HomeMy WebLinkAboutContract 44357 CITY SEC!1*
TAR
CITY OF FORT WORTH, TEXAS COWWT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
This AGR
NT is between the City of Ft Worth, a, Texas home-rule municipality
(the "CITY"), and Savant Group, Inc., authorized to do business in Texas, an independent
contractor ("Consultant"),, for a PROJECT generally described pus: Granhury Signal Retiming
Local Air Quality project.
Article I
Scup of Services
(1) C hereby agrees to, perform, as an independent contractor the services set
forth in the Scope of Services attached hereto as Attachment "A"". These services
shall be performed' in connection with Granbury Signal Reti inq Local Air Quality
Project..
(2) Additional services, if any, will he requested in writing by the City. City shall not pay
for any work performed by Consultant or its suhconsultants, subcontractors and/or
suppliers that has not been ordered in writing. It is specifically agreed that
Consultant shall not be compensated for any Alleged additional work resulting from
oral orders of any person.
Article ii
Compensation
Consultant shall be compensated in accordance with the Foe Schedule shown in
Attachment ",B" Payment shall be considered full compensation for all labor, aterials,
supplies, and equipment necessary to oornpileto the services described in Attachment "'A"".
However the total fee paid by the City shall not exceed a total of $48,800.00 unless the
City and the consultant mutually agree upon o foe amount for additional services and
amend this Agreement accordingly.
The Consultant shall provide monthly invoices to the City. Payment for services, rendered
shall be duo within thirty 30 days of the uncontested performance of the particular
services so ordered and receipt by cite of Consultant's invoice for payment of same,.
Acceptance by Consultant of said payment shall operate as and shall release the city from
all claims or, liabilities under this Agreement for anything related to done, or furnished in
connection with the services for which payment is made, including any act or omission of
the cite in connection with such services.
[OFFIMAL IRECO
City of Port Worth,Texas CI
Standard Agreement for Professionall Services CITY SECRETARY
PI"O Official Release plate.08/09/201
Page 1 of 8 FIT.,WORTH7 TX
P F C E I V E D APR It 2
Article III
Term
Unless terminated pursuant to the terms herein, this Agreement shall be for a to of 10
months, beginning upon the date of its execution, or until the completion of the subject, matter
contemplated, herein, whichever occurs first.
Article IV
Independent Contractor
Consultant, shall operate hereunder as an independent contractor, and not as an, officer!
agent, servant, or employee of the City. Consultant, shall have exclusive control of and the
exclusive right to control the details of its work to be performed hereunder and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
agents, employees,, contractors and subcontractors. 'The doctrine of respondent superior
shall not apply as between City and Consultant, its of ers, agents,, employees,, contractors,
and subcontractors, and nothing hereiin, shall: be construed as creating a partnership, or joint
venture between City and Consultant.
Article V
Professional Competence ands Indemnification
I I
(1) Work performed by Consultant shall comply in all aspects with all applicable local,
state and federal, laws and with all applicable rules and regulations promulgated by
the local, state and national boards, bureaus and agencies. Approval by the City
shall not constitute or be; deemed to be a release of the responsibility and liability of
Consultant or its officers, agents, employees,, contractors and subcontractors for the
accuracy and competency of its services performed hereunder.
(2) In accordance with Texas Local Government Code Section 271.904, the Consultant
shall indemnify, hold harmless, and defend the City against liability for any damage
caused by or re,sul�t,ing from an act of negligence, intentional tort, intellectual
property infringement,, or failure to pay a subcontractor or supplier committed by the
Consultant or Consultant's agent, consultant, under contract, or another entity over
which the Consultant's exercises control.
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:08/09/20112
Page 2 of 8
Article VI
Insurance
(1) Consultant shall not commence work under this Agreement until it has obtained all
insurance required, under this Article and the City has approved such insurance', nor
shall Consultant allow any subcontractor to commence work on its subcontract until
all similar insurance of the subcontractor has been so obtained and approval given
by the City; provided, however, Consultant may elect to add any subconsultan't as
an, additional insured under its liability policies.
Commercial General Liability
$11 0010,0001 each occurrence
$1 000,000 aggregate
Automobile Liability
$1 000,000 each accident (or reasonably equivalent limits of
coverage, if written on a split limits blaslis). Coverage shall be
on any vehicle used in the course of the Project,.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100 000 each accident
$500,000 disease - policy limit
1 00,000 disease - each employee
(2) Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Consultant's work&s
compensation insurance policy, the City,, its officers, employees, and servants shall
1 .0-%
be endorsed as an additional insurea on uonsultant's insurance policies.
b. Certificates of insurance shall be delivered to the Transportation and Public Works,
Attention: Michael Wobkein, 5001 James Avenue, Suite 301, Fort Worth,, TX
76115, prior to commencement of work,,.,
c. Any failure on part of the City to request required insurance documentation shall
not constitute a waiver of the insurance requirements specified herein.
d. Each insurance policy shall be endorsed to provide the City a minimum th:irty days
notice of cancellation, non-renewall and/or material change in policy terms or
coverage. A ten days notice shall be acceptable in the event of non-payment of
premium.
