HomeMy WebLinkAboutContract 53924-A1 CSC No.53924-A1
AMENDMENT No.1
TO CITY SECRETARY CONTRACT No. 53924
WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn and
Associates, Inc. f (ENGINEER) made and entered into City Secretary
Contract No. 53924, (the CONTRACT) which was authorized by M&C 20-0296 on
the 5th day of May, 2020 in the amount of $ 397, 865 . 00; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
East 4th Street/East 1st Street Striping & Bicycle Trail
Improvements, CPN 102601; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT :
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and
incorporated herein. The cost to City for the additional design services
to be performed by Engineer totals $69,840. 00. (See Attached Funding
Breakdown Sheet, Page -4-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $467, 705. 00.
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect .
EXECUTED and EFFECTIVE as of the date subscribed by the City' s
designated Assistant City Manager.
OFFICIAL RECORD
CITY SECRETARY
City of Fort Worth, Texas East 4th/East 15z Street Improvements
Prof Services Agreement Amendment Template City Project No. 102601
Revision Date: November 23, 2021 FT. WORTH, TX
Page 1 of 4
APPROVED:
City of Fort Worth ENGINEER
Kimley-Horn and Associates, Inc.
z7a,v"g, SeL4��
Dana Burghdoff(May 5,20 9:16 CDT)
Dana Burghdoff, AICP Scott R. Arnold
Assistant City Manager Vice President
DATE : May 5,2022 DATE: April 12, 2022
APPROVAL RECOMMENDED:
Wj(May 4,202213:4 CDT)
William M. Johnson
Director, Transportation and Public Works Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements .
lsl(aZS- i eMhe?
Iskal Shrestha(May 2,2022 08:43 CDT)
Iskal Shrestha, PE
Senior Project Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas East 4tn East Street Improvements
Prof Services Agreement Amendment Template City Project No. 102601
Revision Date: November 23, 2021
Page 2 of 4
APPROVED AS TO FORM AND LEGALITY: M&C : N/A
WIA Date : N/A
DBlack(M5y4,202218:04 CDT)
Douglas W. Black
Sr Assistant City Attorney
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas East 4th/East lst Street Improvements
Prof Services Agreement Amendment Template City Project No. 102601
Revision Date: November 23, 2021
Page 3 of 4
FUNDING BREAKDOWN SHEET
City Secretary No. 53924
Amendment No . 1
Department Fund-Account-Center Amount
TPW 34018-0200431-5330500-102601-003830-9999- $69, 840 . 00
18010201
Total : $69, 840 . 00
City of Fort Worth, Texas East 4th/East 1st Street Improvements
Prof Services Agreement Amendment Template City Project No. 102601
Revision Date: November 23, 2021
Page 4 of 4
Kimley>>>Horn
March 8, 2022
Iskal Shrestha, P.E.
Transportation and Public Works
City of Fort Worth
200 Texas Street
Fort Worth, Texas 76102
Re: Amendment#1 — East 4th Street/East 1st Street Striping & Bicycle Trail Improvements
City Project No. 102601
City Secretary Contract No. 53924
Dear Iskal:
Kimley-Horn and Associates, Inc. ("ENGINEER") is pleased to submit Amendment#1 in the amount of
$69,840 to the City of Fort Worth(City)for the Task Order design contract(CSN 53924)for East 4th/East
1st Street Striping & Bicycle Trail Improvements from IH-35W NBFR to Haltom Rd. This amendment is
to cover additional services beyond the original scope, such as:
• Additional design management services for additional scope and extended project timeline
• Additional coordination with franchise utility companies
• Design of sidewalk from Trinity River Bridge to Rayner Street
• Additional TxDOT LGPP initiation forms and split bid items for multiple CSJs (two required by
TxDOT)
• Project Manual for Phase 2 with TxDOT special provisions & specifications not included in
original scope
• Additional floodplain permitting including CDC Exemptions for Trinity River
• TDLR registration, review, and inspection for second phase not included in original scope
• Additional environmental services not included in original scope to meet TxDOT public hearing
requirements
A detailed scope of services for the additional services will be included in separate Task Order
Authorizations.
We appreciate the opportunity to provide these services to you. Please contact me if you have any
questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
By: Nolan Pierce, P.E.
