HomeMy WebLinkAbout(0067) M&C 22-0128City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/22/22 M&C FILE NUMBER: M&C 22-0128
LOG NAME: 60SWSEST-HALFF-LANDMARKS
SUBJECT
(CD 3) Authorize Execution of Amendment No. 1 to an Engineering Agreement with Halff Associates, Inc., in the Amount of $163,497.00, for South
Westside V Elevated Storage Tank and Water Transmission Main, Authorize Execution of a Contract with Landmark Structures I, L.P., in the
Amount of $7,360,000.00 for South Westside V Elevated Storage Tank, Provide for Project Costs for a Project Total in the Amount of
$8,026,786.00, to Appropriate this Project as a Portion of Water's Contribution to the Fiscal Years 2022-2026 Capital Improvement Program,
Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt, and Adopt Attached Appropriation
Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No. 1, in the amount of $163,497.00, to City Secretary Contract No. 56094, an engineering agreement
with Halff Associates, Inc. for construction support services for South Westside V Elevated Storage Tank and Water Transmission Main
project for a revised contract amount of $1,455,335.00;
2. Authorize the execution of a contract with Landmark Structures I, L.P., in the amount of $7,360,000.00 for the South Westside V Part 1- 1.5
Million Gallon Elevated Water Storage Tank Project;
3. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds from future debt for South Westside V Part
1- 1.5 Million Gallon Elevated Water Storage Tank project;
4. Adopt the attached appropriation ordinance adjusting appropriations in the Water & Sewer Commercial Paper Fund by increasing
appropriations in the amount of $8,026,786.00 for South Westside V Part 1- 1.5 Million Gallon Elevated Water Storage Tank (City Project
No.103428) and decreasing appropriations in the Unspecified project (City Project No. UNSPEC) by the same amount; and
5. Appropriate this Project as a Portion of Water's Contribution to the Fiscal Years 2022-2026 Capital Improvement Program.
DISCUSSION:
On June 22, 2021, Mayor and Council Communication (M&C) 21-0474 authorized an engineering agreement with Halff Associates, Inc., (City
Secretary Contract No. 56094), in the amount of $1,291,838.00 for design of the South Westside V Elevated Storage Tank and Water
Transmission Main. As part of Amendment No. 1, the engineer will perform construction support services for construction of the lift station that
includes shop drawings and submittals reviews, change order review, record drawings, update plant operational manual, prepare and submit
floodplain letter of map revision, prepare and submit levee certification report.
This M&C will also authorize a construction contract with Landmark Structures I, L.P. and appropriate funding for the South Westside V Part 1-1.5
Million Gallon Elevated Water Storage Tank.
Growth within west Fort Worth and its Extra Territorial Jurisdiction (ETJ) requires continuous improvements to the water distribution system in order
to provide and maintain reliable water service to existing and proposed developments within the Westside pressure planes. The elevated storage
tank will be served by a future water transmission main that will be connected to a future pump station.
The project was advertised for bid on November 4, 2021 and November 11, 2021 in the Fort Worth Star -Telegram. On December 2, 2021 the
following bid was received:
BIDDER AMOUNT TIME OF COMPLETION
Landmark Structures I, L.P. $7,360,000.00 420 Calendar Days
In addition to the contract cost, $282,489.00 is required for Project Management, inspection and material testing and $220,800.00 is provided for
project contingency.
It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year as projects commence, additional funding needs
are identified, and to comply with bond covenants.
Capital
Fund
Project
FY2022 CIP
Authority
Budget Change
Revised
Name
Name
Appropriations
(Increase/Decrease)
FY2022 Budget
56020- JF103428-WS
F
&S VEST and $ _ This m&c $8,026,786.00 $8,026,
)mmercial Transmission
)per Main
Funding for the South Westside V Elevated Storage Tank and Water Transmission Main are as depicted below:
Existing
Additional
Fund
Appropriations
Appropriations
project Total*
W&S Commercial
$1,698,798.00
$8,026,786.00
$9,725,584.00
Paper Fund 56020
Project Total 11 $1,698,798.00 $8,026,786.00
$9,725,584.00
*Numbers rounded for presentation purposes.
This project is anticipated to be included in a future revenue bond issue for the Water & Sewer Fund. Available cash within the Water and Sewer
portfolio and the City's portfolio along with the appropriation authority authorized under the callable Commercial Paper Program (CP) will be used
to provide interim financing for this project until debt is issued. Once debt associated with this project is sold, bond proceeds will be used to
reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution. Under federal law,
debt must be issued within approximately three years in order for these expenses to be reimbursable. Adoption of the attached resolution does not
obligate the City to sell bonds, but preserves the ability to reimburse itself from tax-exempt bond proceeds.
Business Equity: Halff Associates, Inc. agrees to maintain its initial M/WBE commitment of 10 percent that it made on the original agreement and
extend and maintain that same M/WBE commitment of 10 percent to its first amendment. Therefore Halff Associates, Inc. remains in compliance
with City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed
by an authorized representative of its company.
Business Equity: Landmark Structures I, L.P., is in compliance with the City's Business Equity Ordinance by committing to 20.90 percent Business
Equity participation on this project. The City's Business Equity goal on this project is 20 percent.
The project is located in COUNCIL DISTRICT 3 and the City's Extra -Territorial Jurisdiction.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Unspecified - All Funds project within the W&S Commercial Paper Fund
and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S
Commercial Paper Fund for the WS V EST and Transmission Main project to support the approval of the above recommendations and execution
of the amendment to agreement and contract. Prior to an expenditure being incurred, the Water Department has the responsibility of verifying the
availability of funds.
Submitted for City Manager's Office by- Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Russell Redder 4970
Expedited