HomeMy WebLinkAbout(0049) M&C 21-0957City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/14/21 M&C FILE NUMBER: M&C 21-0957
LOG NAME: 13P FOOD SERVICE EQUIP, SUPPLIES, AND APPLIANCES AW
SUBJECT
(ALL) Authorize an Increase to an Agreement with Southwest Texas Equipment Distributors, Inc., Using BuyBoard Cooperative Agreement No.
598-19, in an Amount of $400,000.00 for a Total Amount of $500,000.00 for Food Service Equipment, Supplies, and Appliances for the City
Departments
RECOMMENDATION:
It is recommended that the City Council authorize an increase to an agreement with Southwest Texas Equipment Distributors, Inc., using BuyBoard
Cooperative Agreement No. 598-19, in an amount of $400,000.00 for a total amount of $500,000.00 for food service equipment, supplies, and
appliances for the City Departments.
DISCUSSION:
On August 16, 2021, the City of Fort Worth (City) entered into an agreement, CSC No. 56251, with Southwest Texas Equipment Distributors under
BuyBoard Cooperative Agreement (COOP) No. 598-19, in an amount of $100,000.00.The City uses the contract to purchase new appliances,
and/or parts to repair existing appliances within the City.
On October 13, 2021, the Public Events Department contacted the Purchasing Division to increase the spending authority on the current
Cooperative Agreement by $400,000.00. The increased contract authority will be utilized by the Public Events Department to replace a
commercial dishwasher in the Fort Worth Convention Center due to the inability to repair it and for food service equipment, supplies and
appliances on an as needed basis at Will Rogers Memorial Center (WRMC).
AGREEMENT TERMS: The current BuyBoard COOP agreement term is from December 1, 2021 to November 30, 2022 with no renewal options
remaining.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
BUSINESS EQUITY: An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Public Events Capital
Fund for the FWCC Dishwasher Replacement project and WRMC Minor Renovation & Repair programmable project to support the approval of
the above recommendation and execution of the contract. Prior to any expenditure being incurred, the Public Events Department has the
responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Michael Crum 2501
Additional Information Contact: Cynthia Garcia 8525
Alyssa Wilkerson 8357