HomeMy WebLinkAbout(0020) M&C 22-0097City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/08/22 M&C FILE NUMBER: M&C 22-0097
LOG NAME: 13P22-0006 PLUMBING SERVICES AR
SUBJECT
(ALL) Authorize Execution of an Agreement with Jackey R Dunn dba Romance Services for Plumbing Services on an As -needed Basis, for an
Amount Up to $1,825,700.00 for the Initial Term and Authorize Four One -Year Renewal Options in the Amount Up to $1,825,700.00 for City
Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with Jackey R Dunn dba Romance Services for plumbing services on
an as -needed basis, for an amount up to $1,825,700.00 for the initial term and authorize four one year renewal options in the amount up
to $1,825,700.00 for City Departments.
DISCUSSION:
The Human Resource, Transportation and Public Works, Property Management, Public Events, Aviation, and Park and Recreation departments
approached the Purchasing Division to procure an annual agreement for plumbing services. The departments will utilize this agreement on an as -
needed basis, to have plumbing repairs made to City -owned properties as well as water, sewer and gas lines to citizens' homes and industrial
areas that are damaged by City work crews during construction, repairs or installations.
This Invitation To Bid (ITB) was advertised in the Fort Worth Star -Telegram on November 10, 2021, November 17, 2021, November 24, 2021, and
December 1, 2021. Four responses were received, Dynamic Systems, Inc., Hawkeye Plumbing, LLC, National Plumbing Services, LLC dba
O'Grady Plumbing Company, and Jackey R Dunn dba Romance Services.
Dynamic Systems, Inc., Hawkeye Plumbing, LLC, National Plumbing Services, LLC dba O'Grady Plumbing Company were deemed non-
responsive by Purchasing because they did not submit all the required information and/or documentation. The remaining bid was evaluated
by using Best Value criteria, which included purchase price, bidder's qualifications, experience, permits, and references, availability to provide
resources (equipment, personnel), and bidder's approach to perform services. After evaluation, the panel concluded that Jackey R Dunn dba
Romance Services presented the best value to the City and therefore recommends the plumbing service agreement to Jackey R Dunn dba
Romance Services.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four (4) additional one-year renewal periods. This action does not require specific City
Council approval provide that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
BUSINESS EQUITY: A waiver of the goal for M/WBE subcontracting requirements is approved by the Office Business Diversity, in accordance
with the BIDE Ordinance, because the application of the purchase of good or services is from sources where subcontracting or supplier
opportunities are negligible.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the City Department's
Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred,
the City Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office W. Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
A'ja Robertson 8585