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Home My WebLink AboutContract 54968-A1 CSC No.54968-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 54968 This Amendment("Amendment")is made and entered into by and between the City of Fort Worth ("City") and AIDS Outreach Center,Inc("Agency")by and through their duly authorized agents. City and Agency may be referred to individually as"Party" and jointly as"Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 54968 ("Contract") on August 4,2020; WHEREAS, the City receives grant monies from the United States Department of Housing and Urban Development through the Housing Opportunities for Persons with AIDS Program ("HOPWA") Program,Program No. TX-H2O-F002,Catalog of Federal Domestic Assistance No. 14.241; WHEREAS,the HOPWA program is intended to address the needs of eligible persons associated with the challenge of living with HIV/AIDS and their families; WHEREAS,the Agency requested an amendment to extend the term of the agreement through July 31,2022 and amend Exhibit A; WHEREAS, the Agency requested an amendment Exhibit B to increase in budget line items for Supportive Services by decreasing program costs in Administrative and STRMU budget line items; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City;and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. Pursuant to Section 3,entitled"Term",of the Contract,the Contract may be extended if such extension is necessary for completion of the program and is authorized by the HOPWA Regulations and the City's grant agreement with HUD.The parties,by entering into this Amendment,agree to extend the Contract to July 31,2022. II. EXHIBIT"A"—PROGRAM SUMMARY attached to the Contract and EXHIBIT`B"— BUDGET attached to the Contract are hereby amended and replaced in its entirety with EXHIBIT"A" and EXHIBIT`B"Revised 4/1/2022,attached hereto. III. This Amendment is effective as of October 1,2021 and Agency may request reimbursement for allowable costs,directly related to the implementation of the HOPWA Program,as authorized by the AIDS Program("HOPWA")Program. OFFICIAL RECORD Amendment No. 1 to CSC No. 54968 CITY SECRETARY AIDS Outreach Center,Inc. (HOPWA PSA 20-21) FT. WORTH, TX IV. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 to CSC No. 54968 Page 2 AIDS Outreach Center,Inc. (HOPWA PSA 20-21) ACCEPTED AND AGREED: AIDS OUTREACH CENTER CITY OF FORT WORTH By: Kelly AI en Gray(Apr 19,2022 1� By: Kelly Allen Gray,Executive Director Fernando Costa,Assistant City Manager 44g404n� FORr %�►do p F,oa a c o ATTEST: pis o=d APPROVE AS TO FORM AND add* ° A LEGALITY: b QQQ n�px6 iJ4p'�'d By: JAffiette S.Goodall(Apr 20,2022 12: CDT) By: Jannette Goodall,City Secretary Jessika Williams M&C: G-20-0497 Assistant City Attorney 1295 Certification No.2020-636373 Date: August 4,2020 RECOMMENDED: By: Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Charletta Moaning, Senior Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Amendment No. 1 to CSC No. 54968 Page 3 AIDS Outreach Center,Inc. (HOPWA PSA 20-21) AIDS OUTREACH CENTER,INC. EXHIBIT "A" Supportive Services, and STRMU PROGRAM SUMMARY PROGRAM SUMMARY (HOPWA) October 1, 2020 to July 31, 2022 $230,000.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides HOPWA Eligible Clients with one or more of the following: 1) supportive services; and 2) short-term rental,mortgage, or utility assistance ("STRMU"). Supportive Services include housing counseling and case management,including the development of housing plans. STRMU includes short term assistance for up to 21 weeks. STRMU provides assistance with utilities,rent, or mortgage payments and must not exceed a client's current monthly budget deficit caused by an unavoidable, unplanned, documented emergency consistent with HUD guidelines and AOC's local policy. Clients receiving other government housing assistance are not eligible. Agency's office and Program services will be available at 400 N. Beach Street, Suite 100, Fort Worth,TX 76111,Mondays and Thursdays 8:30 a.m.to 8:00 p.m. for case management,Tuesdays and Wednesdays 8:30 a.m. to 6:00 p.m. and