City of Fort Worthi,Texas
Standard Agreement for Professional Services
PMO Official Release Date:08/09/2012
Page 3 of 8
Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A-M V11 or equivalenit measure of financial strength and
solvency.
f. Other than workers compensation insurance, in lieu of traditional insurance, City
i
may consider alternative coverage or risk treatment measures through insurance
I
pools or risk retention groups. The City must approve in writing any alternative
emative
coverage.
g. Workers' compensation insurance policy(s) covering employees employed on the
Project shall be endorsed with a waiver of subrogation providing rights of recovery
in favor of the City.
h. City shall not be responsible for the direct payment of insurance premium costs
for Consultant's insurance.
L Consultanti's insurance policies shall each be endorsed to provide that such
insurance i,nsurance s primary protection and any self-funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
j. In the course of the Agreement, Consultant shall report, in, a timely manner,, to
: i
City's officially designated contract,administrator any known loss occurrence which
could give rise to a liability claim or lawsuit or which could result in a property loss.
k. Consultant's liability shall not be limited to the specified amounts of insurance
required herein.
1. Upon the request of City, Consultant shall provide complete copies of all
insurance policies required by these Agreement documents.
Article V11
Transfer or AsMignment
City and Consultant each bind themselves, and their lawful successors and assigns, to this
Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer
any interest in this Agreement without prior written consent of the City'.
Article V1111
Tie r ,na m I t'on of Contract
(1) City may terminate this Agreement for its convenience on 30 days' written notice.
Either the City or the Consultant for cause may terminate this Agreement if either
Party falls substantially to perform through no fault of the other and does not
City of Fort Worth,,Texas
Standard Agreement,for Professional Services
PMO Official Release Date:08/0912012
Page 4 of 8
i
commence correction, of such nonperformance with 5 days of written notice and
diligently complete the correction, thereafter
(2) If City chooses,to terminate, this Agreement under Article 8, upon receipt of notice of
termination, Consultant shall discontinue services rendered up to the date of such
termination and City shall compensate Consultant based upon calculations in Article
2 of this Agreement and Exhibit "B"i attached hereto and incorporated herein.
(3) All reports,, whether partial or complete, prepared under this Agreement, including
any original drawings or documents,1 whether furnished by the City, its officers,
agents, employees, consultant ►,, or contractors,, or prepared by Consultant, all be
or become the property of the City, and shall be furnished to the City prior to or at
the time such, services are completeld, or upon termination or expiration of thi's
Agreemen�t.
Article IX
Rilight to Audit
(1) Consultant agrees that the City shall, until the expiration of three (31) years after final
payment under this Agreement, have access to and the right to examnine any directly
pertinent books, documents, papers and records of Consultant involving transactions
relating to this Agreement., Consultant agrees that the City shall have access during
normal working hours to all necessary facilities and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance with the provisions of
this section. City shall give Consultant reasonabile advance notice of intended audits.
(2) Consultant further agrees, to include in all its subcontracts hereunder, a provision to
the effect that the subcontracting consultant agrees that the City shall, until the,
expiration of three (3) years after final payment under the subcontract, have access
to and the right to examine any directly pertinent books, documents, papers and
records of such sub-consultant, involving transactions, to the subcontract, and
further, that City shall have access during normal working hours to all sub-
consultant facilities, and shall be provided adequate and appropriate work space in
order to conduct audits in compliance with the provisions of this article. City shall
give Consultant and any sub-consultant reasonable advance notice of 'intended
audit.
(3) Consultant and sub-consultants agree to, photocopy such documents as may be
requested by the City. The City agrees to reimburse Consultant for the cost of copies
at the rate published in the Texas Administrative Code in effect, as, of the Brno copying,
is performed.
City of Fort Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date:081/019/20112
Page 5 of 8
Article X
Minorfty Busi"ness and mal! Busi"nes,s, Enter" use (MBE:)(SBE) Partic"llpation
In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-20111
as amended, the City has goals for the participation of minority business enterprises and/or
small business enterprises in City contracts. Consultant acknowledges the MBE and S
goals established for this Agreement and its accepted, written commitment to MB,E and' S
participation. Any misrepresentation of facts (other than a negligent misre presentation)
and the commission of' fraud by the Consultant may result in the termination of this
Agreement and debarment from participating in City contracts for a period of time of not less
than three (3,) years.
Art"Icle X1
Observe and Comply
com�ply with all federal,, state, and local laws and
Consultant shall at all times observe and:
regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders,, laws
ordinances and regulations wh�ich, may exist or may be enacted later by governing bl dies
having Jurisdiction or authority for such enactment., No plea ofmisunderstan din g or ignorance
thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City
and all of its oifficers, agents and employees from and against all claims or liability arising out
of the violation of any such order,, law, ordinance, or, regulation, whether it be by itself or its
employees,.
Art1cle X11
Venue and Jurl"sdicti'on
If any action,: whether real or asserted, at law or in equity, arises on the basis of any
pirovis,ion of this Agreement, venue for such action shall lie in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of'Texas.
,
— Fort Worth Division. This, Agreement shall be construed in accordance with the laws of
the State of'Texas.
Article X111
Contract Constructi"on
The Parties acknowledge that each party and, if it so chooses,, its counsel, have reviewed
and revised this Agreement and that the normal rule of construction to the effect that any
ambiguities are to be resolved against the drafting party must not be employed in the
City of Fort Worth,Texas
Standard Agreement for Professional Services
P Official Release Date:08/09/20,12'
Page 6 of 8
interpretation of this Agreement or any amendments, or exhibits hereto.
