HomeMy WebLinkAboutContract 57499 CSC No. 57499
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between Staples
Contract and Commercial,LLC ("Vendor") and the City of Fort Worth,("City"),a Texas home rule
municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A— Seller's Quote, Scope of Services or Purchase Order;
3. Exhibit B—Cooperative Agency Contract Sourcewell 121919; and
4. Exhibit C—Conflict of Interest Questionnaire
Exhibits A, B, and C,which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement for the first year by City
shall not exceed the amount of One Million Two Hundred Seventy-Five Thousand Dollars
($1,275,000.00). Vendor shall not provide any additional items or services or bill for expenses
incurred for City not specified by this Agreement unless City requests and approves in writing the
additional costs for such services. City shall not be liable for any additional expenses of Vendor not
specified by this Agreement unless City first approves such expenses in writing.
The term of this Agreement shall be for one year beginning on February 19,2022 and ending on
February 18, 2023. The City shall be able to renew this agreement for two (2) one-year renewal options
by written agreement of the parties.
Vendor agrees that City shall,until the expiration of three(3)years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books,documents,papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows: OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
To CITY: To VENDOR:
City of Fort Worth Staples Contract and Commercial, LLC
Attn: Reginald Zeno, Interim Asst. City Manager Mike Guon, VP Sales
200 Texas Street
Fort Worth, TX 76102-6314 Address:
Facsimile: (817) 392-8654 500 Staples Drive
Framingham, MA 01702
With copy to Fort Worth City Attorney's Office
at same address Facsimile: N/A
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
Remtr2 By signing I acknowledge that I am the person
By. Reg aldZeno(May3,202210:41CDT) responsible for the monitoring and administration
./ Name: Reginald Zeno of this contract,including ensuring all performance
Title: Interim Assistant City Manager and reporting requirements.
Date:
APPROVAL RECOMMENDED: By:
Name: Cynthia Garcia
Title: Assistant Finance Director
.A.�e iPeuaa¢aea
By: APPROVED AS TO FORM AND LEGALITY:
Name: Anthony Rousseau
Title: Acting Finance Director
ATTEST: By:
Name: Taylor Paris
Title: Assistant City Attorney
By: J ette S.Goodall(May 4,2022 09: DT) ,do444nn4� CONTRACT AUTHORIZATION:
Name: Jannette Goodall ��1°�....OR t 4 ad M&C: 20-0215 .
Title: City Secretary pia a10.
Pvo o=d
PP*o o*dd
VENDOR: oa000000 °
a�nEXASoOp
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Staples Contract and Commercial,LLC
By .)1, L —
Name: Mike Guon
Title: VP Sales OFFICIAL RECORD
Date: Apr25,2022 CITY SECRETARY
FT. WORTH, TX
Exhibit A
SOURCEWELL FURNITURE CONTRACT#121919-SCC (5/1/2020)
M Staples. _
PRODUCT SOURCE GUIDE
CATEGORY LISTING Premium Mid Price Point Value Option A{; A�7ri
Student Chairs/Desks
Allermuir Allied Plastics Children's Factory
Allsteel Allseating Jonti Craft
Allseating Alumni Marco I I�i�lltilll'
Biofit Capitol USA National Public Seating
Haskell Fleetwood Nightingale
Media Technologies Global Furniture Group OTG-Seating
National Office Furniture HON OFM A Illed
Norvanivel MooreCo Regency
OFS Scholarcraft Safco
Paragon Smith System Scholarcraft
PS Furniture Wisconsin Bench(WB Mfg.) Tenjam
Classroom Tables a I I s e a t i n g
Allsteel Allied Plastics AmTAB
Baltix Alumni Balt/Best-Rite
Furniture Lab CEF-Custom Educational Furniture Capitol USA Allsteel
Fleetwood Global Furniture Group Jonti Craft
Media Technologies Haskell Luxor
National Office Furniture HON Marco
Norvanivel Marvel Offices To Go(Global)
OFS MooreCo OFM AmTab`
Palmeiri National Public Seating Regency
Paragon PS Furniture Safco
Spec Furniture Safco Products Scholarcraft
Swiftspace Smith System Wisconsin Bench(WB Mfg.) un-n-1
Instructional Desks/Podiums
Allsteel Baltix Copernicus
Baltix Global Fleetwood
CEF-Custom Educational Furniture Haskell Offices To Go(Global) }�ay� x
JSI Group Brand HON Jonti-Craft n►rysa+Ly
Marvel Vizion JSI Brand Group Luxor
Norvanivel Montisa Works OFM
OFS MooreCo Regency B I �
Paragon National Public Seating Safco
Swiftspace Smith System Sandusky Lee
Teacher Storage
Allsteel Allied Plastics(Manufacturing) MooreCo
CEF-Custom Educational Furniture Fleetwood Copernicus
Montisa Work Copernicus Jonti Craft NVOKMPMTKAWMAE
MooreCo Haskell Luxor
National Office Furniture HON Marco
OFS Montisa Works OFM
Norvanivel Smith System Safco
Paragon i Wisconsin Bench(WB Mfg.) Sandusky Lee f
• ' • Spaces
CATEGORY LISTING Premium Mid Price Point Value Option
Art/Drafting
Biofit Fleetwood Safco
Diversified Wood Crafts Smith System Wisconsin Bench(WB Mfg.)
Auditorium/Lecture Hall children's
Dauphin JSI Brand Group Global Total Office l actor-y
Hi5 Media Technologies National Public Seating
Sedia Systems Spec Furniture OFM l�•(tdh_"
Cafeteria/Student Commons
Allsteel AmTab Allied Plastics
Allseating Biofit HON
Furniture Lab Community MooreCo
Hi5 Ecologic Furniture National Public Seating
OFS HON Nightingale 0 MCUS
Palmer Hamilton JSI Brand Group Offices To Go(Global) �—h-w r—M,
PS Furniture National Office Furniture OFM
Sandler Seating Norvanivel Regency �CILl�7HIN
PS Furniture Spec Furniture Safco
Career Readiness-Shop/Industrial Arts
Diversified Wood Crafts CEF-Custom Educational Furniture Biofit '- �
Montisa Work JSI Brand Group Marco Ul�F1ti]JJ LpLI
PS Furniture Norvanivel OFM
Tennsco Wisconsin Bench(WB Mfg.) Safco
Casework meacco
Diversified Woodcraft JSI Brand Group Marco Group Sys
Fleetwood Media Technologies Safco
Hale OFS Offices To Go(Global)
HAT Palmeiri Wisconsin Bench(WB Mfg.)
Dormitory/Residence Hall
Blockhouse Furniture Lab Global Health Care
Carolina Health Care JSI Group Brand HON
Ecologic Furniture Palmer Hamilton OFM
OFS PS Furniture Tenjam
Health and Safety {, '(Wni,.:
a.-AL cn x
Carolina Health Care CEF-Custom Educational Furniture HON
Community ESI Ergonomic Solutions Fire King
Dauphin Fellowes Global Furniture Group .
La-Z Boy-KNU Contract Fleetwood Media Technologies
OFS Humanscale Safco
Spec Furniture USA Capitol Wisconsin Bench(WB Mfg.)
Learning Resource Centers
JSI Group Brand Alumni Fleetwood " ingG
Media Technologies Diversified Woodcraft Ghent
OFS Marvel Global Furniture Group
Paragon Montisa Work HON
Palmer Hamilton Norvanivel Moore Co �L
Swiftspace PS Furniture Offices To Go(Global)
Trendway Smith System Safco
Library/Media Centers
Agati Community Allied Plastics
Baltix Fellowes Alumni
Hale Manufacturing Fleetwood Children's Factory
Haskell Furniture Lab Global Furniture Group
JSI Group Brand Moore Co HON F
HAT OFS Jonti-Craft
Media Technologies Paragon Marco
Norvanivel PS Furniture OFM
Palmeiri Trendway Sandusky Lee
Music=
��j+�mitu IL ab
AmTAB Allied Plastics Alumni I .
Fleetwood National Public Seating Marco Group
Wisconsin Bench(WB Mfg) Safco Products Scholarcraft
Science-STEM !_���
CEF-Custom Educational Furniture Allied Plastics(Manufacturing) Allied Plastics
Diversified Woodcraft Biofit Children's Factory
Fleetwood Community Copernicus
HAT JSI Group Jon Craft W[�TI[PIRM
Montisa Work Media Technologies Luxor QdIFCd���l
Norvanivel Paragon National Public Seating
Palmer Hamilton Wisconsin Bench(WB Mfg.) Sandusky Lee 40
Instructional Demonstration Stations
CEF-Custom Educational Furniture Diversified Woodcraft Copernicus
Humanscale Fleetwood Global Furniture Group G LDEIAL
Moore Co Haskell Luxor
Norvanivel HON Moore Co Go 16
OFS Marvel(Vizion) OFM
Paragon Moore Co Safco
Swiftspace Smith System Sandusky Lee
Technology/IT
Allsteel Alumni Copernicus .uniac e
Ergonomic Accessories/Tools Biofit Haskell
Fellowes HON Luxor
Humanscale JSI Group Brand Moore Co
Marvel Vizion National Public Seating Safco
Media Technologies OFS Smith System
Marvel Safco Products Spec Furniture
•1 r HALE
CATEGORY LISTING Premium Mid Price Point Value Option
Infant/Toddler
Children's Factory Alumni Copernicus
Jonti-Craft MooreCo Flagship Carpets
Norvanivel Tenjam Safco I. haskell
Dramatic Play
Children's Factory Flagship Carpets Copernicus
Jonti-Craft Norvanivel MooreCo
Storage
Jonti-Craft Children's Factory Copernicus
Montisa Work MooreCo Safco
Norvanivel Smith System Sandusky Lee
Teacher Instructional Aids
Fleetwood Flagship Carpets Copernicus
Ghent MooreCo Luxor
Jonti-Craft Jonti-Craft Safco
Tables/Chairs A o n
Community Children's Factory Allied Plastics
Jonti-Craft Community Alumni
JSI Group Brand Norvanivel Marco Group
Spec Furniture Scholarcraft Tenjam
CATEGORY LISTING Premium Mid Price Point Value Option
Seating-Executive/Conference HLAT SC-afe,.
Allermuir Global Furniture Group HON
Allseating Haskell Moore CO
Allsteel HON Nightingale
Dauphin JSI Group Brand OFM
Gunlocke Marvel Group Offices To Go(Global)
Humanscale National Office Furniture Regency IRN
OFS Neutral Posture RFM TNL RGUI,G MGTYlORK
The Senator Group Trendway Safco
Seating-Guest Side
Agati Allseating Alumni
Allermuir Community HON
Allsteel Global Furniture Group National Public Seating =- >d
Dauphin HON Nightingale
Gunlocke HAT OFM Fr roa'�M fi.errr
Hi5 National Office Furniture Offices To Go(Global)
Humanscale Neutral Posture Palmer Hamilton
JSI Group Brand RFM Regency
OFS Spec Furniture Safco
The Senator Group Trendway Scholarcraft M CCiUIF' UNITY
Seating-Task/Work
Allseating Biofit Alumni
Allsteel Global MooreCo
Dauphin Haskell Nightingale
Gunlocke HON OFM
Humanscale Neutral Posture Offices To Go(Global) L A D 0 Y'
JSI Group Brand HON Regency
OFS Marvel RFM Seating
The Senator Group National Office Furniture Safco
Trendway RFM Scholarcraft
Seating-Specialty(Folding/Stack/Stools) ,.
Allsteel Anova(DBA Upbeat) Alumni
Allermuir EKO Contract Capitol USA
Biofit Global Furniture Group Leisurecraft
Dauphin HON MooreCo leisime Crtil we..
PS Furniture JSI Group National Public Seating
Sandler Seating Montisa Work Safco
Sedia Systems I National Office Furniture Tenjam
Spec Furniture I Spec Furniture Upbeat Anova .I
Seating-Upholstered/Reception A
Agati Blockhouse Alumni
Allermuir Community Children's Factory
Allseating EKO Contract HON
Allsteel Global Furniture Group Neutral Posture �� a
Gunlocke Hi5 Offices To Go(Global)
JSI Group Brand HON OFM
Norvanivel JSI Group Regency
OFS Mooreco Inc. RFM
Palmer Hamilton Media Technologies Safco
Spec Furniture National Office Furniture Scholarcraft
The Senator Group Norvanivel Tenjam
Desking-Metal
Allsteel Fleetwood Alumni
Haskell Global Furniture Group Marco Group
Marvel HON MooreCo
Swiftspace Montisa Work Safco
Trendway Paragon Sandusky Lee
Desking -Wood/Laminate
Agati Fellowes Community
AI lermuir Fleetwood Fleetwood
Allsteel Global Furniture Group HON ; I
Gunlocke HON OFM I
JSI Group Brand Media Technologies Offices To Go(Global) ` ' °L�'*y w
National Office Furniture Moore Co Regency
OFS Palmeiri Safco
The Senator Group Safco Products Wisconsin Bench(WB Mfg.)
Desking-Modular ���I �����
Allsteel Community Alumni
Gunlocke Global Furniture Group Global OTG
JSI Group Brand Haskell HON
OFS HON Moore Co
Swiftspace Marvel OF
The Senator Group National Office Furniture Regency
Trendway I Safco Products Safco r r is x c�c_c=a
Desking-Height Adjustable
Allsteel Fellowes Luxor
Baltix Fleetwood Moore Co
ESI Ergonomic Solutions(Fellowes Cc) Global Furniture Group Offices to Go
Humanscale Haskell OFM
OFS HON Regency
Swiftspace JSI Brand Group Safco
Ergonomic Accessories/Tools
Allsteel Fellowes Alumni
ESI Ergonomic Solutions(Fellowes Cc) Global Furniture Group Offices to Go
Humanscale HON OFM National
JSI Group Brand Luxor Regency Puhk
National Office Furniture Marvel Safco Seam ►ti:■.
OFS Trendway Smith System V
Storage
Allsteel Allied Plastics(Manufacturing) Alumni
Fireking Global Furniture Group HON
JSI Group Brand Haskell Marco Group �ry+�_`�r }'t pa
Montisa Work HON Marvel Neutik-5uf G
Norvanivel National Office Furniture Moore Co
OFS Norvanivel Offices to Go
The Senator Group Smith System Safco Ctr i itd
Trendway Ten nsco Sch of arcraft %B
Storage-Casework
Allsteel Diversified Woodcraft Allied Plastics
Fleetwood Ecologic Furniture Global Furniture Group
Media Technologies Fleetwood HON Nigh tingale
OFS Hale Manufacturing Jonti-Craft
SPEC JSI Group Marco Group
Trendway LIAT Wisconsin Bench(WB Mfg.)
Systems-Panel/Modular/Privacy Screens
Allsteel HON Children's Factory �N y, valvvy,
Global Evolve/Confer Marvel Group Ghent
Gunlocke Montisa Work HON
Neutral Posture National Office Furniture Luxor
The Senator Group Neutral Posture Offices To Go(Global)
Swiftspace OFS OFM fie,
Trendway I Paragon I Safco Tu6i.
Tables-Conference/Computer/Training as
Allsteel Community Alumni
Baltix Allied Plastics Jonti-Craft
CEF-Custom Educational Furniture EKO HON
Fellowes Fleetwood Luxor
Gunlocke Global Furniture Group Marco Group
Hi5 Haskell Moore Co
JSI Group Brand HON National Public Seating 1
Norvanivel Marvel Offices To Go(Global) (�Oklahoma
OFS Media Technologies OFM somw
PS Furniture National Office Furniture Regency 0
Spec Furniture Palmeiri Safco
Swiftspace Paragon Scholarcraft
Furniture/FurnishingsSite
CATEGORY LISTING Premium Mid Price Point Value Option Mir
Auditorium
JSI Group Brand Global Furniture Group
Dauphin Media Technologies Moore Co
Sedia Systems National Office Furniture National Public Seating
Spec Furniture Safco Products I Scholarcraft
Boards-White/Directory/Cork/Bulletin/Chalk
Allsteel Global Furniture Group Copernicus
Ghent National Office Furniture Luxor
OFS Moore Co Safco
Breakroom-Cafe/Lounge P"nWHAM€LTQN
Allsteel Community Alumni
Baltix EKO Contract Luxor
Dauphin Global Moore Co Pa ra q an
Furniture Lab HON Nightingale
Hi5 National Office Furniture Offices To Go(Global)
JSI Group Brand National Public Seating OFM
PRISONER BENCH LLC
Palmer Hamilton Norvanivel Regency
Sandler Seating OFS RFM
Spec Furniture PS Furniture Safco
Carts-Charging/Hospitality/Specialty
Moore Co Marvel Group Luxor
National Public Seating Copernicus Safco
Display Cases
Ghent Fleetwood Moore Co I.J'riit..rc
Hale Manufacturing Media Technologies Safco '
Waddell LIAT Wisconsin Bench(WB Mfg.)
JPIW Ergonomic Accessories/Tools EN
Allsteel Global Furniture Group Luxor
Fellowes HON Moore �Fiq
Humanscale Marvel Group National Publicic Seating
OFS National Office Furniture Regency "'
PS Furniture OFM Safco
Folding Tables/Chairs AF
AmTAB Allied Plastics Global Furniture Group
Dauphin National Public Seating Moore Co
PS Furniture Safco Products OFM NpLERSEATING
Health Care-Specialty Exam Tables/Carts
Biofit Capitol USA Fellowes
Carolina Health Care Fleetwood Luxor I*tip
La-Z-Boy-KNU Contract Global Health Care Mooreco ��+� �■
OFS JSI Group Safco
Spec Furniture HON Sandusky Lee
Hospitality
Allsteel Allseating Alumni C 1—*t,A R
AmTAB Blockhouse Allied Plastics C R A F T-
Baltix Community Anova (Upbeat)
Dauphin EKO Contract HON
Furniture Lab Global Furniture Group Luxor �d5+5IT15
Hi5 HON Moore Co
JSI Group Brand Leisure Craft National Public Seating
Palmer Hamilton Media Technologies OFM fj SMITHSYSTEM'
PS Furniture National Office Furniture Safco I
Spec Furniture OFS Sandusky Lee
Lockers/Partitions
Allsteel Diversified Woodcraft Children's Factory
Gunlocke Fleetwood Jonti-Craft
JSI Group Brand Global Furniture Group Luxor 5VAFTSF' cE
Montisa Work HON OFM
OFS Safco Products Sandusky Lee Fmind FkaubeY,UgeoH
Safco Products Wisconsin Bench(WB Mfg.) Tennsco
Outdoor Furniture/Furniture
Anova Furnishings(DBA Upbeat,Inc) HON Company,The National Public Seating
%101M
Palmer Hamilton Leisure Craft OFM
PS Furniture Tenjam Safco
Safety/Security
Biofit CEF Diversified Woodcraft 00601
Fellowes Neutral Posture Safco Products Storage IAa�e Easy
FireKing Spec Furniture Sandusky Lee
Site Storage/Shelving/High Density -'-Swift Grc
JSI Group Brand HON Global Furniture Group
Montisa Work Fleetwood Marco Group
Safco Products Media Technologies Moore Co Tf e11dway
Tennsco Sandusky Lee Safco
Stages/Performance
Sedia Systems AmTAB National Public Seating Upb
S.�n L u i n kh:ngi
Waste Receptacles/Recycling
Allsteel Anova(DBA Upbeat) Moore CoAC�U ELL.
Leisure Craft Palmer Hamilton Safco
Flagship Carpets
IRN
National Public Seating/Oklahoma Sound
Trendwall/Trendway
Luxor
Agati Ghent(Division of Gmi) Nightingale
Allermuir Global Furniture Group Norvanivel
Allied Plastics Global Health Care Offices to GO-Casegoods(Global)
Allseating Global Offices to Go Offices To Go-Seating(Global)
Allsteel Global In Stock NSP Program OFM
Alumni Gunlocke OFS
AmTAB Hale Manufacturing Palmeiri
Please Refer to the Anova Furnishings(DBA Upbeat,Inc) Haskell Palmer Hamilton
Vendor Directory for Baltix His Paragon
BIOFIT HON Company,The Prisoner Bench LLC
links to the Manufacturer Blockhouse Humanscale PS Furniture
Websites and for direct Capitol(USA Capitol) IRN-The Recycling Network Regency
Catalog Links for each Carolina Health Care-OFS Jonti-Craft RFM
CEF-Custom Educational Furniture JSI Group Brand JSI,Communitu,KLEM Safco Products
Supplier Listed. -- Children'sFactory La-Z-Boy/KnuContract Sandler Seating
Pricing, Sustainability, Community JSI(Group) Leisure Craft Sandusky Lee
White Paper Resources Copernicus LIAT Furniture Scholarcraft
Dauphin Luxor Sedia Systems
can be found at each Diversified Woodcrafts Marco Group Smith System
respective Web Sites Ecologic Furniture Marvel Group Spec Furniture
EKO Mayline-See Safco Products Swiftspace
ESI Ergonomic Solutions(Fellowes Cc) Media Technologies Tenjam
Fellowes Montisa Work Tennsco
FireKing MooreCo.,Inc. The Senator Group
Flagship Carpets National Office Furniture Trendway
Fleetwood National Public Seating(Oklahoma Sound) Waddell(Division of Gmi)
Furniture Lab Neutral Posture Wisconsin Bench(WB Mfg.)
