HomeMy WebLinkAbout(0018) M&C 21-0971City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/14/21 M&C FILE NUMBER: M&C 21-0971
LOG NAME: 2020M&C C-29106-AMENDED HULEN AND TRAIL LAKE AFA
SUBJECT
(CD 6) Authorize Payment to the Texas Department of Transportation in the Additional Amount of $140,032.00 for the Advance Funding
Agreement with the Texas Department of Transportation for the South Hulen Street and Trail Lake Drive Intersection Improvements Project in the
Total Amount of $494,889.00 with Local Participation Increasing from the Amount of $127,494.00 to the Amount of $273,261.00, Adopt the
Attached Appropriation Ordinance, and Amend the Fiscal Years 2022-2026 Capital Improvement Program (2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize payment to the Texas Department of Transportation in the amount of $140,032.00 for the South Hulen Street and Trail Lake Drive
project (City Secretary Contract No. 52385);
2. Adopt the attached appropriation ordinance adjusting appropriations in the 2018 Bond Program Fund, in the amount of $140,032.00 by
increasing appropriations in the Highway Safety Improvement Program South Hulen and Trail Lake project (City Project 103824) and
decreasing appropriations in the Traffic Signals programmable (City Project PB0006) by the same amount; and
3. Amend the Fiscal Years 2022-2026 Capital Improvement Program.
DISCUSSION:
The City Council, through Mayor and Council Communication (M&C) C-29106, authorized execution of an Advanced Funding Agreement (AFA)
(Control Section Job No. 0902-90-097; CSC 52385) with the Texas Department of Transportation (TxDOT) for the Highway Safety Improvement
Program (HSIP) project intersection improvements at South Hulen Street and Trail Lake Drive which included federal grant funds for the
construction in the amount not to exceed $203,177.00 and estimated City participation in the initial amount of $42,622.00 (Resolution No. 5081-
05-2019). The terms of the AFA require the City to fund certain cost increases. The project has completed and final costs have been calculated.
The purpose of this M&C is to authorize the additional payment to TxDOT in the amount of $140,032.00 for the City's portion of the cost increases.
The revised total amount of local participation is now $273,261.00.
Funding for this project was not included in the Fiscal Years 2022-2026 Capital Improvement Program. Additional funding in the amount of
$140,032.00 is needed to cover the City's portion of the cost increases. This action in this M&C will amend the Fiscal Years 2022-2026 Capital
improvement Program as approved in connection with Ordinance 25073-09- 2021
This project is included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt
is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018)
and subsequent actions taken by the Mayor and Council.
The City will provide $140,032.00 available from the 2018 Bond Program M&C (G-19306) towards the AFA for engineering, environmental, and
construction as well as to cover additional City scope items identified.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: TxDOT
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, funds are available in the current capital budget, as previously
appropriated, in the 2018 Bond Program Fund for the HSIP Hulen and Trail Lake project. Prior to expenditure being incurred, the Transportation
and Public Works Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office W. Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Tanya Brooks 7861
Expedited