Article XIV
Severablility
The provisions of this Agreement are severable, and if sing wor phrase, clause,
sentence, paragraph, section or other part of this Agreement or the application thereof to
any person or circumstance shall ever be held by any court of competent jurisdiction to be
invalid or unconstitutional for any reason, the remainder of this Agreement and the
application olf'siu�ch word, ph rasel, clause, sentence, paragraph, section,, or other part of this
Agreement to other persons or circumstances, shall not be affected thereby and this
Agreement shall be construed as if such invalid or unconstitutional portion had, never been
contained therein.
Article XV
Notices
Notices to, be provided hereunder shall be sufficient if forwarded to the other Party by
hoer d-defivery or via U.S., Postal Service certified mails return receipt requested, postage
prepaid,, to the address of-the other Party shown below:
City of Fort Worth
Attu: Transportation and Public Works, Traffic Management Division
50�01 James Avenue, Suite 301
Fort Worth,: Texas 76115
Consultant:
Savant Group, Inc.
Attn: Jennifer Butcher, P.E.
38:08 A,rborlawn Dn*ve
Fort Worth, TX 76109
Article XVI
Headings
The headings contained herein are for the convenience 'in reference and are not intended
to define or limit the scope of any provision of this Agreement
City of Fort Worth,Texas
Standard Agreement for Professional Services
P Otficial,Release Date:08/09/2011,2
Page 7 of 8
Article XVII
Counterparts,
This Agreement may be executed In one or more counterparts and each counterpart shall'
for all purposes, be deemed an original, but all such counterparts shall together constitute
but one and the same instrument.,
Executed and effective this the 1427kk,day o ')0 20113-
BY-1. BY-
CITY OF FORT WORTH ENGINEER
Savant Group, Inc.
Fernando Costa Annifer cher, PI.E,.
Assistant City Manager Vice President
Date .4 Date.-
4
APPROVAL RECOMMENDED:
By:
Doug Orsig, P.E.
Director, Transportation, & PI)rblic Works
APPROVED AS TO FORM AND LEGALITY M&C No.:
By: KU'
V4. M:&C Date:
Assistant City Attorney
ATTEST:
"010
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Ma J. Ka�' 7—L)
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City Secrete L icy
City of Fort Worth,Texas C)F14CIAL RECORD
Standard,Agreement for Professional SeMces
PMO Official Release Date:08/09/2012 CITy SECRETARY
Page 81 of 8 FTO WORTHt ITX
ATTACH MENT "All
Sp
. e for Eggineering Design_Related Services for
Traffic Signal Warrant Studies and Si al Tim'
1 -in I[Ig
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. of the CITY and ENGINEER have, attempted, to clearly define the
work to be performed and address the needs ofthe Project.,
OBJECTIVE
The scope of this project will include traffic,signal warrant studies and traffic, signal timing for
5 intersections. The intersections included in the signal warrant studies and traffic signal
timing project will include Gran bury at Gorman, holden, IH 2,0 Eastbound, IH 20 Westbound,
and Bilglade.
WORK TO BE PERFORMED
Task 1. Project Management
Task 2., Traffic Signal Warrant Studies
Task 3. Traffic Signal Timing
Task 4., Traffic Signal Upgrades
TASK 1, PROJECT MANAGEMENT.
ENG,I,N,E,ER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER'S and CITYl is time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and, proactively
address, issues with the CSI TY'l s Project Manager and others as necessary to make progress
on the work.,
1.1. Managing the Team
Lead,, manage and direct design team activities
Ensure quality control is practiced in performance of the work
Communicate internally among team, members
Task and allocate team resources
1.2. Communications and Reporting
• The ENGINEER will attend, a kickoff meeting, and up to one (1)technical meeting and
one ('1)field meeting in Task 3, with CITY staff'to confirm and clarify scope,
understand CITY objectives, and ensure economical and functional designs that meet
C,ITY requirements
• Prepare invoices and submit monthly in the format requested by the CITY.,
• Prepare and submit monthly progress, reports.
ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 7/27/20109)
PAGE I OF 11
Coordinate with of agencies, and! enti�ties, as, necessary for the design of the
proposed' infrastructure, and provide and obtain information needed to prepare -the
design
With respect to coordination with permitting, authorities,, ENGINEER, shall
communicate with Permitting authorities such that their regulatory requirements are
appropriately reflected in: the designs. ENGINEER shall work with reiguilatolry
curt Atlas t tain approval of the designs, and make changes necessary to meet
their requirements, as part,of the design scope.
Vehicle Identification-. When conducting site visits to, the project location, the
ENGINEER or any of its, siubi-consultants shall Garry readily visible information
identifying, the name of the company and the company representative
ASSUMPTIONS
0 The EN NEER will attend one (1) Kick-off mee tin ig, up to one (1) review
meeting, and one (1) final d,ri,ve-thru of the project corridor.
0 The kick-off meeting will discuss any 'issues related tothe traffic signal warrant
studies and si'ginal timing.
