HomeMy WebLinkAboutContract 54965-A3 CSC No.54965-A3
THIRD AMENDMENT TO CITY SECRETARY CONTRACT NO. 54965
This Amendment("Amendment") is made and entered into by and between the
City of Fort Worth("City")and Presbyterian Night Shelter of Tarrant County,Inc. ("Agency") by and
through their duly authorized agents. City and Agency may be referred to individually as "Party" and
jointly as "Parties."
WHEREAS,the City and Agency made and entered into City Secretary Contract No. 54965
("Contract") on November 30, 2020;
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City
from the United States Department of Housing and Urban Development ("HUD") through the
Emergency Solutions Grant Program ("ESG"), Program No. E-20-MC-48-0010, Catalog of Federal
Domestic Assistance No. 14.231;
WHEREAS, the City has received an additional allocation of ESG grant monies under the
Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act) referenced by HUD as "ESG-
CV2";
WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the
budget, subject to written approval by the Director of the City's Neighborhood Services Department;
WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to increase
the budget by$125,000.00,as approved in M&C 22-0383 on May 24,2022;
WHEREAS, the City believes that the requested amendment will help Agency meet the
program's goals and further the interests of both Agency and City; and
WHEREAS,it is the mutual desire of the City and Agency to amend the Contract to complete
the program and meet contract objectives.
NOW,THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
AMENDMENTS
1. Section 4.1, "Provide ESG-CV2 Funds is deleted in its entirety and replaced by the
following:
"4.1 Provide ESGCV2 Funds. City shall provide up to $892,000.00 of ESG-CV2 Funds
under the terms and conditions of this Contract."
2. The first sentence in Section 17"INSURANCE AND BONDING"is deleted in its
entirety and replaced by the following:
"Agency will maintain coverage in the form of insurance or bond in the amount of
$892,000.00 to insure against loss from the fraud, theft or dishonesty of any Agency's officers,
agent,trustees, directors, representatives, or employees."
3. Exhibit"A"—Program Summary and Exhibit `B"—Budget attached to the Contract
are hereby deleted and replaced with the attached Exhibit"A"—Program Summary Revised
5/2022 and Exhibit`B"—Budget Revised 5/2022.
Amendment 3 to CSC 54965 OFFICIAL RECORD
Presbyterian Night Shelter of Tarrant County,Inc. (ESG CV2 RRH)
CITY SECRETARY
FT.WORTH, TX
II.
Unless otherwise specified, this amendment is effective as of the Effective Date of the
Contract.
III.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING
Amendment 3 to CSC 54965
Presbyterian Night Shelter of Tarrant County,Inc. (ESG CV2 RRH)
ACCEPTED AND AGREED:
PRESBYTERIAN NIGHT SHELTER OF CITY OF FORT WORTH
TARRAN`T COUNTY,INC.
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By: Toby 0 n(Jun 2,2022 12:12 CDT) �Qo°opO0000°°0Oa By.
Toby Owen,CEO l.o° ° � Fernando Costa,Assistant City Manager
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EX0► APPROVE AS TO FORM AND LEGALITY:
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By: Jannette S.Goodall(Jun 6,2022 22:55 HST) By
Jannette Goodall,City Secretary Jessika Williams,Assistant City Attorney
M&C: 20-0330,20-0471 and 22-0383
1295 Certification No. 2020-622990
Date: May 19,2020/June 23,2020/May 24,2022
RECOMMENDED:
By:
Victor Turner,Neighborhood Services Director
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring all performance and reporting requirements
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By:
Charletta Moaning, Sr. Contract Compliance Specialist
Amendment 3 to CSC 54965 OFFICIAL RECORD
Presbyterian Night Shelter of Tarrant County,Inc. (ESG CV2 RR-I) CITY SECRETARY
FT.WORTH, TX
PRESBYTERIAN NIGHT SHELTER EXHIBIT "A"
Rapid Re-Housing-CV2 PROGRAM SUMMARY
PROGRAM SUMMARY
(ESG-CV2)
October 1,2020- September 2,2022 $892,000.00
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Program provides housing stability case management and financial assistance to exit
individuals from a congregant shelter or encampment area to housing in an effort to reduce the
spread of COVIDI9. Client assistance will include rent and other allowable costs associated with
obtaining and maintaining stable housing.
