HomeMy WebLinkAbout(0045) M&C 22-0009City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01/11/22 M&C FILE NUMBER: M&C 22-0009
LOG NAME: 13PCOOP OP 2017025 TORO GROUNDSMASTER MOWERS
SUBJECT
(ALL) Authorize the Purchase of Two Mowers for the Park & Recreation Department in an Amount Up to $243,933.35 from Professional Turf
Products, L.P., Using OMNIA Cooperative Contract 2017025
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of two mowers for the Park & Recreation Department in an amount up to
$243,933.35 from Professional Turf Products, L.P., using OMNIA Cooperative Contract 2017025.
DISCUSSION:
The purpose of this Mayor and Council Communication ("M&C") is to authorize purchase of two new mowers for the Park & Recreation
Department (PARD)
The Property Management Department/Fleet Division approached Purchasing for assistance with buying two mowers for PARD, which will
be used for mowing parks throughout the City of Fort Worth (City). Requested mowers will be replacements for old units that can no longer be
economically maintained.
Fleet requested quotes from 25 suppliers and obtained a cooperative quote in an amount up to $243,933.35 for two (2) Toro Groundsmaster 5900
(T4) units from Professional Turf Products, L.P., using OMNIA Cooperative Contract 2017025. The Toro Company sells apparatus through OMNIA
from authorized distributors. The regional distributor for Texas is Professional Turf Products, L.P.
The new mowers meet required specifications and are expected to operate satisfactorily during their service lives of ten years. Warranty
information, manufacturer's Statement of Origin, and original sales invoice will accompany the new units upon delivery. Staff recommends
awarding an agreement with Professional Turf Products, L.P. for buying two mowers in an amount up to $243,933.35.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code; such action does not require specific City Council approval as long as sufficient funds have been appropriated.
State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the
local government seek competitive bids for purchase of the items. OMNIA Cooperative contracts have been competitively bid to increase and
simplify the purchasing power of government entities. OMNIA has partnered with the City of Mesa, AZ Purchasing Division, and issued Request
For Proposal (RFP)#2017025 on October 25, 2016, to establish a national cooperative contract for grounds maintenance equipment, parts,
accessories, supplies, related services and equipment. The Toro Company executed the agreement with an effective date of April 1, 2017 and
ending March 31, 2022.
An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Vehicle And Equip
Replacement Fund for the Park & Rec Vehicle Replacement project to support the approval of the above recommendation and award of
agreement. Prior to any expenditure being incurred, the Property Management Department has the responsibility to validate the availability of
funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Valerie Washington 6192
Originating Business Unit Head: Reginald Zeno 8517
Steve Cook 5134
Additional Information Contact: Cynthia Garcia 8525
Taylor Dean 7648