELOCATION AND STABILIZATION
PREVENTION
Salaries 3001
FICA 3002
Life/Disability Insurance 3003
Health/Dental Insurance 3004
Unemployment-State 3005
Worker's Compensation 3006
Othero 3007
REHOUSING
Salaries 4001 $ 45,750.00 $ 3,218.43 $ 48,968.43
FICA 4002 $ 3,499.88 $ 155.37 $ 3,655.25
Life/Disability Insurance 4003
Health/Dental lnsurance 4004 $ 1,419.80 $ 4,552.50 $ 5,972.30
Unemployment-State 4005 $ 236.25 $ 0.18 $ 236.43
Worker's Compensation 4006 $ 571.88 $ - $ (12.08) $ 559.80
BRA 4007
Retirement 4008 $ 55.00 $ 15.63 $ 70.63
Parking 4009
Mileage 4010 $ 3,002.20 $ (472.20) $ 2,530.00
Rental Asistance/Security Deposits 4011
Utility Deposits/Payments 4012
Other:(Supplies and Services: bus passes;cell
phone;office supplies;equipment rental/non-cap;
COVID supplies) 4013 $ 8,910.00 $ (5.696.13) $ 3,213.87
Other Q 4014
SUBTOTAL HR&S $ 63,445.01 $ 7,942.11 S (6,180.41) S 65,206.71
FINANCIAL ASSISTANCE
PREVENTION
Rental Assistance 5001
Utility Payments 5002
REHOUSING
Rental Assistance 6001 $ 153,585.00 $ 8,027.85 $ 161,612.85
Security Deposits 6002 $ 39,534.00 $ (9,889.56) $ 29,644.44
Utility Deposits 6003
Utility Payments 6004
Moving Costs 6005
Motel/Hotel Vouchers 6006
SUBTOTAL FINANCIAL ASSISTANCE $ 193,119.00 $ 8,027.85 $ (9,889.56) $ 191,257.29
HOMELESS MANAGEMENT INFORMATION SYSTEM(BLAHS)
EMS Software Costs 7001 $ 1,100.00 $ 100.00 $ 1,200.00
SUBTOTAL HMIS $ 1,100.00 $ 100.00 $ - $ 1,200.00
BUDGET TOTAL $ 257,664.01 $ 16,069.96 $ (16,069.97) $ 257,664.00
$ (0.00)
ESG CV PSA CONTRACT 2020-EXHIBIT"B"-
CENTER FOR TRANSFORMING LIVES Page 1
The following tables were created for the purpose of preparing,negotiating,and determining the cost reasonableness and cost allocation
method used by the Agency for the line item budget represented on the first page of this EXHIBIT`93"—Budget. The information
reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the
City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to
EXHIBIT`93"—Budget is.June 01,2022
SALARY DETAIL
Position Title Annual Salary Est.Percent to Grant Amount to Grant
Case Manager $ 43,000.00 100% $ 43,000.00
Lead Clinical Case Manager $ 55,000.00 11% $ 5,968.43
TOTAL $ 98,000.00 50.0% $ 48,968A3
FRINGE DETAIL
Percent of
Payroll Amount Est.Percent to Grant Amount to Grant
Case Manager-FICA 7.65% $ 3,289.50 100.0% $ 3,289.50
Case Manager-SUTA 0.40% $ 218.39 100.0% $ 218.39
Case Manager-Health and Dental Ins. 15.23%1$ 5,298.35 100.0% $ 5,298.35
Case Manager-Retirement 2% $ 860.00 0.0% $
Case Manager-Work Comp 1.35% $ 582.45 85.9% $ 500.20
Case Manager-Parking($110/month) 3.07% $ 1,320.00 0.0% $
Lead Clinical Case Manager-FICA 7.65% $ 4,207.50 8.7% $ 365.75
Lead Clinical Case Manager-SUTA 0.41% $ 225.50 8.0% $ 18.04
Lead Clinical Case Manager-Health and
Dental Ins. 11.91% $ 6,500.40 10.4% $ 673.95
Lead Clinical Case Manager-Retirement 2% $ 1,100.00 6.4% $ 70.63
Lead Clinical Case Manager-Work Comp 1.35% $ 745.00 8.0 o $ 59.60
Lead Clinical Case Manager-Parking
($110/month) 2.40% $ 1,320.00 0.0% $
TOTAL $ 25,667.09 40.9% S 10,494.41
SUPPLIES AND SERVICES
Total Budget Est.Percent to Grant Amount to Grant
Office Supplies($80/staff/month*1 FTE,*12 months;locking
file cabinet;binders;CM laptop and tablet) $ 1,503.87 100% $ 1,503.87
Telephone-$50 purchase,$30/month*12 months $ 210.00 100% $ 210.00
COVID supplies-$20/FTF/month for PPE,cleaning supplies $ #DIV/0! $
Food Supplies
TOTAL $ 1,713.87 100% $ 1,713.87
MISCELLANEOUS
Total Budget Est.Percent to Grant Amount to Grant
Insurance
Accounting
Contract Labor(Security)
Other(Mileage-approx.333 miles/month*1 FIE*57.5
cents/mile*12 months) $ 2,530.00 100% $ 2,530.00
TOTAL1$ 2,530.00 100% $ 2,530.00
SHELTER OPERATIONS
Total Budget Est.Percent to Grant Amount to Grant
Maintenance
Security
Insurance
Utilities
Supplies
Re airs
OtherQ
ESG CV PSA CONTRACT 2020-EXHIBIT'B"-BUDGET
Center for Transforming Lives Page 2
TOTAL I$ $
FINANCIAL ASSISTANCE
Total Budget Est.Percent to Grant Amount to Grant
Rental Assistance $ 161,612.85 100% $ 161,612.85
Security Deposits $ 29,644.44 100% $ 29,644.44
Utility Payinents
Utility Deposits
Moving Costs
Motel/Hotel Vouchers
Bus Passes $ 1,500.00 100% $ 1,500.00
TOTAL $ 192,757.29 100% $ 192,757.29
FM S
Total Budget Est.Percent to Grant Amount to Grant
HMIS Software Costs $ 1,200.00 100% $ 1,200.00
TOTAL 1$ 1,200.00 1 100% 1$ 1,200.00
BUDGET TOTAL Detail tab $ 321,868.25 80% $ 257,664.00 5 -
ESG CV PSA CONTRACT 2020-EXHIBIT'B"-BUDGET
Center for Transforming Lives Page 3