HomeMy WebLinkAboutContract 34842-A16 DocuSign Envelope ID: DE2B6880-73CF-4F76-ADC3-OB1E31240EC7
CSC No.34842-A16
AMENDMENT NO. 16
TO
CITY OF FORT WORTH CONTRACT 34842
This Sixteenth Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and CentralSquare Technologies, LLC ("Vendor"), Buyer and
Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS,on January 31,2007,the Parties entered into City Secretary Contract 34842
to provide a Computer Aided Dispatch ("CAD") System Purchase Agreement
("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to add professional services for
a one-time cost of$2,496.00.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to Attachment A-3 CentralSquare Quote Q-95206 for
professional services in the amount of$2,496.00.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Sixteenth Amendment to Fort Worth City Secretary Contract No. 34842 Page 1 of 9
DocuSign Envelope ID: DE2B6880-73CF-4F76-ADC3-OB1E31240EC7
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
VAZ-r e-YVaWU;Wtr� By signing I acknowledge that I am the person
By: Valerie Washington(May 26,2 214:38CDT) responsible for the monitoring and administration
Name: Valerie Washington of this contract, including ensuring all
Title: Assistant City Manager performance and reporting requirements.
Date: May 26,2022
APPROVAL RECOMMENDED: By: Steven Vandever(May 23,202213:28 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
By: APPROVED AS TO FORM AND LEGALITY:
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST: By:
Name: Taylor Paris
Title: Assistant City Attorney
By: J etteS.Goodall(May 27,202207 CDT) CONTRACT AUTHORIZATION•
Name: Jannette Goodall M&C: C-28048
Title: City Secretary aq�40R��a Approved: December 13,2016
p��..000c?cif►& 1295: 2016-128151
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VENDOR:
CentralS g&,TA"9logies, LLC ATTEST: DocuSigne�d/by:
By: By: ztl_
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Title: CRO Title: contract Specialist
Date: 511112022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Sixteenth Amendment to Fort Worth City Secretary Contract No. 34842 Page 2 of 9
DocuSign Envelope ID: DE2B6880-73CF-4F76-ADC3-OB1E31240EC7
Attachment A-3
OF ; CENTRALSQUARE
SALES ORDER
PURSUANT TO EXISTING AGREEMENT
This Sales Order is intended as a binding Agreement between City of Fort Worth,TX("Client")and TriTech Software
Systems, a CentralSquare Technologies company("TriTech"),and shall be effective as of the date of the last signature
herein.
Quote Number:Q-95206 is attached to this Sales Order as Exhibit"A". The Quote contains a description of all products
and services sold pursuant to this Sales Order.The Quote is hereby incorporated by reference as a term of this Sales Order.
Pavment Terms.
Services
• 100%due upon completion of Services
Payment due in full 30 days from date of invoice.
Master Agreement. This Sales Order shall be governed by the terms and conditions of the existing Agreement between
the parties,more specifically described as: System Purchase Agreement;Contract No.34842 dated and signed January
31a,2007(the"Master Agreement").NO OTHER TERMS OR CONDITIONS OF THE MASTER AGREEMENT ARE
NEGATED OR CHANGED AS A RESULT OF THIS DOCUMENT.
Purchase Order. Customer may provide 'fril'ech with a valid purchase order, upon execution of this Sales Order.
Notwithstanding anything to the contrary herein,purchase orders are to be used solely for Customer's accounting purposes
and any terms and conditions contained therein shall be deemed null and void with respect to the parties'relationship and
this Sales Order.Any such purchase order provided to TriTech shall in no way relieve Customer of any obligation entered
into pursuant to this Sales Order including,but not limited to,its obligation to pay TriTech in a timely fashion.
Acceptance of Order Terms.By signing this Sales Order below,Customer represents and warrants that:(a)it has read
and understands the Master Agreement and Quote that are incorporated by reference into this Sales Order and agrees to be
bound by the terms thereof,and(b)it has full power and authority to accept this Sales Order.
Signature Page to Follow
Sixteenth Amendment to Fort Worth City Secretary Contract No. 34842 Page 3 of 9
DocuSign Envelope ID: DE2B6880-73CF-4F76-ADC3-OB1E31240EC7
riTech Software Systems City of Fort Worth,T
1000 Business Center Dr. 200 Texas St.
Docusigne` %Re Mary,FL 32746 Fort Worth,TX 76102.
