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Home My WebLink AboutContract 57430-A1 CSC No. 57430-Al FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 57430 This First Amendment to Fort Worth City Secretary Contract No. 57430("Amendment")is made between the City of Fort Worth("City"),a Texas home rule municipal corporation and MasterWord Services,Inc.,a Texas Corporation, ("Vendor"). WHEREAS,City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 57430 beginning April 19, 2022 (the"Agreement"); and WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement to add Braille translation and editing services, add over the phone interpretation services, and update pricing to the scope. NOW THEREFORE, City and Vendor do hereby agree to the following: I. AMENDMENT TO AGREEMENT The following terms are hereby amended to either replace any conflicting terms in the Original Agreement or shall be added to the terms and shall be binding and enforceable as if they were originally included therein and the amended agreement shall be referred to as the Agreement in all future documents. I. Exhibit B of the Agreement is hereby amended by adding the following list of services and pricing: Translation Services Scheduled Non- Minimum Cancellation Reg.Businses Hrs Business Emergency Admin Minimum(Per Cancellation Fee(Per Item Description UOM Rate Rate Rate Fee Interpreter) Notice Interpreter) Translation,Translation&Editing Services, Printed Materials-Braille/Per Page Per Page $ 15.00 Translation Services, Overthe Phone, Spanish HR $ 53.40 Translation Services, Overthe Phone, Vietnamese HR $ 65.40 Translation Services, Overthe Phone,Other Languages HR $ 65.40 Translation Services, Virtual,Legal/Court 1 hr.X Master,Deaf&Hard of Hearing-American Interpreter Sign Language HR $ 97.72 $ 134.37 $ 172.76 0.5 hr. 24 hrs. rate 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 57430 Page 1 of 2 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of yalono walk h4on this contract,including ensuring all performance and By: Valerie Washington(May 1 ,202210:19 CDT) reporting requirements. Name: Valerie R. Washington Title: Assistant City Manager Date: May 17, 2022 By: Shelley Holllars�M 13,2022 16:38 CDT) Name: Shelley Hollars Approval Recommended: Title: Administrative Services Manager Approved as to Form and Legality: By: William R muly(Pal'ff,202217:11 CDT) Name: William F. Rumuly Title: Director By: Nico Arias(May 17,2022 08:38 CDT) Name: Nico Arias Attest: Title: Assistant City Attorney Contract Authorization: M&C: 22-0205 B Jannette S.Goodall(May 17,2022 10:59 CDT) pd4n�n� Name: Jannette S. Goodall p a�o�F°FOR 0 Title: City Secretary � o��d� �o °�Id S v o o=� VENDOR: d�a�AE °p5ooa MasterWord Services,Inc. By: Ludmila Golovine(May 13,202213:34 PDT) Name: Ludmila Golovine Title: President&CEO Date: May 13, 2022 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 57430 Page 2 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FoRTWoRu Create New From This M&C DATE: 3/29/2022 REFERENCE **M&C 22- LOG NAME: 13P22-0042 TRANSLATION NO.: 0205 SERVICES MC MUNCO CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Masterword Services, Inc. for Translation Services for an Annual Amount Up to $356,374.00 for City Departments and Authorize Four One-Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of a purchase agreement with MasterWord Services, Inc. for translation services for an annual amount up to $356,374.00 for City Departments and authorize four one-year renewal options for the same annual amount. DISCUSSION: The Development Services, Community and Public Engagement, City Secretary, Code Compliance, Police and Municipal Courts departments approached the Purchasing Division to procure an agreement for translation services. During the course of this agreement, other departments may request translation services, therefore, this agreement should also allow for those purchases. The agreement will be utilized to provide live translation services and editing of publications from English to specified foreign languages and from a specified foreign language into English. Languages to be translated include Cambodian, English, French, German, Hungarian, Indonesian, Italian, Japanese, Korean, Laotian, Russian, Spanish, Vietnamese and other languages for various City departments. Translation and editing materials provided by the City under this contract include brochures, flyers, policies/procedures, signs, applications, advertisements and newsletters, articles, announcements, permits, certificates, manuals, door hangers, reports, invitations, forms, annual reports and City codes/Legal notices. Services include translation or editing of material of financial, legal, medical and technical nature. In order to procure these services, staff issued a Request for Proposal (RFP). RFP No. 22-0042 consisted of detailed specifications regarding the requirements for translation services. The RFP was advertised in the Fort Worth Star-Telegram on January 13, 2022, January 19, 2022, January 26, 2022, February 2, 2022, February 9, 2022 and February 16, 2022. The Purchasing Division received nine (9) responses. Staff evaluated each bid response by using Best Value criteria, which included firm's qualifications, education and certifications, firm's reputation and references, firm's turnaround time and price. After evaluation, the panel concluded that MasterWord Services, Inc. presented the best value to the City and therefore recommends awarding the translation services agreement to MasterWord Services, Inc. No guarantee was made that a specific amount of these services will be purchased. BUSINESS EQUITY: MASTERWORD SERVICES, INC. Is in compliance with the City's Business Equity Ordinance by committing to 100.00\% Business Equity participation on this project. The City's Business Equity goal on this project is 25\%. Additionally, MASTERWORD SERVICES, INC. is a certified WBE firm. FUNDING: Funding is budgeted in the Other Contractual and Consultant and Other Professional Services accounts in each of the department's General funds. Business Unit 38 Municipal Court Department has $45,149.76 remaining for Fiscal Year 2022. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL OPTIONS - The agreement may be renewed for four (4) additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Departmenn Account Project Program Activity Budget Reference# Amount i ID i ID Year Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Reginald Zeno (8517) Valerie Washington (6192) Originating Department Head: Anthony Rousseau (8338) —g g—P William Rumuly (6736) Additional Information Contact: Cynthia Garcia (8525) Maria Canoura (2526) ATTACHMENTS 13P22-0042 TRANSLATION BU06-DEVELOPMENT SERVICES-FID TABLE.xlsx (CFW Internal) 13P22-0042 TRANSLATION BU07-COMM. & PUBLIC ENG.-FID TABLE.xlsx (CFW Internal) 13P22-0042 TRANSLATION BU35.xlsx (CFW Internal) 13P22-0042 TRANSLATION SERVICES MC MUNCO.docx (CFW Internal) BU11-CITY SECREATRY FID Table.xlsx (CFW Internal) BU23-CODE COMPLIANCE-FID TABLE.xlsx (CFW Internal) BU38-MUNICIPAL COURT-FID TABLE.xlsx (CFW Internal) Form 1295- Masterword.com.pdf (CFW Internal) MasterwordServices 22-0042 CompMemo 3.10.22 GV.pdf (CFW Internal) SAMs Report- Masterword.pdf (CFW Internal)