DELIVERABLES
A. Meeting summaries with action items shall be prepared for all meetings with
CITY staff
B. Monthly invoices
C. Monthly progress reports
TRAFFIC SIGNAL,WARRANT STUDIES
The warrant studies, shall be submitted to the CITY per the approved Project, Schediule.,
The,follow,ing intersections in Fort Worth shall have warrant studiesi:
• Granbury and Gorman
• Granbury and Belden
Gran bury and IH 20, Eastbound, Frontage Road
I
G,ranbury and Ili 20 Westbi ou nd Frontage Road
Gr ilglade
the following "Items, apply for each Intersection noted above:
2.1. Data Collection
The CITY will provide the following information needed forthie project if it I's
available':
ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 71271'2009)
PAGE 2 OF I 1
0"%
— uoll'ision Reports
— Gap Survey
— Aerial Photos,
• 24-hour bi-directional countThe ENGINEER will collect data for a 24-hour
period on a typical weekday. The data will be used to confirm the peak hours,to
collect the turning movemient counts.
• Speed Data —The ENGINEER will collect speed data on one (11)weekday during
the extended 24 hour counts. The data will be used to determine the 85th
percentile speed of the roadway. The speed data will be collected as part of the
24-hour bi-directional count.
• 24-hiour machinie counts The ENGINEER will conduct up to four(4,)
unidirectional tube counts at one intersection if it does not meet the four-lour
warrant and the data is needed to meet the other volume warrants,., The data will
be recorded in 15-minute increments.
• Peak hour turning movement counts— Free hour turning movement counts will
be collected at each intersection for four(4,), peak hours on a typical, weekday.
Time periods willinclude, 2 hour counting, increments for the Weekday AM, PM;
weekday off'-peak, and weekend peak.
2.2 Site Visits,
0 Conduct a site visit at each intersection to evaluate:
—
Site distance as defined by AASHTO Green Book, if needed to meet the
signal warrant",
— Pedestrian facilities,
— Land use surrounding the site,
— Near-by traffic generators,
— Additional intersection specific needs that may warrant a signal,
— Safety coins iderations,,
— Intersection photos, needed to show any operational issues,
— Existing Signal Phasing,
— Lane widths,
— Turning bay lengths, and
— Any operational factors that may affect the intersection.
0 If any pedestrian generators (i.e., schools, after school care facilities) are found
near the site, one additional site visit shall be made to determ� ine eixisting
pedestrian patterns if the site visit is required for the, intersectiioin to, pass, a signal
warrant.
0 Site distance evaluations at the intersections sihal,l, follow the guidelines of the
2004 issue of A Policy on Geometric, Design of Highways and Streets produced
by the American Association of State H,igihway and Transportation Officials
(AASHTO Green Book). The site distance evaluations will only be performed if'
the intersection does not meet the 4 hour signal warrant.
ATTACHMENT'KA"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 7/2'7/2009)
PAGE 3 OF 11
2.3 Technical Memorandum
Develop a technical memorandum for each intersection containing the following-,
—
11
Signal Warrant Analysis showing if the intersection meets, any of the
volume warrants as defined in the 2011 TxM TCD.,
— Site Specific Information detailing surrounding land uses:, traffic
generators, school crossings, Fire Departments, and any other
information that may generate the need, for a traffic signal. The site
information will also include the site distance evaluations and the posted
speed limits, near the intersection.
— Site Distance diagrams, and results for intersections that do not meet the
volume warrants
— Collision Diagrams and results that are pro videld by the CITY.,
— Aerial Photo showing the intersection and surrounding area.
2.4 Review Meeting —conduct a review meeting with the CITY to discuss the technical
memorandums.
ASSUMPTIONS,
0 The data provided by the CITY will be provided at,the kick-off meeting.
DELIVERABLES
A., Technical Memorandum for each intersection (2 stapled copies of each
intersection and, I digital copy).
TASK 3, TRAFFIC SIGNAL TIMING
The traffic signal timing Final Technical Memorandum shall be submitted to the CITY per the
approved Project Schedule as well as the layouts required to show signal upgrades.
The follor in intersections shall, have traffic signal timing plans:
• Giranbury and, Gorman
• Granbury and Belden
• Granbury and IH 2,0 Eastbound Frontage Road
• Granbury and IH 20 Wesitbo�und Frontage Road
• Granbury and Bilglade
The following activities apply for each intersection noted above:
3.1 Data Collection
The ENGINEER will assess the data collection needs of the corridor and prepare
a data collectioln plan specifically for the corridor. Data collection efforts will
include the following.-
ATTACHMENT"A"TO STANDARD AGREE MENTFOR ENGINEERING RELATED DESIGN SERVICES(REV 7127120091)
PAGE 4 OF 11
1 CITY's proposed draft or finial Synchro TM signal timing data files for each
time-of-day plan if available.
2. Extended 24 hour counts,—Seven days of continuous counts provide a
record of variation in directional traffic volumes along the arterial. This
information will be used to, confirm t'he number of timing plans to be
imiplemented and the duration of each separate plan. The data gill cover
both weekdays, and weekend. The ENGINEER proposes to conduct one (1)
seven day 24-hour machine count. Using this data will also allow the
engineer to compare with the 24-hour data collected as part of the signal
warrant studies and determine if any adjustments need to be made to
account for traffic variations.
3. Peak hour turning, movement counts,—The ENGINEER,will use data collected
under Task 2 to conduct traffic signal warrant studies for this corridor. It is
assumed that the original TMC rills be collected close enough to the signal
'timing data- therefore no Intersections will need to be recounted.
