HomeMy WebLinkAbout(0015) M&C 22-0110City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/22/22 M&C FILE NUMBER: M&C 22-0110
LOG NAME: 13P22-0002 BUILDING AUTOMATION SYSTEM CC WATER
SUBJECT
(CD 8) Authorize Execution of an One -Time Purchase of a Building Automation System and a Five Year Preventative Maintenance and
Repair Agreement with Heat Transfer Solutions in an Amount Up to $143,054.56 for the Water Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of an one-time purchase of a building automation system and a five year preventative
maintenance and repair agreement with Heat Transfer Solutions in an amount up to $143,054.56 for the Water Department.
DISCUSSION:
The Water Department approached the Purchasing Division to procure a Building Automation System (BAS) and a preventative maintenance and
repair agreement. The system will replace the Laboratory BAS located at 2600 SE Loop 820 and will be used to control the heating and cooling in
the building.
The Request for Proposal (RFP) consisted of detailed specifications regarding the system requirements and bidder qualifications. The RFP was
advertised in the Fort Worth Star -Telegram on October 27, 2021, November 3, 2021, November 10, 2021, November 17, 2021, November 24,
2021 and December 1, 2021. The City received 3 proposals.
Proposals were evaluated on best value criteria including the proposer's qualifications and capabilities, references, and ability to meet the City's
technical requirements. Staff from the Water Department evaluated the proposals submitted and recommend awarding an one-time purchase of a
building automation system and a five year preventative maintenance and repair agreement with Heat Transfer Solutions. No guarantee was made
that a specific amount of these services will be purchased.
Funding is budgeted in the Capital Out -Equipment account of the Water & Wastewater Public Utility Department's Water & Sewer Capital Projects
Fund for the purpose of funding the Water FY20 Non -Fleet Equipment Purchase project.
Office of Business Diversity - A waiver of the goal for M/WBE subcontracting requirements is approved by the Diversity and Inclusion Department,
in accordance with Ordinance No. 225165-10-2021 (the Business Equity Ordinance), because the application of the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible.
In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort
Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. Upon City Council
approval, this agreement shall begin upon execution.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the W&S Capital Projects
Fund for the Sewer FY20 Non -Fleet Eqmt Pur and Water FY20 Non -Fleet Eqmt Pur projects to support the approval of the above recommendation
and execution of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of
funds.
Submitted for City Manager's Office by. Reginald Zeno 8517
Dana Burghdoff 8018
Originating Business Unit Head: Anthony Rousseau 8338
Chris Harder 5020
Additional Information Contact: Cynthia Garcia 8525
Cristina Camarillo 8355