Project Manager
80100
ATTACHMENT B
COMPENSATION
Design Services for
East 4th Street/East 15t Street Striping & Bicycle Trail Improvements
City Project No. 102601
Amendment 1
Time and Materials with Rate Schedule Project
I. Compensation
A. The ENGINEER shall be compensated in an hourly amount not-to-exceed
$69,840 for personnel time, non-labor expenses, and subcontract expenses in
performing services enumerated in Attachment A as follows:
i. Personnel Time. Personnel time shall be compensated based upon hours
worked directly in performing the PROJECT multiplied by the appropriate
Labor Category Rate for the ENGINEER's team member performing the
work.
Labor Category Rate as presented in the rate schedule table below is the rate for
each labor category performing the work and includes all direct salaries,
overhead, and profit.
Labor Category Rate($/hour)
Project Director $255
Quality Control Manager $240
Senior Project Manager $210
Project Manager $180
Project Engineer IV $165
EIT III $145
EIT II $135
EIT 1 $130
LA/LP Professional VI $185
LA/LP Professional V $175
LA/LP Professional IV $165
LA/LP Analyst III $140
LA/LP Analyst II $130
LA/LP Analyst 1 $125
Environmental Professional VI $190
Environmental Professional V $180
Environmental Professional IV $160
Environmental Analyst III $135
Environmental Analyst II $130
Environmental Analyst 1 $125
RPLS-Surveyor $185
CADD Operator $115
CADD Designer $160
Project Accountant $160
Administrative $95
Intern $85
City of Fort Worth,Texas East 4th/East 1 st Street Improvements
Attachment B City Project No.102601
PMO Official Release Date:8.09.2012
Page 1 of 4
B-1
ATTACHMENT B
COMPENSATION
ii. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct
Expenses at invoice or internal office cost.
Direct Expenses (non-labor) include, but are not limited to, mileage, travel and
lodging expenses, mail, supplies, printing and reproduction services, other direct
expenses associated with delivery of the work; plus applicable sales, use, value
added, business transfer, gross receipts, or other similar taxes.
iii. Subcontract Expenses. Subcontract expenses and outside services shall
be reimbursed at cost to ENGINEER plus a markup of ten percent (10%).
iv. Budgets. ENGINEER will make reasonable efforts to complete the work
within the budget and will keep the City informed of progress toward that end
so that the budget or work effort can be adjusted if found necessary.
ENGINEER is not obligated to incur costs beyond the indicated budgets, as may
be adjusted, nor is the City obligated to pay ENGINEER beyond these limits.
If ENGINEER projects, in the course of providing the necessary services that the
PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether
by change in scope of the project, increased costs or other conditions, the
ENGINEER shall immediately report such fact to the City and, if so instructed by
the City, shall suspend all work hereunder.
When any budget has been increased, ENGINEER's excess costs expended prior
to such increase will be allowable to the same extent as if such costs had been
incurred after the approved increase.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. The ENGINEER shall be paid by the City based upon an invoice created on the
basis of statements prepared from the books and records of account of the
ENGINEER, based on the actual hours and costs expended by the ENGINEER
in performing the work.
B. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
C. ENGINEER shall prepare and submit invoices in the format and including content
as presented in Exhibit B-1.
D. Payment of invoices will be subject to certification by the City that such work has
been performed.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Transportation and Public Works Department monthly progress reports and
schedules in the format required by the City.
City of Fort Worth,Texas East 4th/East 1 st Street Improvements
Attachment B City Project No.102601
PMO Official Release Date:8.09.2012
Page 2 of 4
B-2
ATTACHMENT B
COMPENSATION
IV. Summary of Total Project Fees
Firm Primary Responsibility Fee Amount %
Prime Consultant
Kimley-Horn and Engineering Services $36,940.00 52.9%
Associates, Inc.
