HomeMy WebLinkAboutContract 44660-A3 CSC No.44660-A3
AMENDMENT NO. 3
TO
CITY OF FORT WORTH CONTRACT 44660
This Third Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Innovative Data Solutions, Inc. d/b/a PowerDMS, Inc. a
Florida corporation ("Vendor"), Buyer and Vendor may be referred to individually as a Party
and collectively as the Parties.
WHEREAS, on July 30, 2013, the Parties entered into City Secretary Contract 44660 to
provide PowerDMS document management software application and services for electronic
content and relational database management("Agreement/Contract");
WHEREAS, the Agreement, as amended, includes costs for annual maintenance in the
amount of$35,167.46, and licensing in the amount of$17,080.42; and
WHEREAS, the Parties wish to further amend the Agreement to include PowerPolicy
Professional Subscription and PowerPolicy Professional Setup services for an additional cost of
$8,029.81.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1
AMENDMENTS
The Agreement is hereby amended to add Exhibit B-1, attached hereto, PowerDMS Q-
160227 for PowerPolicy Professional Subscription and PowerPolicy Professional Setup in the
amount of$8,029.81. As a result of this amendment, the total amount of the contract shall not
exceed $60,277.69.
2
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as an original.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No.44660 Pagel of 3
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
V.4,h6'L, By signing I acknowledge that I am the person
By: Valerie Washington(Apr 26,202211:37CDT) responsible for the monitoring and administration
Name: Valerie Washington of this contract, including ensuring all
Title: Assistant City Manager performance and reporting requirements.
Date: Apr 26,2022
APPROVAL RECOMMENDED: By: Steven Vandever(Apr 13,202210:16 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
By: APPROVED AS TO FORM AND LEGALITY:
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST: By:
Name: Taylor Paris
Title: Assistant City Attorney
By: jAffiette S.Goodall(Apr 26,2022 14: CDT) CONTRACT AUTHORIZATION•
Name: Jannette Goodall M&C: N/A
Title: City Secretary 44q Approved:
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VENDOR:
Vendor name Governmentjobs.com dba NEOGOV, ATTEST:
parent company of PowerDMS,Inc.
By: By:
Name: Ana Alfaro Name: Michael Burns
Title: Revenue Accounting Manager Title: Accounting Director
Date: 04/12/2022
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No.44660 Page 2 of 3
Exhibit B-1
PowerDMS t 900?4 werdr f Ao7?10 0113 � `
Digital 'Rana ement Software 101 S.Garland Ave, l�J
g 101 S.Garland ve,Ste 300 Orlando.FL 32801
A FE06d4 Cwipn►
Contract Details Order Details
Account Number:A-271751 Order#:Q-160227
Customer:Fort Worth City Marshal's Office(TX) Order Date:3/15/2022
Sales Rep:Casey Jones Valid Until:3/11/2022
Subscription Start Date:Per signature date below
Subscription Term(months):12
Customer Contact
Billing Contact: Fort Worth City Marshal's Office(TX) Billing Contact Email: philipswift@fortworthtexas.gov
Philip Swift Phone: (817)392-6700
Address: Fax:
Payment Terms
Payment Term: Net 30 Notes:
PO Number:
YEAR-1
Item Type Qty Total
PowerPolicy Professional Subscription Recurring 144 $7,679.81
A policy and compliance management platform that lets you create,edit,organize,and distribute content from a secure,cloud-based site.Included are
key features such as automatic workflows,signature capture and tracking,side-by-side comparison,Public-Facing Documents,PowerDMS University,and
Analytics for advanced reporting.
PowerPolicy Professional Setup(Onboarding) Services 1 $350.00
This package ensures a smooth implementation and successful ongoing use of PowerDMS.This package includes Implementation Management:Led
by a designated Implementation Specialist,guiding administrators through predetermined milestones to lead to a successful product launch,Project
Management,Document and User Import and Site Configuration.
YEAR-1 TOTAL: $8,029.81
Subscription Term Total : I $8,029.81
This price does not include any sales tax.
Additional Terms and Conditions
Payment Terms All invoices issued hereunder are due upon the invoice due date. The fees labeled"Year 1 Total"shall be invoiced immediately,
and if the Subscription Term is for a period longer than one year,the fees for future years shall be invoiced annually in advance of each 12 month
period of the Subscription Term,but regardless of the billing cycle,Customer is responsible for the fees for the entire Subscription Term.The fees
set forth in this Service Order are exclusive of all applicable taxes,levies,or duties imposed by taxing authorities and Customer shall be responsible
for payment of any such applicable taxes,levies,or duties.All payment obligations are non-cancellable,and all fees paid are non-refundable.
Terms&Conditions Unless otherwise agreed in a written agreement between Governmentjobs.com,Inc.(D/B/A/NEOGOV),parent company of PowerDMS,
Inc.,Cuehit,Inc.,Ragnasoft LLC(D/B/A/P1anIT Schedule),and Design PD,LLC(D/B/A Agency360)(collectively,"NEOGOV")and Customer, this Service
Order and the services to be furnished pursuant to this Service Order are subject to the terms and conditions set forth in the Software as a Service Agreement
(including any accompanying Exhibits)between the City of Fort Worth and PowerDMS,Inc.effective July 25,2013(the"Agreement")with the following
modifications:(i)the Effective Date(as defined in the Agreement)shall be the date set forth below,and(ii)the SKUs and pricing applicable to this purchase shall
be as specified in this Service Order.By signing below,Customer confirms it has the authority to use the Agreement for this purchase and that the use of the
Agreement for this purchase is not prohibited by law or procurement regulations or standards applicable to Customer.
Accepted and Agreed By Authorized Representative of:
Fort Worth City Marshal's Office(TX)
City of Fort Worth
Signature: Vz gene Wzahln4 26,20221137 CDT)
Printed Name: Valerie Washington
Title: Assistant City Manager
Date Apr 26,2022
Third Amendment to Fort Worth City Secretary Contract No.44660 Page 3 of 3