HomeMy WebLinkAbout(0044) M&C 22-0008City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01/11/22 M&C FILE NUMBER: M&C 22-0008
LOG NAME: 13PCOOP OMNIA NEW CITY HALL ELEVATOR SERVICES TD PMD
SUBJECT
(CD 9) Authorize Execution of Cooperative Purchase Agreement with TK Elevator Corporation, Using OMNIA Partners Group Contract No.
R200502, for Elevator and Escalator Repairs and Services at the New City Hall for the Property Management Department, with an Annual
Amount Up to $324,000.00 during the Initial Term and Each of Three, One -Year Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a cooperative purchase agreement with TK Elevator Corporation, using OMNIA
Partners Group Contract No. R200502, for elevator and escalator repairs and services at the new City Hall for the Property Management
Department, with an annual amount up to $324,000.00 during the initial term and in each of the three, one-year renewal options.
DISCUSSION:
In December 2021, the Property Management Department (PMD) contacted the Purchasing Division to enter into an agreement for elevator and
escalator repairs and service at the new City Hall. PMD will pay a fixed monthly price for scheduled maintenance, testing, operational repairs,
emergency responses, and after -hour services. Non-scheduled maintenance and repairs, if required, will be billed separately based on time and
materials.
OMNIA Partners Group (OMNIA) contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. Staff
recommends execution of an agreement with TK Elevator Corporation (formerly known as ThyssenKrupp Elevator Corporation), using OMNIA
Partners Contract No. R200502, with an annual amount up to $324,000.00 for elevator and escalator repairs and service at the new City Hall.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the
local government seek competitive bids for purchase of the item. OMNIA has been competitively bid to increase and simplify the purchasing power
of government entities. OMNIA conducted competitive bidding for the contract during April 2020 through Region 4 Education Service Center
(Request for Proposal 20-05). The contract has a term through September 30, 2023 with right to renew the contract for two (2) additional one-year
periods or portions thereof.
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
Upon Council approval, the agreement will begin on execution (anticipated to be January 11, 2022) and end on September 30, 2022. The
agreement may be renewed at the City of Fort Worth's (City) option for three additional one-year terms if OMNIA renews its contract. Renewal of
this agreement by the City does not require specific City Council approval, provided that the City Council has appropriated sufficient funds to
satisfy the City's obligations during the renewal term.
The agreement serves COUNCIL DISTRICT 9.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to
support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Property
Management Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office W. Jay Chapa
5804
Dana Burghdoff
8018
Originating Business Unit Head: Reginald Zeno
8517
Steve Cooke
9785
Additional Information Contact: Cynthia Garcia
8285
Taylor Dean
7648