HomeMy WebLinkAboutContract 48482-A3 DocuSign Envelope ID: ED074930-28A1-439C-975F-BA9206E8D6CA
CSC No.48482-A3
AMENDMENT NO. 3
TO
CITY OF FORT WORTH CONTRACT 48482
This Third Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and CentralSquare Technologies LLC ("Vendor"), Buyer and
Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS,on January 31,2007,the Parties entered into City Secretary Contract 48482
to provide TriTech Software System Support services for the Police Department Computer Aided
Dispatch system ("Agreement/Contract");
WHEREAS,the Parties wish to amend the Agreement to upgrade CrimeView Analytics
software utilizing available pre-paid Pool Funds and adding subscription fees in the amount of
$17,050.17 annually.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add Exhibit A, CentralSquare Quote Q-45480
attached to this Third Amendment, for the CrimeView Analytics software upgrade and associated
services.
City Secretary Contract 48482 Amendment No. 2 included Pool Funds in the amount of
$50,000.00,paid on TriTech Software Systems invoice INF0000000749 dated November 1, 2018.
Exhibit A, Q-45480 Quote Total in the amount of$36,355.17 is hereby deducted from the
Pool Funds amount of$50,000.00, leaving a Pool Funds balance of$13,644.83.
Upon execution of this Third Amendment, a purchase order will be issued in the amount
of $17,050.17 for the First Year Subscription Total on Quote Q-45480. Recurring subscription
costs for CrimeView software will be included in the CentralSquare invoice for annual the
Software Support Agreement City Secretary Contract 48482.
The CrimeView Dashboard subscription shall continue until 60 days after "Go Live" of
CrimeView Analytics. Buyer will receive a credit for any paid, unused portion of the CrimeView
Dashboard subscription as of the date 60 days after"Go Live" of CrimeView Analytics.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 48482 Page 1 of 11
DocuSign Envelope ID: ED074930-28A1-439C-975F-BA9206E8D6CA
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as an original.
[signature page follows]
Third Amendment to Fort Worth City Secretary Contract No. 48482 Page 2 of 11
DocuSign Envelope ID: ED074930-28A1-439C-975F-BA9206E8D6CA
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
By: Valerie Washington(Apr26,202211:35 CDT) responsible for the monitoring and administration
Name: Valerie Washington of this contract,including ensuring all
Title: Assistant City Manager performance and reporting requirements.
Date: Apr 26,2022
APPROVAL RECOMMENDED: By: Steven Van dever(Apr 20,202209:40 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
By: APPROVED AS TO FORM AND LEGALITY:
Name: Kevin Gunn
Title: Director,IT Solutions Department
ATTEST: By:
Name: Taylor Paris
1 ,/ Title: Assistant City Attorney
JTan e e /BaS.AP oodall CDT)
By: CONTRACT AUTHORIZATION:
Name: Jannette Goodall M&C: P-12272
Title: City Secretary 444�onn� Approved: November 13,2018
a xrYFoF�Rraa� 1295: 2018-417965
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VENDOR:
Central alse.Tiewh ologies, LLC ATTESL- ;
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By: eI ... By:
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Name: Dan Maier Name: Sean Raburn
Title: Chief Revenue Officer Title: Senior Contracts Specialist
Date: 4/12/2022
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 48482 Page 3 of 11
DocuSign Envelope ID: ED074930-28A1-439C-975F-BA9206E8D6CA
Exhibit A
;r; CENTRALSQUARE
SALES ORDER
PURSUANTTO EXISTING AGREEMENT
This Sales Order is intended as a binding Agreem ent between Fort Worth Police Depfirtm ent("Client")and CentralSquare
Technologies("CentralSquare")and shall be effective as of the date of the last signature herein.
Ouute Number:Q-45480 is attached to this Sales Order as Exhibit"A The Quote contains a description of all products
and services sold pursuant to this Sales Order.The Quote is hereby incorporated by reference as a term of this Sales Order.
Payment Terms
Software Subscriptions
100%due 60 days after Go Live-The GrinzeView Dashboard subscription shall continue to be due until 60 days
after Go Lave of CrimeView Ana Iytics.Client will receive a credit for any paid unused portion of the CrimeView
Dashboard subscription as of the date of 60 days after Go Live of CrlmeVleW Analytics.
Services
50%Due Upon Project Kickoff(Evidenced by TCR)
50%Due Upon Completion of Services.
Payment due in full 30 days from date of invoice.Annual Subscriptions are subject to a 5%annual increase.