4. Existing -timing pilan, information -The ENGINEER will gather hard copies of
the existing timing information for each signalized intersection frolm the CITY.
The CITY will provide their existing, SYNCHRO model for the study corridor if
one exists.
5. Existing signal infrastructure re —The ENGINEER will gather the following
infrastructure and hardware information: at each signalized intersection:
— Presence and functionality of Pedestrian Signals and Pushbuttons,
— Traffic Signal Head configuration
— Vehicle detection locations (stop line or setback by approach)
6. Intersection geometrics—The ENGINEER wil�l record the intersection
geometrics, for each study location. Geometrics will include the number of
lanes per approach, permitted lane usage (left only) right,only, shared, left and
through, etc.), pedestrian crossing distances, and intersection widths (for
clearance calculations).
T. Corridor information: —Thie ENGINEER mill collect the following data.-
Posted speed limits
School zones and times
Other observed impedances to traffic flow
3.2 Before Travel Time Runs
0 The, ENGINEER will use the floating car technique to record "before"' travel time,
runs., 'Travel time runs,will be conducted for the AM, PM, weekday off-peak, and
weekend peak periods. The ENGINEER rill make, four (4), travel time runs, in
each direction,for each time period.
ATTACHMENT"A"TO STANDARD AG RE E M E NT FOR ENGINEERING RE LATE D DESIGN S E RVI C ES(REV 7/2712009)
PAGE 5 OF 11
0 The "before coind'itions" travel time runs will be made prior to the implementation
of any intersection improvements or new timing plans. These runs will establish
: I
the actual baseline conditions for the corridor and gill be used to calibrate the
Baseline SYNCH model.
3.3 Conduct Baseline Analysis
0 The baseline analysis will serve to identify key issues related to traffic operations
along the corridor. Analysis of the current conditions, gill be undertaken using
SYNCHRO software., The followinig, tasks will be accomplished as part of the
baseline analysis
- Field Assessment-The ENGINEER will conduct,a thorough field
A
evaluation of the corridor. The evaluation will include a review and
verification of'the existing timing plans, observation of the existing traffic
oplerati�oins, and the potential impact of major driveways on corridor
operations.
- Review and Smooth DataThe, ENGINEER will review all data collected
for quality assurance and consistency with field observations.
Adjustments will be made to the collected data to eliminiate any
inconsistencies or errors. Where appropriate, count data will be
smoothed to take into,account observed conditions in the-field.
- Develop Baseline SYNCH Model -the ENGINEER will build a
SYNC,HRO network for the corridor utilizing traffic counts, signal timing
and phasing, plans, and geome,trics collected previously. The
ENGINEER will include pedestrian data as required to accurately reflect
-traffic,conditions along the corridor.
- Calibrate SYNCHRO Model -The ENGINEER will evaluate baseline
conditions and calibrate the SYN'CHRO model to insure consistency
between the output for measures of effectiveness and data collected.
- Technical Memorandum -the ENGINEER will prepare a technical
memorandum stating any minor nor improvements to the traffic signals that
will improve the operation of the corridor.
3.4 Prepare Timing Plans
0 The ENGINEER will conduct an analysis of the corridor to determine basi c
corridor operations parameters. The corridor analysis will result in the
recornmendations for the following operational parameters*.
- Cycle Len -The ENGINEER will conduct an analysis of the critical
intersections to determine the optimal cycle length for that intersection.
This cycle length will be tested to, determine its impact on other corridor
intersections operations as well as its ability to provide pro�gress,i,on along
the corridor. The cycle length selected wi'll be based on information
collected in the field as well' as outputs from Synchro. Based on the
analysis,, an optimal cycle length wi�ll be recommended for each timing
plan.
ATTACHMENT wA"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 7127/2009),
PAGE 61 OF 11
Calculate Clearance Intervals, and Pedestrian Intervals-The ENGINEER
will calculate, based on acceptable engineering standards, the clearance
intervals, (yellow plus all red) and pedestrian crossing times, (walk and
flashing don't walk).
3.5 Implementation and Fine-TTune Timing Plans
The ENGINEER will meet with the CITY in a technical' work session to review
results, of the data collection, field observation efforts, baseline conditions, results
of'the corridor analysis,, and tirminig plans developed.
The ENGINEER will, incorporate review comments into the development of final
optimized timings for the corridor. The ENGINEER will then program Quiicne't in
the CITY shop and conduct testing to ensure the timing plans, are working
properly and correct any timing issues that are discovered. The CITY will
program the controllers in the field.
The ENGINEER will implement the timing plans in the field and conduct fine
tuning effort by adjusting splits and offsets for each timing plan to arrive at the
most efficient operation of the corridors.
Following implementation of the timing plans, the ENGINEER will drive-thru the,
corridor with the CITY to receive final approval of the plans.
3.6 After Conditions Analysis
• The ENGINEER rill conduct an analysis of the "after", conditions, to assess the
benefits oft a implemented improvements.
• The ENGINEER will use the floating car technique to record "after"travel time
runs., Travel time runs will be conducted for the AM, PM and weekday off-peak
periods. The ENGINEER will make four(4) travel time runs in each direction for
each time period.