SOURCWELL FURNITURE CONTRACT#1 21919-SCC (Effective 5/1/2020)
M Staples
AGATI
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$5,000 38.00
$5,001-$15,000 43.00
$15,001-$30,000 45.00%
$30,001-$50,000 50.00%
$50,001-$150,000 50.00%
$150,001+ Extended Discounts May Apply
Premium Library- Tables,Library Shelving,Circulation Desks,Accessory Items
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
ALLERMUIR(The Senator Group)NEW
List Price CUSTOMER DISCOUNTING
Delivered Tailgate
$0-$49,999 47.00
$50k-$99,999 52.00
$100k-$299,000 55.00
$300,001 list and above Extended Discounts May Apply
Chairs,Stools,Table,Soft Seating,Sofas,Elements-Award Winning Designs https://www.allermuir.coml
Pricing reflects Dock Delivered Freight for orders over$4,000 at list. Orders under$4,000 at list will incur a flat$95.00 Freight Cost
ALLIED PLASTICS
CUSTOMER DISCOUNTING
List Price
FOB Factory Delivered Tailgate
$0-$15,000 list 51% 40%
$15,001-$50,000list 55% 45%
$50,001-$100,000 list 58% 50%
$100,001-$250,000 list Extended Discounts May Apply
$250,001 list and above Extended Discounts May Apply
Classroom Seating&Stools,Classroom Tables,Computer,Activity,White Board,Science,Library,Folding,Utility,Art Tables,Student Desks,Study Carrels,Custom Work,Storage Fixed&
Mobile,Collaborative Classroom Solutions
Pricing reflects FOB Factory,Delivered Tailgate-please specify the preferred schedule at time of order. Customers must possess a fully functioning dock to request direct factory to
destination drop ship service. A line item charge for actual freight costs will be added to the order when FOB Factory rates are selected.Discounts apply to factory sourced orders ONLY-
pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
ALLSEATING
TAILGATE DOCK DELIVERED
$0-$50,000 list 51
$50,001-$100,000 52%
$100,001+ Extended Discounts May Apply
Seating-Executive,Task,Side,Guest,Reception,Task,Stools
Pricing reflects FOB Destination-Tailgate dock delivered. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to
factory sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
ALLSTEEL-PRICING BY PRODUCT CATEGORY/SERIES
CUSTOMER DISCOUNTING
List Price
TAILGATE DOCK DELIVERED
Stride Systems,Terrace,Concensys,Optimize,Further,Involve Casegoods,Stride Desking/Benching,Pedestals,Overheads,Worksurfaces,Electrical&
Accessories,Altitude Tables,Approach,Gallery Panels
$1-$100,000 68.30
$100,001-$400,000 69.30
$400,000+ 70.30
Extended Discounts May Apply
Lateral and Vertical Files&Storage(Towers/Bookcases/Cabinets),Align Lateral Files,Align Storage,Stride Storage,Involve Storage,Radii Storage
$1-$100,000 62.10
$100,001-$400,000 65.50
$400,000+ 65.50
Extended Discounts May Apply
Trooper,Tolleson,and Nimble Seating
$1-$100,000 66.10
$100,001-$400,000 66.10
$400,000+ 66.10
Extended Discounts May Apply
#19,Relate,Inspire,Seek &Access Seating
$1-$100,000 55.20
$100,001-$400,000 55.20
$400,000+ 55.20
Extended Discounts May Apply
Acuity,EVO,Scout,Mimeo,Lyric,Quip&Svelte Seating
$1-$100,000 55.30
$100,001-$400,000 55.30
$400,000+ 55.30
Extended Discounts May Apply
Social Collaborative Seating/Tables/Conferencing,Parallel Lounge,Clarity Seating,Retreat Seating,Recharge,Co/Ho,Park,Townhall Collection,&Two-
Thirds
$1-$100,000 46.50
$100,001-$400,000 49.50
$400,000+ 49.50
Extended Discounts May Apply
Merge Tables,Aware and Structure Tables
$1-$100,000 67.20
$100,001-$400,000 68.20
$400,000+ 69.20
Extended Discounts May Apply
Wood Laminate Casegoods(Align Wood),Stride Painted Wood&Laminate Casegoods Veneer,Align Veneer Tiles,Veneer Work surfaces
$1-$100,000 57.60
$100,001-$400,000 59.80
$400,000+ 59.80
Extended Discounts May Apply
Accessories(Wand and Link Lights,Ergonomic Tools)
$1-$100,000 51.00
$100,001-$400,000 53.00
$400,000+ 53.00
Extended Discounts May Apply
GUNLOCKE Product
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$150,000 51.00
$150,001-$250,000 53.00
$250,001+ Extended Discounts May Apply
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order. Discount schedule to be
applied on orders that offer standard lead times.
A 3.125%tariff surcharge will be added as a line item charge on all orders.
ALUMNI(Classroom Furniture)
CUSTOMER DISCOUNTING
List Price
FOB Factory Delivered Tailgate
$0-$15,000 list 52.00% 38.00%
$15,001-$50,000list 54.00% 40.00%
$50,001-$100,000 list 55.00% 42.00%
$100,001-$250,000 list Extended Discounts May Apply
$250,001 list and above Extended Discounts May Apply
Classroom Seating&Stools,Classroom Desks&Student Activity Tables,Computer Furniture,Tables Student Activity,Multi-Purpose,Early Childhood,Easels/Weasel,Technology Charging
Carts,AV Carts,Utility Carts,Whiteboards/Dry Erase,Tackboards,Chalkboard,Study Carrels,Lecterns,Display Cases,Accessories
Pricing reflects FOB Factory,Delivered Tailgate-please specify the preferred schedule at time of order. Customers must possess a fully functioning dock to request direct factory to
destination drop ship service. A line item charge for actual freight costs will be added to the order when FOB Factory rates are selected.Discounts apply to factory sourced orders ONLY-
pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
AM TAB
List Price CUSTOMER DISCOUNTING
FOB FACTORY
$0-$50,000 59.00
$50,001-$100,000 61.00%
$100,001-$200,000 62.00
$200,001 List and above Extended Discounts May Apply
Music Stages/Choral Risers,Cafe Fold&Go Tables,Condiment/Service Tables,Computer Tables,Classroom Tables
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
ANOVA FURNISHINGS(DBA UPBEAT,INC.)
List Price CUSTOMER DISCOUNTING
FOB Factory
$0-$50,000 30.00
$50,001-$100,000 32.00%
$100-$250,000 40.00
$250,001+ Extended Discounts May Apply
Outdoor Furnishings to include benches,tables,receptacles,chairs,bleachers,bike racks,fencing, grills&accessories. Custom designed and logo'd items available by special order.
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
BALTIX
CUSTOMER DISCOUNTING
List Price
FOB Factory
$0-$50,000 list 43.00
$50,001-$150,000 46.00%
$150,001-$250,000 list 50.00
$250,001 list and above Extended Discounts May Apply
Tables-Lightweight Nesting,Outdoor Tables,Computer Tables,Freestanding Desk,Bench Desking,Multimedia Carts,Marker Boards,Flat Screen Carts,Lecterns
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
BIOFIT
List Price CUSTOMER DISCOUNTING
FOB FACTORY
$0-$14,999 38.00
$15,000-$49,999 42.00
$50,000-$74,999 45.00
$75,000+ Extended Discounts May Apply
Seating,Specialty Seating,Special Stools,Health Care Laboratory Stools,Book Carts,Multi-Purpose Carts
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
BLOCK HOUSE
List Price CUSTOMER DISCOUNTING
FOB FACTORY
$0-$50,000 35.00
$50,001-$100,000 37.00%
$100,001+ Extended Discounts May Apply
Resident Hall/Dormitory Furniture-Seating,Lounge,Side Chairs,Benches,Casegoods,Nightstands,Storage Chests,Wardrobes,Desks,Beds,Adjustable,Captains Mattresses,Tables-
End,Corner,Coffee
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
CAPITOL(USA CAPITOL)
List Price CUSTOMER DISCOUNTING
FOB FACTORY
$0-$1,499 46.00
$1,500-$9,999 48.00
$10,000-$74,999 48.00
$75,00.00-$124,999 48.00%
$125,000-$200,000 51.00
$125,000-$399,000 51.00
Extended Discounts May Apply
Classroom Chairs,Classroom Desks,Combo,Tablets,Nurse Tables&ADA
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
CAROLINA Heathcare-Div of OFS
TAILGATE DOCK DELIVERED
$0-$50,000 list 42
$50,001-$100,000 43%
$100,001+ Extended Discounts May Apply
Seating,Tables,Casegoods,Open Plan,Space Defining,Accessories-Full Line Contract Offering
Pricing reflects Tailgate Dock Delivered terms. Note-Orders less than$3500 at list will be assessed a handling charge of$125 net per order.A line item charge for Freight FOB Factory will
be added to your order. Freight quotes per individual order will be provided upon request. Customer must possess a fully functioning dock to request direct factory to destination drop
ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at
time of order.
CEF-CUSTOM EDUCATIONAL FURNISHINGS(NEW)
List Price CUSTOMER DISCOUNTING
FOB FACTORY
$0-$99,999 36.00
$101.000-$249,999 37.00
250,001-$499,999 39.00%
Over$500,000 Extended Discounts May Apply
Collaborative Learning Space solutions: Seating,Carts,Tables,Maker Stations,Storage,Specialty Storage Solutions,Charging Carts,Instructor Stations
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon
request. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing
does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
CHILDREN'S FACTORY
List Price CUSTOMER DISCOUNTING
FOB FACTORY TAILGATE DOCK DELIVERED
$0-$10,000 28.00% 24.00
$10,001-$50,000 29.00% 25.00%
$50,001 list and above Extended Discounts May Apply
Early Childhood Offering: Student Desks,Tables,Dramatic Play,Storage,Infant Toddler Equipment,Juvenile Lockers,Educational Carpets,Storage,Teaching Accessories,
Bikes/Transports,Mats/Cots
Pricing reflects FOB Factory,Delivered Tailgate-please specify the preferred schedule at time of order. Customers must possess a fully functioning dock to request direct factory to
destination drop ship service. A line item charge for actual freight costs will be added to the order when FOB Factory rates are selected.Discounts apply to factory sourced orders ONLY-
pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
COMMUNITY(Division of JSI)
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0 -$7,499.99 47.00%
$7,500.00-$24,999 48.00
$25,000-$99,999.00 50.00
$100,000+ Extended Discounts May Apply
Classroom Seating/Tables,Library/Media Center Tables&Chairs,Lounge/Reception/Soft Seating,Bookcase Stacks/Storage,Cafe&Hospitality Tables and Chairs,Juvenile Sized
Tables/Chairs
Pricing reflects FOB Destination-Tailgate dock delivered. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to
factory sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
COPERNICUS
List Price CUSTOMER DISCOUNTING
FOB FACTORY
$0-$9,999 39.00
$10,000-$24,999 40.00
$25,000-$49,999 41.00
$50,000+ Extended Discounts May Apply
Presentation Easel Stands,Table Accessories,Tablet/Multimedia Storage/Carts,Misc.Instructional Teaching Aids&Storage Solutions
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
DAUPHIN
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$15,000 list 49.00
$15,001-$50,OOOlist 49.00%
$50,001-$100,OOOlist 49.00%
$100,001-$250,000 list 50.00
$250,001 list and above I Extended Discounts May Apply
Seating-Task,Executive,Side/Guest,Stools,Beam Seating,Lounge-Reception,Lounge Tables,Lecture Hall Seating
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
DIVERSIFIED WOODCRAFTS-SHAIN/SHOP BILT
List Price CUSTOMER DISCOUNTING
FOB FACTORY
$0-$99,999 59.00
$100,000-$249,999 64.00
$250,000-$399,999 66.00
$400,000+ Extended Discounts May Apply
Science Classroom and Lab Furniture,Specialty Tables/Storage,Art Room Tables,Instructor Furniture/Demonstration Tables,Specialty Shop Room Equipment,Science/Lab Furniture,Art
Room Tables/Carts/Storage,Tables-Work,Utility,Shop Room Benches/Lockers
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
ECOLOGIC FURNITURE
List Price CUSTOMER DISCOUNTING
FOB FACTORY
$0-$9,999 53.00
$10,000-$50,000 56.00
$50,001-$100,000 56.00%
$100,001-$200,000 56.00
Extended Discounts May Apply
Residence Furniture Resident Hall/Dormitory Furniture-Seating,Lounge,Side Chairs,Benches,Casegoods,Nightstands,Storage Chests,Wardrobes,Desks,Beds,Adjustable,Captains
Mattresses,Tables-End,Corner,Coffee
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
EKO
CUSTOMER DISCOUNTING
List Price
FOB FACTORY Delivered Tailgate
$0-$15,000 list 44.00% 41.00
$15,001-$50,OOOlist 44.00% 41.00%
$50,001-$100,OOOlist 49.00% 46.00%
$100,001-$250,000 list 52.00% 49.00
$250,001 list and above Extended Discounts May Apply
Collaborative Seating,Guest,Loveseat,Sofa,Club Chairs,Privacy Panels,Ottomans,Picnic Benches&Benching Tables Computer Tables,Coffee Tables,End Tables Lounge Tables,
Modular Seating,Healthcare Seating-Lounge,Recliners,Sleepers
Pricing reflects FOB Factory,Delivered Tailgate-please specify the preferred schedule at time of order. Customers must possess a fully functioning dock to request direct factory to
destination drop ship service. A line item charge for actual freight costs will be added to the order when FOB Factory rates are selected.Discounts apply to factory sourced orders ONLY-
pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
THE FOLLOWING STATES INCLUDE FREIGHT PREPAID FOR ORDERS OVER$12,000 LISTAND A$350 NET CHARGE FOR
ALL ORDERS BELOW$12,000 LIST:WA,OR,CA,NV,AZ,NM,CO,UT,ID,MT,WY,ME,VT,NH.Excluding Fuel Surcharges
All pricing shown includes freight prepaid for orders over$8,000 list.You must add a$225 net freight charge per order if list price is less than$8,000.
ESI ERGONOMICS SOLUTIONS(A FELLOWES Company)
List Price CUSTOMER DISCOUNTING
Delivered Tailgate
Work Tools&Ergoise
$0-$15,000 list 49.00
$15,001-$50,OOOlist 51.00%
$50,001-$100,OOOlist 51.25%
$100,001-$250,000 list 52.00
$250,001 list and above Extended Discounts May Apply
WORKGEAR(Climb&S2S)
$0-$15,000 list 49.00
$15,001-$50,OOOlist 51.00%
$50,001-$100,OOOlist 51.25%
$100,001-$250,000 list 52.00
$250,001 list and above Extended Discounts May Apply
TABLE BASES&TOPS
$0-$15,000 list 49.00
$15,001-$50,OOOlist 51.00%
$50,001-$100,OOOlist 51.25%
$100,001-$250,000 list 52.00
$250,001 list and above Extended Discounts May Apply
Desk Mounts,Wall Mounts,Stand up Desks,Workstations,Lighting,Multi-Monitor Mounts,CPU Holders,Accessories
Pricing reflects Delivered Tailgate Dock Delivered Pricing. Discounts apply to factory sourced orders ONLY against the current list price in effect at time of order.
Orders under$100 Net will incur a$25.00 flat shipping fee.
FELLOWES
SIT TO STAND UNITS,WORKSTATIONS,MONITOR ARMS,ACCESSORIES=KEYBOARD TRAYS,FOOT AND WRIST RESTS CATEGORIES
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$50,000 37.00
$50,001-$150,000 39.00%
$150,001-$250,000 42.00
$250,001+ 43.00%
Computer Workstations,Sit to Stand Riser Units,Monitor Arms,Ergonomic Accessories=Keyboard Trays,Wrist and Foot Rests
Pricing reflects FOB Destination-Tailgate dock delivered. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to
factory sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
FIREKING
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
1-5 Units 45.00
6-9 Units 45.00
Over 10 Units Extended Discounts May Apply
Fire Files-Vertical/Lateral,Security Safes,Media Safes,Medical Security Cabinets""New-Misc.Laptop Security Storage Units
Pricing reflects FOB Destination-Tailgate dock delivered. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to
factory sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
FLAGSHIP CARPETS
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$10,000 37.00
$10,000+ 39.50
Extended Discounts May Apply
Educational Carpets,Instructional Carpet Tiles-Padded and Unpadded,Custom Imprint Carpets
Pricing reflects FOB Destination-Tailgate dock delivered. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to
factory sourced orders ONLY-pricing does not support ONLINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
FLEETWOOD
CUSTOMER DISCOUNTING
List Price
FOB FACTORY
0-$20,000 37.50
$20,001-$49,999 41.50%
$50,000 and above Extended Discounts May Apply
Instructor Desks/Storage Units(Mobile and Fixed),Student Desks/Tables,Computer&Media Tables,Library Tables,Library Shelving-Circulation Desks and Specialty Library Components,
Lockers-Laminate(Sports and Athletics),Music Storage Casework,Classroom Storage Loose and Custom Cabinetry,Science Tables/Cabinets
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
FURNITURE LAB
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$15,000 41.00
$15,001-$50,000 42.00%
$50,001-$100,000 43.00%
$100,001-$250,000 45.00
$250,001 list and above Extended Discounts May Apply
Table Tops,Table Bases,Seating,Booths,Trash Units,Power Solutions. Custom options for booths,table tops with Graphic opns and designs.
Pricing reflects FOB Destination-Tailgate dock delivered. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to
factory sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
GHENT-a Division of Gmi
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$4,999.99 46.00
$5,000-$9,999.99 47.00
$10,000-$24,999.99 48.00
$25,000+ Extended Discounts May Apply
Boards Whiteboards,Tackboards,Enclosed,Easels,Signage
Pricing reflects FOB Destination-Tailgate dock delivered. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to
factory sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
A freight charge will be added to orders Under$1500 at list for actual freight cost.
GLOBAL-GLOBAL EDUCATION-GLOBALCARE
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$16,499.99 54.00
$16,500-$49,999.99 55.00
$50,000-$99,999 57.00
$100,000+ Extended Discounts May Apply
Office Administrative,Desk,Tables,Filing Storage-Metal/Wood/Laminate,Desk&Desking Components, Modular Free Standing Workstations,Cafe Tables/Seating,Institutional Site
Equipment,Seating-Executive/Task/Side-Guest,Reception/Lounge,Education-Classroom&Other,Health Care-Patient On/Off Carpet,Casework,Tables
Pricing reflects FOB Destination-Tailgate dock delivered. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to
factory sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
OFFICES TO GO SEATING(GLOBAL)
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$16,499.99 53.00
$16,500-$49,999.99 54.00
$50,000+ Extended Discounts May Apply
Seating-Executive,Task,Side,Stack,Guest,Reception
Pricing reflects FOB Destination-Tailgate dock delivered. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to
factory sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
OFFICES TO GO CASEGOODS(GLOBAL)
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$16,499.99 48.00
$16,500-$49,999.99 49.00
$50,000+ Extended Discounts May Apply
Filing/Storage-Wood/Laminate,Desk&Casegoods,Cafe Tables
Pricing reflects FOB Destination-Tailgate dock delivered. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to
factory sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
EVOLVE/COMPILE(GLOBAL SYSTEMS
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$16,500.00 55.00
$16,501-$50,000 59.50%
$50,000-$100,000 62.00%
$100,001+ Extended Discounts May Apply
Systems Panels/Components,Worksurfaces,Modular Casegoods,Accessories/Storage
Pricing reflects FOB Destination-Tailgate dock delivered. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to
factory sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
Special Note-For Evolve/Compile only there will be a 5%of list surcharge for freight on orders under$10K LIST
GLOBAL FACTORY IN STOCK PROGRAM
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$16,500.00 54.00
$16,501-$50,000 55.00%
$50,000-$100,000 57.00%
$100,001+ Extended Discounts May Apply
Office Administrative,Desk,Tables,Filing Storage-Metal/Wood/Laminate,Desk&Desking Components, Modular Free Standing Workstations,Cafe Tables/Seating,Institutional Site
Equipment,Seating-Executive/Task/Side-Guest,Reception/Lounge
Pricing reflects FOB Destination-Tailgate dock delivered. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to
factory sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
HALE MANUFACTURING
List Price CUSTOMER DISCOUNTING
Delivered Tailgate
<$3,500 41%Plus$45 Net Drop Charge
$3,501-$19,999 41.00
$20,000-$99,999 42.00
>$100,000 Extended Discounts May Apply
Library/Hospitality,Desk Circulation,Carrels,Library Tables,Seating,Specialty Chairs,Display Storage Shelving,Circulation Desks,Library Furniture,Bookcases and Accessories
Pricing reflects FOB Destination-Tailgate dock delivered. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to
factory sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
Note Orders Less than$3,500 At List Price will be Charged a NET$45.00 Drop Fee
HASKELL
List Price CUSTOMER DISCOUNTING
Delivered Tailgate
$0-$15,000 list 38.00
$15,001-$50,OOOlist 41.00%
$50,001-$100,OOOlist 46.00%
$100,001-$250,000 list 48.00
$250,001 list and above Extended Discounts May Apply
Student Chairs/Desk(Ethos),Tables-Science,Computer,Library,Filing Storage-Metal/Laminate,Desk&Desking Components, Modular Free Standing Workstations,Science Room,
Computer Tables,Reception/Lounge
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
Hi5
List Price CUSTOMER DISCOUNTING
Delivered Tailgate
Zone 1
$0-$15,000 list 50.00
$15,001-$50,OOOlist 51.00%
$50,001-$100,OOOlist 52.00%
$100,001 List and Above Extended Discounts May Apply
Grey- Zone 1 Orders Valued under$6,000 at List Price will be assessed a $200 Processing Fee
Zone 2
$0-$15,000 list 50.00
$15,001-$50,OOOlist 51.00%
$50,001-$100,OOOlist 52.00%
$100,001 List and Above Extended Discounts May Apply
White- Zone 2 Orders valued under$8,000 at list price will be assessed a$300 Processing Fee
Tables-Conference,Hospitality,Training,Nesting,Height Adjustable,Mobile,Seating-Occasional,Lobby,Reception
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
Freight is prepaid on a dock to dock basis for all orders exceeding zone minimum nets
THE HON COMPANY
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
HON BRANDED SEATING
$0-$25,000 52.00
$25,001-$75,000 55.00%
$75,001-$150,000 57.00%
$150,001+ Extended Discounts May Apply
TABLES,DESKING,CASEGOODS
$0-$25,000 52.00
$25,001-$75,000 55.00%
$75,001-$150,000 57.00%
$150,001+ Extended Discounts May Apply
VERTICAL AND LATERAL FILES,STORAGE
$0-$25,000 55.00
$25,001-$75,000 56.00%
$75,001-$150,000 62.00%
$150,001+ Extended Discounts May Apply
SYSTEMS AND PEDESTALS
$0-$25,000 63.00
$25,001-$75,000 64.00%
$75,001-$150,000 66.00%
$150,001+ Extended Discounts May Apply
EDUCATION
$0-$25,000 52.00
$25,001-$75,000 55.00%
$75,001+ Extended Discounts May Apply
SOOTHE(PATIENT CHAIR)
$0-$25,000 50.00
$25,001-$75,000 51.00%
$75,001-$150,000 52.00%
$150,001+ Extended Discounts May Apply
Foundations Laminate and Sadie Seating Series
$0-$25,000 50.00
$25,001-$75,000 50.00%
$75,001-$150,000 50.00%
$150,001+ 50.00%
HON PRODUCT BACKED BY 5 YEAR WARRANTY
$0-$25,000 55.00
$25,001-$75,000 56.50%
$75,001-$150,000 58.00%
$150,001+ Extended Discounts May Apply
HON NOW(Factory Quick Ship Program)
$0-$25,000 50.00
$25,001-$75,000 50.00%
$75,001-$150,000 50.00%
$150,001+ Extended Discounts May Apply
Panel Systems- Accelerate,Abound with Accessories,Filing-Vertical/Lateral/Personal Storage Units,Pedestal Storage(Fixed/Mobile),Bookcases,Storage Cabinets
(Metal/Lami nateMood)
Seating-Executive,Task,Side/Guest Reception/Lounge,Utility-Stack,Stools,Desks-Casegoods-Metal,Laminate,Veneer All Components,Tables-Conference,Training,Reception,
Education/Classroom-Student Seating,Desks,Tables;Instructor Desking/Storage,Wall Boards-Visual Aids
hon 5bRANDED 5-Year Warranty Products,Economy Desks,Casegoods,Filing,Seating-Executive,Task,Guest,Reception;Tables-Conference,Utility,Occasional,Training
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
HUMANSCALE
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
Seating-Freedom,Liberty,Smart,Diffrient World,Liberty Side&Occasional Chairs
$0-$50,000 53.00
$50,001-$150,000 54.00%
$150,001 List and Above Extended Discounts May Apply
Stacking Chair,Cinto,Trea,Balla
$0-$50,000 45.00
$50,001-$150,000 47.00%
$150,001 List and Above Extended Discounts May Apply
Keyboard Tray Systems&Accessories,Monitor Arms,Access Rails and CPU Holders
$0-$50,000 61.00
$50,001-$150,000 63.00%
$150,001 List and Above Extended Discounts May Apply
Lighting,Ergo Tools&Accessories
$0-$50,000 60.00
$50,001-$150,000 61.00%
$150,001 List and Above Extended Discounts May Apply
Cable Management: NeatLinks,NeatLinks Slim&NeatTech
$0-$50,000 57.00
$50,001-$150,000 59.00%
$150,001 List and Above Extended Discounts May Apply
Sit/Stand Desktop Solutions(Portable-Fixed Workstations): QuickStand Eco
$0-$50,000 44.00
$50,001-$150,000 45.00%
$150,001 List and Above Extended Discounts May Apply
Height Adjustable Workstations(Counterbalance): Float Table,All QuickStand Product(Eco Excluded)&Worktops
$0-$50,000 51.00
$50,001-$150,000 51.50%
$150,001 List and Above Extended Discounts May Apply
Height Adjustable Workstations(Electric): eFloat Lite and eFloat Flex Table Bases(Does Not include Worksurface Tops)
$0-$50,000 60.00
$50,001-$150,000 61.00%
$150,001 List and Above Extended Discounts May Apply
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Computer Accessories, Healthcare-Technology Wall,Mobile Stations
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
The pricing tiers are set individually by product category NOT total list price of an order.