Master Agreemenl. This Sales Order shall be govcrened by the terns and conditions of the existing online software
license terms and coalitions accepted(via click-through agreement)by Client pursuant to accessing the software(the
..Agreement).NO OTHER'fERMS OR CONDITIONS OF THE AGR NT ARE NEOATED OR C14ANGF-D AS
A RESULT OF THIS DOCUMENT.
Purchase Order. Customer may provide Central Square with a valid purchase order,upon execution of this Sales Order.
Notwithstanding anything to the contrary herein,purchase orders are to be used solely for Customer's accounting purposes
and any terms and conditions contained therein shall be deemed null and void with respect to the parties'relationship and
this Sales Order.Any such purchase order provided to Central Square shall in no way relieve Customer of any obligation
entered into pursuant to this Sales Order including,but not limited to,its obligation to pay CentralSquare in a timely
fashion.
Acceptance of Order Terius.By signing this Sales Order below,Customer n:presents and warrants that:(a)it has read
and understands the MRstcr Agreement and Quote that arc inc;orporato d by reference into this Sales Order and agrees U)be
bound by the terms thereof,and(b)it has ful I power and authority to accept this Sales Order.
['cntraNquarc`l'eclinafagicx brad Worth Police Drpartribeul
City of Foil Wkil th
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DocuSigne b
.avke Mary,FL 32746 Fort Worth,TX 76102
Valerie Wa hin�26,202211:35 CDT)
i
Print Name Dan Maier Print Name, Valcric Washington
Print Title: Chief Revenue Officer Print Title- Assistant City Manager
Date Signed: 4/12/2022 Date Signed: Apr 26,2022
Third Amendment to Fort Worth City Secretary Contract No. 48482 Page 4 of 11
DocuSign Envelope ID: ED074930-28A1-439C-975F-BA9206E8D6CA
Exhibit A
(refer to Quote#Q 45480,attached)
Third Amendment to Fort Worth City Secretary Contract No. 48482 Page 5 of 11
DocuSign Envelope ID: ED074930-28A1-439C-975F-BA9206E8D6CA
C E N TRA LS Q U A R E Quote prepared on:
March 23,zozz
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Quote#:0-45480 Quote prepared for:
Primary Quoted Solution:10 Steven Vandever
Quote expires on:May 31,2022 Fort Worth Police Department
200 Texas St.
Fort Worth,TX 76102
(817)392-2625
Thank you for your interest in CentralSquare.CentralSquare provides software that powers over 8,D40 communities.More
about our products can be found at vwwv_centralsauare com.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME QUANTITY UNIT PRICE DISCOUNT TOTAL
1. CrimeViewAnalytics:Single Data 1 3,100.00 -389.46 2,710.54
Set(3 years data)CST System
Subscription Fee Arrest
2. CrimeViewAnalytics:Single Data 1 3,100.00 -389.46 2,710.54
Set(3 years data)CST System
Subscription Fee Crash
3. CrimeViewAnalytics:Single Data 1 3,100.00 -389.46 2,710.54
Set(3 years data)CST System
Subscription Fee vehicles
4. CrimeViewAnalytics:Single Data 1 3,100.00 -389.46 2,710.54
Set(3 years data)CST System
Subscription Fee Parolees
5. CrimeViewAnalytics:Standard(3 1 7,100.00 -891.99 6,208.01
years data)CST System
Subscription
Software Subtotal 19,500.00 USD
Discount -2,449.83 USD
Software Total 17,050.17 USD
WHAT SERVICES ARE INCLUDED?
DESCRIPTION TOTAL
1. Public Safety GIS/Analytics Services-Fixed Fee 21,450.00
2. Public Safety Project Management Services-Fixed Fee 4,290.00
Services Subtotal 25,740.00 USD
Discount -6,435.DO USD
MORE INFORMATION AT CENTRALSQUARE.COM
Third Amendment to Fort Worth City Secretary Contract No. 48482 Page 6 of 11
DocuSign Envelope ID: ED074930-28A1-439C-975F-BA9206E8D6CA
C E N TRA LS Q U A R E Quote prepared on:
March 23,zozz
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Services Total 19,305.D0 USD
QUOTE SUMMARY
Software Subtotal
19,50D.D0 USD
Services Subtotal
25,74D.D0 USD
Quote Subtotal 45,24D.D0 USD
Discount -8,884.83 USD
Quota Total 36,355.17 USD
MORE INFORMATION AT CENTRALSQUARE.COM
Third Amendment to Fort Worth City Secretary Contract No. 48482 Page 7 of 11
DocuSign Envelope ID: ED074930-28A1-439C-975F-BA9206E8D6CA
C E N TRA LS Q U A R E Quote prepared on:
March 23,2022
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
WHAT ARE THE RECURRING FEES?