By: AJA, By: V� � a l D7
Print Name: �� er Print Name: Valerie Washington
Print Title: CRO Print Title: Assistant City Manager
Date Signed: 5 11 2022 Date Signed: May 26,2022
Sixteenth Amendment to Fort Worth City Secretary Contract No. 34842 Page 4 of 9
DocuSign Envelope ID: DE2B6880-73CF-4F76-ADC3-OB1E31240EC7
Exhibit A
(Attached)
Sixteenth Amendment to Fort Worth City Secretary Contract No. 34842 Page 5 of 9
DocuSign Envelope ID: DE2B6880-73CF-4F76-ADC3-OB1E31240EC7
C E N T R A L S Q UA R E Quote prepared on:
April 19,2022
Quote prepared by:
Michael Fine
michael.fine@centralsqLjare.com
Quote#:0-95206 Quote prepared for:
Primary Quoted Solution:PSJ Enterprise Brenda Chouinard
Quote expires on:July 18,2022 Fort Worth Police Department
200 Texas St.
Fort Worth,TX 76102
(817)392-2625
Thank you for your interest in CentralSquare.CentralSquare provides software that powers over 8,000 communities.More
about our products can be found at www.centralsquare.com.
WHAT SERVICES ARE INCLUDED?
DESCRIPTION TOTAL
1. 12 Hour PSJ Professional Services Bundle 2,496.00
Services Total 2,496.00 USD
QUOTE SUMMARY
Services Subtotal
2,496.00 USD
Quote Subtotal 2,496.00 USD
MORE INFORMATION AT CENTRALSQUARE.COM
Sixteenth Amendment to Fort Worth City Secretary Contract No. 34842 Page 6 of 9
DocuSign Envelope ID: DE2B6880-73CF-4F76-ADC3-OB1E31240EC7
C E N T R A L S Q UA R E Quote prepared on:
April 19,2022
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Quote Total 2,496.00 USD
WHAT ARE THE RECURRING FEES?
TYPE AMOUNT
FIRST YEAR MAINTENANCE TOTAL 0.00
FIRST YEAR SUBSCRIPTION TOTAL 0.00
The amount totals for Maintenance and/or Subscriplion on this quote include only the first year of software use and
maintenance. Renewal invoices will include this total plus any applicable uplift amount as outlined in the relevant purchase
agreement.
BILLING INFORMATION
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places.For example,an actual price of$21.37656 will be shown as a
Unit Price of$21.38.The Total for this quote has been calculated using the actual prices for the product and/or service,rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply.Any such taxes are the responsibility of Customer.This is not an
invoice.
For customers based in the United States or Canada,any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies)governing the"Ship To"location provided by Customer an the Quote Form.
PAYMENT TERMS
License Fees&Annual Subscriptions
- 100%Due Upon Contract Execution
Contract Startup
- 100%Due Upon Contract Execution
MORE INFORMATION AT CENTRALSQUARE.COM
Sixteenth Amendment to Fort Worth City Secretary Contract No. 34842 Page 7 of 9
DocuSign Envelope ID: DE2B6880-73CF-4F76-ADC3-OB1E31240EC7
y** CENTRALSQUARE Quote prepared on:
April 19,2022
Quote prepared by:
Michael Fine
michael.fine@centralsqLjare.com
Hardware&Third-Party Software
- 100%Due Upon Contract Execution
Services
Fixed Fee:100%Due Upon Completion
Time&Material:Due as Incurred
Services Bundle Fixed Fee,100%Due Contract Execution
Third-Party Services
- Fixed Fee:50%Due Upon Contract Execution,50%Due Upon Completion
Travel&Living Expenses
- Due as Incurred
SERVICES BUNDLE TERMS AND CONDITIONS
PSJIPA Services Bundles are purchased as a quantity of hours at a fixed hourly rate with fees paid in advance.Service
Bundle fees shall be solely applied to professional services which includes consulting services,training services,GIS
consulting services,and/or technical services requested by the Customer.For the sake of clarity,data conversion and funded
development are excluded from use of Service Bundle hours.Service Bundle fees may not be used or converted for use with
any other CentralSquare service or product_ Service Bundle hours must be requested at least two(2)weeks in advance via
psservicesrequest@centralsquare.com.Service Bundle hours are available for use twelve(12)months from the date of
execution of the applicable purchase agreement until used.No rebates,refunds,or credits will be issued for any purchased
Service Bundle hours which are not used(i)after such date,or(ii)in the event of termination or expiration of the Agreement.
PURCHASE ORDER INFORMATION
Is a Purchase Order(PO)required for the purchase or payment of the products on this Quote Form?(Customer to complete)
Yes I I No[ I
Customer's purchase order terms will be governed by the parties'existing mutually executed agreement,or in the absence of
such,are void and will have no legal effect.