IRN
List Price CUSTOMER DISCOUNTING
PROGRAM OFFER
$0-$15,000 list 5.00
$15,001-$50,OOOlist 5.00%
$50,001-$100,OOOlist 5.00%
$100,001-$250,000 list 5.00
$250,001 list and above 5.00
IRN connects those in need with those who have surplus.We match the needs of charities and nonprofits throughout the world with surplus furnishings and equipment from schools,
universities,corporations and other large organizations. Our services provide a complete reuse solution for organizations who generate surplus and those who receive it. IRN makes the
match and manages the labor and logistics to move,load,and ship surplus to reusers.
JONTI-CRAFT
List Price CUSTOMER DISCOUNTING
FOB FACTORY
BIRCH LINE
$0-$5,000 25.00
$5,001-$10,000 28.00
$10,001-$15,000 30.00%
$15,001-$20,000 32.00%
$20,001+ Extended Discounts May Apply
BERRIES TABLES/CHAIRS
$0-$5,000 37.00
$5,001-$10,000 39.00
$10,001-$15,000 41.00%
$15,001-$20,000 42.00%
$20,001+ Extended Discounts May Apply
Early Childhood Offering: Student Desks,Tables,Dramatic Play,Storage,Infant Toddler Equipment,Juvenile Lockers
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon
request. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing
does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
JSI Group Brand-JSI/Community/Klem
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0 -$7,499.99 47.00%
$7,500.00-$24,999 48.00
$25,000-$99,999.00 50.00
$100,000+ Extended Discounts May Apply
Classroom Seating/Tables,Library/Media Center Tables&Chairs,Lounge/Reception/Soft Seating,Bookcase Stacks/Storage,Cafe&Hospitality Tables and Chairs,Juvenile Sized
Tables/Chairs
Pricing reflects FOB Destination-Tailgate dock delivered. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to
factory sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
LA-Z-BOY
List Price TAILGATE DOCK DELIVERED
$0-$15,000 list 51
$15,001-$50,000 list 51
$50,001-$100,000 list 52
$100,001-$250,000 list 52
$250,001 list and above 53
Seating-Bariatric,Task,Executive,Gliders,Lobby/Lounge,Side/Guest,Recliners,Sleepers,Occasional Tables
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
Freight included for order in excess of$1,500 net.For orders less than$1,500 net there is a charge of$100.
LEISURE CRAFT
List Price CUSTOMER DISCOUNTING
FOB Factory
$0-$25,000 12.00
$25,001 Extended Discounts May Apply
Outdoor furnishings to include benches,tables,receptacles,chairs,bleachers,bike racks,grills&accessories. Custom designed and Iogo'd items available by special order.
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
LIAT FURNITURE
List Price CUSTOMER DISCOUNTING
FOB FACTORY
Zone 1
$0-$100,000 46.00
$100,000-$200,000 48.00
$200,000-$300,000 50.00
$300,000-$400,000 50.00
$400,000+ Extended Discounts May Apply
Zone 1 orders less than$5,000 list will have a flat fee of$375 added to invoice
Zone 2
$0-$100,000 46.00
$100,000-$200,000 48.00
$200,000-$300,000 50.00
$300,000-$400,000 50.00
$400,000+ Extended Discounts May Apply
Zone 2 orders less than$5,000 list will have a flat fee of$375 added to invoice,plus 5%of list
Zone 3
$0-$100,000 46.00
$100,000-$200,000 48.00
$200,000-$300,000 50.00
$300,000-$400,000 50.00
$400,000+ Extended Discounts May Apply
Zone 3 orders less than$5,000 list will have a flat fee of$375 added to invoice,plus 10%of list
Library/Hospitality,Desk Circulation,Carrels,Library Book Carts,Seating Lounge,Specialty Chairs,Storage Shelving,Computer
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
LUXOR
Units CUSTOMER DISCOUNTING
FOB FACTORY
$0-$10,000 45.00
$10,001-$25,000 46.00%
$25,001-$50,000 49.00%
$50,000 at List and Above Extended Discounts May Apply
NEW EXPANDED PRODUCT OFFERING-Stand up Desks,Desk Top Converters,Student Desks,Tables,TC/AV Carts and Stands,Presentation Lecterns,Utility Carts,Mobile Charging Carts,
Wall Mounting Charging Stations,Charging Lockers,Whiteboards,Glassboards
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
MARCO GROUP
FOB FACTORY
SEATING
$0-$50,000 42.00
$50,001-$150,000 45.00%
$150,001-$250,000 49.00
>$250,001 Extended Discounts May Apply
TABLES&DESKS
$0-$50,000 42.00
$50,001-$150,000 45.00%
$150,001-$250,000 49.00
>$250,001 Extended Discounts May Apply
TEACHERS DESKS&STORAGE
$0-$50,000 36.00
$50,001-$150,000 42.00%
$150,001-$250,000 45.00
>$250,001 Extended Discounts May Apply
SOFT SEATING
$0-$50,000 36.00
$50,001-$150,000 42.00%
$150,001-$250,000 45.00
>$250,001 Extended Discounts May Apply
Classroom Seating&Tables,Wood Bookcases/Shelving,Casework-Loose/Mobile,Band Storage,Instructor/Teacher Desks,Soft Seating,Collaborative Solutions
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
MARVEL GROUP
List Price/Product Line CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
ZAPF/MAILROOM/SEATING
$0-$15,000 list 51.00
$15,001-$50,OOOlist 51.00%
$50,001-$100,OOOlist 52.00%
$100,001-$250,000 list Extended Discounts May Apply
$250,001 list and above Extended Discounts May Apply
PRONTO
$0-$15,000 list 64.00
$15,001-$50,OOOlist 64.00%
$50,001-$100,OOOlist 64.00%
$100,001-$250,000 list Extended Discounts May Apply
$250,001 list and above Extended Discounts May Apply
VIZION&AIRE
$0-$15,000 list 36.00
$15,001-$50,OOOlist 36.00%
$50,001-$100,OOOlist 36.00%
$100,001-$250,000 list Extended Discounts May Apply
$250,001 list and above Extended Discounts May Apply
Desk-Freestanding Desk,Modular Workstation,Panel Systems,Cafe Tables,Conference Tables,Seating-Task,Executive,Side/Guest,Training Tables,Computer Tables Adjustable Height,
Ergonomic Accessories,Mailroom/Utility Furniture
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
Freight Charges=5%of list price on orders under$10K(Value at List Price)-Free Freight on Orders Over$10K List
MEDIA TECHNOLOGIES
CUSTOMER DISCOUNTING
List Price
FOB Factory
$0-$7,500 list 45.00
$7,501-$25,000 46.00
$25,001-$75,000 47.00%
$75,001-$200,000 48.00%
$200,001-$400,000 49.00
$400,001 and above Extended Discounts May Apply
Library Shelving and Media Center Accessories,Circulation Desks,Library Tables/Chairs,Media Lab Tables,Misc.
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
MONTISA
CUSTOMER DISCOUNTING
List Price
FOB Factory
$0-$50,000 37.00
$50,001-$150,000 40.00%
$150,.001-$250,000 48.00%
$250,001 list and above 51.00%
Desking-Basic,Team,Benching,Collaborative Stations,Work Bars,Bench's&Walls,Laptop Stands,Monitor Stands,File Cabinets,Storage Cabinets,Bookcases,Work Benches-Utility,
Stools,Lockers
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
Orders less than$7,00 at list price(except for accessories)will be incur a SOF charge of$300. Orders that exceed$7,000 at list price will receive Tailgate Dock Delivered Terms.
MOORECO INC.
List Price CUSTOMER DISCOUNTING
Delivered Tailgate Inside Delivery Delivered&Installed
BALT I BEST-RITE(Mooreco Brand)
$0-$15,000 list 40.00
$15,001-$50,OOOlist 42.00%
$50,001-$100,OOOlist 44.00%
$100,001-$250,000 list Extended Discounts May Apply
$250,001 list and above Extended Discounts May Apply
SOFT SEATING-VANERUM NORTH AMERICA
$0-$15,000 list 41.00
$15,001-$50,OOOlist 41.00%
$50,001-$100,OOOlist 42.00%
$100,001-$250,000 list Extended Discounts May Apply
$250,001 list and above Extended Discounts May Apply
Classroom Seating&Stools,Classroom Desks&Student Activity Tables,Computer Furniture,Tables Student Activity,Multi-Purpose,Early Childhood,Easels/Wheasel,Technology
Charging Carts,AV Carts,Utility Carts,Whiteboards/Dry Erase,Tackboards,Chalkboard,Study Carrels,Lecterns,Display Cases,Accessories,Soft Seating
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
Soft Seating-Orders Under$1,000 Net=$120 Flat Rate,Orders$1,001 to$30,000=12%of Total Net,Orders$30,001&Up=7%of Total Net
NATIONAL OFFICE FURNITURE
List Price CUSTOMER DISCOUNTING
Delivered Tailgate
$0-$15,000 list 55.00
$15,001-$50,OOOlist 55.00%
$50,001-$100,OOOlist 55.00%
$100,001-$250,000 list 55.00
$250,001 list and above Extended Discounts May Apply
Executive Wood Furniture,Conference Room Tables,Training Tables and Board Room Accessories,Metal,Laminate and Veneer Filing and Storage,Study Tables and Seating,Fully
Upholstered Soft Seating and Modular Reception Seating,Occasional Tables,Ergonomic Accessory Items,Visual Wall Display Systems,Student Seating/Tables
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
NATIONAL PUBLIC SEATING/OKLAHOMA SOUND(Now Combined to Single Brand Offer)
I icf PH— CUSTOMER DISCOUNTING
Delivered Tailgate
$0-$15,000 list 45.00
$15,001-$50,OOOlist 47.00%
$50,001-$100,OOOlist 48.00%
$100,001-$250,000 list 49.00
$250,001 list and above Extended Discounts May Apply
Music Chairs/Stands,Cafe/Stages-Choral Risers,Folding Chairs/Tables,Seating-Auxiliary Side/Guest/Stack,Stools,Lecterns,Amplified Sound Systems,Charging Carts
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
NEUTRAL POSTURE
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
Seating-Task,Executive,Conference,Side/Guest,Healthcare and Workplace Accessories
$0-$50,000 47.00
$50,001-$150,000 48.00%
$150,001-$250,000 50.00
$250,001+ Extended Discounts May Apply
Equity-Systems
$0-$50,000 60.00
$50,001-$150,000 62.00%
$150,001-$250,000 65.00
$250,001+ Extended Discounts May Apply
Seating-Task,Executive,Conference,Side/Guest,Healthcare and Workplace Accessories,Systems Furniture
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
Women's Business Enterprise(WBE)Certification
NIGHTINGALE
QTY CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
1-5 EACH 47.00
6+EACH 56.00
Extended Discounts May Apply
Seating-Task,Executive,Conference,Side/Guest,Stools,Lounge,Reception Station,Health Care
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
NORVANIVEL
CUSTOMER DISCOUNTING
List Price
FOB Factory
$0-$50,000 48.00
$50,001-$100,000 51.00%
$100,001-$200,000 54.00
$200,001-$250,000 58.00
$250,001+ Extended Discounts May Apply
Classroom Students Desks/Chairs/Tables,Media Lab Tables,Instructor Tables/Chairs,Soft Seating,Collaborative Learning Solutions,STEM-Maker Space Products,Casual Learning Nooks
and Seating
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
OFM
CUSTOMER DISCOUNTING
List Price
FOB Factory Delivered Tailgate
$0-$15,000 list 60.00% 56.00
$15,001-$50,OOOlist 61.00% 57.00%
$50,001-$100,OOOlist 62.00% 58.00%
$100,001-$250,000 list 63.00% 59.00
$250,001 list and above Extended Discounts May Apply
Seating,Beam,Guest,Stools,Tables,Cafe,Cluster Tables,Conference,Training,Reception,Multi-Purpose,Workstations,Storage,Soft Seating Modular,Visual Boards and Accessories
Pricing reflects FOB Factory,Delivered Tailgate-please specify the preferred schedule at time of order. Customers must possess a fully functioning dock to request direct factory to
destination drop ship service. A line item charge for actual freight costs will be added to the order when FOB Factory rates are selected.Discounts apply to factory sourced orders ONLY-
pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
OFS
CUSTOMER DISCOUNTING
List Price
FOB Factory
$0-$50,000 list 48
$50,001-$100,000 50%
$100,001+ Extended Discounts May Apply
Seating,Tables,Casegoods,Open Plan,Space Defining,Accessories-Full Line Contract Offering
Pricing reflects Tailgate Dock Delivered pricing.Orders less than$3500 at list will be assessed a handling charge of$125 net per order.This line item charge will be added to your order.
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vu.aav,uc,u,ua'.vaaca.�a,u,q,u„ea,v„uy..v..n w,vyuva...a— y w..v.a ---, .'.......... . ..... .".y--------y�....,..�....,..�,�..,.�, -r,..„y....��,,... .,rr..,...,.
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
PALMEIRI
CUSTOMER DISCOUNTING
List Price FOB FACTORY
$0-$15,000 list 50.00
$15,001-$50,OOOlist 52.00%
$50,001-$100,OOOlist 55.00%
$100,001-$250,000 list 57.50
$250,001 list and above Extended Discounts May Apply
Tables,Desks(Carrels),Seating,Service Desks,Shelving,Book Trucks,Info Kiosks,Displays,End Panels&Tops,MISC
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
PALMER HAMILTON
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
PALMER HAMILTON BRANDED PRODUCT
$0-$4,999.99 30.00
$5,000-$9,999 30.00
$10,000-$24,999 30.00
$25,000+ Extended Discounts May Apply
HIVE
TAILGATE DOCK DELIVERED
$0-$4,999.99 30.00
$5,000-$9,999 30.00
$10,000-$24,999 30.00
$25,000+ Extended Discounts May Apply
NOMAD LINE
TAILGATE DOCK DELIVERED
$0-$4,999.99 30.00
$5,000-$9,999 30.00
$10,000-$24,999 30.00
$25,000+ Extended Discounts May Apply
Mobile Cafeteria Tables,Seating,Wall Pocket Tables&Benches,Tables-Cafe,Training,Lightweight,Chairs,Booths,Lounge,Collaborative
Pricing reflects Delivered Tailgate(Palmer Hamilton Brand,Hive and NOMAD). Note a$175 NET Charge will be applied on orders less that$10,000 at Iistfor Palmer Hamilton Branded orders
ONLY that total under$10,000 at list..There is a 6%upcharge for Nomad and Hive orders shipping west of the Rockies. Customers must possess a fully functioning dock to request direct
factory to destination drop ship service. Discounts apply to factory sourced orders ONLY-pricing does not support ONLINE or Retail Purchases. Discounts will be applied against the
current list price in effect at time of order.
PARAGON
CUSTOMER DISCOUNTING
List Price FOB FACTORY
$0-$15,000 list 43.00
$15,001-$50,OOOlist 45.00%
$50,001-$100,OOOlist 50.00%
$100,001-$250,000 list 56.00
$250,001 list and above Extended Discounts May Apply
Tables-Science,Study,Media Lab,Computer,Utility,Instructor,Classroom Seating/Desks/Tables,Intuitive Commons-Library/Media Center,Storage,Cafe,Carts,Upholstered Casual
Lounge,Collaborative Table System
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
PRISONER BENCH, LLC
List Price CUSTOMER DISCOUNTING
FOB FACTORY
$0-$20,000 10.00
Over$20,001 Extended Discounts May Apply
Security Correctional Benches,Optional Restraint Accessory Items,Floor Mounted,With and Without Back,Custom Sizes Available Standard Finish and Stainless
Pricing reflects FOB Factory,Delivered Tailgate-please specify the preferred schedule at time of order. Customers must possess a fully functioning dock to request direct factory to
destination drop ship service. A line item charge for actual freight costs will be added to the order when FOB Factory rates are selected.Discounts apply to factory sourced orders ONLY-
pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
PS FURNITURE
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$15,000 list 53.00
$15,001-$50,OOOlist 53.00%
$50,001-$100,OOOlist 54.00%
$100,001-$250,000 list 55.00
$250,001 list and above Extended Discounts May Apply
Tables,Flip Top,Reception,Mobile Buffet,Folding,Plastic Folding,Portable,Seating Event,Stacking,Folding,Stool, Transportation-Tables,Chairs,Lecterns,Portable Flooring
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
REGENCY FURNITURE
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$15,000 list 46.00
$15,001-$50,000list 46.00%
$50,001-$100,000 list 48.00%
$100,001-$250,OOOlist 48.00%
$250,001 list and above Extended Discounts May Apply
Office Administrative,Desk,Tables,Filing Storage-Veneer/Wood/Laminate,Desk&Desking Components, Modular Free Standing Workstations,Cafe Tables/Seating,Institutional Site
Equipment,Seating-Executive/Task/Side-Guest,Reception/Lounge
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
RFM SEATING
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$50,000 50.00
$50,001-$150,000 52.00%
$150,001-$250,000 54.00
$250,001+ Extended Discounts May Apply
Seating,Conference,Guest,Lobby,Task,Mesh and Bariatric
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
SAFCO PRODUCT (Now Includes Mayline Branded Items)
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
SEATING
$0-$50,000 52.00
$50,001-$150,000 53.00%
$150,001-$250,000 54.00
>$250,001 Extended Discounts May Apply
TABLES
$0-$50,000 50.00
$50,001-$150,000 52.00%
$150,001-$250,000 54.00
>$250,001 Extended Discounts May Apply
DESKING/OFFICE PRODUCTS
$0-$50,000 50.00
$50,001-$150,000 53.00%
$150,001-$250,000 56.00
>$250,001 Extended Discounts May Apply
FILING/STORAGE
$0-$50,000 50.00
$50,001-$150,000 53.00%
$150,001-$250,000 56.00
>$250,001 Extended Discounts May Apply
Arts&Engineering,Classroom Desk,Stools,Filing,Mailroom Furniture,Seating,Shelving&Lockers,Tables Computer
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
SANDLER SEATING
List Price CUSTOMER DISCOUNTING
Delivered Tailgate Inside Delivery Delivered&Installed
$0-$15,000 list 34.00% 32.00% 28.00
$15,001-$50,000 list 41.00% 39.00% 36.00
$50,001-$100,000 list 43.00% 41.00% 39.00
$100,001-$250,000 list 44.00% 42.00% 40.00
$250,001 list and above Extended Discounts May Apply
Restaurant-Hospitality Furniture-Bar Stools,Counter Stools,Lounge Seating,Table Bases,Table Tops,Beam Seating
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
SANDUSKY LEE
CUSTOMER DISCOUNTING
List Price
FOB Factory
1-14 Units 48.00%
15-35 Units 51.00%
3648 Units 53.00%
48+Units Extended Discounts May Apply
Cabinets-Safety,Storage,Files,Flat Files,Mobile,Carts-Computer Security,Utility,Bookcases,Book-trucks&Wagons,Teachers Desks,Bookcases,Lockers,Shelving,Audio/Video Carts
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
SCHOLARCRAFT
List Price CUSTOMER DISCOUNTING
FOB FACTORY
STANDARD CLASSROOM SERIES
$0-$25,000 60.00
$25,001-$50,000 62.00%
$50,001-$150,000 64.00%
Over$150,001 Extended Discounts May Apply
ACCESS SOFT SEATING
$0-$25,000 60.00
$25,001-$50,000 62.00%
$50,001-$150,000 64.00%
Over$150,001 Extended Discounts May Apply
SPECIAL NOTE-COMBINE TOTAL LIST FOR STANDARD AND ACCESS SEATING TO ESTABLISH VOLUME TIER PRICING
Classroom Students Desks/Chairs/Tables,Media Lab Tables,Instructor Tables/Chairs,Institutional Folding Chairs
Pricing reflects FOB Factory,Delivered Tailgate-please specify the preferred schedule at time of order. Customers must possess a fully functioning dock to request direct factory to
destination drop ship service. A line item charge for actual freight costs will be added to the order when FOB Factory rates are selected.Discounts apply to factory sourced orders ONLY-
pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
SEDIA SYSTEMS
CUSTOMER DISCOUNTING
List Price
FOB Factory
$0-$15,000 list 40.00
$15,001-$50,OOOlist 42.00%
$50,001-$100,OOOlist 46.00%
$100,001-$250,000 list 48.00
$250,001 list and above Extended Discounts May Apply
Seating-Lecture Hall,Auditorium,Jump Seat,Complementary,Tables-Training,Height Adjustable,Folding,Nesting,Seating-Stacking,Tablet Arm,Task
Pricing reflects FOB Factory,Delivered Tailgate-please specify the preferred schedule at time of order. Customers must possess a fully functioning dock to request direct factory to
destination drop ship service. A line item charge for actual freight costs will be added to the order when FOB Factory rates are selected.Discounts apply to factory sourced orders ONLY-
pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
SMITH SYSTEM
CUSTOMER DISCOUNTING
List Price
FOB Factory
$0-$15,000 list 36.00
$15,001-$50,OOOlist 36.50%
$50,001-$100,OOOlist 37.00%
$100,001+ Extended Discounts May Apply
Classroom Seating&Stools,Seating High Density Chairs,Classroom Desks&Combination Desks Student Activity Tables,Computer Furniture,Tables Student Activity,Multi-Purpose,
Music Chairs,Teachers Desk&Accessories,Library Shelving,Mobile,Lounge Seating Storage Cabinets AV Presentation
Pricing reflects FOB Factory,Delivered Tailgate-please specify the preferred schedule at time of order. Customers must possess a fully functioning dock to request direct factory to
destination drop ship service. A line item charge for actual freight costs will be added to the order when FOB Factory rates are selected.Discounts apply to factory sourced orders ONLY-
pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
SPEC FURNITURE
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
$0-$15,000 list 46.00
$15,001-$50,OOOlist 46.00%
$50,001-$100,OOOlist 47.00%
$100,001-$250,000 list 49.00
$250,001 list and above Extended Discounts May Apply
Seating-Side/Guest,Lounge-Reception Seating,Occasional, Tables-Activity,Lounge,Cafe,Reception,Lecterns,Multi Media Carts,Health Care Seating,Tables,Bariatric,Rockers
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
SWIFTSPACE
CUSTOMER DISCOUNTING
List Price
FOB Factory
$0-$15,000 list 42.00
$15,001-$50,OOOlist 44.00%
$50,001-$100,OOOlist 45.00%
$100,001-$250,000 list 47.00
$250,001 list and above Extended Discounts May Apply
Mobile Modular Systems-Admin,Classroom,Conference;Folding Mobile Collapsible Wall Dividers/Stations,Computer Labs
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
TENJAM
Units CUSTOMER DISCOUNTING
DELIVERED TAILGATE
$0-$10,000 43.00
$10,001-$25,000 45.00%
$25,001-$50,000 46.00%
$50,000 at List and Above Extended Discounts May Apply
Classroom,Collaborative open Space Seating,Media Centers,K-12 Seating Solutions
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
TENNSCO
CUSTOMER DISCOUNTING
List Price
FOB FACTORY
OFFICE PRODUCTS
$0-$15,000 list 42.00
$15,001-$50,OOOlist 43.00%
$50,001-$100,OOOlist 44.00%
$100,001-$250,000 list Extended Discounts May Apply
$250,001 list and above Extended Discounts May Apply
CUSTOMER DISCOUNTING
List Price
FOB FACTORY
INDUSTRIAL PRODUCTS
$0-$15,000 list 46.00
$15,001-$50,OOOlist 48.00%
$50,001-$100,OOOlist 50.00%
$100,001-$250,000 list Extended Discounts May Apply
$250,001 list and above Extended Discounts May Apply
Filing/Storage,Lockers,Shelving and Shop Equipment
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
THE SENATOR GROUP(PARENT TO ALLERMUIR)-http://www.thesenatorgroup.com/uk/
List Price CUSTOMER DISCOUNTING
Delivered Tailgate
$0-$49,999 51.00
$50k-$99,999 54.00
$100k-$299,000 57.00
$300,001 list and above Extended Discounts May Apply
Desking,Benching,Seating,Tables,Lounge/Soft Seating,Storage/Media Storage,Active Learning Chairs,Work Lounge,Pods/Privacy Screens-Award Winning Product Design
Pricing reflects Dock Delivered Freight for orders over$4,000 at list. Orders under$4,000 at list will incur a flat$95.00 Freight Cost
Trendway-A Fellowes Company
List Price CUSTOMER DISCOUNTING
TAILGATE DOCK DELIVERED
Choices,Capture,Choices Freestanding
$0-$250.000 63.00
$250,001-$500,000 66.00
$500,001-$1,850,000 68.50
$1,850,001+ Extended Discounts May Apply
Pack
$0-$250.000 63.00
$250,001-$500,000 64.50
$500,001-$1,500,000 66.00
$1,500,001+ Extended Discounts May Apply
Intrinsic Freestanding,Trig&Confer
$0-$250,000 59.00
$250,001-$500,000 61.00
$500,001-$1,850,000 63.00
$1,850,001+ Extended Discounts May Apply
Demountable Walls,TrendWall,ClearWall&Volo
$0-$7,500 49.00
$7,501-$15,000 52.00
$15,001-$25,000 55.00%
$25,001-$50,000 59.00%
$50.001-$100,000 62.00%
$100,001-$1,667,779 65.50
$1,667,780+ Extended Discounts May Apply
Tables(Coices,Intrinsic,Trig,Ht Adjustable,Training&Collaborative
$0-$350,000 58.00
$350,001-$500,000 59.00
$500,001+ Extended Discounts May Apply
SEATING
$0-$350,000 58.00
$350,001-$500,000 59.00
$500,001+ Extended Discounts May Apply
Panel and Systems Product-Choices,Capture,Choices Freestand,Pack,Intrinsic Frestanding-Trig&Confer
Demountable Walls-Trendway,ClearWall&Volo
Tables-Choices,Intrinsic,Trig-Height Adjustable,Training&Collaborative,SEATING-Executive,Task,Guest Conference,Side,Specialty
Pricing tiers are computed based on total list price of each individual product series/category
Pricing reflects Tailgate Dock Delivered Freight Terms. Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory
sourced orders ONLY-pricing does not support ON LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
WADDELL(Division of GMI)
List Price CUSTOMER DISCOUNTING
FOB FACTORY
$1-$9,999 46.00
$10,000+ 51.00
Extended Discounts May Apply
Display Cases,Trophy Display Units
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
WISCONSIN BENCH(WB Mfg.)
CUSTOMER DISCOUNTING
List Price
FOB FACTORY
$0-$15,000 list 60.00
$15,001-$50,OOOlist 62.00%
$50,001-$100,OOOlist 63.00%
$100,001-$250,000 list 64.00
$250,001 list and above Extended Discounts May Apply
Classroom Storage,Instructor Units,Casework,Lockers Laminate,M usic Storage,Tables,Stools,Art Room Work Tables,Activity Tables,Classroom Equipment
Pricing reflects FOB Factory Freight Terms. A line item charge for Freight FOB Factory will be added to your order. Freight quotes per individual order will be provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop ship service.Discounts apply to factory sourced orders ONLY-pricing does not support ON
LINE or Retail Purchases. Discounts will be applied against the current list price in effect at time of order.
An order is defined as a single purchase order shipping to a single destination.
All pricing is predicated on factory sourced orders-retail and on line purchases are not eligible for these special discount rates.
**Pricing tiers are determined by the total list price of all product offered within a single brand. The aggregate total determines the pricing tier,and as applicable-the
corresponding discount percent applies for product categories for that single brand. The aggregate order total reflecting a combination of brands is not applicable when
determining volume tiers.
**Brands may be combined on a single purchase order to streamline the order process and eliminate the need to generate multiple purchase orders--but tiered pricing is based
on the total list price per BRAND.
**Full line catalogs,cut sheets,specification,color&finish cards are available on request.
**Discounts are applied to the current list price in effect at time of order.
A vendor directory that includes all suppliers listed in this response is provided for your convenience. The directory contains manufacturer and catalog
web links. The web sites will provide information regarding sustainability,indoor clean air certifications, products and finishes. The site also contains
industry standards and certifications and resource information such a white paper studies. The web sites contain the most up-to-date product information
and finishes. We encourage you to explore the vast amount of information provided.
Two freight terms are included in the pricing schedule above. FOB FACTORY(additional freight charges will be added)and Tailgate Dock Delivered(delivered pricing). The dual
options are included to offer the best value pricing option to all members. FOB FACTORY pricing provides deeper product discounts with the provision to provide pass-thru actual
freight charges as applicable.The actual freight charges will be applied as a line item charge on the invoice. Based on the logistics of shipping relative to the factory and ordering
entity state of designation,freight rates can vary significantly. Freight quotes will be provided to member entities prior to order placement to determine BEST VALUE and lowest
cost on an order by order basis.
The"Tailgate Dock Delivered"pricing column can only be selected as a pricing tier for factory direct shipments when the following criteria is met. The end user must have a formal,
functional and accessible Receiving Dock and staff is available to assist in the off-load of product. LTL carriers do not provide assistance in the off-load of product or assist in
moving product from a"drop spot"inside a building structure. Please understand that IF a formal dock is not available and if manpower resources are not provided to assist in the
offload of product to an internal staging area with a building structure- we cannot process your order to ship direct from the factory to your site.
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EXCEED SERVICE RATE SCHEDULE • •
,NOT TO
Fees for services are determined on an hourly basis unless otherwise stated. Quote for Additional Services will be mutually approved in
writing prior to project implementation. Quoted fees are estimates only and may be revised to reflect agreed-upon changes to a project.
Design Services(when billable)(CAD&Creative) $65.00 Per hour
Project Manager(when billable) Subject to level of service and supervision required Quoted on a Project by Project Basis
Non-Union(Standard Business Hours)Lite Assembly/Inside Delivery $46.00 Per Hour
Union Labor Rate—Prevailing Wage Compliance to local ordinances an pay scales
Weekend&Holiday Non-Union Labor Rate $86.50 Per hour
Overtime Installation Rate(Monday through Saturday)Non-Union $59.50 Per hour
Overtime Installation Rate(Sundays and Holidays) $86.50 Per hour
Service Technician(furniture repair not under warranty) $46.00 Per hour
Warehouse Inventory Storage Rate per Square Foot $1.50/Square Foot
Asset Management Quote on a Project—by—Project Basis
Professional Installation Service(Non-Union/Std Business Hours) 8-10%of Project Sell
Professional Installation Service—2"d-3`d Shift Differential 15%of Project Sell
Tailgate Dock Delivery—Customer must have a fully functioning loading dock for in- No charge for members within a 50-mile radius of a Staples Fulfillment Center
carton dock deliveries
Site conditions to include access to freight elevators,requirement of stair carries, Quote on Project-by-Project Basis
move/relocation of existing equipment
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Awarded Contract
Staples Contract #121919-SCC Program Furniture Rebate
Rebates ranging up to 5% annually based on sales (12-Month Program)
$ 0-$ 75,000.00 0%
$ 75,000.01 -$150,000.00 1%
$150,000.01 -$300,000.00 2%
$300,000.01 -$500,000.00 3
$500,000.01 -$750,000.00 4%
$750,000.01 or more 5%
All rebates are payable from dollar one and will be paid annually based on the customers anniversary start date.
Rebates are calculated on factory sourced project furniture sales only.
Billable Services - Design, Delivery, Installation, Freight are rebate eligible for calculation totals
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5 Exhibit B
121919-SCC
Sourcewell
Solicitation Number: RFP#121919
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Staples Contract& Commercial LLC, 500 Staples Drive, Framingham,
MA 01702 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to its members. Participation is open to all levels of
governmental entity, higher education, K-12 education, nonprofit, tribal government, and other
public entities located in the United States and Canada.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and its Members (Members).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective on April 10, 2020.
B. EXPIRATION DATE AND EXTENSION. This Contract expires February 18, 2024, unless it is
cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional
one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor's product and pricing list. Unless agreed to by the Member in advance, Equipment or
Products must be delivered as operational to the Member's site.
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This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. LAWS AND REGULATIONS. All Equipment, Products, or Services must comply fully with
applicable federal laws and regulations, and with the laws of the state or province in which the
Equipment, Products, or Services are sold.
C. WARRANTY. Vendor warrants that all Products and installation thereof will conform to
specifications as stated in manufacturer documentation. Vendor will pass through all
manufacturers' warranties to Member(copies of such manufacturer warranties provided upon
request). All Products and Services offered for sale are subject to the terms and conditions
included in manufacturer documentation. Warranties are subject to change or replacement by
the manufacturer or distributor in accordance with their regular business processes. Vendor
will reasonably assist in coordinating repair or replacement of Product by the manufacturer.
Warranties apply only if Products are used in the intended manner and within manufacture
specifications. Vendor warrants that for a period of one year from performance installation and
assembly Services will meet or exceed generally accepted standards in the industry and will
meet any required specifications mutually agreed upon by Vendor and Member.
Notwithstanding anything to the contrary, Vendor will have no liability for any damage, defect,
or loss due to Member's movement or alteration of Products after installation.THESE
WARRANTIES ARE EXCLUSIVE AND IN LIEU OF ALL OTHERS ORAL OR WRITTEN, EXPRESS OR
IMPLIED. VENDOR DISCLAIMS ALL WARRANTIES EXPRESS OR IMPLIED INCLUDING, WITHOUT
LIMITATION, WARRANTIES OF TITLE, NON-INFRINGMENT, MERCHANTABILITY, OR FITNESS FOR
A PARTICULAR PURPOSE.
D. DEALERS AND DISTRIBUTORS. Upon Contract execution, Vendor will make available to
Sourcewell a means to validate or authenticate Vendor's authorized Distributors/Dealers
relative to the Equipment, Products, and Services related to this Contract.This list may be
updated from time-to-time and is incorporated into this Contract by reference. It is the
Vendor's responsibility to ensure Sourcewell receives the most current version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor's
Proposal.
Regardless of the payment method chosen by the Member, the total cost associated with any
purchase option of the Equipment, Products, or Services must always be disclosed in the pricing
quote to the applicable Member at the time of purchase.
When providing pricing quotes to Members, all pricing quoted must reflect a Member's total
cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and
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Services that are operational for their intended purpose, and includes all costs to the Member's
requested delivery location.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Members. Members reserve
the right to inspect the Equipment and Products at a reasonable time after delivery where
circumstances or conditions prevent effective inspection of the Equipment and Products at the
time of delivery.
Staples may in its discretion offer to Members a mix of FOB Factory Freight/ FOB Destination
delivery terms for individual items in a given order. FOB Factory Freight -actual freight charges
are applied to an order as a separate line charge. Freight quotes are provided upon request.
Customer must possess a fully functioning dock to request direct factory to destination drop
ship service. Discounts apply to factory sourced orders only- pricing does not support online or
retail purchases. FOB Destination (Tailgate Dock Delivered) - Pricing includes freight. Customer
must possess a fully functioning dock to request direct factory to destination drop ship service.
Discounts apply to factory sourced orders only- pricing does not support online or retail
purchases.
Notwithstanding anything to the contrary freight claims shall be handled by the Member in
accordance with applicable law including for the avoidance of doubt the Carmack Amendment
to the Interstate Commerce Act of 1877.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Member will notify the Vendor as soon as
possible and the Vendor will replace nonconforming Equipment and Products with conforming
Equipment and Products that are acceptable to the Member.
B. SALES TAX. Each Member is responsible for supplying the Vendor with valid tax-exemption
certification(s). When ordering, Members must indicate if it is a tax-exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
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Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Members.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
• Identify the applicable Sourcewell contract number
• Clearly specify the requested change
• Provide sufficient detail to justify the requested change
• Individually list all Equipment, Products, or Services affected by the requested
change, along with the requested change (e.g., addition, deletion, price change)
• Include a complete restatement of pricing documentation in Microsoft Excel
with the effective date of the modified pricing, or product addition or deletion. The
new pricing restatement must include all Equipment, Products, and Services offered,
even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will be become an
amendment to this Contract and be incorporated by reference.
Vendor agrees to maintain the proposed discount from manufacturer list price throughout the
term of the Contract. Notwithstanding the foregoing the parties acknowledge that while the
discount percentage will remain the same (except as otherwise agreed pursuant to a Change
Request Form) pricing quoted to Members at time of purchase may increase or decrease as
manufacturer list price changes.
5. MEMBERSHIP, CONTRACT ACCESS, AND MEMBER REQUIREMENTS
A. MEMBERSHIP. Membership in Sourcewell is open to public and nonprofit entities across the
United States and Canada; such as municipal, state/province, K-12 and higher education, tribal
government, and other public entities.
The benefits of this Contract should be available to all Members that can legally access the
Equipment, Products, or Services under this Contract. A Member's authority to access this
Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any
entity accessing benefits of this Contract will be considered a Service Member of Sourcewell
during such time of access. Vendor understands that a Member's use of this Contract is at the
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Member's sole convenience and Members reserve the right to obtain like Equipment, Products,
or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell membership
requirements and documentation and will encourage potential members to join Sourcewell.
Sourcewell reserves the right to add and remove Members to its roster during the term of this
Contract.
Notwithstanding anything to the contrary, a Member's participation hereunder, including for
the avoidance of doubt, an extension of credit hereunder is contingent upon Member's
satisfaction of Vendor's standard credit requirements. Vendor also reserves the right to refuse
sales of Products to Members reselling such Products.
B. PUBLIC FACILITIES. Vendor's employees maybe required to perform work at government-
owned facilities, including schools. Vendor's employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Member policies and
procedures, and all applicable laws.
6. MEMBER ORDERING AND PURCHASE ORDERS
A. PURCHASE ORDERS AND PAYMENT. To access the contracted Equipment, Products, or
Services under this Contract, Member must clearly indicate to Vendor that it intends to access
this Contract; however, order flow and procedure will be developed jointly between Sourcewell
and Vendor. Typically a Member will issue a purchase order directly to Vendor. Members may
use their own forms for purchase orders, but it should clearly note the applicable Sourcewell
contract number. Members will be solely responsible for payment and Sourcewell will have no
liability for any unpaid invoice of any Member.
B. ADDITIONAL TERMS AND CONDITIONS. Additional terms and conditions to a purchase order
may be negotiated between a Member and Vendor, such as job or industry-specific
requirements, legal requirements (such as affirmative action or immigration status
requirements), or specific local policy requirements. Any negotiated additional terms and
conditions must never be less favorable to the Member than what is contained in Vendor's
Proposal.
C. PERFORMANCE BOND. If requested by a Member, Vendor will provide a performance bond
that meets the requirements set forth in the Member's purchase order.
D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Member requires service or
specialized performance requirements (such as e-commerce specifications, specialized delivery
requirements, or other specifications and requirements) not addressed in this Contract, the
Member and the Vendor may enter into a separate, standalone agreement, apart from this
Contract. Sourcewell, including its agents and employees, will not be made a party to a claim
for breach of such agreement.
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E. TERMINATION OF PURCHASE ORDERS. Members may term in ate a purchase order, in
whole or in part, immediately upon notice to Vendor in the event of any of the following
events:
1. The Member fails to receive funding or appropriation from its governing body at
levels sufficient to pay for the goods to be purchased;
2. Federal or state laws or regulations prohibit the purchase or change the
Member's requirements; or
3. Vendor commits any material breach of this Contract or the additional terms
agreed to between the Vendor and a Member.
Vendor reserves the right to terminate a purchase order pursuant to which a Member requests
or demands services to be performed not enumerated by the terms of this Contract.
F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Member's purchase order will be determined by the Member making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Member inquiries; and
• Business reviews to Sourcewell and Members, if applicable.
B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to members, pricing and
contract terms, administrative fees, supply issues, customer issues, and any other necessary
information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
• Customer Name (e.g., City of Staples Highway Department);
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• Customer Physical Street Address;
• Customer City;
• Customer State;
• Customer Zip Code;
• Customer Contact Name;
• Customer Contact Email Address;
• Customer Contact Telephone Number;
• Sourcewell Assigned Entity/Member Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Members. The Vendor will submit a check payable to Sourcewell for the
percentage of administrative fee stated in the Proposal multiplied by the total sales of all
Equipment, Products, and Services purchased by Members under this Contract during each
calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo
and must be mailed to the address above "Attn: Accounts Receivable." Payments must be
received no later than forty-five (45) calendar days after the end of each calendar quarter.
For purposes of calculating any administrative fee pursuant to this Contract, such
administrative fee shall be calculated as a percentage of"Net Sales" defined as follows: the
gross sales price of the Products, Equipment, and Services less shipping costs (including freight
charges and insurance), taxes, duties, any rebates actually paid, discounts and allowances
actually taken, rejections, and returns to the extent credit is given or paid, and also excluding
purchases made via (i) staples.com or (ii) any Staples retail channel without a convenience
and/or registered procurement card.
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than thirty (30)
days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
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Vendor's Authorized Representative is the person named in the Vendor's Proposal. If Vendor's
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. This Section shall not
apply to Vendor's delivery, installation, design, repair, or refurbishment obligations hereunder
which Vendor may subcontract to reasonably qualified third parties.
B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.
D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or
oral, may be used to bind either party.
E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership,joint venture, master-
servant, principal-agent, or any other relationship.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Members, including their agents and
employees, harmless from any claims or causes of action, including attorneys' fees, arising out
of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
Neither party, nor its officers, directors, employees, or Affiliates, shall be liable to the other for
any special, indirect, incidental, consequential, punitive, or exemplary damages including, but
not limited to, lost profits, business interruption, loss of data, or cost of cover even if the party
alleged to be liable has knowledge of the possibility of such damages. The limitations set forth
in this Section shall not apply to or in any way limit liabilities arising from a party's gross
negligence or willful misconduct or from the confidentiality or indemnification obligations of
that party.
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12. AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting
procedures and practices of the Vendor relevant to this Contract for a minimum of three (3)
years from the end of this Contract. This clause extends to Members as it relates to business
conducted by that Member under this Contract. Any audit requests shall be made with thirty
(30) days advance written notice and shall be conducted during normal business hours at
Vendor's corporate offices. If a third-party consultant or auditor is used, Vendor may require
the execution of a confidentiality agreement prior to receiving access to any records.
13. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
14. INTELLECTUAL PROPERTY
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Members
against any and all suits, claims,judgments, and costs instituted or recovered against
Sourcewell or Members by any person on account of the use of any Equipment or Products by
Sourcewell or its Members supplied by Vendor in violation of applicable patent or copyright
laws.
15. PUBLICITY, MARKETING, AND ENDORSEMENT
A. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
B. MARKETING. Any direct advertising, marketing, or offers with Members must be approved
by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to
this Contract. Any use by Sourcewell of Vendor's trademarks logos or other intellectual
property shall be subject to Vendor's prior written consent.
C. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
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16. GOVERNING LAW,JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.
19. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute
and work in good faith to resolve such dispute within a reasonable period of time. If
necessary, Sourcewell and the Vendor will jointly develop a short briefing document
that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as
specified above, either Sourcewell or Vendor may escalate the resolution of the issue to
a higher level of management. The Vendor will have thirty (30) calendar days to cure an
outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a
dispute, the Vendor must continue without delay to carry out all of its responsibilities
under the Contract that are not affected by the dispute. If the Vendor fails to continue
without delay to perform its responsibilities under the Contract, in the accomplishment
of all undisputed work, any additional costs incurred by Sourcewell and/or its Members
as a result of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Member order under this Contract, in default:
1. Nonperformance of contractual requirements, or
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2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued
against the Contract.
20. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers'Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering
its operations, with coverage on an occurrence basis, and must be subject to terms no
less broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition). At a minimum, coverage must include liability arising
from premises, operations, bodily injury and property damage, products-completed
operations including construction defect, contractual liability, and personal injury and
advertising injury. All required limits, terms and conditions of coverage must be
maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Vendor will maintain insurance covering all owned, hired, and non-owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer).
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Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Vendor will maintain
umbrella coverage over Employer's Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability.
During the term of this Contract, Vendor will maintain coverage for all claims the Vendor
may become legally obligated to pay resulting from any actual or alleged negligent act,
error, or omission related to Vendor's professional services required under this
Contract.
Minimum Limits:
$2,000,000
6. Network Security and Privacy Liability Insurance. During the term of this
Contract, Vendor will maintain coverage for network security and privacy liability. The
coverage may be endorsed on another form of liability coverage or written on a
standalone policy. The insurance must cover claims which may arise from failure of
Vendor's security resulting in, but not limited to, computer attacks, unauthorized
access, disclosure of not public data —including but not limited to, confidential or
private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Upon commencing under this Contract, Vendor must furnish
to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract.The certificates must be signed by
an authorized representative. All policies must include there will be no cancellation,
suspension, non-renewal, or reduction of coverage without thirty (30) days' prior written notice
to the Vendor.
Upon request, Vendor must provide to Sourcewell copies of applicable endorsements, within
ten (10) days of a request. Failure to request certificates of insurance by Sourcewell, or failure
of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties
and responsibilities in this Contract.
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C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to name Sourcewell and its Members, including their
officers, agents, and employees, as an additional insured under the Vendor's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Vendor, and products and completed operations of
Vendor. Notwithstanding the minimum limits of coverages set forth herein, Vendor shall name
Sourcewell and its Members including their officers, agents, and employees as an additional
insured for the full limits of insurance coverage including but not limited to any excess policy
coverage purchased by Vendor. The policy provision(s) or endorsements) must further provide
that coverage is primary and not excess over or contributory with any other valid, applicable,
and collectible insurance or self-insurance maintained by the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract. The waiver must
apply to all deductibles and/or self-insured retentions applicable to the required insurance
maintained by the Vendor.
E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either
providing a primary policy or in combination with umbrella/excess liability policy(ies).
21. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid status on all required federal, state, and local
licenses, bonds, and permits required for the operation of the business that the Vendor
conducts with Sourcewell and Members.
22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota, the United States federal government, or any Member.
Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal
offense related to the subject matter of this Contract. Vendor further warrants that it will
provide immediate written notice to Sourcewell if this certification changes at any time.
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23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Members that use United States federal grant or FEMA funds to purchase goods or services
from this Contract may be subject to additional requirements including the procurement
standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements
for Federal Awards, 2 C.F.R. § 200. Members may also require additional requirements based
on specific funding specifications. Within this Article, all references to "federal" should be
interpreted to mean the United States federal government. The following list only applies when
a Member accesses Vendor's Equipment, Products, or Services with United States federal
funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of"federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor."The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of$2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation.The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis-Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of$100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. § 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of"funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT(42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of$150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
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ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. §
1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of three (3) years
after grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE.To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor's discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor's personnel for the purpose of interview
and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
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highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon sixty
(60) days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor's Proposal.
Termination of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to termination.
Sourcewell Staples Contract & Commercial LLC
DocuSigned by: DocuSigned by:
By: E
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Jeremy Schwartz Joanne Harris
Title: Director of Operations & Title: Chief Commercial Officer Staples
Procurement/CPO 3/5/2020 1 5:32 PM CST
Date: 3/9/2020 1 9:11 PM CDT Date:
Approved:
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By: 7E42BSF817A64CC.-
Chad Coauette
Title: Executive Director CEO
Date: 3/9/2020 1 9:15 PM CDT
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RFP 121919 - Furniture Solutions with Related Accessories and
Services
Vendor Details
Company Name: Staples Contract&Commercial LLC
Does your company conduct
business under any other name?If See Staples W-9 for list of company names
yes, please state:
500 Staples Drive
Address:
Framingham, MA 01702
Contact: Don Hasch
Email: don.hasch@staples.com
Phone: 714-868-4274
HST#: 04-2896127
Submission Details
Created On: Monday November 04,2019 11:53:03
Submitted On: Thursday December 19, 2019 15:03:38
Submitted By: Don Hasch
Email: don.hasch@staples.com
Transaction#: 4f67076b-e1 c2-4be1-9eeb-6fef4ea930fc
Submitter's I Address: 75.58.40.70
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
Specifications
Table 1: Proposer Identity&Authorized Representatives
Line Question Response*
Item
1 Proposer Legal Name (and Staples Contract & Commercial LLC (Staples)
applicable d/b/a, if any):
2 Proposer Address: 500 Staples Drive, Framingham, MA 01702
3 Proposer website address: www.StaplesAdvantage.com
4 Proposer's Authorized Joanne Harris
Representative (name, title, Chief Commercial Officer, Staples
address, email address & phone) 500 Staples Drive, Framingham, MA 01702
(The representative must have Email: joanne.harris@staples.com
authority to sign the "Proposer's Phone: (508) 253-5000
Assurance of Compliance" on
behalf of the Proposer):
5 Proposer's primary contact for this Don Hasch
proposal (name, title, address, Senior Manager - SLED Team (State, Local, and Education)
email address & phone): 16501 Trojan Way, La Mirada, CA 90638
Email: don.hasch@staples.com
Phone: (714) 868-4274
6 Proposer's other contacts for this Karen Volner
proposal, if any (name, title, National Bus Dev Director, Furniture - SLED Team (State, Local, and Education)
address, email address & phone): 123 Indian Hills Lane, Circle Pines, MN 55014
Email: karen.volner@staples.com
Phone: (612) 239-5943
Jeremy Landis
AVP Vertical Markets
1945 Old Gallows Rd, Suite 200, Vienna, VA 22182
Email: jeremy.landis@staples.com
Phone: (571) 581-3829
Kerry Anne Carter
VP/GM Furniture
500 Staples Drive, Framingham, MA 01702
Email: kerryanne.carter@staples.com
Phone: (617) 584-2977
Table 2: Company Information and Financial Strength
Line Question Response
Item
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
7 Provide a brief history of your company, Staples, The Worklife Fulfilment Company, has 33 years of expertise helping
including your company's core values, organizations of all sizes be more productive, connected and inspired — however
business philosophy, and industry longevity and wherever they work today. With dedicated account teams, category professionals,
related to the requested equipment, products innovative brands and a curated assortment for business, Staples provides
or services. customized solutions to help organizations achieve their goals. Headquartered near
Boston, Staples operates in North America.
Staples has been in the business of supporting the day-to-day furniture needs of our
customers since 1986. Since that time, Staples has significantly increased its furniture
product offerings through strategic business acquisitions. Our furniture solutions
division was born out of Staples' acquisition of Corporate Express in 2008.
As the pioneer of office solutions, Staples knows work is more than a job. It is a
sense of purpose and fulfillment that defines us. As "The Worklife Fulfillment
Company", we have programs that fit every size organization, from a one-person
office to the Fortune 100 organization, across all industries, including academic
institutions, healthcare, state and federal governments. We're here to help with
products, services and solutions, combined with our expertise, best-in-class national
distribution, customer service, competitive pricing and state-of-the-art e-commerce site.
WORKLIFE PRODUCTS & SOLUTIONS
Our products, services and technology are thoughtfully designed and sourced for the
way you work and live. We'll help you and your teams with Worklife:
Productivity — Helping customers and their teams do more.
Connectivity — Building better communication and ways of working.
Inspiration — Inciting creative thinking through spaces that feel good.
YOU CAN COUNT ON US
Reliable financial stability allows us to continually evolve to meet the needs of
our customers, as a strong stable supplier.
Community involvement with 42,000 associates across the U.S. who live and
work where your Members do.
Eco-responsible business partner to help customers boost everyday sustainability.
8 Provide a detailed description of the products Staples will help Sourcewell participating Members on their journey to create a
and services that you are offering in your productive, collaborative environment with inspired workspaces through our products,
proposal. technology, people and services. Whether you're moving, expanding, opening a new
facility or simply need a new chair, our experts can create a customized solution to
help you maximize the effectiveness of your work environment.
Here's how our program benefits Sourcewell participating Members:
On-site assessment and project management from start to finish
Design services to help you develop a workplace that reflects your culture,
supports your needs and meets your budget
Wide selection of furniture from key suppliers who provide the quality and
durability required for public sector organizations
Furniture standards programs to help maintain consistency within your
organization, leverage price savings and ensure compliance across your locations
Full service including delivery and installation of product by factory-certified teams
Post-sale service and support to maintain the value of your furniture investment
Streamlined procurement platform that supports a single-source, multi-vendor
solution to reduce costs and drive order accountability
FURNITURE PRODUCTS FOR YOUR EVERYDAY NEEDS
We offer a wide selection of furnishings at any budget for any space — lobby,
workstations, private offices, meeting spaces, classrooms and more. We also provide
custom on-site setup for most locations in the U.S. Our product selection includes:
A wide selection of seating, freestanding desk systems, panel systems, file
cabinets, carts and conference tables from the top furniture manufacturers such as
AllsteelTM, HONO, National, Gunlocke and Global@, Alumni, Diversified Woodcrafts
Innovative eco-conscious furniture and office panel systems made with post-
consumer recycled materials that are also GREENGUARD or Indoor Advantage
certified
A broad assortment of ergonomic seating, wrist rests, keyboard trays, etc.
Industry-specific solutions (education, federal government, healthcare and more)
INTERIOR DESIGN & PROJECT MANAGEMENT TEAMS
No matter the size of your project, participating Members may have access to a
team of interior experts who create customized plans to maximize your budget. Our
furniture solutions teams consist of the following:
Project Manager - Serves as the Member's project point of contact; keeps
projects on budget and on time; manages projects from initial needs assessment
through design phase to delivery, installation and post-sales
Interior Designer - Analyzes your space and creates custom drawings and
furnishing plans to meet the Member's needs; works with existing architectural plans
or performs all design needs from concept; customizes solutions to maximize
ergonomics, sustainability, productivity and privacy of your workspaces; ensures
compliance with local/national codes and industry standards
Customer Support Team - Logistics experts who manage the entire product
ordering and delivery process; develop delivery and installation timeline, perform final
check of order; work with vendors on fulfillment and delivery of product; track and
expedite orders; update client on project status
Installation & Delivery Crews - Professional, courteous delivery teams who
ensure on-time delivery and accurate setup; can provide delivery to your loading dock
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
or perform custom on-site setup
K-12 OFFERING
We understand the challenges of the education market: creating a healthy and safe
learning environment that supports 21st century teaching styles. Staples has invested
in developing relationships with furniture manufacturers to meet your needs. We can
offer furniture that is:
Educationally correct (e.g., rounded corners, no sharp or exposed edges)
Suitable for a healthy learning environment (e.g., indoor air quality certified,
made in the U.S. reducing the incidence of contaminated steel)
Designed for modern teaching philosophies (e.g., adaptable to learning styles,
differentiated instruction)
Compatible with technology (e.g., integrate the use of smartboards, tablets and
other technology)
Consistent with your values (e.g., manufactured by suppliers with a sustainable
mission statement)
A breadth of product is included to support all various teaching pedagogies in
place.
We have provided a mix of vendors to address the ever-evolving environment in
learning institutions: learning outside the classroom, leveraging the use of public
space for casual collaborative touch down spaces, bringing the outside in, outdoor
learning furniture, mobile and flexible solutions to all for repurpose and redesign,
specialty learning centers and zones.
The mix of product offered in our response supports expansion of furniture currently
in place in the installed base as well as progressive product solutions to meet
tomorrow's needs.
K-12 DESIGN
From classrooms and specialty rooms to auditoriums and common spaces, our
furniture experts work one on one with you to create an environment that encourages
learning inside and outside the classroom. Our consultative approach ensures your
project goals are captured in the design elements and reflected in the completed
project plan.
9 What are your company's expectations in the Our expectation is to build on our already strong and dynamic partnership; to
event of an award? continue and to drive tremendous value, efficiencies and savings to existing and
future Sourcewell Members. Our hope would be that many more Sourcewell Members
will join the existing thousands of participating Members currently enjoying the
numerous benefits that our Sourcewell awarded contracts offer. Our goal is to
enhance our value in becoming a true sustainable resource for your Members,
providing industry intelligence, advice and research collateral to further supplement the
products/services we have offered in the past. Our expectation is to continue the
trend of exponential sales growth year over year as we have experienced as a
contract award holder for the past 15 years.
10 Demonstrate your financial strength and Staples became a private company in 2017 and no longer publicly reports our
stability with meaningful data. This could financial information. Staples can provide limited financial information directly to Dr.
include such items as financial statements, Chad Coauette, Executive Director & CEO at Sourcewell, once we have a current,
SEC filings, credit and bond ratings, letters fully executed Non-Disclosure Agreement in place. If provided, please note that our
of credit, and detailed reference letters. financial information would be considered Trade Secret.
Upload supporting documents (as applicable) Staples represents that it has the financial resources available to perform its
in the document upload section of your obligations under an agreement reached between Staples and Sourcewell
response. participating Members. Please see Attachment 1 for Staples' Bank and Trade
References.
11 What is your US market share for the Staples' leading financial position allows the company to invest in its business,
solutions that you are proposing? expand its products and services, and provide customers with the confidence of
working with a strong and stable supplier. While there is no universal consensus as
to its size, the commercial furniture market totals more than $14 billion in the United
States'. Staples has less than a 10% share of the total market across many
categories, and we are continuously analyzing the market through expertise, insight
and data to ensure our pricing is current and competitive.
'BIFMA (updated December 2, 2019): The aforementioned market size estimate has
been developed by IHS Markit utilizing various government data sources. Please note
that the market size value varies by source.
Staples' response to question 11 should be considered as "Trade Secret", as defined
by Minnesota Statutes 325C.01, Subd. 5. Exempt from public disclosure under
applicable law.
12 What is your Canadian market share, if any? Staples has not included Canada in our response to this request for proposal.
13 Has your business ever petitioned for No. Staples Contract & Commercial LLC has never been the subject of a bankruptcy
bankruptcy protection? If so, explain in detail. action.
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
14 How is your organization best described: is it Staples is best described as a distributor/dealer/re-seller. Staples is authorized to
a manufacturer, a distributor/dealer/reseller, or resell all products offered under this proposal by the terms of Vendor Program
a service provider? Answer whichever Agreements (VPA) established with each of our suppliers.
question (either a) or b) just below) best Staples functions as our own "dealer distribution network" by partnering with key
applies to your organization. manufacturers, suppliers and affiliates as an extension to our sales/support service
a) If your company is best described as a offering. We are providing letters of authorization from the manufacturers we are
distributor/dealer/reseller (or similar entity), proposing under this response. Please see Attachment 2 — Manufacturer Letters of
provide your written authorization to act as a Authorization.
distributor/dealer/reseller for the manufacturer Staples also intends to utilize certain company affiliates under the Staples, Inc.
of the products proposed in this RFP. If umbrella to serve as authorized dealers and distributers under this agreement. Any
applicable, is your dealer network sales by such affiliates pursuant to this agreement would be reflected in a written
independent or company owned? agreement between such affiliate and Sourcewell participating Member with reference
b) If your company is best described as a made to the Staples/Sourcewell contract.
manufacturer or service provider, describe
your relationship with your sales and service
force and with your dealer network in
delivering the products and services proposed
in this RFP. Are these individuals your
employees, or the employees of a third party?
15 If applicable, provide a detailed explanation Staples is licensed to do business in all 50 U.S. states, Puerto Rico and U.S.
outlining the licenses and certifications that territories. Staples is fully compliant with all applicable federal and state laws and
are both required to be held, and actually regulations. Staples also requires that all third-party companies and subcontractors
held, by your organization (including third that may be utilized in the provision of the services contemplated under this RFP
parties and subcontractors that you use) in hold all required business licenses and certifications required by law.
pursuit of the business contemplated by this The following are the functions where Staples may involve subcontractors in the
RFP. provision of the products and services contemplated by this RFP:
Delivery: We utilize a combination of our own fleet and carefully selected third-
party courier providers to supplement our territory reach as needed. We also utilize
our supplier partners' fleet and LTL carriers when factory-direct shipments are
requested by Members. The Staples team incorporates two-man furniture trucks
specifically dedicated for the special delivery/handling needs of furniture items. When
applicable, we also access our standard delivery fleet for small items that require
standard delivery service.
Installation/Repair: At Staples we complete most service work with Staples
associates. During peak business conditions, however, we supplement our workforce
in order to meet the schedule demands of our customers utilizing our network of over
100 third-party contracted partners.
Diversity One Program: Staples also has established strategic alliances with
highly respected diverse and small business suppliers who have extensive experience
serving the public sector and large institutional customers.
We will be happy to share additional information with Sourcewell upon request.
16 Provide all "Suspension or Disbarment" Staples Contract & Commercial LLC has not been debarred, suspended, proposed
information that has applied to your for debarment, or declared ineligible for the award of contracts by any federal agency
organization during the past ten years. during the past ten years.
17 Within this RFP category there may be Examples of subcategories included in our offering are:
subcategories of solutions. List subcategory Accessories, Art & Drafting, A/V Boards, Boards, Bookcases, Cafeteria Furniture &
titles that best describe your products and Equipment, Carts & Stands, Chairs, Charging Stations/Power Solutions, Classroom,
services. Collaborative Learning Furniture, Commons, Public & Student, Conference Room,
Desks, Student, Early Childhood (Toddler/Infant), FACS — Specialty Classroom, Filing
Cabinets, Flooring/Educational Carpets, Folding Chairs/Tables, Healthcare Specialty
Items, Health/Safety Furniture, Industrial Shelving, Instructor/Teaching Stations, IT
Specialty, Library/Media Center, Mailroom, Maker Spaces/Innovation Stations, Modular
Casework, Modular Panel Systems, Modular Workstations, Music, Outdoor
Furnishings, Office/Administrative Furniture, STEM/Science, Site Furniture, Special
Needs Equipment, Soft Seating, Storage, and Tables
Please refer to Attachment 3 where we provide a "Product Source Guide" for an
overview of our diverse offering. In addition, a "Not to Exceed Service Rate
Schedule" is also provided to offer transparent service pricing for budgeting and audit
purposes. The chart provides a quick overview of just some of the services we
provide.
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
Table 3: Industry Recognition & Marketplace Success
Line Question Response
Item
18 Describe any relevant industry awards or Thanks to the collaborative effort of our leadership team and our associates around
recognition that your company has received the world, Staples continuously receives awards and accolades for our service and
in the past five years corporate responsibility.
COMPANY RANKINGS
#20 on Forbes America's Largest Private Companies list for 2018
#4 on Modern Distribution Management's Top Jan/San Distributors list for 2018
#2 on Advertising Specialty Institute's Top 40 Promotional Products Distributors
list for 2019
#63 on National Retail Federation's Top 100 Retailers list for 2019
ENVIRONMENTAL AWARDS & RECOGNITIONS
Awarded U.S. EPA's ENERGY STAR Partner of the Year-Sustained Excellence
in 2019 for the 10th year
S&P Global Platts Grid Edge Award Finalist 2018
Ranked #13 among retailers on the 2018 Green Power Top Partnership list
from the U.S. EPA
S&P Global Platts Corporate Social Responsibility Award Winner 2017
Selected as component of the Dow Jones Sustainability Indices in 2017 for the
14th consecutive year
Received the 2016 Alliance to Save Energy's Built Environment Star of Energy
Efficiency Award for our commitment to reducing energy consumption and improving
efficiency in stores
DIVERSITY AWARDS & RECOGNITIONS
Lesa Rivers, Director of Supplier Diversity, nominated as one of 2014's Top 25
Women in Power Impacting Diversity by DiversityPlus Magazine
Named one of the 2018 Best Places to Work for LGBTQ Equality by the
Human Rights Campaign for eight consecutive years
SUPPLIER AWARDS
NJPA (Sourcewell) Legacy Award (2015)
HP U.S. Partner to Watch (2017)
HP U.S. Supplies Partner of the Year (2017)
CBRE Supplier of the Year (2017)
19 What percentage of your sales are to the Staples considers corporate financial information to be proprietary. However, based
governmental sector in the past three years on our own mutual sales, we achieved over $16M in governmental furniture under
our Sourcewell awarded contracts in 2018.
Staples' response to question 19 should be considered as "Trade Secret", as
defined by Minnesota Statutes 325C.01, Subd. 5. Exempt from public disclosure
under applicable law.
20 What percentage of your sales are to the Staples considers corporate financial information to be proprietary. However, based
education sector in the past three years on our own mutual sales, we achieved over $21 M in educational furniture under our
Sourcewell contracts in 2018.
Staples' response to question 20 should be considered as "Trade Secret", as
defined by Minnesota Statutes 325C.01, Subd. 5. Exempt from public disclosure
under applicable law.
21 List any state or cooperative purchasing Staples holds the following state and cooperative contracts specifically for furniture:
contracts that you hold. What is the annual Commonwealth of Massachusetts
sales volume for each of these contracts Sourcewell
over the past three years? BuyQ
Staples considers corporate financial information to be proprietary.
22 List any GSA contracts that you hold. What Staples has the following GSA contracts:
is the annual sales volume for each of these 47QSEA19D008T — Schedule 75: Enhanced SIN for Office Supplies &
contracts over the past three years? Services/Office Supplies 4th Generation (OS4)
GS-07F-035BA — Schedule 73: Food Service, Hospitality, Cleaning Equipment
and Supplies, Chemicals and Services
GS-28F-018AA — Schedule 71: Furniture
GS-03F-051 GA — Schedule 78: Sports, Promotional, Outdoor, Recreation,
Trophies and Signs
Staples considers corporate financial information to be proprietary.
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
Table 4: References/Testimonials
Line Item 23. Supply reference information from three customers who are eligible for Sourcewell membership.
Entity Name Contact Name Phone Number
Highland Park Independent School District Ed Levine (214) 780-3056
Texas A&M — College Station Lea Ann Westmoreland (979) 458-9999
St. Louis Park School District 283 Tom Bravo (952) 928-6004
Staples response to question 23 should be N/A N/A
considered as "Trade Secret", as defined by
Minnesota Statutes 325C.01, Subd. 5.
Exempt from public disclosure under
applicable law.
Table 5: Top Five Government or Education Customers
Line Item 24. Provide a list of your top five government,education, or non-profit customers (entity name is optional),
including entity type,the state or province the entity is located in, scope of the project(s),size of transaction(s), and dollar
volumes from the past three years.
Entity Name Entity Type State 1 Scope of Work Size of Transactions Dollar Volume Past Three
Province Years
Anoka Education Minnesota-MN Supplemental everyday Due to various non- Proprietary Information
Hennepin transaction — renovation and new disclosure agreements in
Independent construction projects place, we do not disclose
School District financial information or
specific contract details
for our customers.
Chicago Education Illinois-IL Supplemental everyday Due to various non- Proprietary Information
Public Schools transaction — renovation and new disclosure agreements in
construction projects place, we do not disclose
financial information or
specific contract details
for our customers.
Highland Park Education Texas-TX Supplemental everyday Due to various non- Proprietary Information
Independent transaction — renovation and new disclosure agreements in
School District construction projects place, we do not disclose
financial information or
specific contract details
for our customers.
Prosper Education Texas-TX Supplemental everyday Due to various non- Proprietary Information
Independent transaction — renovation and new disclosure agreements in
School District construction projects place, we do not disclose
financial information or
specific contract details
for our customers.
City of Government Tennessee-TN Supplemental everyday Due to various non- Proprietary Information
Memphis transaction — renovation and new disclosure agreements in
construction projects place, we do not disclose
financial information or
specific contract details
for our customers.
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell Members across the US, and Canada if applicable.Your response
should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers(full-
time equivalents) involved in each sector, whether these workers are your direct employees(or employees of a third party), and any
overlap between the sales and service functions.
Line Question Response
Item
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
25 Sales force. In addition to the more than 1,000 account management and sales associates
nationwide, the Staples' national sales organization consists of a dedicated furniture
team of experts deployed across the continental U.S. This team of full-time, Staples-
employed experts includes:
109 Furniture Account Executives
54 Furniture Account Consultants
48 Furniture Project Managers
71 Interior Designers
38 Project Coordinators
116 Sales Leaders
1 Vertical Market Director
28 Order Administrators
250+ Associates providing delivery/installation functions
Staples is committed to providing the best experience for your participating Members
by:
Offering participating Members enhanced solutions to everyday problems
Providing quality end-to-end services including product specification, design
(Creative and CAD), project management, delivery assembly and installation through
punch list resolution
Establishing a consistent voice and experience for your participating Members
Dedicated subject matter experts monitor changes in this unique vertical space to
include new product introductions, finish applications and generation workplace trends
to ensure that participating Members are provided the most up to date product and
service solutions available. Training on new products and applications transcend to our
internal sales and support personnel via monthly marketing updates
Standardizing processes, practices, procedures and metrics
Surveying the customer experience, using this feedback to continuously improve
customer interactions
Please see Attachment 4 for Staples' Sales Office and Showroom Locations. Please
also see Attachment 5 for Staples SLED Team Org Chart.
26 Dealer network or other distribution methods. Staples functions as our own "dealer distribution network" by partnering with key
manufacturers, suppliers and affiliates that serve as an extension to our sales/support
service offering. We rely on best practices, consistent across the county for all
locations of Staples. Our intra-network resources ensure maximum quality control. This
is in direct contrast to inter-market networks that rely on a mixture of independent
dealer/distributors that manufacturers must rely upon to service the contract.
Staples also intends to utilize certain company affiliates under the Staples, Inc.
umbrella to serve as authorized dealers and distributers under this agreement. Any
sales by such affiliates pursuant to this agreement would be reflected in a written
agreement between such affiliate and Sourcewell participating Member with reference
made to the Staples/Sourcewell contract.
Please see Attachment 6 for details about our Supply Chain Model.
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
27 Service force. Staples offers the following services:
DELIVERY
Trained, professional associates
Delivery, set in place, trash removal included
Deliveries occur during normal working hours and within the defined service area
of the servicing market
After hours and/or delivery to remote areas are also available; consult your Sales
Representative for more details
INSTALLATION
Installation will follow the guidelines set forth by the participating Member and will
be performed by professionally trained personnel familiar with the Member's facilities
and local trade jurisdictions
Critical dimensions will be field verified
Voice/data cable installations will be coordinated
Each station will be surface cleaned, vacuumed; all trash will be removed
Panels, workstations and files will be leveled
Change order requests coordinated through the participating Member or their
designated authority
Punch lists will be performed on an expedited basis; with most issues resolved
within 24 hours or within 24 hours of receipt of parts required
SPECIFICATION SERVICES
Understanding Members' objectives and goals and then translating them into the
appropriate service solution
Installation plan provided
Installation plans translate specifications to be implemented on the job site
Unless otherwise specified, installation drawings will be executed in 1/4" scale
using AutoCAD software
CLEANING
Cleaning method used is a "vacuum recovery" system that reduces drying time
and is environmentally friendly
Work is typically done after normal working hours
Pricing is based on workstation sizes
FABRIC PROTECTION
Fabric Protection with stain retardant in compliance with state and local EPA and
OSHA requirements.
This service is also available with any re-upholstery work
PANEL RESURFACING
Resurface fabric panels in strict adherence manufacturer specifications
Pricing is predicated on panel size
The cost of fabric, disassembly and reassembly is quoted separately
CONTENT BOX MOVES
Provide move management service for box/content moves
Move items to new location
We tag, pack, move and unpack
ASSET MANAGEMENT
Our Snap-Tracker asset management technology is interactive, with an automated
inventory program that tracks and reports on the activity of managed assets
Price includes the barcode label and any standard reporting
The labor to receive, ship, move and store assets is quoted separately
STORAGE
We provide warehouse storage space
Additionally, we may coordinate furniture storage in the participating Members'
facility upon request
28 Describe in detail the process and Our Customer Service is conveniently available Monday through Friday from 8:00 a.m.
procedure of your customer service to 5:00 p.m. local time, anywhere in the U.S. Our Customer Service organization
program, if applicable. Include your consists of four call centers, located in Englewood, New Jersey; Rochester, New York;
response-time capabilities and Aurora, Colorado; and Halifax, Nova Scotia. These call centers employ more than 500
commitments, as well as any incentives that customer service call center associates.
help your providers meet your stated Key differentiators that result in higher satisfaction for Sourcewell and its participating
service goals or promises. Members include:
A One & Done service commitment — Our associates are empowered and
trained to resolve most issues upon first contact, without having to transfer Members
to another person. On average, we resolve close to 90% of the most common issues
upon first contact.
A direct connection to a live customer service representative.
Proactive notification and alerts if deliveries are expected to be delayed for
some reason.
A knowledgeable, highly-trained customer service team — With an average tenure
of five years with Staples, our associates offer the experienced insight and solutions
you expect. Every new call center associate is required to attend an extensive three-
week training program that includes customer service skills, procedures, product
information and problem resolution.
In-house support team — Unlike some suppliers who outsource their call center
operations, our customer service call centers are staffed with Staples associates,
which results in a more consistent customer service experience for Sourcewell and its
participating Members.
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
29 Identify any geographic areas of the United Our proposal includes service to all geographic areas in the continental U.S. Staples
States or Canada that you will NOT be fully is not including Canada in the scope of our proposal. We currently do not offer
serving through the proposed contract. furniture distribution with our full service offering in Hawaii and in U.S. territories.
30 Identify any Sourcewell Member sectors If re-awarded the furniture agreement with Sourcewell, Staples will continue its
(i.e., government, education, not-for-profit) established efforts to promote the Sourcewell furniture agreement in compliance with
that you will NOT be fully serving through Staples' contractual obligations and the suitability of the Sourcewell furniture agreement
the proposed contract. Explain in detail. For for the applicable prospect/customer.
example, does your company have only a
regional presence, or do other cooperative
purchasing contracts limit your ability to
promote another contract?
31 Define any specific contract requirements or Staples currently does not offer furniture distribution with its full service offering to
restrictions that would apply to our Hawaii and U.S. territories. Staples does provide most services to Alaska but shipping
Members in Hawaii and Alaska and in US and return lead times do vary from our standard distribution terms.
Territories.
Table 7: Marketing Plan
Line Question Response
Item
32 Describe your marketing strategy for Staples' strategy for the national promotion of the Sourcewell Contract consists of four
promoting this contract opportunity. fundamental and ongoing approaches that our experience has shown are critical to the
Upload representative samples of your contract's success. These approaches are based on leveraging the unique skills and
marketing materials (if applicable) in strengths of our business development and account management sales team.
the document upload section of your At Staples we have adopted a total team approach to support Sourcewell Members. The
response. account management staff is formally paired with Staples' furniture specialists to provide
furniture expertise as needed. This ensures that product and service specialists are
engaged in projects and opportunities to provide support for the complexity of furniture
transactions.
Business Development - prospecting and acquisition process
o Continue to focus efforts on acquisition of participating Members in the public sector
through the Sourcewell contract
o Leverage the unique skills and strengths of our mid-market teams for small and
medium sized Members and our enterprise teams for larger more complex Members
New Account Management - new account implementation and ramp
o Implement accounts with specificity, efficiency and speed
o Comprehensive program training
Existing Account Management - existing account communication and penetration
o The development and deployment of program tools to ensure individual entity
adoption, compliance, loyalty and satisfaction
Ongoing Internal Training and Education
o Continue to develop internal training tools that communicate best practices, processes
and contractual specifics throughout our salesforce
It is our responsibility and our goal to leverage existing communication tools and best
practices to successfully support the Sourcewell contract through the acquisition and
implementation of new participating Members and the continued service and management
of existing accounts. These tools and tactics are further enumerated in our Attachment 7 —
Sourcewell Marketing Plan.
We have also included representative samples of some of the marketing materials we
make available to your participating Members. Actual examples can be provided upon
request.
The plan:
Is a complete lifecycle of internal and external tools that ensures contract promotion
through proven best-practices and constant innovation
Relies on the committed resources of the entire Staples organization, supported by
our senior management team
Utilizes a full range of tools and technology including, but not limited to:
o Online and in-person training tools and techniques
o Leveraging the significant investment Staples has made in sales force automation
methods to ensure the consistency of message, availability of materials and visibility into
progress throughout the entire sales organization.
o Internal instructional website presence for sales education
o Public-facing website presence for current and prospective Sourcewell participating
Members
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
33 Describe your use of technology and As detailed in Attachment 7, Staples utilizes digital, social, and sales enablement marketing
digital data (e.g., social media, materials to support Sourcewell targeted opportunities as well as mass communication to
metadata usage) to enhance select customers.
marketing effectiveness. Attached is the comprehensive marketing plan that we have developed to support marketing
offerings to support Sourcewell Members. Our marketing plan promotes awareness of the
Sourcewell Furniture contract to your Members utilizing our marketing technology and
ecommerce platform StaplesAdvantage.com
STAPLESADVANTAGE.COM/SOURCEWELL MICROSITE
A public-facing website that educates prospective and existing customers on the
Sourcewell/Staples Contracts:
Overall Program Highlights
Furniture Contract Highlights
Ordering Overview
Product and Service Overview
Contact Information
Messaging from Sourcewell
Link to www.StaplesAdvantage.com/Sourcewell for more information
34 In your view, what is Sourcewell's role Our success in driving the Sourcewell contract is directly attributable to the support and
in promoting contracts arising out of participation of Sourcewell itself. In continuing to promote the contract, we see significant
this RFP? How will you integrate a benefit in this continued support exhibited through:
Sourcewell-awarded contract into your The ongoing collaboration between Sourcewell and Staples that allows for the
sales process? optimization of identifying, soliciting and acquiring participating Members and contract
participants.
The regular communication of industry and public procurement conditions that will allow
Staples to tailor its acquisition and management efforts to contract prospects accordingly.
The identification and creation of opportunities that allow Staples to provide Sourcewell
participating Members its entire scope of products and services. While providing an
increasingly attractive value proposition for prospective Members and a compelling source
of value for participating Members.
Assistance in identifying Sourcewell participating Members to provide account of their
contract success, these successes would in turn be used to acquire new participating
Members to the Sourcewell/Staples contract.
The co-development of marketing materials and the mutual identification of marketing
opportunities including public events and trade shows.
Ongoing availability to meet with Sourcewell, Staples' senior-level leadership and sales
management to reinforce the opportunity within the contract and the vital role it plays in
Sourcewell's and Staples' mutual ongoing success.
35 Are your products or services Given the highly customized nature of furniture orders, the furniture procurement process
available through an e-procurement consists of sourcing directly from the manufacturer. This affords your participating Members'
ordering process? If so, describe your maximum choice of options and best purchase value.
e-procurement system and how Staples, in limited circumstances and when appropriate, may individually adapt to e-
governmental and educational procurement requirements including but not limited to Ariba, Oracle and SciQuest. This
customers have used it. integration must be mutually approved and may require additional terms and/or fees. We
will continue to pursue and invest in communication linkage to customize data flow at the
request of our valued customers as the needs arise.
Table 8: Value-Added Attributes
Line Question Response
Item
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
36 Describe any product, equipment, Staples strives to exceed participating Members' expectations at move-in and have our
maintenance, or operator training products continue to support good ergonomic habits over time. To that end, we provide
programs that you offer to online instructions for seating and two courses on ergonomics in the office. The fundamental
Sourcewell Members. Include course can be taught on-site to participating Members and their associates to explain proper
details, such as whether training is principles of office workstation setup and posture. The second, more advanced course, is
standard or optional, who provides intended for your ergonomics and safety teams, and other appropriate managers. Structured
training, and any costs that apply. to be more interactive, the material covers how to support the ever-changing needs of the
workforce.
We can also provide "Train the Trainer" sessions to review ergonomic principles and
assessment checklists with participating Members' health and safety specialists. This training
offers an in-depth review of how to help employees with posture and setup, practices to
adjust their workstations, discussion of strategies for corrective action and follow-up. Staples
can reinforce the learning by jointly performing assessments in real time for particularly high-
risk postures, setups and recommend changes.
To create more value at Member events, we have sponsored seminar events and CEU
accredited courses. Manufacturer provided training is available for Lunch & Learn sessions.
Information webinars are also available to show integrated solutions and industry trends for
procurement and facility professionals.
Sessions can be customized at the request of your participating Members to address subject
matter specific to their needs. Topics range from health and safe environments, transition
planning, furniture/design solutions to support flipped classroom/learning styles and other
teaching trends, designing for safety, securing LEED/Level One-Level Two certifications to
name a few.
ENVIRONMENTAL CAMPAIGNS/TRAINING
Our team of corporate sustainability experts can provide free strategic consultation and help
shape a sustainability program that advances your goals. These experts can:
Quantify sustainable accomplishments
Implement programs that drive sustainable buying patterns
Create a "3 E" program complimenting your initiatives — Ecology, Economy and
Education
Design sustainability surveys for associates
Staples employs NICDQ licensed and LEED certified staff to assist and support green
initiatives.
Organize additional efforts such as compost programs, tree plantings, energy consults
and more
The training described above is available and optional based on individual participating
Members' needs.
A Vendor Directory includes weblinks for all suppliers listed. These supplier websites provide
a wealth of product and industry intelligence that be accessed at your participating Members'
convenience. Data contained incorporates industry trends, white papers, color/finish trends,
health and safety data as well as guidelines for appropriate product selection.
37 Describe any technological Staples has invested heavily in systemic and technical programs to streamline the
advances that your proposed procurement process and allow optimum management of project services. Internal system
products or services offer. resources including Commercial Furniture Software (CFS), our proprietary furniture operating
platform, is fully integrated into our design software, project management, procurement and
archival order records. We also use Salesforce.com to review the latest information related
to every project in our pipeline. We will continue to pursue and invest in communication
linkage to customize data flow at the request of our valued customers.
COMMERCIAL FURNITURE SOFTWARE (CFS)
Our proprietary operating system, Commercial Furniture Software (CFS), is solely owned and
operated by Staples. In addition to the software platform, the developers and system
designers are Staples' employees which ensures that the system remains current, relevant
and development is ongoing.
To leverage the specialized functionality of this furniture software package, all our software
ordering platforms feed furniture orders into the CFS system for processing and special
handling. Upon completion of the order cycle, the order detail is fed back into the original
order source for Accounts Payable processing and billing. This provides unsurpassed
capabilities for complete and detailed participating Member usage reporting.
CFS provides systematic solutions for all aspects of our furniture business, including CAD
design, rental, leasing, loaner/demos, value-add service coordination, inventory control and
order management. CFS is totally integrated with our Revit-20/20 and AutoCAD/Cap Studios
CAD systems. Design specifications generate a finite bill of materials which is electronically
transferred into a quote format. Upon Member order approval, information is electronically
transferred to the order processing module. With the flick of a button, a quote becomes an
order that generates a supplier purchase order. A number of our supplier partners allow
electronic transmission, receipt and acknowledgment of our orders. The electronic transfer of
data effectively removes the element of human error. While stringent manual edit processes
are in place to monitor the accuracy of our system, the electronic download and transfer of
order data has dramatically reduced the incidence of transposition errors formerly
experienced with manual processes.
Order history is retained to facilitate re-orders and warranty support. This database can also
provide and assist with asset inventory documentation for our valued customers.
KITS COLLABORATOR
Our latest technology investment includes visualization software that allows our designers and
project managers to bring space visualization to the field. Please see Attachment 8 for an
overview of Kits Mobile.
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
38 Describe any "green" initiatives Staples understands the value of sustainability. Not only have we established sustainable
that relate to your company or to practices for our organization, we continually strive to offer our customers environmentally
your products or services, and preferable solutions. Through strong relationships with our vendor partners, Staples provides
include a list of the certifying participating Members with a wide selection of products and services to help achieve your
agency for each. sustainability objectives.
ENVIRONMENTALLY PREFERABLE FURNITURE
Staples has partnered with 75 manufacturers in our response, many of which are leaders in
producing environmentally preferable furniture solutions. We've partnered with manufacturers
that specialize in eco-responsible furniture designs: Allsteel, Baltix, Ecologic, HON and
Humanscale are just a few. Additionally, with certain products, you can earn credits toward
Leadership in Energy and Environmental Design (LEED) certification.
Staples will work participating Members to identify when environmentally preferable products
that meet their needs are available.
MANUFACTURER ATTRIBUTES
A Vendor Directory with weblinks is provided to offer direct ease of access to the
manufacturers listed in our response. Their resource data provides a great deal of focus and
content on their specific sustainability mission statements, environmental stewardship and
industry certifications in support of environmental issues. Please also see Attachment 9 for
Manufacturer Green Certifications.
MANUFACTURER PACKAGING
Given that many furniture items are custom ordered to meet your specifications, products will
often be delivered in the manufacturer packaging. Many of the manufacturers we carry use
sustainable packaging options, such as: Again, details are available at each manufacturer's
website.
Recycled Packaging — Post-consumer recycled content
Recyclable — Corrugated cardboard is recyclable everywhere
Reusable — Reusable shipping blankets, shipping crates and wooden pallets
Non-Toxic — Minimal printing on the boxes with minimal adhesives
SERVICE OFFERING
Staples is a full-service furniture solution for participating Members. Our internal experts may
help maximize their sustainability goals in the workplace from project inception to end-of-life
services.
Furniture Reuse and Recycling — Staples offers solutions for recycling, decommissioning
and donating office furniture. Participating Members can also take advantage of
remanufacturing options to refresh existing assets. Our experts may help you determine the
best solution to maximize the value of your furniture and sustainably dispose of unwanted
assets.
LEED Certification — Staples carries thousands of LEED eligible products to help you
qualify for certification. Staples can provide participating Members with LEED eligible
products and reporting. We provide support for the following LEED credits:
o Energy & Atmosphere (EA1)
o Materials & Resources (MR2.2, MR4, MR 5, MR6 & MR7)
o Indoor Environmental Quality (EQ4.5, EQ8.1 & EQ8.2)
o Innovation & Design (ID)
o Regional Priority Credits
Design for Sustainability — Our Furniture Solutions offering provides Members with
qualifying furniture paired with LEED AP Accredited Professionals available for commercial
interiors program guidance to maximize LEED credits or just operate a healthier, greener
building.
Asset Management — We offer an automated, interactive inventory program to help track
and manage your furniture assets, as well as services to maintain and extend the life of your
products. We clean assets with a vacuum recovery system that reduces dry time and
adheres to environmental guidelines.
As a partner committed to sustainability, we carry a large assortment of eco-responsible
products across all our product categories, provide comprehensive environmental reporting
and offer industry-leading recycling and waste reduction programs. Our sustainability experts
may design a program tailored to participating Members' goals and our Field Marketing
personnel may help promote it to their employees. Our sustainability programs can help
participating Members:
Procure a high percentage of eco-responsible products that also meet their budget
Track green procurement progress and benchmark against peers with our industry-
leading environmental reporting
Design and install sustainable furnishings that meet LEED and other green building
standards and support a healthy, productive workplace
Increase employee awareness and acceptance of sustainability programs through
educational program offerings that help shift behavior to more sustainable practices
STAPLES' INTERNAL SUSTAINABILITY INITIATIVES
Staples is also deeply committed to reducing our environmental impacts. In addition to
reducing impacts within our operations, we actively collaborate with stakeholders and cross-
sector groups to advance industry efforts on topics like sustainable forestry.
Recent recognition for our sustainability programs includes:
Recipient of ENERGY STAR Partner of the Year and/or Sustained Excellence awards
for 9 consecutive years
EPA's 2018 and 2017 Sustainable Materials Management Electronics Challenge Gold
Tier Award for advancing responsible recycling of electronics
Recipient of Leadership Award from the FSC for our work to promote FSC-certified
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
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products and raise awareness of the value of FSC certification with our customers
Staples previous sustainability awards include:
Stars of Energy Efficiency Built Environment award from the Alliance to Save Energy for
our commitment to energy reduction and efficiency
SupplyChainBrain Supply Chain Innovation Award
Worldstar Gold Award for Sustainability from the World Packaging Organization
EPA's Safer Choice Partner of the Year award for supporting safer and healthier
cleaning products and advancing green chemistry
Moving forward, Staples continues to make progress towards lofty environmental change. In
2010, we established goals to reach by the end of 2020. These goals span several areas
of our sustainability programs and we track performance against these goals regularly.
39 Identify any third-party issued eco- ENVIRONMENTAL CERTIFICATIONS
labels, ratings or certifications that ENERGY STAR@ CERTIFICATION
your company has received for the To improve energy efficiency, we began participating in the ENERGY STAR Building
equipment or products included in Certification program with the goal of certifying 50% of our active facilities by the end of
your Proposal related to energy 2020. At the end of 2018, 51% of our active facilities were ENERGY STAR certified,
efficiency or conservation, life-cycle reaching our goal ahead of schedule. Each certified site has increased energy efficiency by
design (cradle-to-cradle), or other 20% to 30%. For our efforts, Staples has received the EPA's ENERGY STAR Partner of the
green/sustainability factors. Year Award for 9 consecutive years.
ENVIRONMENTAL PRODUCT CERTIFICATIONS
Staples offers a wide array of eco-conscious products that are third-party certified. We track
dozens of leading environmental certifications down to the product level, which we can then
report to our customers. These items are easily identified in our catalogs and online.
Some examples include:
ENERGY STAR and EPEAT qualified technology
FSC certified, recycled and alternative fiber-based papers
Green Sea ITM, UL EcoLogo, and U.S. EPA Safer Choice certified cleaners
AP non-toxic certified writing instruments and art supplies
GREENGUARD, Indoor Advantage and LEVEL-certified furniture
ENVIRONMENTAL PARTNERSHIPS & AFFILIATIONS
Sustainable Purchasing Leadership Council (SPLC) — This non-profit organization
supports and recognizes purchasing leadership that accelerates the transition to a prosperous
and sustainable future. Staples is a member of this organization as both a supplier and
purchaser.
U.S. EPA ENERGY STAR for Buildings Partner — Staples joined the ENERGY STAR
for Buildings program to advance energy efficiency in our operations.
U.S. EPA WasteWise Partner — This voluntary program focuses on helping organizations
eliminate waste and increase recycling rates across their operations; Staples joined in 2005.
The program has helped us measure and set goals for waste reduction and recycling
internally.
U.S. EPA Sustainable Materials Management Electronics Challenge Partner — This
voluntary program works to increase the number of electronic devices collected and safely
recycled in the U.S. Staples was the first retailer to offer a national office technology-
recycling program.
GreenBlue Sustainable Packaging Coalition (SPC) — This non-profit, multi-stakeholder
group is dedicated to a more robust environmental vision for packaging. Through strong
member support, an informed and science-based approach, supply chain collaborations and
continuous outreach, the SPC endeavors to build packaging systems that encourage
economic prosperity and a sustainable flow of materials.
GreenBlue Forest Products Working Group — This brings together leading companies
that rely on paper, wood and other forest products to share their knowledge and develop
innovative solutions to support thriving forests and the forest products industry.
Rainforest Alliance Appalachian Woodlands Alliance (AWA) — We have been working
with Rainforest Alliance and several other brands as part of the AWA for several years to
explore and test new models for advancing responsible forestry practices in the southeastern
U.S.
Carbon Disclosure Project — We have voluntarily reported our greenhouse gas
emissions inventory data to this organization since 2005 as part of our commitment to
reducing our global carbon emissions. We also share our emissions data with any
commercial and enterprise customer who requests it through the CDP Supply Chain program.
EcoVadis — Staples works with EcoVadis, the world's most trusted provider of business
sustainability ratings.
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
40 Describe any Women or Minority Staples shares Sourcewell and its participating Members' commitment to diversity and offers
Business Entity (WMBE), Small your choice of two diversity programs to achieve your diverse and small business supplier
Business Entity (SBE), or veteran spending goals.
owned business certifications that DIVERSITY ONE PROGRAM
your company or hub partners We've formed strategic alliances with highly respected and experienced diverse and small
have obtained. Upload business suppliers. Using a rigorous supplier qualification process, our Diversity One program
documentation of certification (as connects participating Members with a certified supplier who will collaborate with Staples to
applicable) in the document upload provide a fully managed program that meets the quality standards, service and scope
section of your response. required.
We find successful, independently owned and credible diverse companies and help them
grow their businesses, create jobs and expand their offerings. Staples provides our Diversity
One suppliers with extensive coaching and mentoring to build capacity within their
organizations.
Staples has partnered with Neutral Posture, a certified woman-owned business based out of
Bryan, Texas. Please see Attachment 10 for their MBE certification.
DIVERSITY TWO PROGRAM
With this program, participating Members can access a wide selection of high quality, cost-
effective products manufactured by diverse and small business suppliers. Participating
Members can benefit from:
A wide selection of high-quality products easily identified by MBE and WBE symbols
Products across every category — business essentials, furniture solutions, facility
solutions and technology solutions
Detailed reporting and tracking of their diverse product spend
Expert, consultative support from their Staples Account Manager, who will identify
opportunities to utilize these product groups and report on the Member's progress
Please note that Staples reserves the right to implement a pricing upcharge (up to 4%)
when setting up a Tier One program for any participating Member.
41 What unique attributes does your As a Staples customer, participating Members expect great delivery, great service and
company, your products, or your selection, but it may surprise you to know about some of the other ways we can add value
services offer to Sourcewell to your participating Members' furniture programs. Sourcewell participating Members will
Members? What makes your continue to benefit from our full-service approach, with the following elements integrated into
proposed solutions unique in your a cohesive, cost-reducing procurement program.
industry as it applies to Sourcewell • National capabilities that offer consistent service and support to Sourcewell participating
members? Members across the U.S. (Intra-Service Network vs. Inter-market Alignment)
Proprietary Furniture Operating System that is the standard for all locations nationwide,
standard design/CAD software platforms.
Documented processes and protocols for order management, project
coordination/management ensure optimum quality standards for every participating Member,
regardless of location
A comprehensive program built around a "lowest total delivered cost" value model,
including continuous benchmarking of your entire program against the industry.
Diverse product offering to provide solutions for the special needs of the public sector
segment. The offering provides varying price points options (good, better, best) to
accommodate any budget.
Quality benchmarks and certification documentation is required for all manufacturers
referenced in our response. We understand the unique and stringent quality standards that
are required for public sector environments. We have completed due diligence to review and
ensure that all suppliers reflect those standards: Robust Warranty, Indoor Air Quality
Certification and Industry Manufacturing and Shipping Certifications, to name a few.
Ongoing operational savings driven by our constant investment in the latest procurement
and supply chain technologies as well as through partnerships with key manufacturers.
Customized programs to help influence end user purchasing behaviors, resulting in
greater ordering and process efficiencies.
Service that exceeds your participating Members' expectations from a dedicated
customer service team, local specialized support to include sales and specification, order
management and coordination and dedicated furniture operation specialists (delivery,
assembly, installation, punch list resolution and warranty support).
Detailed reporting that allows for greater transparency and control of procurement
patterns.
42 Identify your ability and willingness Staples is willing to explore providing goods and services to Sourcewell participating
to provide your products and Members located outside the U.S. Sales to such locations will be made in accordance with
services to Sourcewell member the operational requirements of our non-U.S. businesses, as well as the requirements of
agencies in Canada. applicable local law. Please note that expanding the use of this contract into other countries
will require addenda to the contract, as Staples uses separate legal entities in its non-U.S.
operations.
Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document
upload section of your response in addition to responding to the questions below.
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
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Line Question Response
Item
43 Do your warranties cover all products, parts, and For products purchased through Staples, all manufacturer warranties are
labor? passed on to the Member and upheld. Staples will reasonably assist in
coordinating the repair or replacement of the product by the manufacturer.
Warranties apply only if products are used in the way they are intended and
within manufacturer specifications.
Manufacturer warranties vary by brand. Copies/links are included in our
response for your review. Exclusions in some warranty language include but
are not limited to:
Normal wear and tear over the course of ownership
Modifications or attachments to the product not approved by the
manufacturer
Products not installed, used or maintained in accordance with product
instructions and warnings
Products used for rental purposes
Damage caused by the carrier in transit, which is handled under
separate terms
As a dealer/distributor we will work on behalf of your participating Members
to ensure that warranties are upheld and that issues are addressed in an
expeditious fashion.
RECALL SERVICE
If a manufacturer issues a recall, our recall service includes the following:
Manufacturer will provide the specialty tools and replacement parts and
require the technicians be certified in the specific procedures to correct the
problem.
Appropriate documentation will be required by the manufacturer that the
product has been repaired in accordance with the specified procedures.
The product will need appropriate identification that it has been repaired.
The service work must be guaranteed by the service provider in
accordance with the manufacturer's specifications.
WARRANTY ON WORK PERFORMED
Staples provides a one (1) year warranty on service and labor. Staples
warrants that its performance of work will be free from faulty workmanship.
Materials supplied by Staples will be free from defects for the period
consistent with the manufacturer's warranty. Any portion of work that fails this
warranty will be promptly repaired or replaced by Staples without charge. We
provide certified labor and equipment for manufacturer warranty service.
THESE WARRANTIES ARE EXCLUSIVE AND IN LIEU OF ALL OTHERS,
WHETHER ORAL OR WRITTEN, EXPRESS OR IMPLIED. SUPPLIER
SPECIFICALLY DISCLAIMS ANY AND ALL IMPLIED WARRANTIES,
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY AND/OR FITNESS FOR A PARTICULAR PURPOSE.
To the extent permitted by applicable law, Buyer shall indemnify, defend and
hold harmless Supplier for any third party claims, suits, judgments and costs
instituted or recovered against Staples for any alleged or actual infringement
of any patent, copyright, trademark, trade secret or other intellectual property
or other rights of a third party resulting from (i) Buyer's breach of Buyer's
warranty related to Buyer Property; or (ii) Supplier's use of Buyer Property in
accordance with the specifications provided by Buyer.
Please refer to the enclosed Attachment 11 — Manufacturers' Warranty
Statements.
44 Do your warranties impose usage restrictions or Warranties differ by manufacturer. We encourage participating Members to
other limitations that adversely affect coverage? review the terms for each manufacturer as appropriate. A written warranty
statement for each manufacturer included in our priced response has been
provided.
45 Do your warranties cover the expense of Warranties differ by manufacturer and the terms specific to technician travel
technicians' travel time and mileage to perform times is dependent upon many variables. Typically, these costs are reviewed
warranty repairs? on a case-by-case basis.
46 Are there any geographic regions of the United Staples serves all of the continental U.S. for service and repair work and
States (and Canada, if applicable) for which you most furniture services are available in Alaska. Staples does not have
cannot provide a certified technician to perform furniture support services in Hawaii. Service to Canada is not part of our
warranty repairs? How will Sourcewell Members in proposal.
these regions be provided service for warranty
repair?
47 Will you cover warranty service for items made by For products purchased through Staples, all manufacturer warranties are
other manufacturers that are part of your proposal, passed on to the Member and upheld. Staples will reasonably assist in
or are these warranties issues typically passed on coordinating the repair or replacement of the product by the manufacturer.
to the original equipment manufacturer?
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
48 What are your proposed exchange and return Custom or made to order products, or products sourced specifically for the
programs and policies? Member are not eligible for return. Upon approval by Staples and the
manufacturer involved, inventory product may be returned subject to a
restocking fee exclusive of freight and delivery. The returned product must be
in new and unused condition and returned in its original carton.
Defective products will be replaced or repaired in keeping with
manufacturer's warranty statements. Any incidence of freight damage will be
applicable to FTC rules/regulations. Given the stringent internal review process
that was completed to support the selection of brands included in this
response, our personal experience with the selected manufacturers, we can
state with full confidence that all manufacturers included in our response are
suitable for educational and public sector environments.
When applicable, credits for returned items are issued when the returned
items are received back at our fulfillment center and subsequently returned to
the host supplier. Typically, returns are picked-up within one to five business
days and credit is released with 24-48 hours of our receipt of the
manufacturer's credit.
IMPORTANT NOTES ABOUT ALL RETURNS
Neither party shall be liable for any consequential, incidental, special or
exemplary damages arising out of or in connection with the sale, delivery,
use or performance of the product. In no event shall Staples be liable
(whether in contract, tort or otherwise) for damages arising out of or relating
to a breach of any warranty or the sales, delivery, installation, use or
performance of the product that exceed the purchase price of the product.
Notwithstanding anything to the contrary, neither party shall be liable for
any consequential, incidental, special or exemplary damages arising out of or
in connection with this contract. The sale, delivery, use or performance of the
product. In no event shall Staples be liable (whether in contract, tort or
otherwise) for damages arising out of or relating to a breach of any warranty
or the sales, delivery, installation, use or performance of the product that
exceed the purchase price of the product.
49 Describe any service contract options for the items Our "Not to Exceed Service Rate Schedule" clearly outlines costs per service
included in your proposal. for effective budgeting and transparency. When appropriate, service listing is
listed when best value requires an audit and review of variables in the
service offering. Staples is happy to quote on any service for any project on
a case-by-case basis.
THE RECYCLING NETWORK
Staples also offers a donation solution to our customers through our
partnership with IRN — The Recycling Network. IRN takes furnishings that can
no longer be used or resold and matches it with U.S. and worldwide
charities, helping you while helping others.
Cut costs — Donation is one of the lowest-cost options for disposing of
furnishings that cannot be sold.
Social impact — Your surplus helps people in need in both the U.S. and
overseas.
Environmental footprint — Reuse reduces landfill disposal and conserves
resources.
Publicity — Reuse will impact both your organization and the world, so
share your story.
The process to recycle participating Members' old furnishings for reuse is
simple and we'll lead them through it from start to finish. We will work to
gather initial information and develop an inventory list, work plan and
proposal. We'll create a plan that works for each participating Member.
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
Table 10: Payment Terms and Financing Options
Line Question Response*
Item
50 What are your payment terms (e.g., net 10, net 30)? Staples' standard payment terms are Net 30 days. Each participating
Member will remit all invoice payments, including all taxes on its
product purchases to Staples in thirty (30) calendar days from receipt
of invoice, unless otherwise agreed to in writing by Staples and
Member. In the event a participating Member fails to comply in any
material respect with the foregoing payment terms, Staples may, at
its sole discretion and in addition to any other right or remedy
available under applicable law or in equity, immediately suspend all
deliveries to such Member's location(s) by written notice to such
participating Member and to Sourcewell.
51 Do you provide leasing or financing options, especially Staples is flexible and provides multiple third-party leasing sources,
those options that schools and governmental entities may including National Cooperative Leasing, where applicable. We offer
need to use in order to make certain acquisitions? leasing options that can be customized for the purposes and needs
of your specific participating Members. Lease options can vary in
terms, duration and rates — all dependent on the specific
requirements of each project. Our broad range of leasing options are
flexible and can be tailored by length, acquisition type and amount of
your payments to meet your business' needs. Staples will work with
your participating Members to help finalize the option that best suits
their needs.
52 Briefly describe your proposed order process. Include Our customer support teams use state-of-the-art order and logistics
enough detail to support your ability to report quarterly management software to centralize the many moving parts of
sales to Sourcewell as described in the Contract template. participating Member's projects and ensure on-time, accurate delivery
For example, indicate whether your dealer network is and setup. We manage every step, including development of the
included in your response and whether each dealer (or delivery and installation timeline, order entry, final check of order,
some other entity) will process the Sourcewell Members' manufacturer coordination, walk-through/inspection, delivery tracking
purchase orders. and expediting of order.
Our design software is linked to our quote module that delivers an
electronic transmittal of parts and item details. Upon acceptance of a
quote, our furniture operating software system converts the quote to
an order that generates a supplier purchase order which is then
electronically transmitted to our supplier partners. Upon receipt, an
EDI acknowledgement is received to identify any deviations or
omissions. Upon receipt of a delivery confirmation, a system invoice
is generated to the customer (in the same line item sequence). We
have found that the electronic transfer of order details has
significantly reduced the incidence of human error.
Staples functions as our own dealer distribution network partnering
with key manufacturers, suppliers and affiliates as an extension to
our sales/support service offering. Staples is a single source/multi-
vendor provider utilizing best practice processes through a unique
intra-Market support network. Direct supplier/manufacturer-awarded
agreements rely on an inter-Market service network that relies on
multiple dealers to support a nationwide customer base. This results
in mixed performance metrics, service levels and scope of services.
53 Do you accept the P-card procurement and payment Yes. Procurement Cards (P-Cards) represented by one of the major
process? If so, is there any additional cost to Sourcewell credit cards (Visa, MasterCard, American Express and Discover)
Members for using this process? may also be used at the time of purchase.
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as desribed in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
Line Question Response
Item
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
54 Describe your pricing model (e.g., line-item discounts or Our response features a list less discount for manufacturers for their
product-category discounts). Provide detailed pricing data full line or subdivided by product category or series for best value.
(including standard or list pricing and the Sourcewell The offer is tiered to provide discounts by order volume to support
discounted price) on all of the items that you want small orders and large project opportunities — the larger the order
Sourcewell to consider as part of your RFP response. If volume by brand — the deeper the discount. The matrix schedule
applicable, provide a SKU for each item in your proposal. allows for additional savings to participating Members when they can
Upload your pricing materials (if applicable) in the document consolidate product purchases within a single brand offering. Our
upload section of your response. professional sales staff is ready and available to help advise
participating Members for best value without compromising best
product solutions.
A product source guide is provided to assist end users with scope
of product offered by brand to support consolidated spend efforts for
best price options. Each manufacturer entry includes a discount
schedule, a reference to products supplied per brand (yellow box
entries) and the freight terms associated with each supplier. A "Not
to Exceed Service Rate Schedule" is provided to eliminate any back-
end surprises while providing participating Members a la carte
access to the specific services they require per project.
Given that our response includes full line manufacturer pricing, as
new product offerings are introduced by manufacturers, they become
available for purchase under the terms of the brand pricing.
Part of the value proposition Staples provides is product
specification and support. Extra savings can be realized by
effectively consolidating purchases within a brand to realize the
maximum discount tier by supplier. Our furniture sales professional
will assist your participating Members with product selections for best
purchase value. Our ability to advise customers and coach them on
the benefits of this pricing format can yield additional savings that
evident at first glance. (Copies and/or links to current List Prices for
each manufacturer included in our line listing are provided with this
response).
55 Quantify the pricing discount represented by the pricing Staples' proposed pricing structure is based on a percentage
proposal in this response. For example, if the pricing in discount from list as described in question 54 and illustrated in
your response represents a percentage discount from MSRP Attachment 3 - Sourcewell Product Source Guide & Pricing Schedule.
or list, state the percentage or percentage range.
56 Describe any quantity or volume discounts or rebate Staples will pay each participating Sourcewell Member an annual
programs that you offer. volume rebate of such member's Net Sales pursuant to this
agreement (manufacturer direct furniture sales) annually based on an
annual period of July 1 through June 30th , to be paid within forty-
five (45) calendar days after each annual period ending June 30th,
calculated as follows or as otherwise agreed to in writing by Staples
and the member ("Volume Rebate"):
Net Sales of $0.00 - $75,000.00 = 0% Volume Rebate
Net Sales of $75,000.01 - $150,000.00 = 1% Volume Rebate
Net Sales of $150,000.01 - $300,000.00 = 2% Volume Rebate
Net Sales of $300,000.01 - $500,000.00 = 3% Volume Rebate
Net Sales of $500,000.01 - $750,000.00 = 4% Volume Rebate
Net Sales of $750,000.01 or more = 5% Volume Rebate
The proposed rebate structure will apply to Project Furniture orders
and related services only. Please note that Project Furniture orders
are defined as orders placed through your Staples representative
using a purchase order for manufacturer-sourced product. Rebates
will not apply to products ordered via StaplesAdvantage.com or to
products with an assigned Staples SKU.
Payment of all Volume Rebates paid hereunder is (i) contingent upon
the member paying all invoices within the payment terms specified in
the contract; and (ii) based on the individual Member's aggregate
annual Net Sales and is payable back to dollar one.
"Net Sales" - Net Sales will be defined as the gross sales price of
the applicable products and services sold under this contract, less
taxes, duties, any rebates actually paid, discounts and allowances
actually taken, rejections and returns to the extent credit is given or
paid and also excluding purchases made via staples.com, or any
Staples retail channel.
57 Propose a method of facilitating "sourced" products or Our customers frequently request that we source goods and services
related services, which may be referred to as "open market" on their behalf that could be non-stock or custom in nature and are
items or "nonstandard options". For example, you may within the scope of our sourcing and distribution capabilities. Staples
supply such items "at cost" or "at cost plus a percentage," will also facilitate access to these "Sourced Goods" and services to
or you may supply a quote for each such request. Sourcewell and its participating Members.
The prices for Sourced Goods shall be established between Staples
and the applicable participating Member at the time the order is
placed. Sourced Goods may include additional delivery or handling
charges that would be the responsibility of the participating Member.
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
58 Identify any element of the total cost of acquisition that is Our "Not to Exceed Service Rate Schedule" clearly outlines costs
NOT included in the pricing submitted with your response. per service for effective budgeting and transparency. When
This includes all additional charges associated with a appropriate, service listing are listed when best value requires an
purchase that are not directly identified as freight or audit and review of variables in the service offering. Staples is
shipping charges. For example, list costs for items like pre- happy to quote on any service for any project on a case-by-case
delivery inspection, installation, set up, mandatory training, or basis.
initial inspection. Identify any parties that impose such costs The service chart affords your participating Members to select
and their relationship to the Proposer. services on an a la carte basis as needed. Our process and offer
guarantees best product purchase price in lieu of any loads for
anticipated service needs.
59 If freight, delivery, or shipping is an additional cost to the Staples proposes two delivery terms, which are reflected in its
Sourcewell Member, describe in detail the complete freight, pricing proposal:
shipping, and delivery program. FOB Factory Freight: Actual freight charges are applied to an
order as a separate line charge. Freight quotes are provided upon
request. Member must possess a fully functioning dock to request
direct factory to destination drop ship service. Discounts apply to
factory sourced orders only- pricing does not support online or retail
purchases.
FOB Destination (Tailgate Dock Delivered): Pricing includes
freight. Member must possess a fully functioning dock to request
direct factory to destination drop ship service. Discounts apply to
factory sourced orders only- pricing does not support online or retail
purchases.
Staples may, in its discretion, offer to participating Members a mix
of FOB Factory Freight and FOB Destination delivery terms for
individual items in any given order.
Notwithstanding anything to the contrary, freight claims shall be
handled by the Member in accordance with applicable law.
60 Specifically describe freight, shipping, and delivery terms or Staples currently does not offer furniture distribution with its full
programs available for Alaska, Hawaii, Canada, or any service offering to Hawaii and U.S. territories. Staples does provide
offshore delivery. most services to Alaska but shipping and return lead times do vary
from our standard distribution terms.
61 Describe any unique distribution and/or delivery methods or Staples schedules furniture deliveries for each purchase order
options offered in your proposal. received. For large projects, installation dates and project milestones
are determined in advance to accommodate the participating
Member's project timeline. Delivery times depend on product
availability. If the product is stocked in a Staples' fulfillment center,
the product may be delivered within one to seven business days.
However, if the product is not available and must be dropped
shipped to the customer's location, delivery will be based on the
manufacturer's product and shipping availability.
Deliveries will be scheduled with the participating Member upon
receipt of fulfillment status. We deliver furniture Monday through
Friday from 8:00 a.m. to 5:00 p.m. local time. In the event furniture
orders require delivery outside of normal business hours such as
holidays or weekends, Staples will work with the participating
Member to meet their delivery needs. Additional charges may apply.
We can also accommodate multi-site deliveries as well as single
truck delivery. Our furniture delivery scheduling is included in our
project management services. Charges may apply to multi-site
deliveries within a single order.
Our professional installation team works to ensure furniture is
delivered and installed on time and provide customized on-site setup.
Table 12: Pricing Offered
Line The Pricing Offered in this Proposal is: Comments
Item
62 b.the same as the Proposer typically offers to GPOs,cooperative procurement organizations,or state purchasing
departments.
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
Table 13: Audit and Administrative Fee
Line Question Response*
Item
63 Specifically describe any self-audit process or program that you At Staples, we take our national contract obligations seriously.
plan to employ to verify compliance with your proposed Contract We have a long history of providing accurate pricing and
with Sourcewell. This process includes ensuring that Sourcewell conducting compliance audits with Sourcewell and its
Members obtain the proper pricing, that the Vendor reports all sales participating Members. To maintain contract compliance, we
under the Contract each quarter, and that the Vendor remits the continually verify our pricing data and hold ourselves
proper administrative fee to Sourcewell. accountable to the highest internal pricing standards. As such,
we have multiple processes in place to ensure pricing
accuracy and consistency. For example, national contract
pricing is managed and maintained by a single,
knowledgeable and experienced pricing team. This ensures
that all pricing is consistent with the contract terms and
requirements. We also review pricing on a regular basis,
usually bi-weekly and/or monthly, and compare it to the
contract pricing requirements. This further guarantees that your
participating Members receive pricing that is consistent.
Staples may also work with manufacturers to frequently spot-
check and audit pricing and discounts that are applied to
customer orders. Additional audits and periodic pricing
checks may be conducted randomly throughout the term of
the contract to add an extra level of protection and audit
control as deemed necessary to maintain our pricing integrity.
64 Identify a proposed administrative fee that you will pay to Staples is proposing a 1.5% Administrative Fee that will be
Sourcewell for facilitating, managing, and promoting the Sourcewell paid on Net Sales pursuant to this agreement.
Contract in the event that you are awarded a Contract. This fee is
typically calculated as a percentage of Vendor's sales under the
Contract or as a per-unit fee; it is not a line-item addition to the
Member's cost of goods. (See the RFP and template Contract for
additional details.)
Table 14: Industry Specific Questions
Line Question Response
Item
65 If you are awarded a contract, provide Some internal metrics used to measure success with the contract include number of
examples of internal metrics that will be participating members under the contract, geographic distribution of participating
tracked to measure whether you are members, sales and number of orders by participating member and year of year
having success with the contract. sales growth. Additionally, success metrics can be mutually established and measured
in scheduled business reviews between Staples and Sourcewell.
Having serviced Sourcewell participating Members for many years, we know that we
need to continually raise the bar in our national contract performance. As a current
Sourcewell awarded supplier, we commit to increasing our overall value with the built-
in flexibility to accommodate the evolving needs of your participating Members.
66 Describe any industry testing procedures, Staples engages in due diligence to ensure that our vendor offering provides product
quality controls and certifications that apply and service solutions appropriate for the public sector:
to the products proposed. Clean Indoor air quality certification
Robust warranties (10 years to Lifetime)
Support for LEED/Level One and Two Sustainability Certification
ANSI/BIFMA Certification
UL Listing Certification where applicable
Fire Code Compliance (Rules and thresholds may vary by location)
Made in USA focus
Sustainability stewardship documentation from every manufacturer
Evidence of R&D investment in support of on-going product development
Monitored field performance — reviewed and rated via Annual Performance
Reviews
Good, Better, Best option in every furniture category
Vendor certifications and sustainability mission statements can be found in detail at
each manufacturer's website. For your convenience our response includes a Vendor
Directory (Attachment 12) that provides direct links to each manufacturer's websites
and when available, direct catalog links.
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
67 Describe your ability and plan to address The team approach that engages all stakeholders in a project that is provided
member needs for collaborative space or specific to K-12 Members is followed for other public sector segments. The roles and
open concept solutions and how your title change relative to the segment at hand: Finance, IT/Technology, Building &
proposed products factor in to them. Grounds personnel, HR, Health/Safety Management, Strategic Sourcing Executives are
critical to ensure that input from all affected furniture selections are involved in the
conversation. Staples has become very adept at addressing needs of varying
departments to ensure that all needs are included in the planning process. Please
see Attachment 13 — Collaborative Design for details.
68 Describe your design resources to develop Staples employs more than 110 Project Managers and Interior Designers, all of whom
or enhance culture, change management are highly qualified, credentialed and licensed, as necessary, within the states they
and integrated technology needs. support. Our model allows us to build a team that best complements Members'
needs and projects.
