HomeMy WebLinkAbout(0023) M&C 22-0040City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01/11/22 M&C FILE NUMBER: M&C 22-0040
LOG NAME: 60CLS SEWER EQUIPMENT CO. INC.
SUBJECT
(ALL) Authorize an Agreement with CLS Sewer Equipment Company, Inc., for a Total Amount Up to $300,000.00 for the First Year, for Original
Equipment Manufacturer (OEM) Cues CCTV Sewer Inspection Equipment Parts and Repair for the Water Department and Property Management
Department
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with CLS Sewer Equipment Company, Inc., for a total amount up to $300,000.00
for the first year, for the original equipment manufacturer cues closed circuit television video sewer inspection equipment parts and repair for the
Water Department and Property Management Department.
DISCUSSION:
The Water Department and Property Management Department/Fleet Division will use this agreement with CLS Sewer Equipment Company, Inc.,
to purchase Original Equipment Manufacturer (OEM) Cues Closed Circuit Television Video (CCTV) sewer inspection equipment, repair parts and
repair service on cameras and vehicles used for wastewater line and storm water pipeline inspection throughout the City of Fort Worth (City).
CLS Sewer Equipment Company, Inc. is the documented sole source provider for OEM Cues CCTV sewer inspection equipment, parts and repair
service in the Texas region.
The agreement includes detailed specifications describing the OEM Cues CCTV sewer inspection equipment, parts and repair service required.
No guarantee was made that a specific amount of goods will be purchased. Items will be ordered on an as needed -basis. The Water Department
and Property Management Department/Fleet Division anticipates spending $300,000.00 during this agreement period.
AGREEMENT TERMS — Upon City Council's approval, this agreement shall begin on March 8, 2022 and expire March 7, 2023.
RENEWAL OPTIONS - This agreement may be renewed for up to four (4) additional one-year terms at the City's option. This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during this
renewal term.
BID ADVERTISEMENT: This procurement is exempt from the competitive bidding requirements as provided under Section 252.022(7)(A) of the
Texas Local Government Code because CLS Sewer Equipment Company, Inc. is the sole provider and distributor of Original Equipment
Manufacturer (OEM) Replacement Parts, Equipment, Repairs and Maintenance Services the Cues CCTV equipment, parts and repair services.
ADMININSTRATIVE CHANGE ORDER: An administrative increase or change order may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
DVIN — A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the
applicable Ordinance, because the waiver request is based on the sole source information provided.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund
and Fleet and Equipment Sery Fund to support the approval of the above recommendation and execution of the purchase agreement. Prior to any
expenditure being incurred, the Water Department and Property Management Department have the responsibility to validate the availability of
funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Patty Wilson 8411
Expedited