'The ENGINEER will develop, a data collection plan similar to the data collected
for the, Baseline Analysis that will be used to assess the ""After'operational
conditions. As a minimum the subsequent data collection plan will include the
following:
- Travel Time Runs-The ENGINEER will collect after travel time runs
following the same procedures and for the same time periods: as the
Before Travel Time Runs.
- Final Timing plan information-The final implemented and fine,tuned
tirming Mans will be documented and used in the final analysis.
3.7 Final Corridor''Technical Memorandum
0 Following the corn lotion of the after condition analysis, the ENGINEER will
prepare a Final Corridor Technical Memorandum that documents the benefits, of
the im pilementation of the signal timing improvements, along the corridor. The
Final Corridor Technical Memorandum, shall include the following�:
ATTACHMENT"A*TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 7/27/20019)
PAGE 7 OF 11
Project Overview
Documentation of the Final Timing
"Before and "After"'Analysis
ASSUMPTIONS
• The ENGINEER will review the extended 24 hour counts collected i to determine
the number of timing plans required to adequately serve traffic volume variations.,
It 'is anticipate real will require four unique timing plans.
• For pre paration of timing plans, the, ENGINEER will meet,one (1)time with the
I
City to review results, of the data collection, field observations, efforts, baseline
conditions, and preliminary timing plans. The ENGINEER shall incorporate
comments into, the development of the final optimized timings for the corridor.
• Aft er fine-tuniing Is completed, the ENGINEER will drive-thru the corridor with the
CITY. if the CITYhas, any comments on the timing plans, the ENGI i li re-
evaluate and update the plans based on the CITY comments.
• The ENGINEER shalill submit one (1) electronic copy in Adobe PDF format, two
(2) stapled co ies and one (1) u�nbolu nd original of'the draft of the Final Technical
Memorandum to the CITY for review.
• The ENGINEER shall meet with the CITY to discuss comments of the draft Final
Technical Memorandum. Following receipt of consolidated comments, the
ENGINEER shall submit 3 copies plus one original of the Final Technical
Memorandum to the Cl
DELIVER ABLES
A. Final timing plan sheets,
B. Technicarl Memorandum of suggested s,ignal upgrades
C., Final SYNCHRO models
D. Draft of the F:inal Cirri dorT tic hnical Memorandum
E. Fin l Corridor Technical Memorandum
TASK 4., TRAFFIC SIGNAL UPGRADES
The traffic s,igna,l d�esign shall be subimiitted to the CITY pier the approved Project Schedule.
The ENGINEER shal,l provide traffic signal upgrades, plans and estimates for the folilowing
intersections-.
* Gran bury and Beld�e,n
ATTACHMENT"A"T01 STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 7/27/2009)1
PAGE 8 OF 11
* Granbury and IH 20 Eastbound Frontage Road
o Granbu�ry and IH 201 Westbound Frontage Road
o Granbury and Bilglade
The following, activities apply"for each intersection noted above.-
4.1 'Traffic Signal Upgrades
ENGINEER will prepare and submit a 90%, 9,9%, and 100% plan and estimates for the
project, intersections shown above. The plans will only show intersections that require new
cabinets as well as locations for new radar detection.
The plan set shall include the foillowing:
0 Estimate Summary Sheet"
0 Traffil'c Signal Upgrade Layout (pier intersection) showing existing traffic signal
pollen, mast arras, pedestrian signal poles, and controller cabinet assemblies.
Existing curb, lines will be created from aerial files provided by the CITY. Radar
detection will be evaluated based, on existing pole locations and detection area
required. A new 332 cabinet will be shown for intersections that currently have
NEMA cabinets. The new cabinets,will be installed, on the existing cabinet base.
Notes will be added to transfer the existing GPS clocks, to the new cabinets. The
intersection of Granberry and Belden will also include ADA ramp upgrades. The
layout sheet for Belden will include sidewalk ramp layouts, CITY standard and
special sidewalk ramp details,, and sidewalk ramp quantities.
ASSUMPTIONS,
• The ENGINEER wild determine the pedestrian and ADA requirements.for the
intersection of'Gira,nbuiry at Belden.
• The plans shall be prepared in accordance with the applicable requirements for
CITY plans, details, specifications, standards,, and manuals.
Existing traffic 'signal specifications and standards furnished by the CITY will be
used for design plans, unless otherwise requested by the CITY in wr,iiting!.
These include*.
City of Fort Worth Transportation and Public Works "Traffic Signal Design
Guidelines, November 2008
Example, plan, set illustrating desired format for each type of plan sheet to be
developed by the Engineer.
Example City standard traffic signal construction details, specifications, and
Contract Documents.
0 Record Drawings prepared by others (CITY or relpresientati�ve,, TxDOT) and aerial
photography will be used as the basis for any designs associate with the
PROJECT. It is assumed that no AutoCAD CAD files will be available and all
ATTACHMENT`A*TO STAN DARDAGREEKENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 7/27/2009)
PAGE 9 OF 11
bIase files will be recreated from hard copies of recoIrd d!rawil,�ngs made available
by the CITY.
• The plans, standards and any special specifications will he prepared using
English units.
• All AutoCAD CAD standards and level symbology will follow CIT'Y' re uirements,.
• The CITY will provide deterrniniati'on for provision of cable TV drops, vehicle
detection.,and Opticorn e uipiment.