TYPE AMOUNT
FIRST YEAR MAINTENANCE TOTAL 0.00
FIRST YEAR SUBSCRIPTION TOTAL 17,050.17
The amount totals for Maintenance and/or Subscription on this quote include only the first year of software use and
maintenance. Renewal invoices will include this total plus any applicable uplift amount as outlined in the relevant purchase
agreement.
This Quote is not intended to constitute a binding agreement.The terms herein shall only be effective once incorporated into a
definitive written agreement with CentralSquare Technologies(including its subsidiaries)containing other customary
commercial terms and signed by authorized representatives of both parties.
BILLING INFORMATION
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places.For example,an actual price of$21.37656 will be shown as a
Unit Price of$21.38.The Total forthis quote has been calculated using the actual prices forthe product and/or service,rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply.Any such taxes are the responsibility of Customer.This is not an
invoice.
For customers based in the United States or Canada,any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies)governing the"Ship To"location provided by Customer on the Quote Form.
PAYMENT TERMS
Software Subscriptions
100%due 60 days after Go Live—The CrimeView Dashboard subscription shall continue to be due until 60 days
after Go Live of CrimeViewAnalytics.Client will receive a credit for any paid unused portion of the
CrimeView Dashboard subscription as of the date of 60 days after Go Live of CrimeView Analytics.
Services
50%Due Upon Protect Kickoff(Evidenced by TCR)
50%Due Upon Completion of Services.
MORE INFORMATION AT CENTRALSQUARE.COM
Third Amendment to Fort Worth City Secretary Contract No. 48482 Page 8 of 11
DocuSign Envelope ID: ED074930-28A1-439C-975F-BA9206E8D6CA
C E N TRA LS Q U A R E Quote prepared on:
March 23,2022
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Paymentdue in full 30 days from date of invoice.Annual Subscriptions are subjectto a 5%Annual Increase.
This quote revokes,60 days after Go Live,all software licenses,services,subscriptions,and support related to the
CrimeView Dashboard to be replaced with the CrimeViewAnalytics sold hereunder.
PURCHASE ORDER INFORMATION
Is a Purchase Order(PO)required forthe purchase or payment of the products on this Quote Form?(Customer to complete)
Yes[ I No[ I
Customer's purchase orderterms will be governed by the parties'existing mutually executed agreement,or in the absence of
such,are void and will have no legal effect.
PO Number:
Initials:
MORE INFORMATION AT CENTRALSQUARE.COM
Third Amendment to Fort Worth City Secretary Contract No. 48482 Page 9 of 11
DocuSign Envelope ID: ED074930-28A1-439C-975F-BA9206E8D6CA
0' CENTRALSQUARE
Summary of Services
Project:Fart Worth Police,TX—CrlrneView Analytics Upgrade Quote#Q-4WO
The parties mutually agree and acknowledge this Summary of Services is a high-level overview of the project requested,
not a detailed requirements or design of solution.
P roject Scheduling
Parties agree a schedule will be provided for services within sixty(60)days from the execution of the above quote
number.
Change Requests
The parties may request a change to this summary of services,to increase hours or deliverables,through a written
request to the CentralSquare project manager or resource.
Services Scope of Project
The project includes the following scope of services:
Discovery call between Agency Personnel,Project Manager,Technical Services and Consultants.
Development of project plan and schedule.
Preparation:
■ Collection of GIS data and,where applicable,database connection details from client
Installation:
■ Data extraction tool install
Configuration
■ Data extraction tool and cloud user account configuration
■ Extraction of code tables from source CAD,RMS,and/or other system(s)
■ Mapping of client code values to standard code categories
■ Configuration of SQL queries,ELL,and schedule for the data extraction tool
■ Testing of data extraction to the cloud.Review and revision as necessary
■ GIS data Load
■ Configuration of the Cr1meView Analytics application:agency,code translations,field aliasing,GIS layers,
map layers,etc.
