HomeMy WebLinkAbout(0128) M&C 21-1004City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/14/21 M&C FILE NUMBER: M&C 21-1004
LOG NAME: 36HASLET DISPATCHING AND STATION ALERTING
SUBJECT
(ALL) Authorize Interlocal Agreement with the City of Haslet for Dispatching and Station Alerting Services, Authorize the Fire Department to
Accept Reimbursements for One -Time Costs for Initial Equipment Installment and Reoccurring Annual Costs for Services, and Adopt Attached
Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize an interlocal agreement to provide dispatching and station alerting services to the City of Haslet;
2. Authorize the acceptance of reimbursement for one-time equipment installation costs from the City of Haslet into the Special Purpose Fund
related to initiating fire dispatching and station alerting services;
3. Authorize the acceptance of quarterly reimbursements from the City of Haslet into the General Fund for reoccurring costs as a result of
the City of Fort Worth handling fire dispatching and station alerting services; and
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Special Purpose Fund in the amount of
$44,578, from future revenues, for the Suburban Dispatching and Station Alerting project to facilitate the initial equipment installation to be
fully reimbursed by the City of Haslet subject to the need of equipment purchased by the City of Fort Worth.
DISCUSSION:
The City of Haslet (Haslet) shares common geographical boundaries with the City of Fort Worth (Fort Worth) and already participates in a mutual
aid agreement to provide fire protection, emergency medical, and rescue services in each other's jurisdictions. Fort Worth currently operates a
Public Safety Answering Point (PSAP) with the responsibility to receive calls for help and dispatch appropriate fire suppression, emergency
medical, and emergency rescue resources for citizens of Fort Worth. It has become mutually agreeable to incorporate the call -receiving,
dispatching, station alerting, and incident record -keeping functions for Haslet into the Fort Worth PSAP for all calls related to fire protection,
emergency medical, and rescue services.
Common communications and Information Technology (IT) equipment may be necessary. Fort Worth has agreed to purchase equipment for Haslet
if they cannot obtain the specified items to be utilized for dispatching. If Fort Worth accommodates the procurement, appropriations will be
established and reimbursed by Haslet. These potential one-time costs will be captured in the Special Purpose Fund and will be calculated on a
per apparatus and station basis with six apparatus and one station being equipped initially. Estimated total for dispatching and station alerting is
$44,577.39.
The equipment will be supported by Fort Worth through an existing contract with GTS Technology Solutions (GTS). An amendment has been
executed with GTS to allow for managed service providing maintenance and support of the mobile data computers (MDCs). Annual costs will be
paid by Fort Worth and invoiced to Haslet for repayment to the General Fund. Annual recurring costs are expected to be $6,193.70 for the services
and maintenance of equipment and hardware. These costs were built into the Fire Department's Fiscal Year 2022 General Fund operating budget
through the budget development process.
Potential one-time purchase costs and annual cost of support details are shown below
Costs
One -Time
Quantity
One -Time Monthly Annual" Quantity Annual
,Apparatus
Total Total
MDC Hardware
Dell Latitude 7424 Rugged (CTO)
$4,096.47
6
$24,578.82 - -
Docking Station (Havis DS-DELL-612)
$541.53
6
$3,249.18 - -
Swivel Mount (Havis C-MKM-102)
$135.58
6
$813.48 - -
HAVIS FIXED ADAPTER PLATE
$56.78
6
$340.68
TALL: UNIVERSAL
Havis PKG-KB-208 - Keyboard -
$357.01
6
$2,142.06
with touchpad
Cradlepoint Hardware
IBR 900 Cradlepoint w/ 5 Years NCE (MA5-09001200- $1,037.70 6 $6,226.20
N NA)
Cradlepoint Antenna (AP-CCWWG-Q-S22222-RP34-BL) $198.07 6 $1,188.42
Cradlepoint Power (170585-001 3m Power/GPIO Cable) $11.13 6 $66.78
Labor\Installation
Labor - Configure MDC
Labor - Install Equipment in Apparatus
Recurring Costs
GTS Management Cost (annual), per device
Cradlepoint Cellular Service - Unlimited (DIR)
Cradlepoint NCE per year (after Year 5)
Haslet TOTAL - Per Apparatus Costs
Station Alertina Costs
Alerting System Hardware
CFW PC
PA Amp
APC UPS 720 Battery Backup - 750 VA
Connectivity - Network
Meraki device
Internet Circuit - Verizon FirstNet USB backup
Internet Circuit - Spectrum Primary service"
Recurring Costs
Meraki License per year
TOTAL - Station Alerting Costs
$126.16 6 $756.96 - -
$433.96 6 $2,603.76 - -
- - $152.44 6 $914.64
- $37.99 $455.88 6 $2,735.28
- $62.81 6 $376.86
$6,994.39 $41,966.34 $37.99 $671.13 $4,026.78
One -Time Quantity One -Time Monthly Annual"* Quantity Annual
Total Total
$866.45 1 $866.45
$610.05 1 $610.05
$376.00 1 $376.00
$659.55 1 $659.55
$37.99 $455.88 1 $455.88
$99.00 1 $99.00 $114.99 $1,379.881 $1,379.88
$27.60 $331.16 1 $331.16
$2,611.05 $2,611.05 $180.58 $2,166.92 $2,166.92
GRAND TOTAL: $44,577.39 $218.57 $6,193.70 $6,193.70
Additionally, Fort Worth will invoice Haslet quarterly for dispatching services provided by the PSAP at the rate of $30.00 per run. This fee will be
reviewed on an annual basis and may be adjusted each year when necessary to account for inflation. This revenue will be deposited to the General
Fund quarterly. Revenue from this agreement is estimated at $36,193.70 annually and includes both hardware support and operational costs
based on an annual run volume of 1,000 per year.
This project will serve ALL COUNCIL DISTRICTS
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: City of
Haslet
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, authorization of the agreement, and adoption of the attached
appropriation ordinance, funds will be deposited in the General and Special Purpose Funds. The Fire Department (and Financial Management
Services) is responsible for the collection and deposit of funds due to the City. Prior to any expense being incurred, the Fire Department also has
the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Valerie Washington 6199
Originating Business Unit Head:
Jim Davis 6801
Additional Information Contact: Mark Rauscher 6803