HomeMy WebLinkAbout(0014) M&C 22-0109City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/22/22 M&C FILE NUMBER: M&C 22-0109
LOG NAME: 13P COOP ELECTRIC SUPPLIES MG
SUBJECT
(ALL) Authorize Purchase Agreements with Dealers Electrical Supply Company and Elliott Electric Supply, Inc for Electrical Supplies Using
BuyBoard Cooperative Contract 657-21 in a Combined Annual Amount Up to $1,700,000.00, Authorize Two One -Year Renewal Options, and
Ratify Expenditures in an Amount Up to $200,000.00 for All City of Fort Worth Departments
RECOMMENDATION:
It is recommended that the City Council authorize purchase agreements with Dealers Electrical Supply Company and Elliott Electric Supply, Inc for
electrical supplies using BuyBoard Cooperative Contract 657-21 in a combined annual amount up to $1,700,000.00, authorize two one-year
renewal options, and ratify expenditures in an amount up to $200,000.00 for all City of Fort Worth departments.
DISCUSSION:
These City-wide purchase agreements will be used by all departments to purchase needed electrical supplies to update and maintain city -owned
property. The current agreements expired on November 30, 2021. It is requested that City Council approve the ratification of expenditures up to
$200,000.00 for the purchase of electrical supplies during the month of January and the first two weeks of February.
BuyBoard Contract 657-21 has an initial term December 1, 2021 through November 30, 2022 with two one-year renewal options. The Request for
Offer for BuyBoard Contract 657-21 was published on January 28, 2021 and responses were opened on June 17, 2021. BuyBoard contracts offer
fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable.
The maximum amount allowed under this agreement citywide will be $1,700,000.00, however the actual amount used will be based on needs of
the department and available budget.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies
any state law requiring that the local government seek competitive bids for purchase of the item. BuyBoard contracts are competitively bid to
increase and simplify the purchasing power of government entities across the State of Texas.
AGREEMENT TERMS - Upon City Council approval, the agreement shall begin upon execution of the agreement and will expire on November 30,
2022 with the option to renew for up to two additional one-year terms, in accordance with the terms of the BuyBoard contract. This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the
renewal term.
BUSINESS EQUITY - A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as previously appropriated, in the participating
departments' Operating Funds to support the approval of the above recommendation and execution of the purchase agreement. Prior to any
expenditure being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Reginald Zeno 8517
Originating Business Unit Head: Anthony Rousseau 8338
Additional Information Contact: Cynthia Garcia 8525
Michelle Green 2058