ESG Funds will pay for two full-time case managers, 90% for a Program Manager and 15% of
the Director of Housing Services. Client assistance will include rent, deposits and utility
payments
Program services will be available Monday — Friday from 8:00 a.m.-5:00 p.m., at the following
locations:
Men's Shelter
2400 Cypress St, Fort Worth, TX 76102
REGULATORY CLASSIFICATION:
Service Category (if more than one category, specify amount for each): ESG Emergency Shelter
Component
Regulatory Citation(s):
24 CFR 576.102
Coronavirus Aid, Relief, and Economic Security Act of 2020
Agency will maintain documentation that 100% of clients served meet the criteria under paragraph
(1)of the homeless definition in 24 CFR 576.2 or meet the criteria in paragraph(4)of the homeless
definition and live in an emergency shelter or other place described in paragraph (1) of the
homeless definition. Agency will also maintain documentation on eligibility for the housing unit
for which financial assistance is provided, including rental amounts and compliance with ESG
Minimum Habitability Standards.
ESG RRH CV2—EXHIBIT"A"—PROGRAM SUMMARY Page 1
Presbyterian Night Shelter of Tarrant County—Amendment 3
PROGRAM GOALS:
Minimum Number of Clients to be Served: The Program must serve a minimum of 50
Unduplicated Clients as shown by the monthly Attachment III and yearly SAGE(HMIS reporting).
Timely,accurate, and complete information should always be reported,but not be limited,to the
following number and percentage goals of those clients served:
A. Those who exited to permanent housing at exit: 35 ;70%
B. Those who have non-cash benefits at exit: 35 ; 70%
C. Those who have cash income at exit: 25 ; 50%
D. Number of persons served less than 60 days between project entry and move-in: _40; 80%
E. Number of persons served that spent greater than 60+days between project entry and move-
in: 10; 20%
ESG RRH CV2—EXHIBIT"A"—PROGRAM SUMMARY Page 2
Presbyterian Night Shelter of Tarrant County—Amendment 3
EXHIBIT"B"-BUDGET
ASpW I GrantBudget I Increase Decrease Total
EMERGENCY SHELTER
ESSENTIAL SERVICES
Salaries 1001
FICA 1002
Life/Disability Insurance 1003
Health/Dental Insurance 1004
Unemployment-State 1005
Worker's Compensation 1006
Office Supplies 1007
Food Supplies 1008
Insurance 1009
Accounting 1010
Contract Labor Security(City needs copy of
contract before expenses can be reimbursed) 1011
Other(ADMIN) 1012
SHELTER OPERATIONS
Maintenance 2001
Security 2002
Insurance 2003
Utilities 2004
Supplies 2005
Repairs 2006
Othero 2007
SUBTOTAL EMERGENCY SHELTER
HOUSING RELOCATION AND STABILIZATION
PREVENTION
Salaries 3001
FICA 3002
Life/Disability Insurance 3003
Health/Dental Insurance 3004
Unemployment-State 3005
Worker's Compensation 3006
Othero 3007
REHOUSING
Salaries 4001 $ 179,000.00 $ 179,000.00
FICA 4002 $ 14,900.00 $ 14,900.00
Life/Disability Insurance 4003 $ - $ -
Health/Dental Insurance 4004 $ 19,100.00 $ 19,100.00
Unemployment-State 4005 $ -
Worker's Compensation 4006 $ -
BRA 4007 $
Retirement 4008 $ -
Postage 4009 $
Mileage 4010 $
Mobile Phone 4011 $
Office Supplies 4012 $ -
VP Programs 4013 $ 37,810.00 $ 37,810.00
Accounting staff 4014 $ 18,105.00 $ 18,105.00
Human Resource 4015 S 11,085.00 $ 11,085.00
Other:Admin Salary-see DETAIL 4016 $ -
Other(Fringe Benefits):Parking,employee
prescreening,HRA,worker's compensation 4017 $ -
SUBTOTAL HR&S S 280,000.00 S $ $ 280,000.00
FINANCIAL ASSISTANCE
PREVENTION
Rental Assistance 5001
Utility Payments 5002
REHOUSING
Rental Assistance 6001 $473,000.00 $ 125,000.00 $ 598,000.00
Security Deposits 6002 $ -
Utility Deposits 6003 $ 14,000.00 $ 14,000.00
Utility Payments 6004 $ -
Moving Costs 6005 $ -
Motel/Hotel Vouchers 6006 $ -
SUBTOTAL FINANCIAL ASSISTANCE S 487,000.00 S 125,000.00 S S 612,000.00
INFORMATION SYSTEM(IIMIS)
HMIS Software Costs 7001
SUBTOTAL HMIS
BUDGET TOTAL S 767,000.00 S 125,000.00 S S 892,000.00
ESG CV2 RRH CONTRACT 2020-EXHIBIT"B"-Amendment 3 PaEe 1
The following tables were created for the purpose of preparing,negotiating,and determining the cost reasonableness
and cost allocation method used by the Agency for the line item budget represented on the first page of this
EXHIBIT`B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions
of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget
as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT`B"—June 30,2022.