Proposed MBE/SBE Sub-Consultants
Non-MBE/SBE Sub-Consultants
Cox-McLain Environmental Services $31,700.00 45.4 %
Environmental
Consulting Inc. now
Stantec
Accessology Too, LLC TDLR Review and Inspections $1,200.00 1.7%
TOTAL $69,840.00 100.0%
Project Number & Name Total Fee MBE/SBE Fee MBE/o/SBE
CPN 102601 — East 41h Street/East 1 sf
Street Striping & Bicycle Trail $69,840.00 $0 0.0%
Improvements
Amendment 1
City of Fort Worth,Texas East 4th/East 1 st Street Improvements
Attachment B City Project No.102601
PMO Official Release Date:8.09.2012
Page 3 of 4
B-3
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FORT WORTH
Routing and Transmittal Slip
Transportation and Public Works
Department
DOCUMENT TITLE: Change Control Request (CCR) # 1
M&C 20-0296 CPN 102601 CSO # 53924 DOC#
DATE:
TO: INITIALS DATE OUT
1. Kelly K. Porter 04/13/22
2. Martin Phillips MAP 04/13/22
3. Lauren Prieur LL 04/13/22
4. Monty Hall Apr 13, 2022
MH
DOCUMENTS FOR CITY MANAGER'S SIGNTURE: All documents received from any and all City
Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑ Yes x❑ No
RUSH: ❑ Yes ❑x No SAME DAY: ❑ Yes x❑ No NEXT DAY: ❑ Yes ❑ No
ROUTING TO CSO: ❑ Yes ❑ No
Action Required:
❑ As Requested ❑ Attach Signature, Initial and Notary Tabs
❑ For Your Information
x Signature/Routing and or Recording
❑ Comment
❑ File
Return to: Please call Iskal Shrestha at ext. 7254 for pick up when completed. Thank you.
1 ' 1 '
Change Control Request No. 1
City Project Number: 102601 Requested By: Iskal Shrestha
CCR Date: 4/12/2022 Cost Change: $70,000
Project Phase: Design Slippage (days): N/A
Project: East 4th Street-East 1st Street On-Street Bike lane from IH-35 to Haltom Road
Description of Change:
Additional changes in scope requested by the TxDOT's Environmental team and spliting each phase of
this project into two different City Project Number.
Justification for Change:
Per TxDOT,The NEPA clearance for this project will require public hearing which wasn't included in the
consultant's original contract. The professional service contract (CSCN53924) was executed to prepare
the issue for construction documents, bid phase services and construction phase services for the
CPN102601. However, this project was later split into two different projects (CPN102601 and
CPN103153) which increased the the LOE for project management, final design, bid phase services,
and construction phase services.
Scope Impact:
Public Hearing is added to the project scope to meet the TxDOT's NEPA clearance requirements.
Additional Design management, additional coordination with franchise utility, sidewalk design,
additional floodplain permitting, additional bid phase services is added to the contract's scope because
project splits into two (2) city projects (CPN102601 and CPN103153)
Budget Impact/ Construction Cost:
The impact on the project budget is $70,000. Therefore,TPBE for this project changes from $3,300,000
to $3,370,000
Schedule Impact:
N/A
Status Date Signature
Regional Mobility AD 04/13/22
Capital Sr CPO 04/13/22 P
Capital AD 04/13/22
Business Support AD Apr13,2022
102601 -EPAM-E.4th St & E. 1 st St. Improvemt
Amendment No. 1
Final Audit Report 2022-05-02
Created: 2022-04-30
By: Andrea Munoz(Andrea.M unoz@fortworthtexas.gov)
Status: Canceled/Declined
Transaction ID: CBJCHBCAABAAtOoH4PYba7P_EVFsk7BYiSljvPjPwyhB
"102601 -EPAM-E.4th St & E. 1 st St. Improvemt Amendment No.
1 " History
Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov)
2022-04-30-2:47:18 AM GMT-IP address:209.194.29.100
Document emailed to van.pham@fortworthtexas.gov for filling
2022-05-02-1:18:34 PM GMT
Document emailed to Iskal Shrestha (Iskal.Shrestha@fortworthtexas.gov)for signature
2022-05-02-1:18:34 PM GMT
Email viewed by van.pham@fortworthtexas.gov
2022-05-02-1:27:02 PM GMT-IP address: 104.28.50.172
Email viewed by Iskal Shrestha (Iskal.Shrestha@fortworthtexas.gov)
2022-05-02-1:38:28 PM GMT-IP address:209.194.29.100
Document e-signed by Iskal Shrestha (Iskal.Shrestha@fortworthtexas.gov)
Signature Date:2022-05-02-1:43:46 PM GMT-Time Source:server-IP address:209.194.29.100
Document canceled by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov)
2022-05-02-2:03:26 PM GMT-IP address:209.194.29.100
FORT WORTHS .._
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