HomeMy WebLinkAbout(0007) IR 22-052 - Fleet Services ReviewINFORMAL REPORT TO CITY COUNCIL MEMBERS
No. 22-052
o-RTF+x�
To the Mayor and Members of the City Council
c_'a�e
�i f0r3
�`o s
SUBJECT: FLEET SERVICES REVIEW
rt• rA
re�a
March 22, 2022
Page 1 of 2
Property Management Department recommends third -party consultant review of its Fleet Division
operations in response to City Council efficiency questions from a few weeks ago.
In 2010, the City's fleet operation went through a competitive assessment to determine the
viability and efficiency of the services provided. At that time, the fleet was much smaller and had
only a handful of contracted partners to assist in their mission. The fleet operation went through a
comprehensive review by a national third -party fleet consultant. Using the recommendations in
the final report, the City conducted a fleet services procurement solicitation to compare City fleet
operations with private operations, and the City fleet proposal provided the best value compared
to three other private providers. Property Management recommends another comprehensive
review of the current service model and operations by a third -party fleet consultant.
The City's fleet has grown by more than 1,100 vehicles in the last decade to a total of 4,412.
Since 2010, the Fleet Division has made significant improvements to its operations:
• Contracted with a private provider for comprehensive parts supply and parts distribution
• Secured over 100 private fleet vendor contracts
• Dramatically improved the fleet facilities with a new Water Utilities shop and the new North
Service Center shop
• Perform thousands more work orders per year with fewer technicians and mechanics
# of Vehicles & Technician Count
SAM
100
sa
4,500
90
�
78 so'
79
4,000
90
71 71 71 71 71 71
3,500
70
3,000
60
2,500
w
N
s0
b
O
N
d
a
2,000
40
1,500
30
1,000
20
500
10
0
0
FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FY2018
FY2019
FY2020 FY2021
Fleet Count Technician AP's
ISSUED BY THE CITY MANAGER
FORT WORTH, TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 22-052
To the Mayor and Members of the City Council March 22, 2022
�d
Page 2 of 2
�`o s
SUBJECT: FLEET SERVICES REVIEW
UEFA
re ?a
Of the total $28M annual budget for fleet service, excluding $7M for fuel, 51 % of the funds
support private partner contracts.
FY2022 Total Operating Budget LIL M
Fuel Purchase Expense $7M
FY2022 Operating Budget Without Fuel
Private Partner Contracts $11M
The Property Management Department was created in 2015 to create continuity and
accountability for city assets across the spectrum of fleet, buildings, and real property. The
Equipment Services Department, which handled citywide fleet services, was absorbed into
Property Management at that time. Fleet availability was around 91 % and average fleet age was
about 9.5-10 years. Since that time, fleet availability is consistently in the 95% range, consistent
with the City's goal, and fleet age is currently 9 years.
Given the evolution of fleet operations over the last decade, it's prudent to have external review of
the service model for efficiency and effectiveness and ensure the staffing model conforms to
modern fleet best practices. Planning and Data Analytics will manage the consultant contract and
report findings and recommendations to City Council. Property Management along with Planning
and Data Analytics will also use the report to determine if any further private partnerships in the
procurement of materials or services present themselves as viable opportunities.
Staff anticipates the contract will be executed and the review initiated by early June 2022.
Funding for this work will be covered by the fund balance in the Equipment Services Fund.
For any questions regarding the current fleet operation or processes, please contact Steve
Cooke, Director of Property Management at 817-392-5134 or steve.cooke(a-)_fortworthtexas.gov.
For any questions regarding the study process or timing, please contact Mark McAvoy, Director of
Planning and Data Analytics, at 817-392-6222 or mark. mcavoy(a-)fortworthtexas.gov.
David Cooke
City Manager
ISSUED BY THE CITY MANAGER
FORT WORTH, TEXAS