SALARY DETAIL
Est.Percent to
Position Title Annual Salary Grant Amount to Grant
Journey Home Guide(Case Mgr)(18 mos) $ 40,000.00 172.5% $ 69,000.00
Journey Home Guide(Case Mgr)(18 mos) $ 40,000.00 172.5% $ 69,000.00
Program Manager(18 mos)(20%x 18mos) $ 50,000.00 135.0% $ 20,000.00
Director of Housing Services(15%x 18 mos) $ 75,000.00 22.5% $ 21,000.00
TOTAL $ 205,000.00 $ 179,000.00
FRINGE DETAIL
Percent of Est.Percent to
Payroll Amount Grant Amount to Grant
FICA 6.20% $ 14,900.00 100.0% $ 14,900.00
Life/Disability Insurance
Health/Dental Insurance $ 19,100.00 100.0% $ 19,100.00
Unemployment-State
Workers Compensation
HRA
Retirement
Parking
Other-Mileage $ 2,500.00 0.0% $ -
Other-Cell $ 1,800.00 0.0% $ -
TOTAL $ 38,300.00 88.8% $ 34,000.00
SUPPLIES AND SERVICES
Est.Percent to
Total Budget Grant Amount to Grant
Office Supplies $ 3,000.00 0.0% $ -
Postage $ 1,988.00 0.0% $ -
TOTAL $ 4,988.00 $ -
MISCELLANEOUS-Other Admin
Est.Percent to
Total Budget Grant Amount to Grant
VP Programs $ 126,033.00 30% $ 37,810.00
Accounting staff $ 362,100.00 6% $ 18,105.00
Human Resource $ 201,545.00 6% $ 11,085.00
Other(Admin) $ -
TOTAL $ 689,678.00 $ 67,000.00
SHELTER OPERATIONS
Est.Percent to
Total Budget Grant Amount to Grant
Maintenance
Security
ESG CV2 RRH-EXHIBIT'B"-BUDGET
Presbyterian Night Shelter of Tarrant County-Amendment 3 Page 2
Insurance
Utilities
Supplies
Repairs
OtherO
TOTAL
FINANCIAL ASSISTANCE
Est.Percent to
Total Budget Grant Amount to Grant
Rental Assistance $ 598,000.00 100.0% $ 598,000.00
Security Deposits $ -
Utility Payments $ 14,000.00 100.0% $ 14,000.00
Utility Deposits
Moving Costs
Motel/Hotel Vouchers
TOTAL I S 612,000.00 1 612,000.00
HMIS
Est.Percent to
Total Budget Grant Amount to Grant
HMIS Software Costs
TOTAL
$ 1,549,966.00 $ 892,000.00
ESG CV2 RRH-EXHIBIT'B"-BUDGET
Presbyterian Night Shelter of Tarrant County-Amendment 3 Page 3
Describe(all items paid
Areas for each employee) Employee Names Amount Total
VP Programs Debbi Rabalais
Salaries 34,441.00 34,441.00
FICA 2,156.00 2,156.00
Insurance 1,033.00 1,033.00
Cellular 180.00 180.00
37,810.00
Carole Graham, Avery
Weakley, Susan
DeLong, Michelle
Accounting staff Albair
Salaries 16,024.00 16,024.00
FICA 1,116.00 1,116.00
Insurance 965.00 965.00
Cellular
18,105.00
Carrie Taylor, LeAnn
Human Resource Lee, Brenda Lott
Salaries 9,985.00 9,985.00
FICA 583.00 583.00
Insurance 517.00 517.00
Cellular
11,085.00
Total 67,000.00
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 05/24/22 M&C FILE NUMBER: M&C 22-0383
LOG NAME: 19ESG-CV2REVISIONS
SUBJECT
(ALL)Authorize Substantial Amendment to the 2019-2020 Action Plan for use of Federal Grant Funds from the United States Department of
Housing and Urban Development Received Under the Coronavirus Aid, Recovery and Economic Security Act to Revise the Allocation of Funding
and Authorize Execution of Amendment to Contract with The Presbyterian Night Shelter of Tarrant County, Inc.to Increase the Contract Amount by
$125,000.00 for a Total Contract Amount of$892,000.00
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a substantial amendment to the 2019-2020 Action Plan for use of Federal Grant Funds from the United States Department of
Housing and Urban Development received under the Coronavirus Aid, Recovery and Economic Security Act to revise the allocation of
funding among local nonprofit homeless service providers;
2. Authorize execution of contract amendment to agreement CSC No. 54965 with Presbyterian Night Shelter of Tarrant County to increase the
contract amount by$125,000.00 for a total contract amount of$892,000.00 to ensure the expenditure of funding; and
3. Authorize the City Manager or his designee to further amend the agreement if necessary to achieve program goals and meet Housing and
Urban Development expenditure deadlines, provided the amendment is within the scope of the program and in compliance with applicable
City policies, laws and regulations.
