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HomeMy WebLinkAboutContract 44660-A3 CSC No.44660-A3 AMENDMENT NO. 3 TO CITY OF FORT WORTH CONTRACT 44660 This Third Amendment is entered into by and between the City of Fort Worth (hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and Innovative Data Solutions, Inc. d/b/a PowerDMS, Inc. a Florida corporation ("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on July 30, 2013, the Parties entered into City Secretary Contract 44660 to provide PowerDMS document management software application and services for electronic content and relational database management("Agreement/Contract"); WHEREAS, the Agreement, as amended, includes costs for annual maintenance in the amount of$35,167.46, and licensing in the amount of$17,080.42; and WHEREAS, the Parties wish to further amend the Agreement to include PowerPolicy Professional Subscription and PowerPolicy Professional Setup services for an additional cost of $8,029.81. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1 AMENDMENTS The Agreement is hereby amended to add Exhibit B-1, attached hereto, PowerDMS Q- 160227 for PowerPolicy Professional Subscription and PowerPolicy Professional Setup in the amount of$8,029.81. As a result of this amendment, the total amount of the contract shall not exceed $60,277.69. 2 ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3 ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Third Amendment to Fort Worth City Secretary Contract No.44660 Pagel of 3 ACCEPTED AND AGREED: CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: V.4,h6'L, By signing I acknowledge that I am the person By: Valerie Washington(Apr 26,202211:37CDT) responsible for the monitoring and administration Name: Valerie Washington of this contract, including ensuring all Title: Assistant City Manager performance and reporting requirements. Date: Apr 26,2022 APPROVAL RECOMMENDED: By: Steven Vandever(Apr 13,202210:16 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager By: APPROVED AS TO FORM AND LEGALITY: Name: Kevin Gunn Title: Director, IT Solutions Department ATTEST: By: Name: Taylor Paris Title: Assistant City Attorney By: jAffiette S.Goodall(Apr 26,2022 14: CDT) CONTRACT AUTHORIZATION• Name: Jannette Goodall M&C: N/A Title: City Secretary 44q Approved: 6 0004�an0000 4 129_5: AY, 00 d ° °o-4d ovoo a °=d (� °o o°°*d ° d* °OO°°°°°°� pFY a�nzxP&4 VENDOR: Vendor name Governmentjobs.com dba NEOGOV, ATTEST: parent company of PowerDMS,Inc. By: By: Name: Ana Alfaro Name: Michael Burns Title: Revenue Accounting Manager Title: Accounting Director Date: 04/12/2022 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Third Amendment to Fort Worth City Secretary Contract No.44660 Page 2 of 3 Exhibit B-1 PowerDMS t 900?4 werdr f Ao7?10 0113 � ` Digital 'Rana ement Software 101 S.Garland Ave, l�J g 101 S.Garland ve,Ste 300 Orlando.FL 32801 A FE06d4 Cwipn► Contract Details Order Details Account Number:A-271751 Order#:Q-160227 Customer:Fort Worth City Marshal's Office(TX) Order Date:3/15/2022 Sales Rep:Casey Jones Valid Until:3/11/2022 Subscription Start Date:Per signature date below Subscription Term(months):12 Customer Contact Billing Contact: Fort Worth City Marshal's Office(TX) Billing Contact Email: philipswift@fortworthtexas.gov Philip Swift Phone: (817)392-6700 Address: Fax: Payment Terms Payment Term: Net 30 Notes: PO Number: YEAR-1 Item Type Qty Total PowerPolicy Professional Subscription Recurring 144 $7,679.81 A policy and compliance management platform that lets you create,edit,organize,and distribute content from a secure,cloud-based site.Included are key features such as automatic workflows,signature capture and tracking,side-by-side comparison,Public-Facing Documents,PowerDMS University,and Analytics for advanced reporting. PowerPolicy Professional Setup(Onboarding) Services 1 $350.00 This package ensures a smooth implementation and successful ongoing use of PowerDMS.This package includes Implementation Management:Led by a designated Implementation Specialist,guiding administrators through predetermined milestones to lead to a successful product launch,Project Management,Document and User Import and Site Configuration. YEAR-1 TOTAL: $8,029.81 Subscription Term Total : I $8,029.81 This price does not include any sales tax. Additional Terms and Conditions Payment Terms All invoices issued hereunder are due upon the invoice due date. The fees labeled"Year 1 Total"shall be invoiced immediately, and if the Subscription Term is for a period longer than one year,the fees for future years shall be invoiced annually in advance of each 12 month period of the Subscription Term,but regardless of the billing cycle,Customer is responsible for the fees for the entire Subscription Term.The fees set forth in this Service Order are exclusive of all applicable taxes,levies,or duties imposed by taxing authorities and Customer shall be responsible for payment of any such applicable taxes,levies,or duties.All payment obligations are non-cancellable,and all fees paid are non-refundable. Terms&Conditions Unless otherwise agreed in a written agreement between Governmentjobs.com,Inc.(D/B/A/NEOGOV),parent company of PowerDMS, Inc.,Cuehit,Inc.,Ragnasoft LLC(D/B/A/P1anIT Schedule),and Design PD,LLC(D/B/A Agency360)(collectively,"NEOGOV")and Customer, this Service Order and the services to be furnished pursuant to this Service Order are subject to the terms and conditions set forth in the Software as a Service Agreement (including any accompanying Exhibits)between the City of Fort Worth and PowerDMS,Inc.effective July 25,2013(the"Agreement")with the following modifications:(i)the Effective Date(as defined in the Agreement)shall be the date set forth below,and(ii)the SKUs and pricing applicable to this purchase shall be as specified in this Service Order.By signing below,Customer confirms it has the authority to use the Agreement for this purchase and that the use of the Agreement for this purchase is not prohibited by law or procurement regulations or standards applicable to Customer. Accepted and Agreed By Authorized Representative of: Fort Worth City Marshal's Office(TX) City of Fort Worth Signature: Vz gene Wzahln4 26,20221137 CDT) Printed Name: Valerie Washington Title: Assistant City Manager Date Apr 26,2022 Third Amendment to Fort Worth City Secretary Contract No.44660 Page 3 of 3