PO Number:
Initials:
MORE INFORMATION AT CENTRALSQUARE.COM
Sixteenth Amendment to Fort Worth City Secretary Contract No. 34842 Page 8 of 9
DocuSign Envelope ID: DE2B6880-73CF-4F76-ADC3-OB1E31240EC7
C E N T R A L S Q U A R E Quote prepared on:
April 19,2022
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Fort Worth Police Department
City of Fort Worth
Signature: VA&rGE' �I�IJYG
Valerie Washington(May 26,2br2214:38 CDT)
Name, Valerie Washington
Date: May 26,2022
Title Assistant City Manager
MORE INFORMATION AT CENTRALSQUARE.COM
Sixteenth Amendment to Fort Worth City Secretary Contract No. 34842 Page 9 of 9
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fo�11
COUNCIL ACTION: Approved on 12/13/2016
REFERENCE LOG 04TRITECH SOFTWARE SYSTEMS
DATE: 12/13/2016 NO.: C-28048 NAME: AGREEMENT UPGRADE RECORDS
MGMNT
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT. Authorize Amendments of the TriTech Software Systems Agreements in the Amount Up to
$978,817.00 for the Upgrade and Support of the Records Management System for the
Information Technology Solutions Department for the First Year (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize amendments of the TriTech Software Systems
Purchase and the Software Support Agreements in the amount up to $834,049.00 for the upgrade
and $144,768.00 per year for the annual maintenance fees of the Records Management System for
the Information Technology Solutions Department for the first year.
DISCUSSION:
City Council approved the Records Management System contract with Tiburon, Inc. on May 4, 2004
(M&C C-20061). In 2015, TriTech Software Systems acquired Tiburon, Inc. and assumed ownership
of all Tiburon's product lines including the Records Management System.
Council approval of the Amendments to the Purchase and Software Support Agreements will ensure
continued support and upgrade of the Police Department's critical Records Management System.
TriTech Software Systems is the documented sole source provider for support and maintenance to
the existing applications (computer-aided dispatch, mobile data, law records management, interfaces
and related modules and documentation).
PRICING ANALYSIS - Staff finds this pricing fair and reasonable.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the M/WBE Waiver is based on the sole source information provided to the M/WBE Office.
ADMINISTRATIVE AMENDMENT - An administrative increase or amendment may be made by the
City Manager in the amount up to $50,000.00 and does not require specific City Council approval as
long as sufficient funds have been appropriated.
AGREEMENT TERMS - This Agreement will be effective upon City Council's approval and shall
expire on December 31, 2017.
RENEWAL OPTIONS—The annual maintenance fees may be renewed for up to four additional one-
year terms by mutual Agreement of the parties. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligation during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The approval of this action provides contract authority for the first year up to $978,817.00. The
Director of Finance certifies that funds are available in the current operating budget, as appropriated,
of the Information Technology Solutions Department and prior to an expenditure being made,
Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
I ID I ID I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID Year Chartfield 2
Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Steve Streiffert (2221)
ATTACHMENTS
MWBE TriTech RMS upgrade 11-2-2016.pdf (CFW Internal)
TriTech Form 1295 11-2-2016.pdf (Public)
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F°RT�1'
COUNCIL ACTION: Approved on 12/13/2016
REFERENCE LOG 04TRITECH SOFTWARE SYSTEMS
DATE: 12/13/2016 NO.: C-28048 NAME: AGREEMENT UPGRADE RECORDS
MGMNT
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Amendments of the TriTech Software Systems Agreements in the Amount Up to
$978,817.00 for the Upgrade and Support of the Records Management System for the
Information Technology Solutions Department for the First Year (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize amendments of the TriTech Software Systems
Purchase and the Software Support Agreements in the amount up to $834,049.00 for the upgrade
and $144,768.00 per year for the annual maintenance fees of the Records Management System for
the Information Technology Solutions Department for the first year.
DISCUSSION:
City Council approved the Records Management System contract with Tiburon, Inc. on May 4, 2004
(M&C C-20061). In 2015, TriTech Software Systems acquired Tiburon, Inc. and assumed ownership
of all Tiburon's product lines including the Records Management System.
Council approval of the Amendments to the Purchase and Software Support Agreements will ensure
continued support and upgrade of the Police Department's critical Records Management System.
TriTech Software Systems is the documented sole source provider for support and maintenance to
the existing applications (computer-aided dispatch, mobile data, law records management, interfaces
and related modules and documentation).
PRICING ANALYSIS - Staff finds this pricing fair and reasonable.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the M/WBE Waiver is based on the sole source information provided to the M/WBE Office.
ADMINISTRATIVE AMENDMENT - An administrative increase or amendment may be made by the
City Manager in the amount up to $50,000.00 and does not require specific City Council approval as
long as sufficient funds have been appropriated.
AGREEMENT TERMS - This Agreement will be effective upon City Council's approval and shall
expire on December 31, 2017.
RENEWAL OPTIONS—The annual maintenance fees may be renewed for up to four additional one-
year terms by mutual Agreement of the parties. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligation during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The approval of this action provides contract authority for the first year up to $978,817.00. The
Director of Finance certifies that funds are available in the current operating budget, as appropriated,
of the Information Technology Solutions Department and prior to an expenditure being made,
Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project Program Activity Budget Reference# T Amount
L ID I ID I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID Year (Chartfield 2)
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Steve Streiffert (2221)
ATTACHMENTS
MWBE TriTech RMS upgrade 11-2-2016.pdf (CFW Internal)
TriTech Form 1295 11-2-2016.pdf (Public)