HomeMy WebLinkAbout(0043) M&C 22-0100City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/08/22 M&C FILE NUMBER: M&C 22-0100
LOG NAME: 60UCRC2022-WESTHILL
SUBJECT
(ALL) Authorize Execution of a Contract with Westhill Construction, Inc., in an Amount Up to $1,000,000.00 for the Utility Cut Street Repair
Contract 2022 at Various Locations Throughout the City
RECOMMENDATION:
It is recommended that the City Council authorize execution of a contract with Westhill Construction, Inc. in an amount up to $1,000,000.00 for the
Utility Cut Street Repair Contract 2022 at various locations and authorize up to three renewals.
DISCUSSION:
The work to be performed under this contract consists of utility street street repairs which are necessary after main replacements and repairs are
made by the Water Department's Field Operations crews. The Water Department is neither staffed nor equipped to perform some of the larger
repairs. This contract is necessary to maintain a reasonable repair schedule, minimize disruption to the public and ensure street repairs do not
adversely impact the life of the remaining street.
The project was advertised for bid on November 11, 2021 and November 18, 2021 in the Fort Worth Star -Telegram and on December 9, 2021 the
following bids were received:
Bidder I Amount Time of Completion
Westhill Construction, Inc. $1,769,875.00_11365 Calendar Days
Staff has reviewed the bid and proposed unit prices and considers them to be fair and reasonable
The bid documents included stipulations that the total quantities listed may not reflect actual quantities and that the amount budgeted for the
projects is $1,000,000.00. Payments will be made based on actual measured quantities. The bid documents also included a stipulation giving the
City the option to renew (subject to appropriated funding) this contract three times under the same terms, conditions and unit prices.
This is budgeted in the Other Contractual Services account, which has approximately $19,672,916.71 available; after this contract the remaining
balance will be approximately $18,672,916.71.
AGREEMENT TERMS: The agreement may be renewed for three additional renewals at the City's option. The renewal action will not require City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal terms. This
amendment will not impact the agreement terms that have already been set in place.
M/WBE OFFICE: Westhill Construction, Inc. is in compliance with the City's Business Equity Ordinance by committing to 26 percent Business
Equity participation on this project. The City's Business Equity goal on this project is 25 percent.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
This project is located in ALL COUNCIL DISTRICTS
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies funds are available in the current operating budget as appropriated, in the Fiscal year 2022 operating budget of
the Water and Sewer Fund. Prior to an expenditure being made, the department has the responsibility to validate the availability of funds. Future
year appropriations are subject to Mayor and Council approval.
Submitted for City Manager's Office W. Dana Burghdoff 8018
Originating Business Unit Head:
Chris Harder 5020
Additional Information Contact: J. Chris Underwood 2629
Expedited