HomeMy WebLinkAbout(0047) M&C 22-0200City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 03/29/22 M&C FILE NUMBER: M&C 22-0200
LOG NAME: 13P22-0023 ELEVATOR/ ESCALATOR SERVICES LSJ PMD
SUBJECT
(ALL) Authorize Purchase Agreement with American Elevator Technologies, LLC for Elevator and Escalator Services for City Facilities, for an
Annual Amount Up to $359,302.00 during the Initial Term and in each of Four, One -Year Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize a Purchase Agreement with American Elevator Technologies, LLC for elevator and escalator
services for City owned/operated facilities, for an annual amount up to $359,302.00 during the initial term and each of the four, one-year renewal
options.
DISCUSSION:
The Property Management Department approached the Purchasing Division for assistance with securing an agreement for a qualified firm to
perform preventative, routine maintenance and repairs of elevators and escalators located in City of Fort Worth (City) facilities.
Purchasing issued an Invitation to Bid (ITB) that included detailed specifications describing the hours of service as well as types of
elevators requiring services that will be purchased on an "as -needed" basis.
The bid was advertised in the Fort Worth Star -Telegram for seven consecutive Wednesdays beginning on November 24, 2021, through January 5,
2022. The City received seven bids. Otis Elevator Company was deemed non -responsive due to not submitting the required bid solicitation
document.
The bids were evaluated on best -value criteria including bidder's experience, project approach, qualified resources and competitive pricing. An
evaluation committee comprised of City staff from Transportation and Public Works, Aviation and Property Management Departments reviewed
the responses and provided ratings for all six responsive bid. American Elevator Technologies, LLC received the highest ratings and was
determined to provide the best value to the City of Fort Worth. Staff certifies that the bid meets all required specifications
The maximum amount allowed under this agreement citywide will be $359,302.00, however the actual amount used will be based on the need of
the departments and available budget. The annual department allocation for this agreement is:
Department
Estimated
Annual
Amount
Account Name
Property Management
Department
$311,000.00
Other Contractual
Facilities Repairs and
Maintenance Supplies
Aviation
I $28,302.00110ther
Contractual
Transportation and Public
Works and Public Works
$20,000.00
Other Contractual
Staff recommends awarding a one-year agreement in an annual amount up to $359,302.00, with four, one-year renewal options for the same
annual amount.
Funding is budgeted in the Other Contractual Services and Facilities Rep/Maintenance Supplies accounts of the Pm Contract Compliance Admin
and Property Management Facilities Maintenance Department's General Fund. Funding is also budgeted in the Other Contractual Services
account of the TPW Taylor Street Parking Garage and Aviation Meachum Admin Building Department's Municipal Parking and Municipal Airport
Fund.
BUSINESS EQUITY - A waiver of the goal for M/WBE subcontracting requirements is approved by the DVIN-BE, in accordance with the BIDE
Ordinance, because the application of the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the
amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as previously appropriated, in the participating
departments Operating Funds to support the approval of the above recommendation and award of the contract. Prior to an expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Reginald Zeno 8517
Originating Business Unit Head:
Additional Information Contact:
Expedited
Dana Burghdoff
8018
Anthony Rousseau
8338
Steve Cooke
5134
Cynthia Garcia
8525
LaKita Slack -Johnson
8314