HomeMy WebLinkAbout(0055) M&C 21-0963City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/14/21 M&C FILE NUMBER: M&C 21-0963
LOG NAME: 13PCOOP BB 611-20 IRRIGATION IMPLEMENTATION ITS TD
SUBJECT
(ALL) Authorize the Execution of a Service Agreement with Interspec, LLC. Utilizing Buyboard Cooperative Contract 611-20 for Grounds
Maintenance Software, Irrigation, Lighting Supplies and Installation in an Amount Up to $185,000.00 for the Information Technology Solutions
Department on Behalf of the Park & Recreation Department
RECOMMENDATION:
It is recommended that City Council authorize the execution of a service agreement with Interspec, LLC. utilizing Buyboard Cooperative Contract
611-20 for Grounds Maintenance Software, Irrigation, Lighting Supplies and Installation in an amount up to $185,000.00 for the Information
Technology Solutions Department on Behalf of the Park & Recreation Department.
DISCUSSION:
The Park & Recreation Department (PARD) requested that the Purchasing Division assists with an agreement to provide improvements to
the irrigation and lighting system including the software for city parks. Staff recommends executing a Purchase Agreement with Interspec, LLC for
an amount up to $185,000.00 using BuyBoard Contract 611-20.
The improvement is necessary since the existing irrigation controllers are more than twenty years old and are no longer supported by Motorola and
cannot be repaired. This new software advances the capability of the Motorola System and runs on the current Microsoft OS. The upgrade will also
allow for increased conservation of water through the Irrinet Control System (ICS) and will allow remote access from a computer or cell phone
rather than requiring an individual to be on site for the manual transmissions
PARD will implement the upgrade of the current technology through a phased -in approach as part of ITS Capital program and funding. The first
phase has been completed and included four locations (Haws Command Center, Rockwood Park, Harmon Park, and West Park). The second
phase was funded as part of the Fiscal Year (FY) 2021 ITS Capital Program and provides for seven locations (Hallmark Park, Z Boaz Park,
Diamond Hill Park, Lincoln Park, Sycamore Park, Handley Park, and Gateway Park). The third and final phase has been funded as part of the
FY2022 ITS Capital Program for upgrades to Rolling Hills Park.
BuyBoard Contract No. 611-20 has a term through May 30, 2023. The Request for Offer for BuyBoard Contract No. 611-20 was published on
February 16, 2017, and responses were opened on March 16, 2017. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and
determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. BuyBoard Contracts are
competitively bid to increase and simplify the purchasing power of government entities across the State of Texas.
BUSINESS EQUITY - A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the
FY21 PARD Irrinet project to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being
incurred, the Information Technology Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office bk Jay Chapa 5804
Valerie R Washington 6192
Originating Business Unit Head:
Additional Information Contact:
Reginald Zeno
8517
Kevin Gunn
2015
Cynthia Garcia
8525
Taylor Dean
7648