• All intersections will be designed to, accommodate existing or future pedestrian
activities, including sidewalk ramps,, crosswalks, push buttons, and pedestrian
heads to meet A , requirements,as requested by the CITY.
I
• The l ENGINEER will incorporate review comments and submit 99% traffic signal
pil�ans, to the CITY(1 — PDF electronic copy submitted through Buzzsaw; up to 2—
1'''' x 1 'PI paper copies).
• The ENGINEER will prepare for and attend one (1) review meeting with, the CITY
I
to receive, and reach concurrence regarding the 99%, review comments.
• The ENGINEER will incorporate review comments and submit FINAL (1!00%)
traffic signal plans (11 — PDF electronic copy, 3— 11 x 17 paper copies)®
• The ENGINEER will prepare and submit the quantity estimates prepared in
Microsoft Excel for the project intersection.
• The ENGINEER will provide the CITY a CD of the electronic AutoCAD traffic
signal design files and quantity estimates,for the project intersections.
DELIVERABLES
A. 90% Traffic Signal Upgrade Sheets
B. 99% Traffic Sign�ali, Upgrade Sheets
C. 100%, Traffic Signal Upgrade Sheets
D. CD of the electronic AutoCAD traffic signal upgrade sheets and quantity estimates
for the project intersections
ADDITIONAL SERVICES NOT INCLUDED IN THE EXIST!NG SCOPE OF SERVICES
Addift"lonall Serv'icies not mincluded ire the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the; Scope of Services described in
the tasks, above., However, ENGINEER can provide these services, if needed, upon the
CITY's written request., Any additional amounts plaid to the ENGINEER as a result of any
material change to the Scope of the Project shall be agreed upon in writing by both parties
before the services are performed. 'These additional services include the following:
• Negotiation of easements/ROW or property acquisition.
ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING,RELATED:DESIGN SERVICES(REV 7/2712009)
PAGE 10 OF 11
• 5ervices related to development of the CITY's project financing and/or budget.
• Services related to dispute s over pre-qualification, bid protests, bid rejection and re-
bidding of the contract for construction.
Construction management and inspection services
• Performance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor.
• Services related to damages caused by fire, flood, earthquake or other acts of God.
Services related to warranty claims, enforcement and inspection after final completion.
• Services to support, prepare, document,, bring, defend, or assist in litigation undertaken
or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project as
requested by the CITY.
• Services rel'ated' to the design of any proposed signal modlifications, other than A
ramp, cabinet and radar detection upgrades mentioned in Task 4.
Video data for the travel time runs will not be collected.
ATTACHMENT WTO STANDARD AGREEMENT FOR ENGINEERING RELATED,DESIGN SERVICES(REV 7/27/2009)
PAGE 11 OF 11
ATTACH MENT13
COMPENSATION
Design Services for
Cranbury Traffic Signal Timing Local Air Quality Project
City Project N . 01532
Lump Sum Project
1. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $48,800 as
summarized in Exhibit B-1, — Engineer Invoice and Section IV—Surrimary of Total
Project Fees. The; total lump sum fee shall be considered full compensation for
the services, described in Aftachment A, including all labor materials, supplies,
ands equipment necessary to deliver the services.
B. The, ENGINEER shall be paid monthly payments as described in Section, 11
Method of Payment.
II Method of Payment
A. Partial payment shall be, made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1, Progress Reports as required in item 111. of
this Attachment B, and Schedule as required in Attachment D to, this Agreement.
B. The estimated current physical percent complete as required, on the invoice shall
be calculated from the progress schedule as required in Attachment D to this
Standard Agreement and according to the current version of the City of Fort
Worth's Schedule Guidance Docuiment.
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project, budget including, all approved Amendments.
D. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an, officer of the ENGINEER.
111. Progress Reports
A. -rho ENGINEER shall prepare and submit to the designated representative of the
Transportation and Public Works Department monthly progress reports and
schedules in the format req u ire by the City.
City of Fort Worth,Texas
Attachment B
P Official Release Date:5.19.2010
Page 1 of 3
B-1
ATTACHIVIENTB
COMPENSATION
IN
IV, Summary of Total Project Fees
.......... ......- ..........
Primary Responsibility Fee Amount %
Fir
Prime Consultant
7
Savant Group, Inc. $43,x 22 89.6%
..........
Proposed, IVIIWBE Sub-Consultants
GRAM Traffic NTX Inc Data collection $%51078 10-14%
ants
Non-M,IWBE Consult
TOTAL $48,8010 1010%
Prpj'mect Number& Name Total, Fee M/WBE, Fee MfWBE %
Grams Sl al Local Air Quality $48,800 50078 1 1 .4
Project
City M/WBE Goal - NA Consultant Committed Goal NA
City of Fort Wo�rth,Texas
Attachment B
PMO Official Release Date:5.19-2010
Page 2 of 3 B-2
EXHIBIT "B-lyy
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including, negotiated total budget and
allocations of budgets across work types and work phases.
City of Fort Worth,Texas
Attachment B
PM O Official Release Date:5.19.2010
Page 3 of 3 B-3
Professional Services Invoice
Project � �
City Project Mgr Bill Wynn
City Pro 0: 2 �
r�r�
pity De "D is o. WfT�fc Spices FIN#60 U ;F ;(
C Fund/Center. GR74 020203019 i 4
City Sec Number. , r
,rY�, ,< �y ,gym r,.