Friday, 8:30 a.m. to 4:00 p.m. The Program will serve HOPWA Eligible Clients in Tarrant, Johnson, Parker, Wise, Hood and Somervell counties. HOPWA Funds will pay for direct assistance such as STRMU. HOPWA Funds will also be used to pay costs associated with delivering supportive services to any client receiving STRMU assistance, including salaries, FICA for employees, and Program facility rent. No more than 7% of the HOPWA Funds will be used to pay administrative costs, including salaries, FICA and contracted accounting services associated with the Program. REGULATORY CLASSIFICATION: IDIS matrix Code(s) and Service Category: 31D HOPWA Project Sponsor Administration 31C HOPWA Project Sponsor Activity Regulatory Citation(s): 24 CFR 574.300(b)(10)—Administrative Expenses HOPWA PSA CONTRACT 2020-2021 —EXHIBIT"A"—PROGRAM SUMMARY AIDS Outreach Center,Inc. 24 CFR 574.300(b)(7)— Supportive Services 24 CFR 574.300(b)(6)— STRMU Agency will maintain documentation which verifies that 100% of clients served by the Program are eligible under HOPWA Regulations. PROGRAM GOALS: Minimum Contract Performance Outcome: The Program must provide services to a minimum of 90 Unduplicated Clients. The Program must provide STRMU services to a minimum of 90 Unduplicated Clients. Unduplicated Clients must be residents of Tarrant, Johnson, Parker, Wise, Hood or Somervell counties as shown by the monthly reports on Attachment III. HOPWA PSA CONTRACT 2020-2021 —EXHIBIT"A"—PROGRAM SUMMARY AIDS Outreach Center,Inc. EXHIBIT "B" -BUDGET Account Grant Budget I Increase Decrease Total ADMINISTRATIVE PERSONNEL Salaries 1001 $ 1,159.00 $ 1,159.00 $ - FICA 1002 $ 89.00 $ 89.00 $ - Life/Disability Insurance 1003 $ - Health/Dental Insurance 1004 $ - Unemployment-State 1005 $ - Worker's Compensation 1006 $ - Contract Labor-Accounting 1007 $ 4,300.00 $ 366.79 $ 3,933.21 Mileage 1008 $ - Insurance-Commercial Umbrella Liability 1009 $ - Insurance-Directors and Officers 1010 $ - Insurance-Fidelity Bond or Equivalent 1011 $ - TOTAL ADMINISTRATIVE EXPENSES $ 5,548.00 $ - $ 1,614.79 $ 3,933.21 %Administrative Cost 2% SUPPORTIVE SERVICES PROGRAM PERSONNEL Salaries 2001 $ 51,428.28 $ 2,357.72 $ 53,786.00 FICA 2002 $ 3,934.26 $ 180.30 $ 4,114.56 Life/Disability Insurance 2003 $ - Health/DentalInsurance 2004 $ - Unemployment-State 2005 $ - Worker's Compensation 2006 $ - SUPPLIES AND SERVICES Office/Medical Supplies 3001 Office Equipment Rental 3002 Postage 3003 $ - Printing 3004 $ - MISCELLANEOUS Contract Labor-Nutritionist 4001 Food Supplies 4002 FACILITY AND UTILITIES Telephone 5001 $ - Electric 5002 $ - Gas 5003 $ - Water and Wastewater 5004 $ - Solid Waste Disposal 5005 $ - Rent(City needs copy of lease before expenses can be reimbursed) 5006 $ 5,623.00 $ 5,623.00 $ - Custodial Services 5007 $ - HOPWA PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET AIDS Outreach Center,Inc. Page 1 Maintenance/Repairs 5008 $ - Building Security 5009 $ - HOPWA PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET AIDS Outreach Center,Inc. Page 2 LEGAL,FINANCIAL AND INSURANCE Professional Liability/Business Auto 6001 TOTAL SUPPORTIVE SERVICE EXPENSES $ 60,985.54 $ 2,538.02 $ 5,623.00 $ 57,900.56 DIRECT ASSISTANCE-STRMU Short-term Rent Assistance 7001 $ 123,466.46 $ 2,357.72 $ 121,108.74 Short-term Mortgage Assistance 7002 $ 20,000.00 $ 20,000.00 Short-term Utilities Assistance 7003 $ 20,000.00 $ 7,057.49 $ 27,057.49 Total Direct Assistance-STRMU $ 163,466.46 1 $ 7,057.49 $ 2,357.72 $ 168,166.23 DIRECT ASSISTANCE-TBRA Tenant Based Rental Assistance (TBRA) 8001 $ - Total Direct Assistance-TBRA Is _ $ _ FACILITY BASED OPERATIONS PERSONNEL Salaries 9001 FICA 9002 Life/Disability Insurance 9003 Health/Dental Insurance 9004 Unemployment-State 9005 Worker's Compensation 9006 Insurance-Commercial Property and Professional Liability 9007 TOTAL FACILITY BASED OPERATION EXPENSES BUDGET TOTAL $ 230,000.00 $ 9,595.51 $ 9,595.51 $ 230,000.00 FUNDING A: RYAN WHITE FUNDING B: HOPWA PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET AIDS Outreach Center,Inc. 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