■ Application data import.Review and revision as necessary
■ Review of basic application and data presentation
■ Historical data load
■ Setup of client administrator users
• Loading and updating standard dashboard templates
Confidential and Propriefary
Third Amendment to Fort Worth City Secretary Contract No. 48482 Page 10 of 11
DocuSign Envelope ID: ED074930-28A1-439C-975F-BA9206E8D6CA
OF
1 �
Training:
■ Provision of training videos
■ Analytics Administrator Training(4 hours)
■ Administrator Content Review and Q&A(up to 4 hours)
Iterative Testing,Review,and Consultation:
Starting after the first training session and completing after the final training session,the CentralSquare GIS/Analytics
Specialist will support client testing,make in-scope revisions to the data extraction and application configuration as
requested needed,and provide consultation to the productadministrators.
■ Support of client testing and review
■ Consultation on creation of client content to meet analytics needs
■ Revision of data extraction and application configuration
Project Management
Even in smaller,less cornplex projects,there needs to be a point of contact and someone driving a project to successful
completion.CentralSquare's Implementation Methodology ensures a project has the right amount of oversight needed
to successfully complete the work,no more no less.A CentralSquare Project Manager will be your poirit of contact for
the scoped work with you to develop a timeline to meet your needs,drive the timeline to completion,work to resolve
any issues that may arise during the life of the project,all while keeping you up to date so you have the peace of mind
your project is on track for a successful completion
Profess ion aI Services
Throughout the course of the project,CentralSquare will use several types of services(defined herein)to complete the
necessary steps for successful deployment of the contracted services.The overall services aligned to implementation
include Consulting Services,Technical Services,Data Conversion Services,Training Services,and in some cases,
Installation Services.
2 1 Confidential and Proprietary MORE INFORMATION AT CENTRALSQUARE.COM
Third Amendment to Fort Worth City Secretary Contract No. 48482 Page 11 of 11
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F°RT�1'
COUNCIL ACTION: Approved on 11/13/2018
Create New From This M&C
REFERENCE ** 13PAMEND TRI TECH SOFTWARE
DATE: 11/13/2018 NO.: P-12272 LOG NAME: SUPPORT SB ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendment to the Systems Software Support Agreement in the Amount Up to
$800,000.00 Annually for Software and License Fees and Software Maintenance with
TriTech Software Systems for the Information Technology Solutions Department (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize an amendment of the Systems Software Support
Agreement in an amount up to $800,000.00 annually for software and license fees, training, and software
maintenance for Computer-Aided Dispatch (CAD), Station Alerting System, mobile data and Records
Management System with TriTech Software Systems with annual renewal options.
DISCUSSION:
The City Police and Fire Departments utilize a TriTech Software Systems Computer-Aided Dispatch (CAD)
System and a Station Alerting System. Software support is provided under City Secretary Contract No.
48482.
On December 13, 2016, City Council authorized amendments to the TriTech System Purchase Agreement
and Software Support Agreement for the upgrade and support of the Records Management System (RMS)
with up to four additional one-year renewals (M&C C-28048).
On September 12, 2017, City Council authorized an amendment to the TriTech System Purchase
Agreement for additional software license fees and annual maintenance for enhanced mobile mapping
functionality for Police and Fire Department's mobile data computers, with up to four additional one-year
renewals (M&C C-28364).
This request for City Council authorization will consolidate all previously approved TriTech annual software
and license fees, training and maintenance fees and allow for the purchase of additional software and
training as needed. TriTech Software Systems Software Support Agreement City Secretary Contract No.
48482 will be amended for this authorization. The first year of support for the upgraded RMS is included in
the original upgrade costs.
TriTech Software Systems is the documented sole source provider for support and maintenance to the
existing applications (CAD, mobile data, Records Management System, interfaces and related software
modules and documentation).
ADMINISTRATIVE AMENDMENT. An administrative increase or amendment may be made by the City
Manager in the amount up to $100,000.00 and does not require specific City Council approval as long as
sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council's approval, this Agreement will be effective upon execution of
contract amendment and remain in effect through September 30, 2019.
RENEWAL OPTIONS: This annual maintenance fees may be renewed for up to four additional one-year
terms by mutual agreement of the parties. This action does not require specific City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the
renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as appropriated,
and that prior to an expenditure being made, the Information Technology Solutions Department has the
responsibility to validate the availability of funds.
BQN\AMENDTRI\SB
TO
�IFund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head: Kevin Gunn (8517)
Additional Information Contact: Cynthia B. Garcia (8525)
Sheila Baker (8356)
ATTACHMENTS
SAMS 11-06-2018.pdf (CFW Internal)
Sudan Terrorist check.pdf (CFW Internal)
TERRORIST ATTACK 11-06-2018.p. f (CFW Internal)
TriTech Form 1295.pdf (Public)