^' r add
City Purchase Order.
Y '6J
an
Company Name. Savant Group,Inc Remit Address,
ACH Only
Consultant's
Vendor Invoice# caw Address.
� �
From �'w .
To Date. "ax.
srAptI of Work Perktimed Outing Reporting Period.
P'm9ress report must be subiff4tedi wo invoirce bef6m invoke car be appmved for payment
Agreement
Agreement Amendment Amount to Previously Current, Remaining Percent
TaskW, Amount un Amount ou Date Invoiced Invoice Budget Complete,
1. PLO'pct Management ' 089. 0.00 $110819.5 9.50 01. %
2. Trafflic S inal Des! n 236.5 236.50 $9,236.50 I'll
3, Construction a Services 0100.001 2.00 L2JO00.00 ! 23100Q.010 0.,0%
Mill
Reimbursable Ex ensie $2,474 $O.00J $2#474.001' 74. .0%1110111111mm� 11111
Totalis this Payment Request* $14180 0.10 .0
DRAFT
ATTACHMENT "CIV
CHANGES AND AMENDMENTSTO STANDARD AGREEMENT
Er g,i,neerin,g Related Design Services for
Granbury Traffic S,ignal Timing Local Air Quality Project
City Project No. 1 532
No modifications to the Standard Agreement for Engineering Services were necessary
for this project.,
City of Fort Worth,Texas
Attachment C
P'I'E'O Release Date:015.1^I
Page I of I
Consulting Contract Schedule Specifications FORT WORTH
City of Fort Worth Capital Improvement Program
Attachment D - Project Sche:dule
This PRO J(,i requires a Tier 2 schedule as deg fitzea wrefit and in the City's Sclwdule Guidance
Docuntent,
D1. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT' shall
prepare schedules for consulting services, that meet the requirements described in this
specification, showing by Critical Path Method (C'PM) the planned sequence and timing of
the Work associated with the Agreement. All, submittals shall be submitted 'in PDF format,
and schedule files shall also be subrm'tted in native file format (i.e. file formats associated
w*th the scheduling software). The approved schedules g software systems for creating the
i In
schedule files are:
Primavera (Version 6.1 or later,or approved by CITY)
Ile"
Primavera Contractor (Version 6.1 or later or approved by CITY)
Microsoft Project(Version 2,003/2,007 or later or approved by CITY)(PHAS,ING OUT)
D2. BASELINE CONSULTING SERVICES SCHEDULE, Following notice-to-proceed, the
CONSULTANT' shall develop, sub rru*t and review the draft detailed baselm* e consulting
services schedule with the CITY to demonstrate the CONSU LTA NT's understanding of the
Agreement requirements and approach for performing the work. The CONSULTANT will
prepare the final detailed baseline consultm* g services schedule based on CITY commer ts,. if
any, and submit to the CITY no later,than the submittal of the first project invoice.
The followig guidelines shall be adhered to in preparing the baseline schedule, and as
described M* further detail in the CITY's Schedule Guidance Document.
a. The scope shall be subdivided by work breakdown structure (WBS) representing the
tasks, s,ubtasks, and activities associated with delivering the work.
b. The schedule shall accurately describe the major work activities, key milestones, and
dependencies/relationships as appropriate to the work.
c. The schedule should include appropriate meetings, review periods, critical decision
points, *including third party utility dependencies,and reviewing agencies.
D3,. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare
and submit monthly to the CITY for approval the updated schedule in accordance, with D11
and D2 and the CIT'Y's Schedule Guidance Document *inclusive. As the Work progresses,
the CONSULTANT shall enter into the schedule and record, actual progress as described 'in
the CITY's Schedule Guidance Document.,
The, updated schedule submittal shall also include a concise schedule narrative that
highlights,the following,if appropriate and applicable:,
0 Changes in the critical path,
Expected schedule changes,
0 Potential delays,
Opportunities to expedite the schedule,
0 Coordination issues the CITY should be aware,of or can assist with,
City of Fort Worth,,Texas
Attachment D
PMO Release Date,02.15.20 11
Pagel 02
0 Other schedule-related issues that the CONSULTANT wishes to communicate to the
CITY.
D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work
accomplished falls behind that scheduled due to factors within the CONSU LTA NT's
control, the CONSULTANT shall take such action as necessary to improve the progress of
the Work. In addition, the CITY may require the CONSULTANT to submit a revised
schedule demonstrating the proposed plan to make up the delay in schedule progress and
to ensure completion of the Work within the allotted Agreement time.
D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS:
The requirements for the, schedule are determined based on the nature and needs of the
pro)e,ct. The schedule tier for this project is stated at the to of this document.
CONSULTANT shall submit each schedule relying, on the CITY's current Schedule
Guidance Document.
D6. SCHEDULE SUBMITTAL AND PAYMENT-
As stated *in 111.A.(1). of the Agreement, CONSULTANT shall provide the information
required by Attachment D. CONSULTANT's monthly invoices will not be accepted and
processed for payment without monthly schedule -updates that are submitted in the time
and manner required by Attachment D and the CITY's current Schedule Guidance
Document.
City of Fort Worth,Texas
Attachment D
PMO Release Date:02.15,2011
Page;2 of 2,
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