HomeMy WebLinkAboutContract 55402-A4 CSC No.55402-A4
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO.4 TO CONTRACT NUMBER 81210003413
FY 2021 LOW-INCOME HOME ENERGY ASSISTANCE ACT WEATHERIZATION ASSISTANCE PROGRAM
(CFDA#93.568)
This Amendment No. 4 to Low Income Home Energy Assistance Program ("LIHEAP") Weatherization Assistance
Program "WAP" Contract Number. 81210003413 by and between the Texas Department of Housing and Community
Affairs, a public and official agency of the State of Texas ("Department") and City of Fort Worth, a political
subdivision of the State of Texas("Subrecipient") hereinafter collectively referred to as'Parties".
RECITALS
WHEREAS, the Department and Subrecipient, respectively, executed FY 2021 LIHEAP WAP Contract Number
81210003413 and
WHEREAS,the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
Parties agree as follows:
SECTION 1.
The following Contract sections,addendums and exhibits are hereby amended as follows:
1. SECTION 2.CONTRACT TERM
The Contract shall commence on January 01,2021 and,unless earlier terminated,shall end on June 30,2022
("Contract Term).
2. Exhibit A. Budget and Performance Statement, of this Contract is hereby deleted and replaced in its entirety with
the attached Exhibit A.
SECTION 2.
All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall
continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the event this
Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the
Contract void by law.
SECTION 3.
Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Page 1 of 4
SECTION 4.
This Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all
of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have
signed the same counterpart.
SECTION 5.
If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy
of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature.
SECTION 6.
By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of the
Contract as if it were set forth word for word therein.
SECTION 7.
This Amendment shall be binding upon the Parties hereto and their respective successors and assigns.
SECTION 8.
This Amendment shall be effective and memorializes an effective date of March 15,2022.
WITNESS OUR HAND EFFECTIVE: March 15,2022
SUBRECIPIENT:
City of Fort Worth
a political subdivision of the State of Texas
By: Fernando Costa
Title: Assistant City Manager
Date: April 7,2022 7:27 pm
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By: Robert Wilkinson
Title: Its duly authorized officer or representative
Date: April 11,2022 8:01 am
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Page 2 of 4
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO.4 TO CONTRACT NUMBER 81210003413 FOR THE
FY 2021 LOW-INCOME HOME ENERGY ASSISTANCE ACT WEATHERIZATION ASSISTANCE PROGRAM
(CFDA#93.568)
EXHIBIT A
BUDGET AND PERFORMANCE STATEMENT
City of Fort Worth
a political subdivision of the State of Texas
DEPARTMENT FINANCIAL OBLIGATIONS
$842,261.00 LIHEAP FUNDS CURRENTLY AVAILABLE
$2,000.00 TRAINING&TECHNICAL ASSISTANCE FUNDS CURRENTLY AVAILABLE
$842,261.00 TOTAL ANTICIPATED LIHEAP FUNDS
$2,000.00 TOTAL ANTICIPATED TRAINING&TECHNICAL ASSISTANCE FUNDS
Additional funds may be obligated via Amendment(s). Funds may only be obligated and expended during the current
Contract Term. Unexpended fund balances will be recaptured.
BUDGET FOR AVAILABLE ALLOCATIONS 1
CATEGORIES FUNDS
Z Administration $60,871.00
3 Materials/Program Support/Labor $655,112.00
4 Health and Safety $126,278.00
SUB-TOTAL $842,261.00
5 Training and Technical Assistance $2,000.00
TOTAL $8449261.00
FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS:
1 Denotes that the Subrecipient must request in writing any adjustment needed to a budget category before the
Department will make any adjustments to the budget categories. The only categories that can be reduced are the
Administrative, Training and Technical Assistance and/or the Health and Safety categories. Subrecipient is limited
to two (2) requested budget revisions during the current Contract Term. Only those written request(s) from the
Subrecipient received at least forty-five (45) days before the end of the Contract Term will be reviewed. The
Department may decline to review written requests received during the final 45 calendar days of the Contract
Term.
2 Denotes maximum for Administrative based on 7.21%of total allowable expenditures.
3 Expenses incurred under Roof Repair will come out of your Materials/Program Support/Labor budget.
4 Denotes the maximum allowed for Health and Safety expenditures.
5 Department approved training/travel only.
Page 3 of 4
PERFORMANCE
All weatherization work under this contract must be completed and the work must have successfully passed a final
inspection by June 30,2022.
