HomeMy WebLinkAbout(0042) M&C 21-0950City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/14/21 M&C FILE NUMBER: M&C 21-0950
LOG NAME: 13P ROOF REPAIR REPLACEMENT SRV AW
SUBJECT
(ALL) Authorize Non -Exclusive Purchase Agreements for Roof Repair and Replacement Services with Bazan Roofing, Inc., Castro Roofing of
Texas LLC., and Crimson Construction Management LLC., Using The Interlocal Purchasing System Cooperative Contract No. 210603 for an Initial
Two -Year Term in a Combined Amount of $8,500,000.00 for Each Year and Authorize Two Consecutive One -Year Renewal Options in the Same
Amount for the City Departments
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements for roof repair and replacement services with Bazan
Roofing, Inc., Castro Roofing of Texas LLC., and Crimson Construction Management LLC., using The Interlocal Purchasing System Cooperative
Contract No. 210603 for an initial two-year term in a combined amount of $8,500,000.00 for each year and authorize two consecutive one-year
renewal options in the same amount for the City Departments.
DISCUSSION:
The Property Management Department contacted the Purchasing Division to enter into non-exclusive purchase agreements with Bazan Roofing,
Inc., Castro Roofing of Texas LLC., and Crimson Construction Management LLC., using The Interlocal Purchasing System Cooperative Contract
No. 210603. The City of Fort Worth (City) will use these contracts to purchase roof repair and replacement services on an as -needed basis. Roof
repair and replacement services are used by City departments in connection with a variety of projects. Prices under the The Interlocal Purchasing
System (TIPS) contract 210603 were compared and a discount will be applied under the contract.
AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and expire on September 30, 2023 after an
initial two-year term in accordance with the terms of the TIPS Contract.
RENEWAL TERMS: The agreement may be renewed for two additional one-year renewals in accordance with the terms of the TIPS Contract. The
renewal action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
BUSINESS EQUITY: An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
department's operating funds to support the approval of the above recommendation and execution of the purchase agreements. Prior to any
expenditure being incurred, the participating department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Jay Chapa 5804
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Steve Cooke 5134
Additional Information Contact: Cynthia Garcia 8525
Alyssa Wilkerson 8357