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Home My WebLink AboutContract 54907-A3 CSC No.54907-A3 THIRD AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 54907 This Third Amendment to Fort Worth City Secretary Contract No. 54907 ("Third Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation and TEKsystems, Inc., a Maryland corporation. ("Vendor"). WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 54907 beginning November 17, 2020 (the "Agreement"); and WHEREAS, on or about March 5, 2021, the parties amended the Agreement via CSC No. 54907-Al to amend the Compensation language of the Agreement; and WHEREAS; on or about July 13, 2021, the parties amended the Agreement via CSC No. 54907-A2 to amend the Term and Compensation language of the Agreement: and WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to increase the overall compensation. NOW THEREFORE, known by all these present,Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. The Agreement is hereby amended by replacing the compensation language, found on page 1 of the Agreement, in its entirety with the following: This is a non-exclusive Agreement as stated by City M&C No. 21-0733. Services will be provided by Vendor based on the City's staffing needs and the availability of qualified Vendor resources. No specific contract amount is guaranteed. The maximum amount to be paid to the Vendor for all services performed hereunder shall not exceed $2,858,000.00. Invoices will be paid by the City based solely on the hourly rates as set forth in Schedule "C", TTSAC Not to Exceed Rates. All compensation is inclusive all work orders and expenses. The City shall pay Vendor per terms of individual executed work orders in accordance with the provisions of this Agreement and Schedule "C," which is attached hereto and incorporated for all purposes herein. Each work order shall set forth the name of the Vendor personnel to provide the services, the specific project to which the personnel will be assigned, the specific service to be provided by the personnel, the start and end date of the work to be performed, the hourly rate or salary of the personnel; and the other regulations as agreed to by the parties that may apply to the specific personnel. In no event shall the City be liable for any overtime rates or overtime pay for Vendor personnel, regardless of the number of hours worked by Vendor personnel. Vendor shall be solely responsible for any required overtime pay for its personnel. OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Third Amendment to Fort Worth City Secretary Contract No. 54907 Page I of 3 Vendor shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Consultant not specified by this Agreement unless the City Third approves such expenses in writing. 2. All other terms,provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] Third Amendment to Fort Worth City Secretary Contract No. 54907 Page 2 of 3 Executed effective as of the date signed by the Assistant City Manager below. ACCEPTED AND AGREED: ACCEPTED AND AGREED: CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person By: Valerie Washington(Apr 26,202211:34 CDT) responsible for the monitoring and administration Name: Valerie Washington of this contract,including ensuring all Title: Assistant City Manager performance and reporting requirements. Date: Apr 26,2022 APPROVAL RECOMMENDED: By: Cynthi yree(Apr 18,202216:25 CDT) Name: Cynthia Tyree Title: Sr. IT Solutions Manager By: APPROVED AS TO FORM AND LEGALITY: Name: Kevin Gunn Title: Director,IT Solutions Department ATTEST: By: Name: Taylor Paris Title: Assistant City Attorney 9ah.r�e�te-S ��x7�GG By: Jannette S.Goodall(AFr26,2022 14:12 CDT) CONTRACT AUTHORIZATION• Name: Jannette Goodall M&C: 21-0733 Title: City Secretary od�40R��a Approval Date: 9/28/2021 p� FoF 0000r900 0 �$ P0z000 0 0 ij VENDOR: a o �o*� O0�ooOOQp 0. a�nEapSbpp TEKsystem1s,Inc. �.{ ATTEST: By: � � sr` MMIVYf By: Name: Christopher Garman Name:Na cy White Title: Senior Manager of Operations Title: Senior Manager of Operations Date: 2/8/22 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Third Amendment to Fort Worth City Secretary Contract No. 54907 Page 3 of 3 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA Fo�11 Create New From This MSC DATE: 9/28/2021 REFERENCE **M&C 21- LOG NAME: 13P AMEND 21-0456 STAFF NO.: 0733 AUGMENTATION MG CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize an Amendment to the Term of M&C 21-0456 and Increase the Annual Amount by $358,000.00 for Staff Augmentation Services using Cooperative Contracts for a Revised Term Amount of$3,308,000.00 with Two Annual Renewal Options for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize an amendment to the term of M&C 21-0456 and increase the annual amount by $358,000.00 for staff augmentation services using cooperative contracts for a revised term amount of$3,308,000.00 with two annual renewal options for the Information Technology Solutions Department. DISCUSSION: On June 22, 2021, City Council approved Mayor and Council Communication (M&C) 21-0456 increasing the annual amount of the previous Mayor and Council Communication (M&C) 21-0084. Temporary personnel are recruited from the staffing agencies to assist in the development and implementation of specialized technology projects. ITS is recommending increasing the annual authorization by $358,000.00 to address the payroll solution implementation with the Police and Fire Department. Staff augmentation requirements are identified by the reporting IT Manager/Executive based on need and available budget. Recruitments are sent to each available contracted vendor and are provided an equal opportunity to respond with qualified candidates. Applicants are submitted to the hiring manager on a first in /first out basis and the recruitment is completed once a suitable candidate has been identified. The total of the new requested authorization amount of$2,858,000.00 for the ITS Department and $450,000.00 for the Water Department will become effective upon City Council approval and will be available for use through August 31, 2022. Throughout the next year, the ITS Department plans to evaluate the utilized vendors and will request a new authorization package in 2022. Vendors are given an equal opportunity to earn a minimum of 10\% of the awarded expenditures on an as-needed basis. No specific amount is guaranteed. Vendors authorized by this request are as follows. The vendors selected provide the best overall value. Existing City Secretary Contracts will be amended to reflect the term and compensation language changes as needed. Vendor Cooperative Contract Cooperative Contract City Secretary Expiration Date Contract TekSystems DIR-CPO-4638 August 31, 2024 54907 Apex Systems DIR-CPO-4521 August 31, 2024 55409 Luna Data DIR-CPO-4582 August 31, 2024 54782 Insight Global GS-35F-0247Y March 19, 2032 51991 Renewal Terms: The Agreements may be renewed annually with a final expiration date of August 31, 2024. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as appropriated, of the General Fund and ITS Capital Fund and that, prior to an expenditure being made, the participating department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget # Amount 1 ID ID YearFReference Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID I ID Year Chartfield 2 Submitted for City Manager's Office by_ Jay Chapa (5804) Valerie Washington (6192) Originating Department Head: Reginald Zeno (8517) g� g—p Kevin Gunn (2015) Additional Information Contact: Cynthia Garcia (8525) Michelle Green (2058) ATTACHMENTS Apex Systems LLC.pdf (CFW Internal) Apex Systems.pdf (CFW Internal) Insight Global LLC.pdf (CFW Internal) Insight Global.pdf (CFW Internal) Luna Data Solutions Inc.pdf (CFW Internal) Luna Data.pdf (CFW Internal) TekSystems Inc.pdf (CFW Internal) TekSystems Inc.pdf (CFW Internal)