Grantees are advised that any weatherization work must be completed and inspected, and all necessary monitoring and
follow-up activities must be completed, by the performance period end date of the contract. If costs are incurred after
the performance period, these costs must be covered by another funding source. The following exception is minimal
administrative costs that may be insurred within 45 days after the performance period end date for closeout and final
reporting.
These costs shall be reported on the final report described in Section 10 of this Contract.
Subrecipient shall provide weatherization program services sufficient to expend the funds under this Contract during the
Contract Term. WAP costs per unit (materials, labor, and program support), excluding health and safety expenses, shall
not exceed $8,000.00 per unit without prior written approval from the Department. The cumulative total cost per unit
(materials,labor,and program support),shall not exceed the maximum allowable by end of the Contract Term.
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City of Fort Worth,Texas
Mayor and Council Communication
DATE: 01/12/21 M&C FILE NUMBER: M&C 21-0019
LOG NAME: 1gNSTDHCA-LIHEAP2021
SUBJECT
(ALL)Authorize Acceptance of a Grant from the Texas Department of Housing and Community Affairs for the 2021 Low-income Housing Energy
Assistance Program,a Federally Funded Program Sponsored by the United States Department of Health and Human Services Designed to
Provide Assistance for Low to Moderate Income Residents to Lower Home Energy Costs,in an Amount Up to$1,500,000.00,Authorize Related
Contracts,Adopt Appropriation Ordinance,and Waive Indirect Costs
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of a grant from the Texas Department of Housing and Community Affairs In an amount up to$1,500,000.00 for the
2021 Low-Income Housing Energy Assistance Program;
2. Authorize the execution of related contracts,including any amendments,extensions and renewals,in accordance with City policies and
regulations,with the Texas Department of Housing and Community Affairs for the grant funds for program year January 1,2021 through
December31,2021;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in an
amount up to$1,500,000.00,subject to receipt of the grant;and
4. Waive indirect costs.
DISCUSSION:
Since 1982,the City has operated the Low-Income Housing Energy Assistance Program(LIHEAP)through grants from the Texas Department of
Housing and Community Affairs(TDHCA).This program serves low-Income residents in Tarrant County by weatherizing their homes,making them
more energy-efficient.Weatherization measures include attic insulation,weather-stripping,caulking,repair and/or replacement of windows and
doors, and other minor repairs.Administrative costs are restricted to seven percent of the LIHEAP grant based on the total allowable expenditures
for the LIHEAP.
The City has weatherized approximately 54 houses with funding from this grant between January and September 2020 and projects completing
150 houses in 2021.All Weatherization Assistance Program funding will allow for up to 200 homes to be weatherized.
A waiver by the City of indirect costs will maximize program benefits.The LIHEAP provides for 3.00 full-time positions with estimated direct
salaries of$160,000.00.The addition of indirect costs would result in the reduction of staff and services.The estimated indirect costs that are
being asked to be waived is$29,968.00.
This program services ALL COUNCIL DISTRICTS.
A Form 1295 is not required because:This contract will be with a governmental entity,state agency or public Institution of higher education:Texas
Department of Housing and Community Affairs
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that,upon approval of the above recommendations and adoption of the attached appropriation ordinances,funds
will be available in the current operating budget,as appropriated,in the Grants Operating Federal Fund.The Neighborhood Services Department
(and Financial Management Services)will be responsible for the collection and deposit of funds due to the City. Prior to expenditures being
incurred,the Neighborhood Services Department has the responsibility to validate the availability of funds.This is a reimbursement grant.
Submitted for City Manager's Office by: Fernando Costa 6122
Originating Business Unit Head: Victor Turner 8187
Additional Information Contact: Sonia Singleton 5774
Gail Duncan 5730
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
2021 LIHEAP WEATHERIZATION ASSISTANCE PROGRAM
CONTRACT NO. 81210003413; AMENDMENT NO.4 CSC No. 55402-A4
APPROVED AS TO FORM AND LEGALITY:
Taylor Paris
Assistant City Attorney
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M&C: 21-0019
Dated: January 12,2021
CITY OF FORT WORTH
By: Fernando Costa(signed electronically-see attached contract)
Title: Assistant City Manager
Date: April 7, 2022
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
By: Robert Wilkinson (signed electronically-see attached contract)
Title: Its duly authorized officer or representative
Date: April 11, 2022
Contract Compliance Manager:
By signing below, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting requirements.
A .lt/
Amy C o (Apr22,202211:46 CDT)
Amy Connolly, Assistant Director
Neighborhood Services
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX