Loading...
HomeMy WebLinkAboutContract 52582-R2A1 CSC No.52582-R2A1 AMENDMENT No. 1 TO CITY SECRETARY CONTRACT No. 52582 R-2 WHEREAS, the City of Fort Worth (CITY) and Shield Engineering Group, PLLC, (CONSULTANT) made and entered into City Secretary Contract No. 52582, as renewed and amended, (the CONTRACT) which was authorized by M&C C-29150 on the 18th day of June, 2019 in the amount of $1, 100, 000; and WHEREAS, the CONTRACT was renewed in the amount of $1, 100, 000 which was administratively authorized under Ordinance Number 24161-04-2020 and ratified by M&C 20-0530 (8/11/2020) ; and WHEREAS, the original agreement, as renewed, was amended to provide for additional funds in the amount of $1, 300, 000 . 00 for a revised contract amount of $2, 400, 000 authorized under Ordinance 24161-04-2020 and ratified by M&C 20-0530 (8/11/2020) ; and WHEREAS, the CONTRACT involves engineering services for the following project: Staff Extension Services in Managing Transportation and Public Works Stormwater Capital Projects; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT' s second renewal to revise the fee and establish a specific number of renewals . NOW THEREFORE, CITY and CONSULTANT, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as renewed, in the amount of $2, 400, 000 . The cost to City for the additional services to be performed by Engineer totals $2, 000, 000 (See Attached Funding Breakdown Sheet) so that the fee paid by the City City of Fort Worth Professional Services Agreement Amendment Template OFFICIAL RECORD Revised:March 9,2020 Page 1 of CITY SECRETARY FT. WORTH, TX for all work and services for this renewal shall be an amount of $4 , 400, 000. 3 . The Contract at paragraph 3 is hereby amended to provide for two renewals . 4 . All other provisions of the Contract, which are not amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth Consultant Shield Engineering Group, PLLC Daw &whR'on' Dana Burghd off(Apr 29,2022 1 :39 CDT) Dana Burghdoff Jkn Marie Alexa der Assistant City Manager C / DATE: 04/29/22 DATE: z Z 2 APPROVAL RECOMMENDED: William Johnson(A 29,2022 05:34 CDT) William Johnson Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements . Linda Young Engineering Manager City of Fort Worth Professional Services Agreement Amendment Template OFFICIAL RECORD Revised:March 9,2020 Page 2 of CITY SECRETARY FT. WORTH, TX APPROVED AS TO FORM AND LEGALITY: Form 1295 No. 2022-842889 M&C: 22-0160 Date : 3/8/2022 DPI DBlack(Apr 29,2022 17:10 CDT) Douglas W. Black Sr. Assistant City Attorney ATTEST: a a�F°FORTl0 Tclhn 'fe S. Goo�gll a�o °�� 0 Jannette S.Goodall(May 4,2022 09:15 CDT) 0� 0 o�d o d Jannette S . Goodall ��o%0 o City Secretary �a 000000000oOC *d aa>Z?nEXA54ap OFFICIAL RECORD City af Fort Worth CITY SECRETARY Professional Services Agreement Amendment Template FT. WORTH, TX Revised:March 9,2020 Page 3 of 4 FUNDING BREAKDOWN SHEET City Secretary No. 52582 Amendment No. 1 Department Fund-Account-Center Amount TPW 52002 0200431 5330500 2, 000, 000 . 00 Total : 2, 000, 000 . 00 City of Fort Worth Professional Services Agreement Amendment Template Revised:March 9,2020 Page 4 of 4 SHIELD ENGINEERING GROUP 2022 HOURLY RATE SCHEDULE Principal / Director $249 Sr. Project Manager $221 Project Manager $197 Senior Professional Engineer $188 Professional Engineer $165 EIT II $136 EIT 1 $103 Designer $140 CAD Drafter $110 Support /Admin $ 95 Senior RPLS $210 RPLS $165 GIS Analyst $125 SIT $125 Survey Technician $115 Party Chief $115 Survey Crew Member $ 70 Hourly Rate Schedule as of the date of this contract is subject to change without notice. 1600 West 7th Street, Suite 200, Fort Worth, TX 76102 - 817.810.0696 info@segpllc.com - www.SHIELDENGINEERINGGROUP.com TBPE FIRM #F-11039 - TBPLS FIRM #10193890 SHIELD ENGINEERING GROUP CPM 2023 HOURLY RATE SCHEDULE Sr. Project Manager $230 Project Manager $205 Professional Engineer $172 EIT II $141 EIT 1 $107 Hourly Rate Schedule as of the date of this contract is subject to change without notice. 1600 West 7th Street, Suite 200, Fort Worth, TX 76102 - 817.810.0696 info@segpllc.com - www.SHIELDENGINEERINGGROUP.com TBPE FIRM #F-11039 - TBPLS FIRM #10193890 SHIELD ENGINEERING GROUP April 14, 2022 Linda S. Young, PE, PMP Program Manager, TPW Capital Delivery City of Fort Worth 200 Texas Street Fort Worth, TX 76102 RE: City of Fort Worth Stormwater Capital Project Management— Renewal 2 CSN 52582-NA2 Dear Ms. Young, Shield Engineering Group, PLLC is pleased to submit the following services to renew the contract shown above per the attached Level of Effort Spreadsheets. Additionally, the new contract will be amended in the amount of$2,000,000 for a revised contract amount of $7,900,000. Shield plans to provide Senior Project Managers, Project Managers, EIT 2, and EIT 1 services. Original contract $1,100,000 Renewal 1 $1,100,000 Amendment 1 $2,400,000 Renewal 2 $2,400,000 Amendment 2 $2,000,000 Revised contract $7,900,000 Please see the attached Level of Effort spreadsheet which includes the assumptions and estimations for the hourly efforts. Please feel free to contact me with any questions or comments. Sincerely, Jean-Marie Alexander, P.E. COO Shield Engineering Group, PLLC Attachments: Attachment B LOE for CPM amendment and renewal 1 1600 West 7th Street, Suite 200, Fort Worth, TX 76102 - 817.810.0696 info@segpllc.com - www.SHIELDENGINEERINGGROUP.com TBPE FIRM #F-11039 - TBPLS FIRM #10193890 M&C Review Official CITY COUNCIL AGENDA FO. Create New From This M&C DATE: 3/8/2022 REFERENCE **M&C 22- LOG NAME: 20SWM SHIELD 19 NO.: 0160 RENEWAL 2 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize the Second Renewal of?a Professional Services Agreement, as Renewed and Amended, with Shield Engineering Group, PLLC for Stormwater Capital Project Management Services?in the Amount of$2,400,000.00 and Authorize the Second Amendment to the Agreement, as Renewed,?to Add Additional Funds to the Contract in the Amount of$2,000,000.00 for a Total Contract Amount of? $4,400,000.00 RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of the second renewal, in the amount of $2,400,000.00, to City Secretary Contract No. 52582, as renewed and amended, a professional services agreement with Shield Engineering Group, PLLC for?Stormwater Capital Project Management Services; and 2. Authorize the second amendment to City Secretary Contract No. 52582, as renewed and amended,?to add additional funds in the amount of $2,000,000.00, for a total contract amount of?$4,400,000.00. DISCUSSION: Approval of this Mayor and Council Communication (M&C) will authorize the second renewal of City Secretary Contract No. 52582, a professional services agreement with Shield Engineering Group PLLC (Shield) in the amount of$2,400,000.00, for staff extension services in managing Stormwater Capital Projects and the second amendment to the contract, as renewed and amended, for additional funds in the amount of$2,000,000.00 for a revised contract amount of$4,400,000.00. The actions in this M&C will add $4,400,000.00 to the current project amount of$3,500,000.00 for a revised project amount of$7,900,000.00. The amendment will also add specific language to the contract regarding renewals to conform with the intent of staff and the City Council. In May 2018, the Stormwater Management Division published a Request for Qualifications for various technical services associated with drainage engineering, including capital project management.??Shield was selected as the most qualified engineering consultant for this service. On June 18, 2019 (M&C C-29150), the City Council approved the original agreement in an amount not to exceed $1,100,000.00. That M&C allowed for additional renewal periods, contingent upon City Council approval, for the purpose of maintaining continuity and efficiency in the delivery of the Stormwater capital program.?Staff, by this M&C, seeks City Council authorization for this second renewal so that delivery of capital projects under the current 5-year Stormwater revenue bond program can continue without disruption. On August 11, 2020 (M&C 20-0530), the initial contract was renewed in the amount of $1,100,000.00 and amended to add additional funds in the amount of$1,300,000.00 to establish a revised contract amount of$2,400,000.00. This action increased the total project amount to $3,500,000.00. http://apps.cfwnet.org/council_packet/mc_review.asp'?ID=29712&councildate=3/8/2022[4/14/2022 5:24:26 PM] M&C Review The next round of staff extension services is projected to cost $4,400,000.00. Under this renewal and amendment, Shield is expected to provide project management services for approximately 130 projects over approximately 21 months.? Project management services will cover stormwater project development, design, construction management, and project closeout. This amended amount is based upon the estimated number of projects for this timeframe, and the expected cost is in proportion to the project management costs experienced for the smaller, PayGo- funded, Stormwater capital program prior to the 2020 bond program.? The contract will remain in effect until funds are expended or the work is completed. Due to the fluctuation of funding for capital improvements, the Stormwater Program uses consultant staff augmentation to assist with project delivery as opposed to having the number of full-time City staff adequate to manage the peak workload. The Stormwater Utility fee increase approved by the City Council in October 2019 made possible a revenue bond sale. The revenue bond issuance in 2020 more than doubled the Stormwater capital delivery capacity compared to the strictly PayGo-funded program of the preceding years, requiring more project management resources.? Projects to be constructed and managed through this contract include hazardous roadway overtopping mitigation projects, storm drain pipe rehabilitation projects, flood mitigation improvements, and channel restoration improvements. Anticipated bond spending for these projects is reflected in the Fiscal Years 2022-2026 Stormwater Management Capital Improvement Program. ? Funding is budgeted in the Consultant & Other Professional Service account of the Transportation & Public Works Dept Highway & Streets Department's Stormwater Capital Projects and Stormwater Revenue Bonds 2020 Funds for the purpose of funding the various projects, as appropriated. DVIN Office - Shield Engineering Group, PLLC is in compliance with the City's Business Equity Ordinance by committing to 11\% Business Equity participation on this project.The City's Business Equity goal on this project is 11\%. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current?capital budget, as previously appropriated, in the?Stormwater Capital Projects and Stormwater Rev Bonds 2020 Funds for various projects to support the approval of the above recommendations and execution of the renewal and amendment to the contract . Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Dana Burghdoff (8018) Originating Department Head: William Johnson (7801) Additional Information Contact: Linda Young (2485) http://apps.cfwnet.org/council_packet/mc_review.asp'?ID=29712&councildate=3/8/2022[4/14/2022 5:24:26 PM] M&C Review ATTACHMENTS 20SWM SHIELD 19 RENEWAL 2 FID Table- rev.xlsx (CFW Internal) 20SWM SHIELD 19 RENEWAL 2 funds availability_pdf (CFW Internal) 52582 Stormwater Capital Delivery Prom Mgmt Staff Aug Compliance Memo 020422 NW.pdf (CFW Internal) Form 1295 Certificate 100864728 signed.pdf (CFW Internal) SAM.gov_Search.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp'?ID=29712&councildate=3/8/2022[4/14/2022 5:24:26 PM] CS52582-EPAM-Amendment 2 for Staff Extension Services Final Audit Report 2022-05-04 Created: 2022-04-27 By: Andrea Munoz(Andrea.Mu noz@fortworthtexas.gov) Status: Canceled/Declined Transaction ID: CBJCHBCAABAA_MHIEDyksi3kGQk9R9v61X7NgGPnAORd "CS52582-EPAM-Amendment 2 for Staff Extension Services" Hi story Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2022-04-27-3:54:03 PM GMT-IP address: 209.194.29.100 Document emailed to Linda Young (linda.young@fortworthtexas.gov)for signature 2022-04-27-3:57:28 PM GMT Email viewed by Linda Young (linda.young@fortworthtexas.gov) 2022-04-27-4:00:38 PM GMT-IP address: 209.194.29.100 Document e-signed by Linda Young (linda.young@fortworthtexas.gov) Signature Date:2022-04-27-4:00:50 PM GMT-Time Source:server-IP address: 209.194.29.100 Document emailed to Martin A. Phillips (Martin.Phi Ili ps@fortworthtexas.gov)for filling 2022-04-27-4:00:51 PM GMT Email viewed by Martin A. Phillips (Martin.Phillips@fortworthtexas.gov) 2022-04-27-6:34:00 PM GMT-IP address: 209.194.29.100 Form filled by Martin A. Phillips (Martin.Phillips@fortworthtexas.gov) Form filling Date:2022-04-27-6:35:16 PM GMT-Time Source:server-IP address:209.194.29.100 �y Document emailed to Lauren Prieur(Lauren.Prieur@fortworthtexas.gov)for filling 2022-04-27-6:35:18 PM GMT Email viewed by Lauren Prieur(Lauren.Prieur@fortworthtexas.gov) 2022-04-27-7:10:40 PM GMT-IP address: 108.209.194.42 Form filled by Lauren Prieur(Lauren.Prieur@fortworthtexas.gov) Form filling Date:2022-04-27-7:11:11 PM GMT-Time Source:server-IP address: 108.209.194.42 FORT WORTHg I -r'1jr+r- I adobe sigr, Document emailed to William Johnson (William.Johnson@fortworthtexas.gov)for signature 2022-04-27-7:11:13 PM GMT Email viewed by William Johnson (William.Johnson@fortworthtexas.gov) 2022-04-27-11:00:14 PM GMT-IP address: 104.28.50.176 Email viewed by William Johnson (William.Johnson@fortworthtexas.gov) 2022-04-29-10:33:05 AM GMT-IP address: 166.137.115.19 Document e-signed by William Johnson (Will iam.Johnson@fortworthtexas.gov) Signature Date:2022-04-29-10:34:56 AM GMT-Time Source:server-IP address: 166.137.115.19 Document emailed to Priscilla Ramirez (Priscilla.Ram i rez@fortworthtexas.gov)for approval 2022-04-29-10:34:58 AM GMT Email viewed by Priscilla Ramirez (Priscilla.Ramirez@fortworthtexas.gov) 2022-04-29-4:40:40 PM GMT-IP address:209.194.29.100 Document approved by Priscilla Ramirez (Priscilla.Ram irez@fortworthtexas.gov) Approval Date:2022-04-29-4:41:29 PM GMT-Time Source:server-IP address: 209.194.29.100 Document emailed to DBlack(Douglas.Black@fortworthtexas.gov) for signature 2022-04-29-4:41:31 PM GMT Email viewed by DBlack(Douglas.Black@fortworthtexas.gov) 2022-04-29-10:09:45 PM GMT-IP address:209.194.29.100 Document e-signed by DBlack(Douglas.Black@fortworthtexas.gov) Signature Date:2022-04-29-10:10:36 PM GMT-Time Source:server-IP address:209.194.29.100 Document emailed to Dana Burghdoff(Dana.Burghdoff@fortworthtexas.gov)for signature 2022-04-29-10:10:38 PM GMT Email viewed by Dana Burghdoff(Dana.Burghdoff@fortworthtexas.gov) 2022-04-29-10:38:55 PM GMT-IP address:209.194.29.100 Document e-signed by Dana Burghdoff(Dana.Burg hdoff@fortworthtexas.gov) Signature Date:2022-04-29-10:39:21 PM GMT-Time Source:server-IP address:209.194.29.100 Document emailed to Allison Tidwell (allison.tidwell@fortworthtexas.gov) for approval 2022-04-29-10:39:24 PM GMT Email viewed by Allison Tidwell (allison.tidwell@fortworthtexas.gov) 2022-05-04-2:04:59 PM GMT-IP address:47.24.14.100 Document approved by Allison Tidwell (allison.tidwell@fortworthtexas.gov) Approval Date:2022-05-04-2:05:21 PM GMT-Time Source:server-IP address:47.24.14.100 FORT W❑RTH, Adobe Sign Document emailed to Jannette S. Goodall Qannette.goodall@fortworthtexas.gov) for signature 2022-05-04-2:05:24 PM GMT Email viewed by Jannette S. Goodall a an nette.good a I I@fortworthtexas.gov) 2022-05-04-2:15:04 PM GMT-I address:209.194.29.100 �© Document e-signed by Jannette S. Goodall Oannette.goodall@fortworthtexas.gov) Signature Date:2022-05-04-2:15:36 PM GMT-Time Source:server-IP address:209.194.29.100 Document emailed to Vania Soto (Vania.Soto@fortworthtexas.gov)for filling 2022-05-04-2:15:39 PM GMT Email viewed by Vania Soto (Vania.Soto@fortworthtexas.gov) 2022-05-04-4:39:16 PM GMT-I address:209.194.29.100 Document canceled by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2022-05-04-5:35:37 PM GMT-I address:209.194.29.100 FHRT W❑RTHg r'1�r Adobe Sign