Our interior design process consists of the following stages:
Survey & Programming — Establish an understanding of the project scope
Inventory — Incorporate existing furnishings into the design
Creative Design — Employ best practices and the latest techniques for optimum
space efficiency
Preliminary Budget — Establish a complete budget for your space, all of which
is approved prior to proceeding with the project
Space Planning — Provide a layout showing department and individual
relationships, furniture and equipment placement
Specifications — Prepare detailed specifications to include furniture, fabric and
finishes, carpet and flooring and wall and window treatments
Finish Schedules — Coordinate the selection of finishes, materials and colors
Procurement — Order furnishings from the manufacturers and coordinate delivery
Installation Inspection — Plan site inspection to ensure correct installation
69 Describe your ability to evaluate and We will work with participating Members on their journey to create a productive,
enhance the utilization or return on collaborative environment with inspired workspaces through our products, technology,
investment for design alternatives utilizing people and services. Staples has been supporting the day-to-day furniture needs of
your products. our customers for more than 30 years. Through our specialized Furniture Solutions
offering, Staples is committed to helping Sourcewell Members achieve competitive
prices for all their furniture needs. Taking an expert, consultative approach, we'll
develop a program that offers both immediate and year-over-year cost savings. We
offer a proven cost-management approach supported by the following components:
STRATEGIC CONSULTATION
Our account management team members will serve as dedicated business partners,
providing expert consultation to continuously lower participating Members' procurement
costs. The team will work with each Member to identify product savings opportunities
and to drive cost efficiencies to your procurement processes. Through regular
Business Reviews, they will measure and track your program spend and identify
further cost improvement opportunities.
COMPREHENSIVE PROGRAM ANALYSIS & BENCHMARKING
Staples' reporting tools make it easy to measure your quarterly and year-over-year
cost savings. We will work with participating Members to define key objectives to
measure and present this data during quarterly Business Reviews.
DEMAND MANAGEMENT
Our account management teams will regularly review Member purchase history to
identify opportunities where we can offer better value on the products you use most.
Our industry-leading buying power and strong supplier relationships give us the
flexibility to find the most cost-effective solutions for their needs.
COMPLIANCE SAVINGS
One of the easiest ways to manage costs is simply to support compliance to the
participating Members' furniture program. Prior to program launch and on an ongoing
basis, our Field Marketing team will work with Members to conduct communication
campaigns to drive greater awareness and acceptance of your Staples program.
70 Describe how your products are integrated Staples carries thousands of LEED eligible products to help you qualify for
or factor into a LEED certified facility. certification. Staples can provide participating Members with LEED eligible products
and reporting. We provide support for the following LEED credits:
Energy & Atmosphere (EA1)
Materials & Resources (MR2.2, MR4, MR 5, MR6 & MR7)
Indoor Environmental Quality (EQ4.5, EQ8.1 & EQ8.2)
Innovation & Design (ID)
Regional Priority Credits
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
71 Describe your approach to serving As your current strategic contract awarded supplier, Staples has developed a deep
members in state/local Government, understanding of Sourcewell and thousands of your participating Members across the
education, non-profit, and how you will majority of the United States. The strength of our structure and organization allows us
grow those markets using your products to deliver complex factory-sourced projects from both a local and national perspective
and the Sourcewell contract. to Sourcewell Members. Our offering to provide local touch-national reach is
unsurpassed in the industry.
By choosing Staples, Sourcewell and your participating Members can eliminate the
costs and time associated with implementing a program with a new, unproven vendor
or maintaining a complex program with multiple vendors for a single product category.
BENEFITS OF EXTENDING YOUR NATIONAL FURNITURE PARTNERSHIP WITH
STAPLES
Staples is not just a furniture supplier, but a partner that has provided a wide array
of products as well as value-added services to thousands of Sourcewell participating
Members. Our continuous efforts focusing on performance improvement in every facet
of our operations will continue to provide a superior procurement experience for your
Members. Thanks to our industry-leading purchasing power and wide breadth of value-
add services and products, we can offer your participating Members hard and soft
cost savings.
Some of the advantages we provide Sourcewell's participating Members include:
As one of the largest commercial furniture dealers in North America, we provide
products and services from both a local and national perspective.
Our dedicated staff of professional project coordinators, project managers,
interior designers and furniture logistic and wide array of manufacturers enable us to
offer diverse product solutions at varying price points and quality grades.
Our range of experience provides confidence that we can meet the needs of all
segments of your Member base to include education (early childhood, K-12, higher
education), state and local government, tribal, non-profit entities, for public good
organizations, healthcare and all other public sector customers.
A single point of contact for projects of any size versus the use of multiple
manufacturers, dealers and contracts
Public Sector subject matter experts supported by specialized and dedicated
local sales teams understand the unique procurement needs and operational
requirements of the public sector.
The ability to continually drive down supply and process costs.
Trend mapping and research specific to the ever-changing landscape of the
education industry to meet and anticipate evolving needs.
Enhanced supplier offerings to provide solutions in multiple product categories.
Our long-standing relationship is a terrific example of intense collaboration, successful
vendor consolidation and innovation, all which serves to drive costs down through
strategic partnering. Simply put, we have the resources, infrastructure, products and
knowledge already in place, allowing us to extend our relationship with Sourcewell
Members and provide them with a seamless implementation and the quickest access
to savings. We bring innovative solutions and superior service to build efficiencies in
the workplace. We look forward to the opportunity to build upon our existing
partnership and continue working together to exceed Sourcewell's and your
participating Members' business needs and goals.
Table 15: Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have
been incorporated into the contract text.
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
Documents
Ensure your submission document(s)conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s)are not either defective, corrupted or blank and that the documents can be opened and viewed by
Sourcewell.
3. Sourcewell may reject any response where any document(s)cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1)document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1)document,ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as"Marketing Plan."
• Financial Strength and Stability-Attachment 1 -Staples Bank and Trade References.pdf-Thursday December 19, 2019 12:12:18
• Marketing Plan/Samples-Attachment 7-Sourcewell Marketing Plan.pdf-Thursday December 19, 2019 12:12:33_
• WMBE/MBE/SBE or Related Certificates-Attachment 10-Neutral Posture Certificaton WBENC-2019.pdf-Thursday December 19,
2019 12:12:43
• Warranty Information-Attachment 11 -Manufacturer Warranty Statements.zip-Thursday December 19, 2019 12:35:50
• Pricing-Attachment 3-Sourcewell Product Source Guide&Pricing Schedule_121919.xlsx-Thursday December 19, 2019 12:13:02
• Additional Document-Staples Additional Attachments.zip-Thursday December 19, 2019 13:22:48
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
Proposers Assurance of Comp
PROPOSER ASSURANCE OF COMPLIANCE
PROPOSER'S AFFIDAVIT
The undersigned, authorized representative of the entity submitting the foregoing proposal (the"Proposer"), swears that the following
statements are true to the best of his or her knowledge.
1. The Proposer is submitting its proposal under its true and correct name, the Proposer has been properly originated and legally exists
in good standing in its state of residence, the Proposer possesses, or will possess before delivering any products and related
services, all applicable licenses necessary for such delivery to Sourcewell member agencies. The undersigned affirms that he or she
is authorized to act on behalf of, and to legally bind the Proposer to the terms in this Contract.
2. The Proposer, or any person representing the Proposer, has not directly or indirectly entered into any agreement or arrangement
with any other vendor or supplier, any official or employee of Sourcewell, or any person, firm, or corporation under contract with
Sourcewell, in an effort to influence the pricing, terms, or conditions relating to this RFP in any way that adversely affects the free
and open competition for a Contract award under this RFP.
3. The contents of the Proposer's proposal have not been communicated by the Proposer or its employees or agents to any person not
an employee or agent of the Proposer and will not be communicated to any such persons prior to the official opening of the
proposals.
4. The Proposer has examined and understands the terms, conditions, scope, contract opportunity, specifications request, and other
documents in this solicitation and affirms that any and all exceptions have been noted and included with the Proposer's Proposal.
5. The Proposer will, if awarded a Contract, provide to Sourcewell Members the/products and services in accordance with the terms,
conditions, and scope of this RFP, with the Proposer-offered specifications, and with the other documents in this solicitation.
6. The Proposer agrees to deliver products and services through valid contracts, purchase orders, or means that are acceptable to
Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and related
services to Sourcewell Members under an awarded Contract.
7. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
8. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or"nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statute§13.591, Subd. 4, all proposals are considered nonpublic data until the
evaluation is complete and a Contract is awarded. At that point, proposals generally become public data. Minnesota Statute§13.37
permits only certain narrowly defined data to be considered a"trade secret," and thus nonpublic data under Minnesota's Data
Practices Act.
The Proposer understands that it is the Proposer's duty to protect information that it considers nonpublic, and it agrees to defend and
indemnify Sourcewell for reasonable measures that Sourcewell takes to uphold such a data designation.
F- By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Joanne Harris, Chief Commercial Officer, Staples, Staples Contract&
Commercial LLC
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r- Yes r- No
Bid Number: RFP 121919 Vendor Name: Staples Contract&Commercial LLC
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
FURNITURE PROGRAM EXHIBIT
This Furniture Program Exhibit ("Program Exhibit") is attached to and made part of the [NAME OF MASTER CONTRACT] dated as of
[DATE OF MASTER CONTRACT] ("Master Contract")by and between Staples Contract&Commercial LLC("Seller")and the entity listed
as Buyer below ("Buyer"). Supplemental Commercial Terms applicable only to this Program Exhibit (if any)are stated in Attachment 1.
Program Terms and Conditions applicable only to this Program Exhibit are stated in Attachment 2. This Program Exhibit will prevail over
any conflicting terms and conditions contained in the Master Contract with respect to Products and Services available hereunder.
• . 30 Days
Start Date: • • - - - •
End Date:
• •• Daily or Upon Shipment
Seller will provide the below discounts from current list prices at time of order for the manufacturers below. Discounts off then-current list
price will remain fixed during the Initial Term, provided, however, manufacturer price increases will be passed on to Buyer. Seller agrees
to provide Buyer with thirty 30 calendar days' notice of any increases. Seller may negotiate custom pricing for certain manufacturers.
Seller offers the delivery options below, subject to Buyer's selection of Catalog furniture products. Seller will endeavor to notify Buyer of
any additional charges issued by manufacturers, including without limitation upcharges, surcharges or freight charges. In the event
additional charges apply,such charges will be passed on to Buyer and reflected in the overall delivery charge for the applicable product.
. •
Delivery in a shipping carton to Buyer's loading dock or front door. A scheduled set up time that is convenient for Buyer.Seller will bring
Product will not be assembled. Delivery typically in less than ten (10) product in, assemble it, put it in the room of Buyer's choice and
business days, but may be longer based on manufacturer lead times. remove the trash. Service fees apply.
Custom or made to order Products,or Products sourced specifically for Buyer,are not eligible for return. Upon approval by Seller,stocked
inventory Product may be returned subject to a restocking fee exclusive of freight and delivery. Returned Product must be in new and
unused condition and returned in its on inal carton within 14 days of receipt.
PROJECT
Prices for furniture projects will be set forth in Seller's quote on a project-by-project basis. All written quotes for the Products will be
governed by the terms and conditions of this Program Exhibit.All charges will be included on the quote for Buyer's approval prior to order
entry. The pricing for project Furniture Products will include the development of a layout and one revision to the layout. Any additional
revision(s) to the layout will be charged as "Design Services" in accordance with the hourly rate below. If Buyer does not purchase
Furniture Products in connection with a project, Buyer will be responsible for all billable hours for services actually incurred.
ADDITIONAL
Fees for services are determined on an hourly basis unless otherwise stated. Quote for Additional Services will be mutually approved in
writing prior to project implementation. Quoted fees are estimates o ly and may be revised to reflect agreed-upon changes to a project.
Design Services (when billable) $ perhour
Project Manager when billable $ perhour
Installation Site Manager $ per hour
Installer $ perhour
Shift Differential Installation Rate 2 d or 3rd Shift $ per hour
Overtime Installation Rate(Monday through Saturday) $ perhour
Overtime Installation Rate (Sundays and Holidays) $ perhour
Service Technician(furniture repair not under warrant ) $ perhour
Warehouse Inventor $
Asset Management $
SIGNATURES:
SELLER BUYER
Legal Entity: Staples Contract&Commercial LLC Legal Entity:
Name: Name:
Title: Title:
Signed: Signed:
CONFIDENTIAL (08/2019) 1
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
ATTACHMENT
SUPPLEMENTAL COMMERCIAL TERMS
Effective as of:
[Note to Drafter: Use the TEMPLATE OF SUPPLEMENTAL PROVISIONS to insert any rebates, incentives, or other non-
standard commercial provisions here. These provisions will apply only to this Program Exhibit.]
Any additional terms or conditions applicable to this Program Exhibit only are set forth in this Attachment 1.
CONFIDENTIAL (08/2019) 2
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
ATTACHMENT 2
PROGRAM TERMS AND CONDITIONS
1.SCOPE; PRICING. Buyer may purchase the furniture products damages, and will note all mutually agreed upon items on an
("Products") and related services ("Services")at the prices set forth installation "Service Report". Upon completion of the inspection,
in Seller's written quote or as set forth herein.The purchase price of representatives of Seller and Buyer will sign the Service Report,
the Products does not include freight, handling, installation, which will constitute acceptance of Products installed, except as
insurance, sales or other taxes, which are invoiced separately. noted in the Service Report.Products accepted may not be returned.
Purchases are not eligible for rebates or incentives under any other 7.CHANGE ORDER/CANCELLATION.Any order changes must be
program or agreement with Seller unless specifically stated herein. submitted in writing. Seller will use commercially reasonable efforts
Seller may reasonably adjust a Product's price if extraordinary to accommodate Buyer's written change order request. All
market events require immediate adjustment(e.g., shortages, trade changes/cancellation requests will be evaluated at the time of
disputes, natural disasters) and to adjust pricing with the impact of request by Seller and are subject to revised lead times and/or
tariffs,customs,or duties imposed.Sellerwill help identify alternative additional charges as applicable.
Products to mitigate impact where possible. If Buyer negotiates 8.INVOICING; PAYMENT; DEPOSIT. Seller may invoice Buyer at
pricing from manufacturers/suppliers directly, Seller agrees to honor any time following shipment of the Products. For partial shipments,
such pricing for the Initial Term, however, Seller may adjust such the initial payment will be due only for Products received. The
prices proportionate with any cost increases received. Seller remaining balance for any partial shipment will be due within terms
reserves the right not to sell any Product below purchase order cost. following installation of the Products. Buyer acknowledges and
2.DESIGN. Designs, plans, drawings, specifications, and samples agrees that any order of $10,000 or greater may require a 50%
(and the contents thereof) provided in connection with the Products deposit prior to order placement or entry. In addition, Seller may
are the property of Seller, and may not be used, reproduced or require deposits for orders less than $10,000 but only upon mutual
distributed in whole or in part without Seller's written consent. agreement of the amount of the deposit by Seller and Buyer at the
3.SHIPPING. Seller will provide a quote to Buyer with any freight or time the order is finalized. Sales pursuant to this Program Exhibit
shipping charges that will be the responsibility of Buyer. Seller will are not eligible for any rebates or incentives offered pursuant to any
ship F.O.B Destination or bill third party via the carrier of Buyer's other Program Exhibit unless specifically stated
choice if Product is shipped directly to Buyer and Buyer is absorbing 9.LIMITED WARRANTY. Seller warrants that all Products and
the charges for transporting the Products. Seller will enter Buyer's installation thereof will conform to specifications as stated in
purchase order number in the customer reference field of the carrier manufacturer documentation. Seller will pass through all
bill of lading. Unless Buyer specifies shipping instructions in writing, manufacturers' warranties to Buyer (copies of such manufacturer
shipment and delivery will be made by Seller's designated carrier, warranties provided upon request). All Products and Services
including partial shipments. Title and risk of loss to the Product will offered for sale are subject to the terms and conditions included in
pass to Buyer when delivered to Buyer or Buyer's agent,whichever manufacturer documentation. Warranties are subject to change or
first occurs. Seller will not be liable for any damage, delay, default, replacement by the manufacturer or distributor, in accordance with
loss or expense occurring during or attributable to transportation by their regular business processes. Seller will reasonably assist in
any third-party carrier. Seller is not responsible for delays or defaults coordinating repair or replacement of Product by the manufacturer.
caused by others or circumstances beyond its control. Warranties apply only if Products are used in the intended manner
4.DELIVERY; INSTALLATION. For Seller delivery or installation: and within manufacture specifications. Seller warrants that Services
A. General: Delivery and installation will be during normal business will meet or exceed generally accepted standards in the industry and
hours(8:00 AM to 5:00 PM local time Monday through Friday,except will meet any required specifications mutually agreed upon by Seller
for Seller-designated holidays). Buyer will pay additional labor costs and Buyer. Notwithstanding anything to the contrary,Seller will have
resulting from overtime work performed at Buyer's request. Seller no liability for any damage, defect or loss due to Buyer's movement
will designate the personnel to install the Products. Buyer will be or alteration of Products after installation. THESE WARRANTIES
responsible for obtaining proper permits for the installation. If ARE EXCLUSIVE AND IN LIEU OF ALL OTHERS, ORAL OR
applicable regulations require the use of tradesmen at the site other WRITTEN, EXPRESS OR IMPLIED. SELLER DISCLAIMS ALL
than Seller-designated personnel, Buyer will pay for any additional WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT
costs incurred. If Products must be moved due to progress of other LIMITATION, WARRANTIES OF TITLE, NON-INFRINGMENT,
trades, or other reason, the Buyer agrees to pay any moving costs. MERCHANTABILITY OR FITNESS FOR A PARTICULAR
B. Site Condition: Buyer will ensure the site is clean and free of PURPOSE.
debris prior to installation. Seller will separately invoice Buyer for 10. SECURITY INTEREST. Seller reserves and Buyer grants to
removal of existing furniture or equipment at the job site. Buyer, at Seller a purchase money security interest in the Product and in the
its expense,will furnish (i)electricity, heat, and elevator service and proceeds thereof to secure any payment due hereunder including
(ii)adequate facilities for docking, moving and handling Products. subsequent invoices. Upon request, Buyer will execute financing
C. Special Packaging or Handling: Seller will separately invoice statements and other documents reasonably requested by Seller to
Buyer for the cost of special packaging or handling if required. protect Seller's security interest. Buyer will maintain the Product in
D. Storage Space: Unless Products arrive at the site earlier than good condition; keep the Product free from liens and encumbrances;
the date requested, Buyer will provide safe and adequate storage and will not use or permit use of the Product in a manner likely to
space at the Buyer's expense. Buyer will be responsible for any cost damage it, nor remove or permit the removal of the Product from the
or expense associated with storage space which is inadequate or installation location, nor permit the disassembly of the Product and
inconveniently located (e.g. on another floor, requires sorting). will permit inspection by Seller's representative at reasonable times.
5.INSTALLATION DELAYS. If construction delays or other causes Buyer will procure and maintain fire, extended coverage, vandalism
not within Buyer's or Seller's control force postponement of an and malicious mischief insurance to the full insurable value of the
installation as scheduled, Seller or the Buyer will store the Products Products,with loss payable to Seller as its interest may appear.
until installation can be resumed, and the Products will be 11.INSURANCE. Seller will at its expense maintain: (i) commercial
considered accepted by the Buyer for purposes of invoicing and general liability insurance with limits of at least$1,000,000 combined
payment. Buyer will pay all transfer and storage charges incurred. single limit per occurrence; (ii) if deliveries are to be made by Seller
6.COMPLETION OF INSTALLATION. Within a reasonable time to any Buyer facility, automobile bodily injury and property damage
after installation, authorized representatives of Seller and Buyer will liability insurance covering owned, non-owned and hired
inspect the Product for conformity with the order and for defects or automobiles, the limits of which will not be less than $1,000,000
CONFIDENTIAL (08/2019) 3
DocuSign Envelope ID:8144D831-5934-4BCA-9943-66290047B4F5
combined single limit per occurrence; (iii) employer's liability subrogation rights against Buyer and Buyer's landlord or property
insurance, the limits of which will not be less than $1,000,000-1 (iv) manager, except to the extent loss or damage is caused solely by
workers' compensation insurance as prescribed by applicable law; Buyer or Buyer landlord or property manager; (d) provide primary,
and (v) umbrella/excess coverage in the amount of$4,000,000 per non-contributory coverage to additional insureds to the extent loss
occurrence. With respect to the coverage described in (i), (ii), and or damage results from products or services under the Agreement;
(v)above,Sellerwill(a)name Buyer as an additional insured for loss and (e)be insured with insurance companies of recognized standing
or damage arising out of Seller's products or services under the rated A VIII or better by A.M. Best. Buyer and Buyer's landlord or
Agreement; (b) name Buyer's landlord or property manager as an property manager will receive prior written notice of cancellation in
additional insured when deliveries or services are to be made or accordance with the policy provisions.
performed by Seller at any Buyer facility; (c) waive insurer's
CONFIDENTIAL (08/2019) 4
Exhibit C
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An
offense under this section is a misdemeanor.
jJ Name of vendor who has a business relationship with local governmental entity.
Staples Contract and Commercial LLC
2
Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
Name of Officer
4J Describe each employment or other business relationship with the local government officer, or a family member of the
officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIO as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes X� No
B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes XI No
5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
s
❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
'21� �o Apr 25,2022
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.Iegis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code§176.003(a)(2)(A)and(B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code§ 176.006(a)and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application,response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer,described by Subsection(a);
(B) that the vendor has given one or more gifts described by Subsection (a);or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
Official site of the City of Fort Worth,Tens
CITY COUNCIL AGENDA FoR
TWORm
Create New From This M&C
DATE: 8/4/2020 REFERENCE **M&C 20- LOG NAME: 13COOP STAPLES FURNITURE
NO.: 0215 SOURCEWELL AR
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. Authorize Purchase Agreement with Staples Contract&Commercial, LLC in an Annual
Amount Up to$1,275,000.00, Using Sourcewell's Cooperative
Contract Number 121919 for Office Furniture for All City Departments(ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a Purchase Agreement with Staples Contract&
Commercial, LLC, using Sourcewell Cooperative Contract No. 121919, in an annual amount up to
$1,275,000.00 for office furniture for all City departments.
DISCUSSION:
City departments will use this Purchase Agreement to purchase new furniture or replace worn office
furniture on an as-needed basis.The Sourcewell Cooperative Agreement with Staples Contract&
Commercial, LLC will be used for the purchase of freestanding office furniture, shelving,tables,
seating,desks,file cabinets and modular systems.Staff has previously contracted with Staples
and are familiar with their services.The City has put in place a process in which any purchase under
this contract must be approved by the City Manager's office.
COOPERATIVE PURCHASING-State law provides that a local government purchasing an item
under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government
seek competitive bids for purchase of the item.The Sourcewell Cooperative Contract has been
competitively bid to increase and simplify the purchasing power of government entities.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE-A waiver of the goal for MBE/SBE subcontracting will not be required due to this
agreement being a Cooperative Purchasing Agreement.This satisfies the local government
requirements.
AGREEMENT TERM—Upon City Council's approval,the Agreement will begin on April 10, 2020 and
the expiration date will be set to coincide with the expiration date of the Sourcewell contract, February
18, 2024.
RENEWAL OPTIONS-The Agreement may be renewed for up to one additional one-year term, in
accordance with the terms of the Sourcewell contract at the Vendor's option.This action will not
require specific City Council approval provided that the City Council has appropriated sufficient funds
to satisfy the City's obligations during the renewal term. Staff anticipates that the costs for the renewal
year shall remain the same as the first four years.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets,as
appropriated, in the participating departments'Operating Funds to support approval of the above
recommendation and award of the contract. Prior to any expenditure being incurred,the participating
departments have the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID I Year (Chartfield 2)
Submitted for City Manager's Office by_ Dana Burghdoff (8018)
Originating Department Head: Reginald Zeno(8517)
Additional Information Contact: Cynthia Garcia(8525)
Nja Robertson(8585)
ATTACHMENTS
Form 1295 Certificate Ft.Worth.pdf (CFW Internal)
RE [EXTI Staples Furniture.pdf (CFW Internal)