DISCUSSION:
In April 2020,the City of Fort Worth(City)was awarded$2,202,929.00 in Emergency Solutions Grant(ESG)funds from Housing and Urban
Development(HUD) under the Coronavirus Aid, Recovery and Economic Security(CARES)Act to support the City's response to the coronavirus
pandemic among the homeless and at-risk population (ESG-CV). In June 2020,the City was awarded an additional$6,070,529.00 in ESG funds
to expand the City's ability to assist homeless and at-risk residents(ESG-CV2). The City Council approved allocation of these funds to local
nonprofit homeless service providers on May 19, June 23, and September 15, 2020,through M&C Nos. 20-0330, 20-0471, and 20-0657.
Funding priorities for the allocations were Rapid Rehousing(65\%), Shelter Operations(11\%); Outreach to Unsheltered(8\%), and Homelessness
Prevention(6\%),with 10\%authorized for program administration by the City and its nonprofit partners. The expenditure deadline for use of all
ESG-CV and ESG-CV2 funds is September 30, 2022.
To ensure that the expenditure deadline for the full eight million dollars is met, and to address priorities which have arisen since initial allocations
were made, staff is recommending amendment to the Presbyterian Night Shelter(PNS) ESG-CV2 contract CSC No. 54965 to change funding
allocations and scopes of service as detailed below.
Due to a strong demand in the rental housing market, lease-up of Rapid Rehousing units has been slow, as landlords have many alternate options
rather than acceptance of a federally-funded short-term housing voucher. Therefore, funds are recommended to be reallocated from Tarrant
County Homeless Coalition(TCHC)(M&C No. 21-0781)and available City Grant Administration Funds($45,000.00). Local shelters, including
PNS, have continued to experience costly challenges in providing safe services throughout the pandemic, and additional funds were therefore
needed for staff hazard pay,vaccine incentives, client transportation services, and other operational items. The need for homelessness prevention
for target populations has also increased.
The table below summarizes allocation changes to be formalized in this contract amendment.
PNS requested or was thoroughly consulted regarding the change, and has fully concurred with the proposed changes. The proposed revisions
have been publicized as required by HUD guidelines for use of ESG-CV2 funds,through publication of a five-day public notice in the Fort Worth
Star-Telegram on April 10, 2022, announcing that TCHC had declined the$80,000.00.
Action Agency Name Current Proposed Description
Contract Change
Tarrant County Agency
From: Homeless Coalition NA 7($80000.00) declined
award
NSD Grant Allocated to
From: Administration NA 7($45000.00) PNS CSC
Account No. 54965
Presbyterian Night Require
Shelter of Tarrant third
To: County, Inc., CSC No. $767,000.00 $125,000.00 amendment
54965 to CSC No.
54965
Section 2-9(11)of the City Code allows for any contract or other legal instruments necessary to provide public assistance from funds available
under the Coronavirus Aid, Relief, and Economic Security(CARES)Act, as may be amended, or from funds available under the Consolidated
Appropriations Act of 2021, as may be amended to be administratively approved by the City Manager. When possible, items will be brought to the
City Council prior to execution of any contracts or amendments; however, staff anticipates that in order to meet the approaching expenditure
deadlines in 2022,that future amendments may require administrative approval. Staff will provide updates via Informal Reports or M&Cs seeking
ratification of any changes made under this administrative mechanism.
Services are available in ALL COUNCIL DISTRICTS.
A Form 1295 is not required because: This contract legally does not require City Council approval.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and reallocation of funds, funds are available in the current
operating budget, as appropriated, in the Grants Operating Federal Fund. The Neighborhood Services Department(and Financial Management
Services)will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred,the Neighborhood
Services Department has the responsibility to validate the availability of funds. This is a reimbursement grant.
Submitted for City Manager's Office by: Fernando Costa 6122
Originating Business Unit Head: Victor Turner 8187
Additional Information Contact: Charletta Moaning 7333
Sylvia Flores 8550