HomeMy WebLinkAboutContract 52747-R3 CSC No.52747-R3
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
May 17, 2022
Synagro of Texas CDR Inc.
Attn: Oscar Pacas
435 Williams Court, Suite 100
13altirnom, MD 21220
Re: Contract Renewal Notice—3rd Renewal
Sole Source--Anaerobic Digester Cleaning
Contract No. CSC No. 52747
Renewal Term:June 2,2022 to June 1, 2023
Renewal Amount:$625,000.00
The above referenced Contract with the City of Fort Worth expires on June 1, 2022(the
"Expiration Date). This letter is to inform you that the City is exercising its right to renew the
contract for its 3,d term in an amount up to$625,000.00, which will be effective immediately after
the Expiration Date.All other terms and conditions of the contract remain unchanged.Please sign
and return the second page of this letter, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto People5oft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Shatabya Bergland
Contract Compliance Specialist
817-392-8277
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CmiractRenewal Page t of
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
�7
Dana &L%± o� administration of this contract, including
BY: DanaBurgtdoff CM ay 25,2022 13:26 CDT) ensuring all perfon-nance and reporting
Name: Dana Burglidoff requirements.
Title: Assistant City Manager
By, ss a
APPROVAL RECOMMENDED: Name: Shatabya Bergland
Title: Contract Compliance Specialist
dZ& = HArde- APPROVED AS TO FORM AND
By: Christopher A rder[May 24,2022 14:31 COT} LEGALITY:
Name: Chris Harder
Title: Water Director
ATTEST: By: Y 24.202.21803 COT)
47"1994t6 c� 6VOW GC Marne: Doug Black
ey_ Janney ":y25,2022M48CDT) 'Title: Assistant City Attorney
Name:Jannette Goodall 444�n�°na
.a. FDRr a
Title: City Secretary a p�;°°°°°°°°°°oo 0, CONTRACT AUTHORIZATION:
, M&C: 20-0402
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vo g=� Date Approved: 6/16/2020
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$aka n00n�000 4 Form 1295 Certification No,:
Synagro of Texas CDR Inc.
By:
Name:
Title: .5`AL `s a2P
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX
Contract Renewal Page 2 of
6/17/2021 M&C Review
Official site of the City of Fort Worth Texas
CITY COUNCIL AGENDA FoRTWOR m
DATE: 6/16/2020 REFERENCE**M&C 20- LOG NAME: 60ANAEROBIC DIGESTER CLEANING
NO.: 0402 SRVCS - SYNAGRO
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. Authorize the Execution of Amendment No. 1 to the Contract with Synagro of Texas-
CDR, Inc. for Anaerobic Digester Cleaning Services to Provide for a Revised Renewal
Language and Additional Funding in the Amount of$125,000.00 for a Revised Contract
Amount of$625,000.00 and Authorize a Revised Baseline Contract Amount of
$625,000.00 for Subsequent Renewals (COUNCIL DISTRICT 5)
RECOMMENDATION:
It i recommended that the City Council
1. Authorize the execution of Amendment No. 1 to City Secretary Contract No. 52747 with
Synagro of Texas-CDR, Inc. for Anaerobic Digester Cleaning Services, in the amount of
$125,000.00, for a revised contract amount of $625,000.00 and a change to the timeline for
renewals; and
2. Authorize a revised contract base cost in the amount to $625,000.00 for subsequent
renewals.
DISCUSSION:
On Augu t 20, 2019, (M&C 19 0057) City Council authorized an agreement with Synagro of Te a
CDR Inc for anaerobic dige ter cleaning ervice for the Village Creek Water Reclamation Facility
(VCWRF) VCWRF continually operate fourteen (14) anaerobic dige ter to treat bio olid to be
ent to the dewatering facility Over time, dige ter accumulate inert olid which take away u able
treatment volume and impact the quality of bio olid ent for dewatering and land
application Periodically cleaning the dige ter tank remove untreatable material and allow for
in pection and maintenance of component that are otherwi a inacce ible
The Water Department anticipated a penditure with Synagro CDR Inc to be in the amount of
$500,000 00 to cover the co t of cleaning a minimum of two dige ter per year Since October 2019,
one dige ter (number 5) ha been cleaned and Synagro began cleaning a econd dige ter Dige ter
5 yielded 25\% more olid than a pected and incurred an overall co t of$350,000 00 ($100,000 00
over a timated budget) Thu , the original funding i in ufficient to complete the cleaning activitie for
the econd dige ter thi year Additionally, ba ed on thi a perience, taff require the fle ibility to
renew the contract upon the a piration of the fund and not ju t at the end of a year' term The
increa ed contract capacity and fle ible renewal term will apply to future annual renewal in ca e a
imilar higher volume of inert olid i encountered a the remaining dige ter are cleaned
M/WBE OFFICE A waiver of the goal for M/WBE ubcontracting requirement wa reque ted by the
Purcha ing Divi ion and approved by the Office of Bu ine Diver ity (OBD), in accordance with the
M/WBE or BDE Ordinance, becau a the purcha a of good or ervice i from ource where
ubcontracting or upplier opportunitie are negligible
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water& Sewer Fund to support the approval of the above
recommendation and execution of the amendment to the contract. Prior to an expenditure being
incurred, the Water Department has the responsibility to validate the availability of funds.
apps.cfwnet.org/council_packet/mc_review.asp?ID=27971&councildate=6/16/2020 1/2
6/17/2021 M&C Review
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I Year (Chartfield 2)
Submitted for City Manager's Office by_ Dana Burghdoff(8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Russell Redder (4970)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=27971&councildate=6/16/2020 2/2